INVITATION TO BIDDERS FOR

FACILITY-WIDE KEYLESS ACCESS SYSTEM AT THE

WINDHAM WATER WORKS

WATER TREATMENT FACILITY

MANSFIELD, CONNECTICUT

TOWN OF WINDHAM

WINDHAM WATER WORKS 174 STORRS ROAD MANSFIELD, CONNECTICUT

APRIL 2026

TOC-1

TABLE OF CONTENTS

Page No.

NOTICE AND INVITATION TO BIDDERS I-1

INSTRUCTIONS TO BIDDERS IB-1

BID SUBMITTAL REQUIREMENTS SR-1

AGREEMENT A-1

GENERAL CONDITIONS GC-1

TECHNICAL SPECIFICATIONS TS-1

BID FORMS BF-1

INVITATION TO SUBMIT

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INVITATION TO SUBMIT

FACILITY-WIDE KEYLESS ACCESS SYSTEM

AT THE

WINDHAM WATER WORKS

Sealed Bids for the "FACILITY-WIDE KEYLESS ACCESS SYSTEM AT THE WINDHAM WATER WORKS, WATER TREATMENT FACILITY, MANSFIELD, CONNECTICUT", will be received at the Office of the Superintendent of Windham Water Works on 174 Storrs Road (Route 195), Mansfield, Connecticut until 2:00 P.M., prevailing time, on Thursday, April 30, 2026, at which time bids will be publicly opened and read aloud.

The work encompasses the furnishing of all labor, materials, equipment and supervision for installation and programming of a facility-wide keyless access system suitable for all exterior man doors across four buildings at the Windham Water Works. The proposed system shall be scalable to allow for the incorporation of locks and doors on any future structures that may be built at the treatment facility. Work at the site will be limited to the hours between 7:00 A.M. and 3:00 P.M., Monday through Friday.

PDF copies of the Invitation to Submit and Contract Documents will be available for viewing and download through the Town of Windham Website and the State of Connecticut DAS Website at https://portal.ct.gov/das/ctsource/bidboard?language=en_US .

A mandatory pre-bid meeting will be held for prospective bidders to examine the site of the work on Thursday April 16, 2026 at 10:30 AM. It is essential that all prospective bidders be present for this meeting; no additional inspections will be scheduled prior to bidding.

Contractors interested in submitting a bid for the above-described work must submit their bid on the Bid Forms provided by the Town of Windham Water Department. All bids will remain subject to acceptance for sixty (60) days after the date of the Bid opening.

The Town of Windham allows a ten percent (10%) local town based bidder preference (Town Ordinance / Resolution No. 984) for projects of more than five thousand dollars ($5,000) and less than one million dollars ($1,000,000). A Town of Windham based business will be considered the lowest responsible bidder if its bid is within ten percent (10%) of the low bid and it is willing to accept the award at the low bid price. Any bidder claiming to be a Town of Windham based business must provide evidence that it meets the requirements of Section F of the aforementioned Ordinance.

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The Purchase Order for the acquisition and installation of the above-mentioned keyless access system shall be awarded to the lowest, responsive, and responsible bidder. The Town of Windham reserves the right to reject any, any part of, or all bids, should the Town deem it to be in the public interest to do so, or to delete or reduce the scope of any work in order to bring the cost within available funds.

TOWN OF WINDHAM WATER DEPARTMENT

J. Michael Callahan Chairman, Water Commission

INSTRUCTIONS TO BIDDERS

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INSTRUCTIONS TO BIDDERS

RECEIPT AND OPENING OF BIDS. The Water Commission of the Town of Windham, Connecticut herein called the Owner, acting by and through its Commissioners, will receive sealed Bids for " FACILITY-WIDE KEYLESS ACCESS SYSTEM AT THE WINDHAM

WATER WORKS, WATER TREATMENT FACILITY, MANSFIELD, CONNECTICUT".

Bids addressed to the Windham Water Works, 174 Storrs Road, Mansfield Center, CT 06250, shall be endorsed as " FACILITY-WIDE KEYLESS ACCESS SYSTEM AT THE WINDHAM

WATER WORKS, WATER TREATMENT FACILITY, MANSFIELD, CONNECTICUT".

