Y24-738_Specifications.pdf

PROJECT MANUAL

100% CONSTRUCTION

DOCUMENTS

Orange County Corrections DEF switchgear replacement Y17-902C

SGM Engineering, Inc.

935 Lake Baldwin Lane Orlando, FL 32814

August 2023 Volume No. 1 of 1

Table of Contents Generated by MasterWorks: 6/7/2022

Division Section Title Pages

SPECIFICATIONS GROUP

General Requirements Subgroup

DIVISION 01 - GENERAL REQUIREMENTS

011027 APPLICATION FOR PAYMENT 4

011035 MODIFICATION PROCEDURES 3

011064 PERMIT APPLICATION 2

011100 SUMMARY OF WORK 6

011310 PROJECT MANAGEMENT AND COORDINATION 12

012200 UNIT PRICES 1

01230 ALTERNATES 2

012500 SUBSTITUTION PROCEDURES 4

012600 CONTRACT MODIFICATION PROCEDURES 3

012900 PAYMENT PROCEDURES 6

013100 PROJECT MANAGEMENT AND COORDINATION 4

013119 PROJECT MEETINGS 5

013200 CONSTRUCTION PROGRESS DOCUMENTATION 8

013233 PHOTOGRAPHIC DOCUMENTATION 3

013300 SUBMITTAL PROCEDURES 16

014000 QUALITY REQUIREMENTS 6

01420 REFERENCES 2

015000 TEMPORARY FACILITIES AND CONTROLS 13

016000 PRODUCT REQUIREMENTS 5

016310 SUBSTITUTIONS 4

01730 EXECUTION 8

017329 CUTTING AND PATCHING 4

017400 WARRANTIES 4

017700 CLOSEOUT PROCEDURES 10

017800 WARRANTIES AND BONDS 3

Facility Services Subgroup

DIVISION 26 - ELECTRICAL

260500 COMMON WORK RESULTS FOR ELECTRICAL 6

260501 INVESTIGATION OF EXISTING ELECTRICAL SYSTEMS 2

260519 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES 8

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS 8

260529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS 6

260533 RACEWAY AND BOXES FOR ELECTRICAL SYSTEMS 16

260573 OVERCURRENT DEVICE COORDINATION WITH ARC FLASH ANALYSIS 8

262413 SWITCHBOARDS 10

END OF TABLE OF CONTENTS

Orange County Orange County Corrections DEF Switchgear Replacement

APPLICATION FOR PAYMENT SECTION 011027 - 1

SECTION 011027 - APPLICATION FOR PAYMENT

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements governing the

Contractor's Applications for Payment.

1. Coordinate the Schedule of Values and Applications for Payment with the

Contractor's Construction Schedule, Submittal Schedule, and List of Subcontracts.

1.3 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the Schedule of Values with preparation of the

Contractor's Construction Schedule.

1. Correlate line items in the Schedule of Values with other required administrative schedules and forms, including:

a. Contractor's Construction Schedule.

b. Application for Payment forms, including Continuation Sheets.

c. List of subcontractors.

d. Schedule of allowances.

e. Schedule of alternates.

f. List of products.

g. List of principal suppliers and fabricators.

h. Schedule of submittals.

2. Submit the Schedule of Values to the County’s designated Representative and

Architect at the Pre-Construction meeting.

B. Format and Content: Use the County form

1. Identification: Include the following Project identification on the Schedule of

Values:

a. Project name and location.

b. Name of the Architect.

c. Project number.

d. Contractor's name and address.

e. Date of submittal.

APPLICATION FOR PAYMENT SECTION 011027 - 2

f. Change Orders shall be added as they are approved.

2. Percentage of Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

3. Provide a breakdown of the Contract Sum in sufficient detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the

Project Manual table of contents. Break principal subcontract amounts down into several line items.

4. Provide a separate line item in the Schedule of Values for each part of the Work where Applications for Payment may include materials or equipment, purchased or fabricated and stored, but not yet installed.

a. Materials shall be stored on-site only to be included in the Application for

Payment.

