X-Series_Defibrillator_Monitor_Worry-Free_Service_Plan.pdf

This is a Notice of Intent to Award Sole Source from the City of Orlando, Florida, specifically the Procurement and Contracts Division in conjunction with the Orlando Fire Department, for an X-Series Defibrillator/Monitor Worry-Free Service Plan. The procurement (S26-0394) covers extended warranty and preventive maintenance services for 65 existing defibrillator units with varying contract terms: 59 devices under a three-year service plan (July 1, 2026 to June 30, 2029), two devices under a two-year plan (October 1, 2026 to September 30, 2028), and four additional devices under pro-rated service plans ranging from three to nine months, all concluding on June 30, 2029. The scope of work includes annual preventive maintenance, parts and labor repairs under the manufacturer's limited product warranty, SurePower Battery replacement upon verified failure, accidental damage coverage, service loaner equipment during repairs, and no-charge shipping. The Notice of Intent was posted on April 10, 2026, with a submission deadline of April 17, 2026, at 5:00 p.m. Eastern Time, and the posting will remain active for seven calendar days. Preventive maintenance work will be scheduled 60 to 90 days after agreement execution.

Zoll Medical Corporation has been identified as the exclusive source for this specialized medical equipment service, with the City citing strict quality and safety standards and the manufacturer's policy of maintaining service exclusively through designated Depot Repair Centers staffed by highly skilled professionals. The total contract value is $318,123.66, representing a 20% multi-unit discount applied to the list price of $6,510.00 per unit for the three-year plan (adjusted to $5,208.00) and $4,430.00 per unit for the two-year plan (adjusted to $3,544.00). Payment terms are Net 30 days after invoice, with applicable tax added at invoicing; the 20% discount applies only when the total contract value is invoiced in full and paid within the Net 30-day period. The quotation submitted by Zoll Medical Corporation is valid for 60 days from April 7, 2026. Any alternative suppliers believing they are capable of providing equivalent products or services must submit product information, statements of qualifications, and capabilities by email only to Purchasing Agent Tracie Brown at tracie.brown@orlando.gov by the April 17, 2026 deadline.