LOCATION AND WORK TO BE DONE. The work to be done is located at the Windham Water Works, Water Treatment Facility, 174 Storrs Road, Mansfield, Connecticut. The work encompasses the furnishing of all labor, materials, equipment and supervision for installation and programming of a facility-wide keyless access system suitable for all exterior man doors across four buildings at the Windham Water Works. The proposed system shall be scalable to allow for the incorporation of locks and doors on any future structures that may be built at the water treatment facility. Note that work must progress such that all Water Treatment Facility doors can be secured at the end of each working day.

The Contractor shall furnish all labor, services, materials, equipment, plant, machinery, apparatus, appliances, tools, supplies, and all other things necessary to do all work required for the completion of each item of the work and as herein specified.

The work to be done for each item shall not be limited to the exact extent mentioned or described but shall include all incidental work necessary or customarily done for the completion of that item.

QUESTIONS REGARDING CONTRACT DOCUMENTS. In general, no answer will be given to prospective Bidders in reply to an oral question if the question involves an interpretation of the intent or meaning of the Contract Documents, or the equality or use of products or methods other than those designated or described in the Specifications. Any information given to Bidders other than by means of the Contract Documents, including Addenda, as described below, is given informally, and shall not be used as the basis of a claim against the Owner or the Engineer.

To receive consideration, such questions shall be submitted in writing to the Engineer at least seven days before the established date for receipt of Bids. If the question involves the equality or use of products or methods, it must be accompanied by drawings, specifications, or other data in sufficient detail to enable the Engineer to determine the equality or suitability of the product or method. In general, the Engineer will neither approve nor disapprove particular products prior to the opening of Bids; such products will be considered when offered by the Contractor for incorporation into the work.

The Engineer may prepare Addenda, which shall become a part of the Contract Documents. At

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least five days prior to the receipt of Bids, he will send a copy of these Addenda to those prospective bidders known to have taken out sets of the Contract Documents.

BIDDERS TO INVESTIGATE. At the time of the opening of Bids, each Bidder will be presumed to have inspected the site, as to the actual conditions there existing, the character and requirements of the work, the difficulties attendant upon its execution, and the accuracy of all estimated quantities stated in the Bid. The failure or omission of any Bidder to examine any part of the Contract Documents or field conditions shall in no way relieve any Bidder from any obligation in respect to his Bid.

INFORMATION NOT GUARANTEED. All information given in the Contract Documents relating to subsurface and other conditions, natural phenomena, existing pipes, and other structures is from the best sources presently available to the Owner. All such information is furnished only for the information and convenience of Bidders and is not guaranteed.

It is further agreed that no Bidder or Contractor shall use any of the information made available to him or obtained in any examination made by him in any manner as a basis of or ground for any claim or demand against the Owner or the Engineer, arising from or by reason of any variance which may exist between the information made available and the actual subsurface or other conditions, natural phenomena, existing pipes or other structures actually encountered during the construction work, except as may otherwise be expressly provided for in the Contract Documents.

BLANK FORM FOR BID. All Bids must be upon the blank form for Bid annexed hereto, state the proposed price of each item of the work, both in words and in figures, and be signed by the Bidder with his business address.

TIME FOR COMPLETION. The successful Bidder will be required to complete the entire work, including any alternates, within 90 consecutive calendar days after the date of the formal execution of the AGREEMENT, or a mutually agreed upon date. Note, however, that work must progress such that all Water Treatment Facility doors can be secured at the end of each working day.

WITHDRAWAL OF BIDS. Any Bid may be withdrawn prior to the above scheduled time for the opening of Bids or authorized postponement thereof. No Bidder may withdraw a Bid within 60 days after the actual date of the opening thereof.

ABILITY AND EXPERIENCE OF BIDDER. No award will be made to any Bidder who cannot satisfy the Owner that he has sufficient ability and experience in this class of work and sufficient capital and plant to enable him to prosecute and complete the work successfully within the time named. The Owner's decision or judgment on these matters shall be final, conclusive, and binding.

The Owner may make such investigations as it deems necessary, and the Bidder shall furnish to the Owner, under oath if so required, all such information and data for this purpose as the Owner may request.

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RIGHT TO REJECT BIDS. The Owner reserves the right to reject any, any part of, or all Bids, should the Owner deem it to be in the public interest to do so, or to delete or reduce the scope of any work in order to bring the cost within available funds.

In submitting this Bid, the Bidder understands that the Owner reserves the right to waive any informalities or irregularities in the bidding process.

BIDS TO REMAIN SUBJECT TO ACCEPTANCE. All bids will remain subject to acceptance for sixty (60) days after the date of the Bid opening, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to that date.

