Worldwide Enviromental Engineering IDIQ 2027_Stage 1 Announcement Final.pdf

FY27 Worldwide Environmental Engineering Services IDIQ

RFP 19AQMM26R0323

The U.S. Department of State (DOS), Office of the Procurement Executive, on behalf of the Bureau of Overseas Buildings Operations (OBO), Office of

Facility Management (OBO/CFSM/FMS), anticipates awarding one (1)

Indefinite Delivery/Indefinite Quantity (IDIQ) contract to a qualified environmental engineering firm (prime or joint venture) of licensed professionals to provide comprehensive environmental engineering services at U.S. diplomatic facilities worldwide.

This acquisition is set aside entirely for small business concerns under

NAICS code 541330 – Engineering Services, with a small business size standard of $25.5 million in average annual receipts. Eligible small business categories include Small Business (SB), Small Disadvantaged Business

(SDB), Women-Owned Small Business (WOSB), HUBZone Small Business

(HUBZ), Service-Disabled Veteran-Owned Small Business (SDVOSB), and

8(a) firms.

The IDIQ contract shall consist of a one-year base period with four (4) one-year optional service periods, for a total potential contract period not to exceed five (5) years. The Government guarantees a minimum of $10,000 in task orders over the life of the IDIQ contract. The total estimated value of the contract, inclusive of all option periods, is $4,500,000.

This solicitation anticipates issuance of task orders covering a wide range of environmental engineering services at U.S. diplomatic facilities worldwide.

The professional environmental engineering services shall include, but are not limited to: conducting asbestos inspection surveys and sampling of DOS properties worldwide in accordance with U.S. Environmental Protection

Agency (EPA) Asbestos Hazard Emergency Response Act (AHERA) standards; producing Post Asbestos Management Plans utilizing the DOS asbestos inspection database; performing Asbestos Industrial Hygiene oversight of DOS asbestos remediation projects; conducting lead inspection surveys and sampling of DOS properties; performing toxic and hazardous material assessments at DOS properties; performing air quality analyses to address potential environmental contaminants (e.g., radon, mold, heavy metals) in occupied work and residential locations; analyzing water from

HVAC and domestic water treatment systems; performing Environmental

Site Assessments (ESAs); conducting ground and soil contamination analysis and remediation; performing radon investigation, mitigation, and remediation; conducting Indoor Air Quality (IAQ) investigations; performing mold investigations and remediation; and providing EPA AHERA Asbestos

Inspector training and certifications for DOS personnel.

The contractor shall employ competent project managers, engineers, and support personnel, including Certified Industrial Hygienists (CIH), Certified

Hazardous Materials Managers (CHMM), and Certified Safety Professionals

(CSP). The firm shall coordinate U.S. Government requirements and applicable laws, codes, and standards at overseas project sites. Services will be provided on a worldwide basis at various U.S. diplomatic posts as directed by the Contracting Officer through individual task orders, with work potentially requiring overseas travel to high-threat locations and compliance with stringent security requirements.

Solicitation Process:

Selection shall be completed in accordance with the Brooks Act, P.L. 92-582

(40 U.S.C. 1101–1104). This solicitation includes the following three-stage process:

In Stage 1, offerors are to submit detailed information on the firm's environmental engineering past performance, firm profile, key personnel qualifications, and organizational structure. Offerors will be ranked, and the highest technically qualified offerors will be selected for the short-list.

Rankings from Stage 1 will not transfer to Stage 2.

In Stage 2, the short-listed offeror(s) will assemble their technical teams, including sub-consultants, and submit detailed information in response to the criteria relative to their proposed team, management plan, and past performance on relevant environmental engineering projects. Stage 2 submissions will be reviewed by the TEP. Short-listed offeror(s) will also be required to make presentations to the TEP. The TEP will make a determination of the most highly qualified team(s) consistent with the announced Stage 2 criteria and will recommend the offeror(s) for final selection and Stage 3 participation. In Stage 2, the Department will re-confirm the offeror's SAM registration.

In Stage 3, the most highly qualified offeror(s) as determined in Stage 2 will be issued a formal Solicitation with price proposal instructions. The price proposal will be reviewed by the Contracting Officer for fair and reasonable pricing and compliance with the Solicitation instructions. At the conclusion of successful negotiations and pending facility clearance confirmation, the resultant contract award will be made.

Active Entity Registration on SAM.gov

PASS/FAIL – Offeror must receive a Pass for Stage 1 submission to be evaluated

Offerors, including any offeror organized as a joint venture, to include a de facto joint venture, must have an active SAM registration at the time of Stage

1 submission and throughout the procurement process.

Any offeror whose registration is not active in SAM at the time of Stage 1 submission will be excluded from the process and their Stage 1 submissions will not be evaluated. If the firm proposes as a Joint Venture, the Joint

Venture itself must be registered in SAM.

Stage 1 offerors short-listed to advance to Stage 2 will be notified in writing.

The Government will provide detailed evaluation criteria for both the Stage 2 submission and the interview at an appropriate time after the short-listed firms from Stage 1 are announced.