5. Provide separate line items on the Schedule of Values for initial cost of the materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

6. Margins of Cost: Show line items for indirect costs and margins on actual costs only when such items are listed individually in Applications for Payment. Each item in the Schedule of Values and Applications for Payment shall be complete. Include the total cost and proportionate share of general overhead and profit margin for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of

Values or distributed as general overhead expense, at the Contractor's option.

1.4 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by the Architect and paid for by the Owner.

1. The initial Application for Payment, the Application for Payment at time of

Substantial Completion, and the final Application for Payment involve additional requirements.

B. Payment-Application Times: Each progress-payment date is indicated in the Agreement.

The period of construction Work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment-Application Forms: Use County form for Applications for Payment.

D. Application Preparation: Complete every entry on the form. Include notarization and execution by a person authorized to sign legal documents on behalf of the Contractor. The

Architect will return incomplete applications without action.

1. Entries shall match data on the Schedule of Values and the Contractor's Construction

Schedule.

APPLICATION FOR PAYMENT SECTION 011027 - 3

2. Change Orders amounts may only be shown on the Application for Payment when they are fully executed and approved by the County.

E. A field review shall be made by the Owner, Architect and the General Contractor one week before Final copies are transmitted to the Architect for his recommendation to the Owner.

The Application for Payment shall only include work completed and materials used or stored on site as of the time and date of the field review.

F. Transmittal: Submit 5 signed and notarized original copies of each Application for

Payment.

G. Application for Payment at Substantial Completion: Following issuance of the Certificate of Substantial Completion, submit an Application for Payment.

1. Administrative actions and submittals that shall precede or coincide with this application include:

a. Occupancy permits and similar approvals.

b. Test/adjust/balance records.

c. Equipment demonstrations.

d. Final cleaning.

e. Keys.

H. Final Payment Application: Administrative actions and submittals that must precede or coincide with submittal of the final Application for Payment include the following:

1. Completion of Project closeout requirements.

2. Completion of items specified for completion after Substantial Completion.

3. Ensure that unsettled claims will be settled.

4. Ensure that incomplete Work is not accepted and will be completed without undue delay.

5. Transmittal of required Project construction records to the Owner.

6. Removal of temporary facilities and services.

7. Removal of surplus materials, rubbish, and similar elements.

8. Warranties (guarantees) and maintenance agreements.

9. Maintenance instructions.

10. Meter readings.

11. Contractor’s release of lien (on County form)

12. Sub-Contractor’s and supplier’s release of lien

13. Consent of Surety (dated and notarized)

14. Power-of-Attorney (dated and notarized)

15. Asbestos-Free statement on Contractor’s letterhead (dated and notarized)

PART 2 - PRODUCTS - (Not Applicable)

PART 3 - EXECUTION - (Not Applicable)

APPLICATION FOR PAYMENT SECTION 011027 - 4

END OF SECTION

APPLICATION FOR PAYMENT SECTION 011027 - 5

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MODIFICATION PROCEDURES SECTION 011035 - 1

SECTION 011035 - MODIFICATION PROCEDURES

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 1 Specification Sections, apply to this Section.

A. This Section specifies administrative and procedural requirements for handling and processing contract modifications.

B. Related Sections: The following Sections contain requirements that relate to this Section:

1. Section 013300 "Submittals" for requirements for the Contractor's Construction

Schedule.

2. Section 010270 "Applications for Payment" for administrative procedures governing

Applications for Payment.

3. Section 016310 "Substitutions" for administrative procedures for handling requests for substitutions made after award of the Contract.

1.3 MINOR CHANGES IN THE WORK

A. The Architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or Contract Time, on Architect's standard

Supplemental Instructions form.

1.4 CHANGE ORDER PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: The Architect will issue a detailed description of proposed changes in the Work that will require adjustment to the Contract Sum or Contract

Time. If necessary, the description will include supplemental or revised Drawings and

Specifications.