EXECUTION OF AGREEMENT. The Bidder whose Bid is accepted will be required and agrees to duly execute the AGREEMENT.

INSURANCE CERTIFICATES. The Contractor will not be permitted to start any construction work until he has submitted certificates covering all insurances called for under that subsection of the Contract Documents, titled "Contractor's Insurance Requirements".

COMPARISON OF BIDS. Bids will be compared on the basis of the quantities and unit and lump sum prices stated in the Bid. In the event that there is a discrepancy in the Bid between the lump sum or unit prices written in words and figures, the prices written in words shall govern.

CONNECTICUT SALES AND USE TAX. Materials purchased for permanent installation in the work will be exempt from the Connecticut Sales and Use Tax under the Connecticut Education, Welfare and Public Health Tax Act. Each Bidder shall take this exemption into account in calculating his Bid for the work.

ALTERNATES. Bidders must submit prices for all alternates. Bids omitting a price for any alternate may be considered incomplete and subject to rejection. The Owner reserves the right to award the contract on the basis of that combination of alternates which appears to be in the best interest of the Owner.

NOT TO SUBLET OR ASSIGN. The Contractor shall constantly give his personal attention to the faithful prosecution of the Work, shall keep the same under his personal control, shall not assign the Contract or sublet the Work or any part thereof without the previous written consent of the Owner, and shall not assign any of the monies payable under the Contract, or his claim thereto, unless by and with the like written consent of the Owner and the Surety on the Contract Bonds. Any assignment or subletting in violation hereof shall be void and unenforceable.

BID SUBMITTAL REQUIREMENTS

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BID SUBMITTAL REQUIREMENTS

WINDHAM WATER WORKS

A complete bid package shall consist of the following, fully completed:

1. Bid Forms (BF-1 through BF-6).

2. Proof of Required Insurance (refer to Pages GC-1 through GC-5).

3. Bidder's Qualifications (refer to BF-5 through BF-6).

4. Products details and specifications for the proposed access system and its components.

AGREEMENT AND BOND FORMS

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AGREEMENT

This AGREEMENT, executed this day of , 2026, by and between the Water Commission of the Town of Windham, Connecticut acting by and through J. Michael Callahan, its Chairman, duly authorized therefore, who acts herein solely for said Water Commission and without personal liability to himself, party of the first part, hereinafter called the

OWNER and , party of the second part, hereinafter called the CONTRACTOR.

WITNESSETH: That the CONTRACTOR and the OWNER, for the consideration hereinafter named, agree as follows:

The CONTRACTOR agrees to commence and complete the construction of "FACILITY-WIDE

KEYLESS ACCESS SYSTEM AT THE WINDHAM WATER WORKS, WATER

TREATMENT FACILITY, MANSFIELD, CONNECTICUT ",

hereinafter called the project, for the sum of

Dollars, ($) and all extra work in connection therewith, under the terms as stated in these contract documents; and at his (its or their) own proper cost and expense to furnish all the materials, supplies, machinery, equipment, tools, superintendence, labor, insurance and other accessories and services necessary to complete the said project in accordance with the conditions and prices stated in these documents and plans, as prepared by the Water Commission of the Town of Windham, Connecticut all of which are made part hereof and collectively evidence and constitute the contract.

The Contractor hereby agrees to commence work under this Agreement within ten days after the date of this Agreement and to fully complete the project within 90 consecutive calendar days thereafter.

The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the Contract, subject to additions and deductions, as provided in the General Conditions of the Agreement, and to make payments on account thereof as provided under the Special Conditions.

Any controversy or claim arising out of or relating to this contract or the breach thereof shall be settled by arbitration in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association and judgment upon the award rendered by the Arbitrator(s) may be entered in any court having jurisdiction thereof. The Contractor shall carry on and maintain the progress of the Work during Arbitration proceedings.

The AGREEMENT, the INSTRUCTIONS TO BIDDERS, the GENERAL CONDITIONS, the TECHNICAL SPECIFICATIONS, and the Contractor's Bid as accepted by the Owner, and all

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ADDENDA and AMENDMENTS to any of the foregoing collectively constitute the Contract Documents.

IN WITNESS WHEREOF, the parties to this AGREEMENT have hereunto set their hands and seals.