Stage 1 Submission Requirements and Evaluation Criteria

Offerors that are capable of meeting the requirements described in this announcement are invited to submit the required Stage 1 documents.

The assembled content for the Stage 1 portfolio should be no more than 40 pages, compiled into one digital PDF file. The submission shall incorporate

PDF bookmarks to clearly identify the different sections to align with solicitation requirements. The entire submission will be assessed on the offeror's clarity in organization and ability to successfully communicate information that meets the evaluation criteria. Non-conformance with the instructions may be cause for point(s) deduction.

Page limitations established for each section below and the whole Stage 1 portfolio (maximum of 40 pages) shall be strictly adhered to, as pages which exceed the limit will not be evaluated.

Offerors are advised to provide a submission which is clear and comprehensive without additional explanation or information, but in sufficient detail for effective evaluation by the Government.

The Stage 1 submission shall include the following sections, divided into bookmarked sections in the order listed below:

(1) Cover Letter

A one-page cover letter referencing the Worldwide Environmental

Engineering Services IDIQ solicitation number 19AQMM26R0323 and briefly describing the firm and its location, organizational makeup, and noteworthy accomplishments. Include the firm's point of contact name, phone number, and email address. Clearly identify the firm's Unique Entity

Identifier (UEI – 12-character alphanumeric ID assigned to an entity by

SAM.gov), Business Size Status (Small Business, WOSB, HUBZone, 8(a), SDVOSB, etc.), and socioeconomic category under NAICS code 541330.

(2) Standard Form 330

Submit Standard Form (SF) 330, Architect-Engineer Qualifications, Part II only, for the Prime firm only. For the purposes of this solicitation, the Firm as requested in Box 2A is defined as the individual, firm, partnership, corporation, association, or other legal entity permitted by law to practice the profession of engineering that will have contractual responsibility for the environmental engineering services, should the proposed offeror be selected for the contract. Proposed team information may be documented in this stage using SF 330, Part I, Sections A through H, but it is not required.

Offerors may find a copy of the SF 330 at the following website:

https://www.gsa.gov/forms-library/architect-engineer-qualifications

(3) Firm Past Performance on Environmental Engineering Projects (50 points maximum)

3.1 Format: SF 330 Section F or alternate format is acceptable as long as required information below is presented. Page Limit: 4 pages per project (12 pages maximum)

3.1 The prime firm shall submit a portfolio of at least three (3) and no more than five (5) projects that have been completed or accepted by the client in the last ten (10) years. Project values shall range from $250,000 to

$1,000,000 USD. A maximum of one (1) example may be a previously completed OBO project.

Each project shall include:

https://www.gsa.gov/forms-library/architect-engineer-qualifications

a. Project Name and Project Completion Date

b. Identification of the firm's role and area(s) of responsibility on the project

c. Project program, function, and scope of environmental engineering services performed

d. Project budget, final contract amount, schedule, and completion date

e. A description of the management and planning approach with salient features for each project, explaining how the client's multi-functional and complex program, mission, economic, schedule, and operational objectives were satisfied by the overall environmental engineering solution

f. A description of the relevance of the submitted project to the specific

IDIQ scope described in this announcement

g. Any certificates, awards, or peer recognition demonstrating high performance in environmental engineering

3.2 Government Evaluation: The Government will evaluate the firm's portfolio and experience to consider the extent to which the offeror demonstrates an ability to deliver a broad range of environmental engineering services — including asbestos, hazardous materials, air quality, water, soil, and related disciplines — in complex, multi-site, and/or overseas environments consistent with OBO's mission of maintaining safe and compliant diplomatic facilities worldwide.

(4) Key Personnel Profiles (30 points maximum)

Format: SF 330 Section E or alternate format is acceptable as long as required information below is presented. Page Limit: 1 page per profile (8 pages maximum)

4.1 The prime firm shall identify and provide profiles for the following Key

Personnel in leadership roles:

A. Program Manager

B. Project Manager

C. Certified Industrial Hygienist (CIH)

D. Certified Hazardous Materials Manager (CHMM)

E. Certified Safety Professional (CSP)

Each profile shall include:

a. Name

b. Education and professional experience, including licenses, certifications, and qualifications

c. Area of responsibility and leadership role on the project examples submitted under Factor (3)

d. Any professional awards, peer recognition, or notable accomplishments in the field

4.2 Government Evaluation: The Government will evaluate the extent to which the Key Personnel's qualifications, certifications, and experience demonstrate the technical capability to deliver high-quality environmental engineering services in complex, worldwide operational environments consistent with OBO's requirements.

(5) Organizational Structure and Management Approach (20 points maximum).

Page Limit: 4 pages maximum

5.1 The prime firm shall:

a. Describe the firm's organizational structure, including any proposed joint venture arrangement, identifying each party's role and percentage of work

b. Describe the firm's management approach for delivering environmental engineering services on a worldwide basis, including how the firm will coordinate with U.S. Government requirements and applicable laws, codes, and standards at overseas project sites

c. Describe the firm's approach to managing task orders across multiple geographic locations simultaneously, including high-threat overseas environments

d. Describe the firm's approach to quality assurance and quality control for environmental engineering deliverables

5.2 Government Evaluation: The Government will evaluate the extent to which the offeror's organizational structure and management approach demonstrates the capability to successfully manage and deliver complex, worldwide environmental engineering services in support of OBO's diplomatic facility mission.