1. Proposal requests issued by the Architect are for information only. Do not consider them as an instruction either to stop work in progress or to execute the proposed change.

2. Within 14 days of receipt of a proposal request, submit an estimate of cost necessary to execute the change to the Architect for the Owner's review.

a. Include a list of quantities of products required and unit costs, with the total amount of purchases to be made. Where requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

MODIFICATION PROCEDURES SECTION 011035 - 2

c. Include a statement indicating the effect the proposed change in the Work will have on the Contract Time.

B. Contractor-Initiated Proposals: When latent or unforeseen conditions require modifications to the Contract, the Contractor may propose changes by submitting a request for a change to the Architect.

1. Include a statement outlining the reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and Contract Time.

2. Include a list of quantities of products required and unit costs, with the total amount of purchases to be made. Where requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Comply with requirements in Section "Product Substitutions" if the proposed change requires substitution of one product or system for a product or system specified.

5. Contractor-initiated proposals shall be submitted within 15 days of the event causing the change.

C. Proposal Request Form: Use forms which will be provided by the Architect. Sample copies are included at the end of this Section.

1.6 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: When the Owner and the Contractor disagree on the terms of a Proposal Request, the Architect may issue a Construction Change Directive. The

Construction Change Directive instructs the Contractor to proceed with a change in the

Work, for subsequent inclusion in a Change Order.

1. The Construction Change Directive contains a complete description of the change in the Work. It also designates the method to be followed to determine change in the

Contract Sum or Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of the change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

1.7 CHANGE ORDER PROCEDURES

A. On the County’s standard form.

PART 2 - PRODUCTS - (Not Applicable)

MODIFICATION PROCEDURES SECTION 011035 - 3

PART 3 - EXECUTION - (Not Applicable)

END OF SECTIO

PERMIT APPLICATION 011065 - 1

DOCUMENT 011065 - PERMIT APPLICATION

1.1 PERMIT APPLICATION INFORMATION

A. This Document with its referenced attachments is part of the Procurement and Contracting

Requirements for Project. They provide Owner's information for Bidders' convenience and are intended to supplement rather than serve in lieu of the Bidders' own investigations. This

Document and its attachments are not part of the Contract Documents.

B. Permit Application: Complete building permit application and file with authorities having jurisdiction within five days of the date of execution of the Contract.

C. Permit Application: The building permit for Project has been applied for by Architect. A copy of the Permit Application is available at the building department.

END OF DOCUMENT 011065

PERMIT APPLICATION 011065 - 2

PAGE INTENTIONALLY LEFT BLANK

SUMMARY OF WORK 011100 - 1

SECTION 01 11 00 - SUMMARY OF WORK

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.

B. When the titles such as Engineer, Project Engineer, or Owner are used throughout the specification, this implies Orange County as property Owner and/or an officially appointed County Representative.

1.2 PROJECT INFORMATION

A. Remove existing of existing switchgear and replace with new in building D.

B. Remove existing of existing switchgear and replace with new in building E.

C. Remove existing of existing switchgear and replace with new in building F.

D. Performance of all tasks specified in the contract documents shall be the responsibility of the contractor unless specified otherwise

1.3 SCOPE OF WORK

A. Summary Of Work:

A. Removal of existing switchboards and panels in building D,E,F and replace with new. Coordinate all shutdowns of power with owner prior to shutting down power.

1.4 CONTRACTOR RESPONSIBILITIES

A. The contractor shall have all submittals approved by the Engineer and accepted by the Owner prior to the start of active construction.

B. The contractor shall have all equipment and material onsite prior to the start of active construction.

C. The contractor shall submit to the Owner prior to the project pre-construction meeting the following:

• Schedule of Values

• Construction Schedule

• Submittal Schedule

• Emergency Telephone List including subcontractors and suppliers

D. The contractor shall field verify existing conditions of construction prior to start of active construction.

E. The contractor shall coordinate with the Owner on the operation of the existing fire alarm system prior to the start of active construction. There shall be an action plan for the operation of the fire alarm system during construction submitted by the contractor to the Owner for acceptance. This action plan shall be in place prior to the start of active construction. Any false fire alarms that occur during construction and deemed by the Owner to be the fault of the contractor, the contractor shall pay all costs incurred from the local fire department for responding to a false alarm.