By

(Party of the First Part) on the Day of , 2026

(Seal)

Its President (Party of the Second Part) on the Day of , 2026

(Seal)

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Certificate of Acknowledgement of Contractor if a Corporation

For AGREEMENT

State of )

) ss:

County of )

On this day of , 20 , before me personally came , to me known, who being by me duly sworn, did depose and say as follows:

That he resides at and is the of the corporation described in and which executed the foregoing instrument; that he knows the corporate seal of said corporation; that the seal affixed to the foregoing instrument is such corporate seal and it was so affixed by order of the Board of Directors of said corporation; and that by the like order he signed thereto his name and official designation.

Notary Public (Seal)

My commission expires

GENERAL CONDITIONS

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GENERAL CONDITIONS

1. CONTRACTOR'S INSURANCE REQUIREMENTS

Prior to commencing work, the Contractor shall provide proof of insurance of the types and for the limits specified below, which insurance shall be maintained in full until final completion, acceptance of the work and the expiration of the guarantee period provided for in the Bid Documents. Said insurance shall be procured and maintained to protect the Contractor and thereby the Owner from all claims and liability for damages resulting from bodily injury, death and property damage which may arise from operations under the Bid Documents, whether such operations be conducted by the Contractor, the Contractor's agents, representatives, employees or subcontractors. All insurance costs pursuant to this section shall be the Contractor's responsibility and shall be included in the Contractor's bid.

Pre-approved Policy Forms for particular coverages, where stated, are for the convenience of the Contractor. However, any policy for a coverage with a stated Pre-approved Policy Form shall provide equivalent or greater coverage than that obtained under such Pre-approved Policy Form.

The following constitute the minimum acceptable insurance as to coverage and limits:

Commercial General Liability Each Occurrence $1,000,000 General Aggregate $2,000,000 Products/Completed Operations Aggregate $2,000,000

Auto Liability Combined Single Limit $1,000,000

Professional Liability Each Claim or Each Occurrence $1,000,000 Aggregate $1,000,000

Conditions

All coverage provided to the Town of Windham and Windham Water Works under this section must be primary and non-contributory with any other insurance available to the Town or WWW. The Town of Windham and WWW must be specifically named as “additional insured” on your CGL policy

Umbrella Liability

Limits must be excess over underlying limits described above. All coverage provided to the Town of Windham under this section must be at least as broad as that found in the underlying policies and must be primary and non-contributory with any other insurance available to the Town of Windham.

Worker’s Compensation Bodily Injury by Accident – Each Accident $500,000 Bodily Injury by Disease – Each Employee $500,000 Policy Limit for Bodily Injury – By Disease $500,000

Employer’s Liability Each Accident $500,000

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A. Workmen's Compensation and Employer Liability Coverage:

(1) Pre-approved Policy Form: None

(2) Required Endorsements:

(a) Insurer shall agree to waive all rights and subrogation against the Owner, its officers, officials, employees and volunteers for losses arising from work performed by the Contractor for the Owner

(b) Such policies shall be endorsed to state the coverage, shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except for sixty (60) days prior written notice by certified mail, return receipt requested, has been given to the Owner.

B. Automobile Liability Coverage:

(1) Required Endorsements:

(a) The Owner, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of the Contractor; and automobiles owned, leased, hired, or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the Owner, its officers, officials, employees or volunteers. The Insurance Certificate must state

"ADDITIONALLY INSURED - TOWN OF WINDHAM".

(b) The Contractor's insurance coverage shall be primary insurance as respects the Owner, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the Owner, its officers, officials employees or volunteers shall be in excess of the Contractor’s insurance and shall not contribute with it.

(c) Any failure to comply with the reporting provisions of the policy shall not affect coverage provided to the Owner, its officers, officials, employees or volunteers.

(d) The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insureds liability.

(e) Such policy shall be endorsed to state the coverage shall not be suspended, voided, canceled by other party, reduced in coverage or in limits except after sixty (60) days prior written notice by certified mail, return receipt requested, has been given to the Owner.

C. Comprehensive General Liability:

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General Liability Policies shall cover the following hazards; Premises/Underground Explosion and Collapse Hazard; Products / Completed Operations; Contractual;

Independent Contractors; Broad Form Property Damage; Personal Injury; and Blasting / Explosion where blasting is contemplated under the Bid Documents.

(1) Required Endorsements:

(a) See Section B-1.

