X-Series_Defibrillator_Monitor_Worry-Free_Service_Plan.pdf

This is a Notice of Intent to Award Sole Source procurement document issued by the City of Orlando Procurement and Contracts Division for the Orlando Fire Department. The procurement (S26-0394) seeks an X-Series Defibrillator/Monitor Worry-Free Service Plan covering extended warranty and preventive maintenance services for existing defibrillator equipment. The City posted the notice on April 10, 2026, with a submission deadline of April 17, 2026, at 5:00 p.m. Eastern Time. The service plan will cover 65 total defibrillator units across multiple contract terms: 59 devices under a 3-year plan (July 1, 2026 to June 30, 2029), 2 devices under a 2-year plan (October 1, 2026 to September 30, 2028), and 4 devices under pro-rated plans ranging from 3 to 9 months concluding on June 30, 2029. Preventive maintenance work will be scheduled 60 to 90 days after agreement execution. The notice will remain active for seven calendar days, and alternative suppliers may submit product information, qualifications, and capabilities to Purchasing Agent Tracie Brown at tracie.brown@orlando.gov during this period.

Zoll Medical Corporation has been identified as the exclusive source based on strict quality and safety standards and the company's policy of maintaining service exclusively through designated Depot Repair Centers. The total contract value is $318,123.66, representing a 20% multi-unit discount applied to the list price of $6,510.00 per unit for 3-year plans (adjusted to $5,208.00) and $4,430.00 per unit for 2-year plans (adjusted to $3,544.00). Payment terms are Net 30 days after invoice, with the 20% discount contingent upon full invoicing and payment within the Net 30-day period; applicable tax will be added at invoicing. The quotation submitted by Zoll Medical Corporation is valid for 60 days from April 7, 2026. The scope of work includes annual preventive maintenance, parts and labor repairs under manufacturer warranty, SurePower Battery replacement upon verified failure, accidental damage coverage, service loaner equipment during repairs, and no-charge shipping. No specific set-aside designations or restrictions limiting responses to particular organization types are indicated in the procurement.