F. The contractor is responsible for moving furniture and/or equipment if necessary to perform the work included in the contract. The contractor is responsible for placing the

SUMMARY OF WORK 011100 - 2

furniture and/or equipment back in its original location. The contractor is responsible for any damages to furniture, equipment, etc., which occur during construction. The contractor shall provide protection for floors, walls, furniture, equipment and any other items that may be subject to damage during the construction periods and will be required to repair or replace to original or better condition.

G. The contractor shall coordinate with the Owner on the operation of the security alarm system prior to the start of active construction. The contractor shall submit an action plan for operation of the security alarm system during construction to the Owner for acceptance prior to start of active construction. This action plan shall be in place prior to the start of active construction. Any false security alarms that occur during construction and deemed by the Owner to be the fault of the contractor, the contractor shall pay all cost incurred from the local police and/or sheriff department for responding to a false alarm.

H. The contractor shall take digital pictures or video of pre-existing conditions of the interior and exterior of the building prior to the start of active construction. Failure to provide digital pictures or video prior to start of construction places the responsibility on the Contractor to complete the necessary replacement, repairs, and/or cleaning as determined by the Owner, at no additional cost to the Owner. One CD copy of digital pictures or video of the existing site conditions shall be submitted to the Owner. No photos of interior equipment.

I. The contractor shall at all times maintain daily cleanup of construction areas. Costs for work areas that are not cleaned by the contractor will be cleaned by the Owner and those costs shall be charged back to the contractor via change order. Dust must be controlled throughout the course of construction – none shall transfer to equipment.

J. The contractor shall provide a construction schedule to the Owner’s Project Manager prior to the pre-construction meeting.

K. The contractor shall update the construction schedule weekly and submit it to the Owner’s Project Manager for review.

L. Contractor shall have fire extinguishers on hand at all times.

1.5 WORK COVERED BY CONTRACT DOCUMENTS

A. Type of Contract:

1. Project will be constructed under a single prime contract.

1.6 WORK UNDER OTHER CONTRACTS

A. Separate contracts may be issued to perform certain construction operations at the site.

The contractor of this project will allow reasonable access and coordination to the other contractor/s.

1.7 WORK SEQUENCE

A. The facility shall remain occupied and operational while work is in progress. All work shall be fully coordinated in writing with Orange County Project Manager prior to commencement of work. All work shall be performed between the hours of 9:00 pm and 6:00 am, Monday through Friday. Work performed after normal business hours shall be

SUMMARY OF WORK 011100 - 3

done provided the area where work is done is fully operational and back in original condition prior to beginning of the next business day.

B. The contractor may work on the weekends at his or her discretion with prior written approval from Orange County Project Manager. Weekend work shall not be an additional cost to the Owner. The contractor will coordinate with the Orange County Project Manager for access to the building on weekends and after hours work.

1.8 CONTRACTOR USE OF PREMISES

A. General: During the construction period, the Contractor shall have limited use of the Project site for construction operations, as indicated on Drawings by the Contract limits and as indicated by requirements of this Section. The Contractor shall coordinate which areas are acceptable to Staff for use during the life of the project. The Contractor’s use of the premises is limited only by the Owner’s right to perform construction operations with its own forces or to employ separate contractors on portion of the project.

B. General: Limited use of the Project site to construction activities in areas indicated within the limit of the premises. The Contractor may only use portion(s) of the site for storage or work areas only with prior approval from Orange County Project Manager.

A. Confine operations to areas within Contract limits indicated on the Drawings.

Portions of the site beyond areas in which construction operations are indicated are not to be disturbed.