D. Acceptability of Insurers:

Insurance is to be placed with insurers with a Bests' rating of no less than B+VII, and which insurers are licensed in Connecticut. Where no insurer so licensed in Connecticut will provide the required coverage, the insurer shall, at minimum, be approved to do business in Connecticut (listed on the current “White List” of the Connecticut Insurance Department).

E. Verification of Coverage:

The Contractor shall furnish the Owner with certificates of insurance and with original endorsements affecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be designed by a person authorized by that insured to buy coverage on its behalf. The certificates and endorsements are to be on forms required or approved by the Owner and are to be received and approved by the Owner before work commences. The Owner reserves the right to require complete, certified copies of all required insurance policies, at any time. The certificates and endorsements for each insurance policy shall be filed in triplicate with the Engineer before operations are begun.

Renewal certificates must be furnished by the Contractor prior to the expiration date of any of the initial policies or coverages.

F. Subcontractors:

The Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

G. Deductibles and Self-Insured Retentions:

Any deductibles or self-insured retentions must be declared to and approved by the Owner.

At the option of the Owner, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the Owner, its officers, officials and employees; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. In no event shall the existence of a deductible reduce the obligation of Contractor to provide indemnity to the Owner on a "first dollar" basis.

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2. INSURANCE TO BE PROVIDED BY CONTRACTOR FOR THE BENEFIT OF OWNER:

(1) Prior to commencing work, the Contractor shall provide for the benefit of the Owner, a policy commonly known as "Owner's Protective Liability Policy" naming the Owner as the sole insured, which policy shall be maintained in full until final completion, acceptance of the work and expiration of the guarantee period provided for in the Bid Documents. Said policy shall not contain minimum liability limits of less than $1,000,000.00.

(2) In the event that the Contractor is unable to procure said policy on behalf of the Owner with said minimum limit of liability, the Owner may, in its sole discretion, approve one or more of the following:

(a) The Owner may waive the requirement of obtaining said policy if the underlying

General Liability Policy required in Paragraph l.C above sets forth one or both of the following as liability limits:

[1] A second aggregate limit on all other losses payable by the policy that is twice the multiple of the pre-occurrence limit; or

[2] A separate aggregate limit for the work set forth in the Bid Documents in the minimum amount of $2,000,000.00.

(3) Indemnity:

The Contractor shall indemnify and save harmless the owner from and against all losses and all claims, demands, payments, suits, actions, recoveries and judgments of every nature and description brought or recovered against him, by reason of any act or omission of the said contractor, or his agents or employees, in the execution of the work or in the guarding of it.

The Contractor shall, and is hereby authorized, to maintain and pay for such insurances’ contingent liability under the Bid documents, and the Owner's right to enforce against the Contractor any provisions of this article shall be contingent upon full compliance by the Owner with the terms of such insurance policy or policies, a copy of which shall be deposited with the Owner.

(4) Additionally Insured:

The Town of Windham must be named as additional insured on the policy.

(5) Proof of Insurance:

Proof of insurance must be submitted with proposals.

(6) Cancellation of Insurance:

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The insurance document shall state that the Town of Windham will be notified of any changes or cancellation.

3. INDEMNITY

The Contractor shall indemnify and save harmless the Owner from and against all losses and all claims, demands, payments, suits, actions, recoveries and judgments of every nature and description brought or recovered against him, by reason of any act or omission of the said Contractor, or his agents or employees, in the execution of the work or in the guarding of it.

The Contractor shall, and is hereby authorized, to maintain and pay for such insurances issued in the name of the Owner, as will protect the Owner from his contingent liability under the Bid Documents, and the Owner's right to enforce against the Contractor any provision of this article shall be contingent upon full compliance by the Owner with the terms of such insurance policy or policies, a copy of which shall be deposited with the Owner.

4. LABOR AND EQUIPMENT

Unless otherwise stipulated, the Contractor shall provide and pay for all labor, tools, equipment, light, power, transportation and other facilities not expressly mentioned herein necessary for the execution and completion of the work.

The Contractor shall always have available for the work, a crew or crews of sufficient size to complete the job within the allotted time.

The Contractor shall employ only competent employees to do the work and shall at all times enforce strict discipline and good order among his employees. Whenever the Engineer notifies the Contractor in writing that in his opinion any employee on the work is incompetent, unfaithful, disorderly, or otherwise unsatisfactory, or not employed in accordance with the provision of the Bid Documents, such employee shall be discharged from the work and shall not again be employed on it, except with the consent of the Engineer.

