x402 Public Release of Information.pdf
PDF 175 KB Posted
- Attached to
- Phase I Overseas Roofing IDIQ Recompete
- Solicitation number
- 19AQMM25R0006_OBO_Roof_Recompete
About this file
This is a memorandum from the Department of State (DOS) Bureau of Overseas Buildings Operations (OBO) and Office of Acquisition Management (AQM) regarding the public release and safeguarding of project information. The document serves as a reminder to all construction, design, and engineering contractors supporting DOS overseas building operations.
The memo establishes strict requirements prohibiting contractors from releasing any project-related information, including photographs, without written approval from the Contracting Officer. All project documents and records become exclusive U.S. Government property, and the prohibition applies to all subcontractors at any tier. Contractors must immediately report any unauthorized published DOS project information by emailing AllenPJ@state.gov and EdwardsRC@state.gov. Future requests to publish project information must be submitted to these same contacts for prior approval, including the contract or task order number if available. These obligations continue indefinitely, even after project completion.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 19AQMM25R0006 0001.pdf | ||
| QandAs for OBO Roof IDIQ.docx | DOCX document | |
| x402 US Flag Carrier Shipment Requirements.pdf | ||
| x402 a1 IDIQ Roofing SAM Announcement.docx | DOCX document | |
| x402 a2 2024 Omnibus Cert Pamphlet.doc | DOC document |
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Text version
October 15, 2024
TO: All Construction, Design and Engineering Contractors
Supporting the DOS Overseas Buildings Operations Program
SUBJECT: Public Release of Information & Safeguarding Information
The U.S. Department of State (DOS), Bureau of Overseas Buildings Operations (OBO), and the
Office of Acquisition Management (AQM), is providing you this reminder that public release of information regarding any aspect of the design, construction, or any other service in relation to our projects is prohibited without the written approval of the Contracting Officer. There shall be no release of information related to any project, which includes photographs in any medium, including your company website or any Internet forum. This prohibition also applies to all firms involved in the project including subcontractors at any tier. Because of this, prime contractors are requested to distribute the contents of this letter to all of their cleared and uncleared subcontractors performing work on DOS projects.
All documents and records (including photographs) generated during the performance of work under these projects shall be for sole use of and shall become the exclusive property of the U.S.
Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under these projects shall be published or disseminated through any medium without the prior written authorization of the
Contracting Officer. These obligations do not cease upon the expiration or termination of the projects or at any other point in time.
Information associated with any DOS project is considered sensitive and needs to be safeguarded against general public release. Please be reminded that your company, your employees, and subcontractors shall exercise the utmost discretion in regards to all matters, materials, and data relating to their duties and functions on Diplomatic projects.
If you currently have DOS project material on your website, or any other public medium, that hasn’t been approved by a DOS Contracting Officer, immediately email AllenPJ@state.gov AND
EdwardsRC@state.gov with the information you’ve published and the Internet site where such information could be found. The information will be reviewed by the Department for approval or disapproval.
If you wish to publish DOS project information on your website, in print, or other media in the future, please submit your request with the information you would like to release prior to publication to
AllenPJ@state.gov AND EdwardsRC@state.gov (email all) for approval. If available, please include the contract or task order number.
Peter J. Allen
Contracting Officer mailto:AllenPJ@state.gov mailto:EdwardsRC@state.gov mailto:AllenPJ@state.gov mailto:EdwardsRC@state.gov
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