B. Keep driveways, loading areas, and entrances serving the premises clear and available to the Owner and the Owner’s employees at all times and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a) Schedule deliveries to minimize space and time requirements for storage of materials and equipment on site.

b) Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Burial of Waste Materials: Do not dispose of organic and hazardous material on site, either by burial or by burning.

D. Where appropriate, maintain portions of the existing building affected by construction operations in a watertight condition throughout the construction period.

Repair damage caused by construction operations. Take all precautions necessary to protect the building and its occupants during the construction period.

E. Work Restrictions, General: Confine construction operations to the areas permitted by the contract documents and other Owner directives.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

2. All work may be carried out without time restrictions, unless otherwise directed by the Owner.

3. Unless otherwise directed by the Owner, work shall be scheduled as Night Shift between the hours of 8PM and 6AM each day.

F. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after

SUMMARY OF WORK 011100 - 4

providing temporary utility services according to requirements indicated:

1. Notify Owner not less than two days in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

G. Provide protection and safekeeping of material and equipment stored on premises.

H. Contractor will move any stored material and equipment, which interfere with operations of the Owner or other contractors at no additional cost to the Owner.

I. Comply with Owner’s requirements for ingress and egress procedures, prohibitions against firearms, procedures for transportation of workers, safety and fire prevention requirements and all applicable pollution control requirements. Refer to the following reference requirements:

a) Orange County Safety and Health Manual http://www.orangecountyfl.net/VendorServices/OrangeCountySafetyandHe althManual.aspx#.Wql6OU2oupo

b) Orange County Policy Manual page 96 regarding Firearms http://www.orangecountyfl.net/portals/0/resource%20library/employment% 20-%20volunteerism/Policy%20Manual.pdf

J. Contractor to require all employees and subcontractors to wear non-objectionable clothing; prohibit revealing clothing and articles of clothing with offensive writings displayed. The contractor shall require offending personnel to leave the premises until such clothing is changed.

K. Contractor employees and subcontractors will not fraternize with County employees or the general public during the entire construction period.

L. Use of sound equipment (such as boom boxes, stereos, radios, etc.) is not allowed.

M. Contractor and their personnel shall abide to Orange County Tobacco free policy while on any Orange County property. This policy shall apply to building, parking lots, parks, break areas and worksites. Tobacco is defined as tobacco products, including but not limited to: Cigars, cigarettes, pipes, chewing tobacco and snuff.

Failure to abide by the policy may result in civil penalties levied under Chapter 386, Florida Statutes and/or Contract enforcement remedies. Refer to the following documents:

a) Orange County Smoking Policy:

http://www.orangecountyfl.net/Portals/0/resource%20library/employment% 20-%20volunteerism/Employee%20Handbook.pdf

N. Conduct that is disrespectful, abusive or otherwise objectionable to the Owners’ employees or general public will not be allowed at any time during the construction period. Repetitive complaints and violations of the requirements listed above will be cause for dismissal and or permanent removal of offending personnel from the project.

O. Contractor to coordinate with the Owner the site location for storage of equipment, machinery, materials, tools and a construction waste dumpster.

http://www.orangecountyfl.net/VendorServices/OrangeCountySafetyandHealthManual.aspx#.Wql6OU2oupo http://www.orangecountyfl.net/VendorServices/OrangeCountySafetyandHealthManual.aspx#.Wql6OU2oupo http://www.orangecountyfl.net/portals/0/resource%20library/employment%20-%20volunteerism/Policy%20Manual.pdf http://www.orangecountyfl.net/portals/0/resource%20library/employment%20-%20volunteerism/Policy%20Manual.pdf http://www.orangecountyfl.net/Portals/0/resource%20library/employment%20-%20volunteerism/Employee%20Handbook.pdf http://www.orangecountyfl.net/Portals/0/resource%20library/employment%20-%20volunteerism/Employee%20Handbook.pdf

SUMMARY OF WORK 011100 - 5

P. Contractor shall at all times keep the premises free of all waste or surplus materials, rubbish and debris, which is caused by contractor employees or subcontractors resulting from their work. Contractor shall maintain a safe work environment to all building occupants during the construction period.