The Contractor shall also have sufficient equipment to expedite the job and carry it through to a successful completion.

If in the opinion of the Engineer, the Contractor is not employing sufficient labor or equipment to complete the work described in the Bid Documents within the time specified, said Engineer may, after giving written notice, require said Contractor to employ such additional labor and equipment as may be necessary to enable said work to progress properly.

5. RESPONSIBILITY FOR WORK

The Contractor assumes full responsibility for materials and equipment used in the construction of the work and agrees to make no claims against the Owner for damages to such

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materials and equipment from any cause except negligence or willful act of the Owner. Until its final acceptance, the Contractor shall be responsible for damage to or destruction of the project.

He shall make good all work damaged or destroyed before acceptance by the Engineer.PERMITS

The Contractor shall, at his own expense, take out and maintain all necessary permits from the State, municipal, or other public authorities; shall give all notices required by law; and shall post all bonds and pay all fees and charges incidental to the due and lawful prosecution of the work.

6. PROTECTION OF EXISTING UTILITIES

The Contractor must notify the Connecticut Underground Utility Protection Plan (CUUPP) Association prior to any underground excavation under the program sponsored by the Public Utility Control Authority and governed by law by Public Act No. 77-350 effective October 1, 1977. Under the provisions of the Act, it requires that all owners of underground facilities mark the locations of their facilities when notified by the Association.

The Contractor shall conduct this work in such a manner as to properly protect other utility facilities such as storm drains, sewers, telephones conduits, power conduits, power or telephone poles, and related structures. These facilities shall be supported, if necessary, whenever they cross or parallel an open trench. The Contractor shall defray the expense of repairing or replacing any of these facilities which he may damage during his operations. All tunneling methods shall be acceptable to the Engineer, and shall be done in such a manner as not to injure any existing structures. Any injury done to existing structures shall be replaced or repaired at the Contractor's expense.

If any facility is damaged by the Contractor, he shall immediately notify the utility involved so that proper inspection and repair can be made. No service repair may be made by the Contractor; it must be made by the Utility Department, under purchase order from the Contractor.

7. PROTECTION OF THE PUBLIC AND OF WORK AND PROPERTY

The Contractor shall provide and maintain all necessary watchmen, barricades, lights and warning signs and take all necessary precautions for the protection and safety of the public.

The Contractor shall continuously maintain adequate protection of all work from damage, and shall take all reasonable precautions to protect the Owner's property from injury or loss arising in connection with the work. He shall make good any damage, injury or loss to his work and to the property of the Owner resulting from lack of reasonable protective precautions.

The Contractor shall erect temporary fencing around open excavation if required by the

Engineer or if danger to bodily injury exists.

In an emergency affecting the safety of life, the protection of the work, or the protection of adjoining property, the Contractor is, without special instructions or authorization from the

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Engineer, hereby permitted to act at his discretion to prevent such threatened loss or injury. He shall also so act, without appeal, if so authorized or instructed by the Engineer.

Any compensation claimed by the Contractor on account of emergency work, to protect the public, the work, or adjoining property, shall be determined by agreement or by arbitration.

8. TRAFFIC CONTROL

The Contractor shall conduct his operations in such a manner as to ensure the safety of motorists, pedestrians, and his own employees. For control of moderate traffic, the Contractor shall provide an adequate number of flagmen to protect and guide traffic through the work area.

When working on State Highways, the Department of Transportation, Bureau of Highways "Traffic Control Signing Patterns" must be used as a guide.

9. CLEANING UP

The Contractor at all times shall keep the site of the work free from rubbish and debris caused by his operations under the Bid Documents. When the work has been completed, the Contractor shall remove from the site of the work all of his plant, machinery, tools, construction equipment, temporary work, and surplus materials so as to leave the work and the site clean and ready for use.

10. GUARANTEE

The contractor guarantees that the work to be done, and the workmanship performed and the materials and equipment used in the construction of the same, shall be free from defects or flaws, that each item of equipment shall be in accordance with the specifications, that the strength of all parts of all manufactured equipment shall be adequate and that the performance test requirements of the specifications shall be fulfilled. This guarantee shall be for a period of one year from and after the date of completion of the work as stated in the final estimate. The Contractor shall repair or replace as required, promptly and without charge, all work, equipment and material, or parts thereof, during the one-year guarantee period. It is hereby, however, especially agreed and understood that this guarantee shall not include any repairs or replacements made necessary by any cause or causes other than improper, inadequate, or defective work, workmanship, materials, or design by the Contractor or those employed directly or indirectly by him.

