Y22-818-ZR_Special_Provisions.pdf

PART D: SUPPLEMENTAL CONDITIONS / SPECIAL PROVISIONS West Bldg. Roof Fans (0966-46)

PART D: SUPPLEMENTAL CONDITIONS/SPECIAL PROVISIONS

1. SECURITY AND IDENTIFICATION:

A. A Level 1 (5 years) FDLE Background check for the Consultant’s staff and its Sub-consultants must be approved by Orange County’s Security team prior to working in any County facility. Consultants are responsible for obtaining the necessary forms for background checks for work at the Convention Center. All background checks will be sent to OCCC Project Manager for approval.

Consultant’s staff and its Sub-consultants will not be allowed in Orange County facilities without a completed and approved background investigation.

The Convention Center will inform the Consultant’s staff of their Background Check results.

B. Consultant shall be responsible for all costs for background investigations. Background checks must be renewed annually. The County shall have the right to request any additional investigative background information including, but limited to, the employment record, Right-To-Know records, E-Verify system records (if the Consultant uses this service as a means to determine employment eligibility, available through www.uscis.gov), training records, payroll records, position for which hired including site location of any personnel assigned to perform the services. The Consultant shall furnish, in writing, such information to the extent allowed by law, prior to commencement of services. The County reserves the right to conduct its own investigation of any employee of the Consultant.

For security purposes and to maintain privacy when submitting FDLE Background Checks via e-mail the subject line of the email must contain the following **EXEMPT** The Convention Center will inform the Consultant of their Background Check results.

C. Upon Background Check approval, the Consultant’s staff shall arrange an appointment with the Convention Center staff to obtain an Orange County photo ID badge. An affidavit of Identity form (issued by the Consultant) and a State of Florida ID or Driver’s License will be required from the staff. All badges must be returned at the end of the project. Cost associated with lost, stolen or unreturned badges is $35.00 for each.

D. The Consultant shall arrange an appointment with OCCC Project Manager to receive, when applicable, keys to the project areas the Consultant requires access. The Consultant shall be responsible for returning all the keys to OCCC Project Manager at the project close-out phase. If any of the keys are lost, the Consultant shall reimburse OCCC for replacement of the core associated with the key that was lost. The cost for each core is $35.00. The Consultant shall also request OCCC parking hang tags for Consultant’s staff to park on OCCC designated parking lots during construction work hours. The Consultant shall submit the required forms given by the OCCC Project Manager for the issuance of hang tags. All hang tags must be returned at the end of the project. Cost associated with lost, stolen or unreturned parking hang tags is $35.00.

PART D: SUPPLEMENTAL CONDITIONS / SPECIAL PROVISIONS West Bldg. Roof Fans (0966-46)

2. CONSTRUCTION SCHEDULE WITH EVENTS: The Convention Center is an occupied and active space that is operational at all times. On site work availability is limited due to convention center scheduled show events and Orange County holidays. The project site is anticipated to be available to the Consultant seven (7) days per week. The Consultant must be available to coordinate work hours within the construction schedule around show activity. Any noise generated activity off hours and any exceptions to the work hours must be approved in advance by the County Project Manager, unless approved otherwise by the Project Manager at least 48 hours in advance for work outside those hours.

Work shall be sequenced for shows to be accommodated during the project duration.

The owner has made every effort to provide the estimated dates for non-work days (no construction activity) based on the most current information available; however, the show schedule is subject to change based on show activities. Any permissible work activities during the non-work days will be determined at County Project Managers discretion. With the advanced approval of the County Project Manager, specific dates may be coordinated with the Consultant and require approval by the County Project Manager.

The owner will provide show schedules, as necessary, to the Consultant. The show schedule will be for informational purposes only. The Consultant must obtain approval from the County Project Manager for their work schedule.

Owner will be able to provide show schedules as necessary to the selected Consultant to submit Design and Construction Duration Estimates. The show schedule will be for informational purposes only.

3. TRANSPORT DEVICES: Personal transport equipment such as rollerblades, razor scooters, skates, hover-boards, and skateboards are not permitted on OCCC premises.

Consultant shall obtain prior approval from the County Project Manager for operation of electric motor vehicles (e.g. Segways®) on the show floor. Safe operating practices shall be used at all times.

Segways® and electric scooter-style wheelchairs are currently the only personal transport equipment with rubber wheels allowed in OCCC concourses, lobbies, and registration areas. Non-gasoline powered motorized vehicles, such as electric carts and bicycles, may be operated in OCCC’s exhibit halls during move-in and move-out days only. Bicycles shall be walked, not ridden, across any OCCC concourse, lobby or registration area. All vehicles, transport devices, and equipment shall be operated in a safe manner.

Motorized vehicles, such as personnel carts, forklifts, pallet jacks, and other related motorized vehicles with steel and/or hard metallic wheels are not permitted on the OCCC’s concourses, lobbies, and registration areas. Lifts or other wheeled vehicles approved for use in carpeted areas shall have non-marking tires, or tires that are covered with carpet tape or heavy-duty polyethylene sheeting.

Carpeted areas shall be protected by Rhino board or similar products in concourse/high traffic areas.

The use of Masonite is not permitted in concourse/high traffic areas. Gasoline or propane motorized vehicles are not permitted on the OCCC’s concourses, lobbies, tunnels and registration areas.

The onsite staging areas shall be coordinated with the County Project Manager. Consultant vehicle parking is on a specific parking lot to be coordinated with the County Project Manager.