1.9 SECURITY AND IDENTIFICATION

A. All costs for background investigations will be Contractor’s responsibility. The County shall have the right to request any additional investigative background information including, but limited to, the employment record, Right-To-Know records, E-Verify system records (if the Contractor uses this service as a means to determine employment eligibility, available through www.uscis.gov), training records, payroll records, position for which hired including site location of any personnel assigned to perform the services. The Contractor shall furnish, in writing, such information to the extent allowed by law, prior to commencement of services. The County reserves the right to conduct its own investigation of any employee of the Contractor.

B. A Level 1 (5 years) Background Check for the contractor’s staff must be approved by Orange County’s Security team prior to working in any County facility. Contractors are responsible for obtaining the necessary forms for background checks for work at the .

1. For security purposes and to maintain privacy when submitting FDLE Background Checks via e-mail the subject line of the email must contain the following

**EXEMPT**.

2. The County will inform the contractor of their Background Check results.

3. Upon Background Check approval the contractor’s staff shall arrange an appointment with the County staff to obtain an Orange County photo ID badge. An affidavit of Identity form (issued by the contractor) and a State of Florida ID or Drivers License will be required.

C. Contractor’s employees will not be allowed in Orange County facilities without completed and approved background investigations.

1.10 OWNER OCCUPANCY

A. Owner Occupancy: The Owner will be occupying the building during construction.

Normal occupancy hours are 7:00 a.m. to 6:00 p.m. Monday through Friday, however this may vary with show activity.

A. A Certificate of Substantial Completion will be executed for each specific portion of the Work to be occupied prior to Owner occupancy.

B. Obtain a Certificate of Occupancy from local building officials prior to Owner occupancy.

C. Prior to partial Owner occupancy, mechanical and electrical systems shall be fully operational. Required inspections and tests shall have been successfully completed. Upon occupancy, the Owner will provide operation and maintenance of mechanical and electrical systems in occupied portions of the building.

1.11 DISTRIBUTION OF RELATED DOCUMENTS

SUMMARY OF WORK 011100 - 6

A. The Contractor is solely responsible for the distribution of ALL related documents/drawings to ALL appropriate vendors/subcontractors to ensure proper coordination of all aspects of the project and its related parts during bidding and construction.

1.12 CONTRACT DOCUMENT FILE

A. Copies of the Contract Documents, Plans, Specifications, Addenda, Change Orders, Engineers Supplemental Instructions, approved Shop Drawings, Substitution Acceptances, etc. shall be placed and maintained at the project site by the Contractor throughout the entire contract period. These said documents shall be filed in a manner that allows for ease of retrieval. Documents shall be made available to the Engineer and the County's representatives throughout this same period.

1.13 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

PART 2 - PRODUCTS

2.1 ASBESTOS FREE MATERIAL

A. Contractor shall provide a written and notarized statement on company letterhead(s) to certify and warrant that ONLY ASBESTOS FREE MATERIALS AND PRODUCTS were provided AS REQUIRED BY THE Engineer. Such statement shall be submitted with the final payment request. Final payment shall not be made until such statement is submitted. Contractor agrees that if materials containing asbestos are subsequently discovered at any future time to have been included in the construction, the Contractor shall be liable for all costs related to the redesign or modification of the construction of the project so that materials containing asbestos are removed from the facility. If construction has begun or has been completed pursuant to a design that includes asbestos containing materials, the Contractor shall also be liable for all costs related to the abatement of such asbestos.

PART 3 - EXECUTION (Not applicable).

END OF SECTION 01 11 00

PROJECT MANAGEMENT AND COORDINATION 011300 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. RFIs.

4. Digital project management procedures.

5. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Requirements:

1. Section 011200 "Multiple Contract Summary" for a description of the division of work among separate contracts and responsibility for coordination activities not in this Section.

2. Section 013200 "Construction Progress Documentation" for preparing and submitting

Contractor's construction schedule.

3. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

4. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.

5. Section 019113 "General Commissioning Requirements" for coordinating the Work with

Owner's Commissioning Authority.

1.3 DEFINITIONS

A. BIM: Building Information Modeling.

B. RFI: Request for Information. Request from Owner, Contractor, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

PROJECT MANAGEMENT AND COORDINATION 011300 - 2

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office,and in prominent location in each built facility. Keep list current at all times.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the

Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Coordination: Each contractor shall cooperate with Project coordinator who shall coordinate its construction operations with those of other contractors and entities to ensure efficient and orderly installation of each part of the Work. Each contractor shall coordinate its own operations with operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

PROJECT MANAGEMENT AND COORDINATION 011300 - 3

C. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their

Work is required.

D. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and scheduled activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.6 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely indicated on Shop

Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings.

Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Coordinate the addition of trade-specific information to coordination drawings by multiple contractors in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

c. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

d. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

e. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

f. Indicate required installation sequences.

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g. Indicate dimensions shown on Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements.

Provide alternative sketches to Architect indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid. Supplement plan drawings with section drawings where required to adequately represent the Work.

2. Plenum Space: Indicate subframing for support of ceiling, raised access floor, and wall systems, mechanical and electrical equipment, and related Work. Locate components within plenums to accommodate layout of light fixtures and other components indicated on Drawings. Indicate areas of conflict between light fixtures and other components.

3. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans and elevations of mechanical, plumbing, fire-protection, fire-alarm, and electrical equipment.

4. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

5. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

6. Mechanical and Plumbing Work: Show the following:

a. Sizes and bottom elevations of ductwork, piping, and conduit runs, including insulation, bracing, flanges, and support systems.

b. Dimensions of major components, such as dampers, valves, diffusers, access doors, cleanouts and electrical distribution equipment.

c. Fire-rated enclosures around ductwork.

7. Electrical Work: Show the following:

a. Runs of vertical and horizontal conduit 1-1/4 inches (32 mm) in diameter and larger.

b. Light fixture, exit light, emergency battery pack, smoke detector, and other fire-alarm locations.

c. Panel board, switch board, switchgear, transformer, busway, generator, and motor-control center locations.

d. Location of pull boxes and junction boxes, dimensioned from column center lines.

8. Fire-Protection System: Show the following:

a. Locations of standpipes, mains piping, branch lines, pipe drops, and sprinkler heads.

9. Review: Architect will review coordination drawings to confirm that in general the Work is being coordinated, but not for the details of the coordination, which are Contractor's

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responsibility. If Architect determines that coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, Architect will so inform

Contractor, who shall make suitable modifications and resubmit.

10. Coordination Drawing Prints: Prepare coordination drawing prints according to requirements in Section 013300 "Submittal Procedures."

C. Coordination Digital Data Files: Prepare coordination digital data files according to the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as original Drawings.

2. File Preparation Format: DWG, Version Current, operating in Microsoft Windows operating system.

3. File Submittal Format: Submit or post coordination drawing files using PDF format.

4. Architect will furnish Contractor one set of digital data files of Drawings for use in preparing coordination digital data files.

a. Architect makes no representations as to the accuracy or completeness of digital data files as they relate to Drawings.

b. Digital Data Software Program: Drawings are available in AutoCAD/Revit.

c. Contractor shall execute a data licensing agreement in the form of Agreement form acceptable to Owner and Architect.

1.7 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Architect will return without response those RFIs submitted to Architect by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Architect.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

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9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Software-generated form with substantially the same content as indicated above, acceptable to Architect.

1. Attachments shall be electronic files in PDF format.

D. Architect's and Construction Manager's Action: Architect and Construction Manager will review each RFI, determine action required, and respond. Allow seven Insert number working days for Architect's response for each RFI. RFIs received by Architect or Construction Manager after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Architect's action may include a request for additional information, in which case

Architect's time for response will date from time of receipt by Architect or Construction

Manager of additional information.