11. AWARD

The Contractor to whom the work is awarded must execute the agreement and provide a preliminary schedule to the Water Department within ten (10) days from the date of notification of said award and in case of failure to do so, the person or firm will be considered to have forfeited the award and the Town of Windham shall be free to enter into a new Agreement for the scope of work in the Bid Documents to be completed by others.

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12. NON-DISCRIMINATION

There shall be no discrimination against any employee who is employed in the work covered by the Bid Documents, or against any applicant for such employment, because of race, religion, color, sex or national origin. This provision shall include, but not be limited to, the following:

employment, upgrading, demotion or transfer, recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

The Contractor agrees and warrants that in the performance of the work it will not discriminate against any person or group of persons on the grounds of race, color, religion or national origin in any manner prohibited by the laws of the United States or of the State of Connecticut, and further agrees to provide the Commission on Human Rights and Opportunities with such information requested by the Commission concerning the employment practices and procedures of the Contractor as they relate to the provisions of this section. (Sec. 4-114a, General Statutes of Connecticut.)

13. LABOR CONDITIONS

In the employment of labor for the work, preference shall be given to residents of the Town of Windham, Connecticut who are qualified to perform the work to which the employment relates.

In the employment of mechanics, laborers or workmen to perform the work specified herein, preference shall be given to residents of the state who are, and continuously for at least six months prior to the date hereof have been, residents of this state, and if no such person is available, then to residents of other states. (Sec. 31-52a, General Statutes of Connecticut.)

14. CONTROL OF THE WORK AND MATERIALS

(a) The Owner

The Water Commission of the Town of Windham, Connecticut herein acting by and through its Superintendent.

(b) The Engineer

The Engineer shall be designated by the Owner as his representative, either an employee of the Town of Windham or a firm, individual or agent duly appointed by the Owner.

(c) Authority of Engineer

All work shall be subject to the review of the Engineer. He shall decide all questions as to interpretation of the plans, specifications, and questions of mutual rights between Contractors.

He shall decide on an acceptable rate of progress, on the manner of performance, and on the acceptable fulfillment of the Bid Documents. The Engineer shall have the right to determine the points at which the Contractor may begin work and the order in which the work shall be

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prosecuted to the best interest of the Owner and within the intent of the terms of the Bid Documents.

(d) Authority and Duties of Inspectors

Inspectors designated by the Owner are authorized to inspect all work done and materials furnished. Such inspection may extend to all or any part of the work, and to the preparation or manufacture of the materials to be used. In case of any dispute arising between the Contractor and the Inspector as to materials furnished or the manner of performing the work, the Inspector has the authority to reject material or suspend the work until the question at issue can be referred to and decided by the Engineer. The Inspector is not authorized to revoke, alter, enlarge, relax or release any requirements of these Bid Documents, nor approve or accept any portion of the work, nor to issue instructions contrary to the plans and Bid Documents. The Inspector shall in no case act as foreman or perform other duties for the Contractor, or interfere with the management of the work by the latter. Any advice which the Inspector may give the

Contractor shall in no way be construed as binding the Engineer or the Owner in any way, or releasing the Contractor from the fulfillment of the terms of the Bid Documents.

(e) Superintendence

The Contractor shall give the work the constant attention necessary to facilitate the progress thereof and shall cooperate with the Engineer in every possible way.

At all times, the Contractor shall have as his agent on the work, a competent superintendent capable of reading and thoroughly understanding the drawings and specifications. The superintendent on the work shall have full authority to execute the directions of the Engineer without delay and supply promptly such materials, equipment, tools, labor, and incidentals as may be required.

Whenever the Contractor or his designated superintendent is not present on any part of the work where it may be necessary to give directions, such directions may be given by the Engineer and shall be received and obeyed by the acting superintendent or foreman who may have charge of the particular work involved.

15. SAFETY

The Contractor shall take all necessary safeguards to prevent personal injury and property damage. The Contractor shall provide protection for all persons including, but not limited to, his employees and employees of other contractors or subcontractors; members of the public; and employees, agents, and representatives of the Owner; the Engineer, and regulatory agencies that may be on or about the work. The Contractor shall provide protection of all public and private property including, but not limited to, structures, pipes and utilities, above and below ground.