Security Clearance. In order to be eligible for award of this contract, the successful offeror(s) must possess, or be eligible to obtain, a Defense

Counterintelligence and Security Agency (DCSA) Top Secret Facility

Clearance (FCL), with Top Secret safeguarding capability, issued in accordance with the National Industrial Security Program Operating Manual, DOD 5220.22-M. All entities comprising a joint venture for this effort must possess or obtain an FCL, as well as the joint venture itself. Personnel requiring access to classified information or Controlled Access Areas at DOS locations must possess a Top Secret personnel security clearance issued by

DCSA. Additionally, the successful offeror(s) selected for contract award must possess, or immediately obtain, an Information System (IS) or standalone computer approved by DCSA for processing classified information. Certain sub-consultants may also require FCLs and personnel security clearances.

Offerors already possessing the necessary FCL should submit their appropriate Commercial and Government Entity (CAGE) Code with their

Stage 2 submissions.

If a selected offeror does not possess an interim or Final Top Secret FCL, the

Department of State will sponsor the uncleared firm for an FCL. Firms which form joint ventures must also comply with the above FCL requirements.

Sponsorship does not guarantee that the firm will receive the clearance. A period of 180 days from the date of selection for award will be allowed for the uncleared firm to obtain the necessary FCL. After this period, the

Government may, at its discretion, consider awarding the contract to another short-listed firm. No contract can be awarded until at least an Interim Top

Secret FCL has been granted. Due to time constraints, the Government will not delay award of contracts to selected firms already in possession of Top

Secret FCLs.

Foreign firms are not eligible for FCLs. Only U.S. firms organized and operating in the U.S. or Puerto Rico, or a U.S. possession or trusted territory, are eligible for facility clearances. U.S. firms which are determined to be under Foreign Ownership, Control, or Influence (FOCI) are not eligible for an FCL unless actions (as directed and approved by DCSA) can be taken to effectively negate or reduce associated FOCI risks to an acceptable level.

This process often takes more than the 180 calendar days allotted for clearance. Information on the clearance process can be found on the DCSA website at http://www.dcsa.mil.

A copy of the Prohibited Countries List, from which offerors may not choose team members, can be obtained from the Contracting Officer listed at the end of this announcement.

Additional Notices to Offerors

Offerors are advised that inaccurate or incomplete submissions, or those not meeting the submission requirements, may result in immediate disqualification. Offerors are advised that the Government will not pay for information submitted in response to this announcement, nor will it compensate offerors for any costs incurred in the development or submission of their qualifications package.

Stage 1 Submittal Due Date & Instructions for Electronic Submission

All Stage 1 submissions must be received by 2:00 p.m., Eastern Time, on or before August 17, 2026.

ONLY electronic submissions are accepted. All submissions must be emailed/shared to the FAN.gov email addresses below. Do NOT upload anything to a third-party website and send a link. We are not authorized to download any documents from any third-party websites.

The subject of the email must include the solicitation number

19AQMM26R0323 and Worldwide Environmental Engineering Services

IDIQ.

Email submissions are authorized to be sent to the following FAN addresses:

Primary: PakuwalS1@FAN.gov

Alternate: BotkinLL@FAN.gov mailto:PakuwalS1@FAN.gov mailto:BotkinLL@FAN.gov

Please UPLOAD the Stage 1 submission (with both PDF files) to your

Google Drive (FAN – Foreign Affairs Network or personal) AND share/send the Stage 1 submission from Google to the FAN.gov email addresses above and please give the CO's EDIT permission for these files. The files will just be downloaded.

In order to upload your proposals onto Google Drive and share, perform the following steps:

Go to drive.google.com and log into your Google account with your username and password. If you do not have a Google account, you will need to create one.

At the top left, click New, then select File Upload or Folder Upload, and choose the file or folder you want to upload.

Right-click the file or folder you want to share and select SHARE.

Enter the email addresses: PakuwalS1@fan.gov and

BotkinLL@fan.gov. Make sure the EDITOR option is selected.

Click Send.

Note: If you have a FAN (Foreign Affairs Network) account, upload the proposals to the FAN Google Drive. If you do not have a FAN account, you can upload the proposals to a personal Google Drive and then share. Sharing from your personal Google Drive account is acceptable.

Clarification Requests

Any Requests for clarification, must be submitted, in writing Samantha

Pakuwal at PakuwalS1@fan.gov and Lori Botkin at BotkinLL@fan.gov by no later than 2:00 p.m., Eastern Daylight Time, on August 3, 2026.

Clarifications and requests for information received after the deadline, shall not be accepted.

mailto:PakuwalS1@fan.gov mailto:BotkinLL@fan.gov