3. Architect's action on RFIs that may result in a change to the Contract Time or the

Contract Sum may be eligible for Contractor to submit Change Proposal according to

Section 012600 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Architect and Construction Manager in writing within 10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly.

1. Project name.

2. Name and address of Contractor.

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3. Name and address of Architect and Construction Manager.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Architect's and Construction Manager's response was received.

8. Identification of related Minor Change in the Work, Construction Change Directive, and

Proposal Request, as appropriate.

9. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

F. On receipt of Architect's and Construction Manager's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify

Architect and Construction Manager within seven days if Contractor disagrees with response.

1.8 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. Architect's Data Files Not Available: Architect will not provide Architect's CAD drawing digital data files for Contractor's use during construction.

B. Use of Architect's Digital Data Files: Digital data files of Architect's CAD drawings will be provided by Architect for Contractor's use during construction.

1. Digital data files may be used by Contractor in preparing coordination drawings, Shop

Drawings, and Project record Drawings.

2. Architect makes no representations as to the accuracy or completeness of digital data files as they relate to Contract Drawings.

3. Digital Drawing Software Program: Contract Drawings are available in AutCAD/Revit.

4. Contractor shall execute a data licensing agreement in the form of Agreement form acceptable to Owner and Architect.

a. Subcontractors, and other parties granted access by Contractor to Architect's digital data files shall execute a data licensing agreement in the form of Agreement acceptable to Owner and Architect.

5. The following digital data files will be furnished for each appropriate discipline:

a. Floor plans.

b. Reflected ceiling plans.

C. Web-Based Project Software: Use Owner's web-based Project software site for purposes of hosting and managing Project communication and documentation until Final Completion.

1. Web-based Project software site includes, at a minimum, the following features:

a. Compilation of Project data, including Contractor, subcontractors, Architect, architect's consultants, Owner, and other entities involved in Project. Include names of individuals and contact information.

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b. Access control for each entity for each workflow process, to determine entity's digital rights to create, modify, view, and print documents.

c. Document workflow planning, allowing customization of workflow between project entities.

d. Creation, logging, tracking, and notification for Project communications required in other Specification Sections, including, but not limited to, RFIs, submittals, Minor Changes in the Work, Construction Change Directives, and Change Orders.

e. Track status of each Project communication in real time, and log time and date when responses are provided.

f. Procedures for handling PDFs or similar file formats, allowing markups by each entity. Provide security features to lock markups against changes once submitted.

g. Processing and tracking of payment applications.

h. Processing and tracking of contract modifications.

i. Creating and distributing meeting minutes.

j. Document management for Drawings, Specifications, and coordination drawings, including revision control.

k. Management of construction progress photographs.

l. Mobile device compatibility, including smartphones and tablets.

2. Provide up to seven web-based Project software user licenses for use of Owner, Owner's

Commissioning Authority, Construction Manager, Architect, and Architect's consultants.

Provide eight hours of software training at Architect's office for web-based Project software users.

3. At completion of Project, provide digital archive in format that is readable by common desktop software applications in format acceptable to Architect. Provide data in locked format to prevent further changes.

4. Provide one of the following web-based Project software packages under their current published licensing agreements:

a. Autodesk;.

b. Corecon Technologies, Inc.

c. Meridian Systems; Prolog.

d. Newforma, Inc.

e. Procore Technologies, Inc.

f. Viewpoint, Inc.; Viewpoint for Project Collaboration.

D. PDF Document Preparation: Where PDFs are required to be submitted to Architect, prepare as follows:

1. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

2. Name file with submittal number or other unique identifier, including revision identifier.

3. Certifications: Where digitally submitted certificates and certifications are required, provide a digital signature with digital certificate on where indicated.

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1.9 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times a minimum of 10 working days prior to meeting.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner, Construction Manager, and Architect, within three days of the meeting.

B. Preconstruction Conference: Schedule and conduct a…