The Contractor shall provide and maintain all necessary safety equipment such as fences, GC-10 barriers, signs, lights, walkways, guards, fire prevention and fire-fighting equipment and shall take such other action as is required to fulfill his obligations under this section.

The Contractor shall comply with all applicable Federal, State and local laws, ordinances, rules and regulations and lawful orders of all authorities having jurisdiction for the safety of persons and protection of property. This shall include but not be limited to compliance with the rules and regulations of the Occupational Safety and Health Administration of the U.S. Department of Labor and the State Division of Industry Safety.

The Contractor shall designate a responsible member of his organization at the site whose duty shall be the prevention of accidents. This responsible person shall have the authority to take immediate action to correct unsafe or hazardous conditions and to enforce safety precautions and programs.

16. OCCUPYING PRIVATE LAND OTHER THAN EASEMENTS

The Contractor shall not, except after written consent from the property owners involved, enter or occupy with men, tools, materials, or equipment, any land outside the rights-of-way or property of the Owner. A copy of the written consent shall be given to the Engineer.

17. REDUCTION IN SCOPE OF WORK

The Owner reserves the right to decrease the scope of the work to be done under the Bid Documents and to omit any work in order to bring the cost within available funds. To this end, the Owner reserves the right to reduce the quantity of any items of the Bid, either prior to executing the contract or at any time during the progress of the work. The Owner further reserves the right, at any time during the progress of the work, to restore all or part of any items previously omitted or reduced. Exercise by the Owner of the above rights shall not constitute any ground or basis of claim for damages or for anticipated profits on the work omitted.

18. NOT TO SUBLET OR ASSIGN

The Contractor shall constantly give his personal attention to the faithful prosecution of the work, shall keep the same under his personal control, shall not assign the Contract or sublet the Work or any part thereof without the previous written consent of the Owner, and shall not assign any of the monies payable under the Contract, or his claim thereto, unless by and with the like written consent of the Owner and the Surety of the Contract Bonds. Any assignment or subletting in violation hereof shall be void and unenforceable.

The Contractor shall be responsible for all acts of subcontractors and for all contract work regardless of any subcontracts. All interests of the owner in work of subcontractors shall be coordinated through the Contractor.

GC-11

19. INFORMATION NOT GUARANTEED

All information given on the Drawings or in the Bid Documents relating to subsurface and other conditions, natural phenomena, existing pipes, and other structures is from the best sources at present available to the Owner. All such information is furnished only for the information and convenience of bidders and is not guaranteed.

It is agreed and understood that the Owner does not warrant or guarantee that the subsurface or other conditions, natural phenomena, existing pipes or other structures encountered during construction will be the same as those indicated on the drawings or in the Bid Documents.

It is agreed and understood that no bidder or contractor shall use or be entitled to use any of the information made available to him or obtained in any examination made by him in any manner as a basis of or ground for any claim or demand against the Owner or the Engineer, arising from or by reason of any variance which may exist between the information made available and the actual subsurface or other conditions, natural phenomena, existing pipes or other structures actually encountered during the construction work, except as may otherwise be expressly provided for in the Bid Documents.

Omissions from the plans and specifications shall not relieve the Contractor from the responsibility of furnishing, making or installing all items required by law or usually furnished, made or installed in a project of the scope and general character indicated by the plans and specifications.

*** END OF SECTION ***

TECHNICAL SPECIFICATIONS

TS-1

TECHNICAL SPECIFICATIONS

1. SCOPE OF WORK

The following specifications provide provisions for the installation and programming of a facility-wide keyless access system suitable for all exterior man doors across four buildings at the Windham Water Works (WWW) water treatment facility located at 174 Storrs Road, Mansfield Center, CT 06250. The proposed system shall be scalable to allow for the incorporation of locks and doors on any future structures that may be built at the treatment facility.

A. Furnish all labor, materials, equipment and supervision for the installation of a facility-wide keyless access system suitable for all exterior man doors across the four WWW buildings as identified below.

a. Main Administration and Treatment Building – 8 doors.

b. Maintenance Garage – 2 doors.

c. Pump House – 3 doors.

d. Green House – 2 doors. B. Furnish 30 physical access credentials and provide programming of credentials for approximately 20 existing WWW employees. C. Provide training to select WWW staff on the newly installed keyless access system including but not limited to:

a. Usage of the keyless access units,

b. Programming of access credentials,

c. