x402 PUBLIC RELEASE OF INFORMATION 202402.pdf
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- 19AQMM26R0323
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This document is a notice from the U.S. Department of State, Bureau of Overseas Buildings Operations (OBO), and Office of Procurement Executive (OPE) to all construction, design, and engineering contractors supporting the DOS Overseas Buildings Operations Program regarding information security and public release restrictions.
The notice establishes strict prohibitions on public disclosure of any information related to DOS projects without prior written approval from the Contracting Officer. This restriction applies to all project aspects including design, construction, photographs, and other services, and extends to all firms involved in projects including subcontractors at any tier. All documents, records, and photographs generated during project performance become the exclusive property of the U.S. Government and cannot be published or disseminated through any medium—including company websites, internet forums, articles, books, broadcasts, films, or speeches—without prior written authorization from the Contracting Officer. These obligations are perpetual and do not cease upon project expiration or termination. Contractors who currently have unapproved DOS project material published must immediately notify SavageJM@state.gov and LeungJB@state.gov with details of the published information and its location for Department review. Future requests to publish DOS project information must be submitted in advance to both email addresses for approval, with contract or task order numbers included when available. The notice emphasizes that all DOS project information is sensitive and requires contractors, employees, and subcontractors to exercise utmost discretion in safeguarding matters, materials, and data relating to diplomatic projects.
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Text version
February 9, 2024
TO: All Construction, Design and Engineering Contractors
Supporting the DOS Overseas Buildings Operations Program
SUBJECT: Public Release of Information & Safeguarding Information
The U.S. Department of State (DOS), Bureau of Overseas Buildings Operations (OBO), and the
Office of Procurement Executive (OPE), is providing you this reminder that public release of information regarding any aspect of the design, construction, or any other service in relation to our projects is prohibited without the written approval of the Contracting Officer. There shall be no release of information related to any project, which includes photographs in any medium, including your company website or any Internet forum. This prohibition also applies to all firms involved in the project including subcontractors at any tier. Because of this, prime contractors are requested to distribute the contents of this letter to all of their cleared and uncleared subcontractors performing work on DOS projects.
All documents and records (including photographs) generated during the performance of work under these projects shall be for sole use of and shall become the exclusive property of the U.S.
Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under these projects shall be published or disseminated through any medium without the prior written authorization of the Contracting
Officer. These obligations do not cease upon the expiration or termination of the projects or at any other point in time.
Information associated with any DOS project is considered sensitive and needs to be safeguarded against general public release. Please be reminded that your company, your employees, and subcontractors shall exercise the utmost discretion in regards to all matters, materials, and data relating to their duties and functions on Diplomatic projects.
If you currently have DOS project material on your website, or any other public medium, that hasn’t been approved by a DOS Contracting Officer, immediately email SavageJM@state.gov, AND
LeungJB@state.gov with the information you’ve published and the Internet site where such information could be found. The information will be reviewed by the Department for approval or disapproval.
If you wish to publish DOS project information on your website, in print, or other media in the future, please submit your request with the information you would like to release prior to publication to SavageJM@state.gov AND LeungJB@state.gov (email all) for approval. If available please include the contract or task order number.
mailto:SavageJM@state.gov mailto:LeungJB@state.gov mailto:SavageJM@state.gov mailto:LeungJB@state.gov
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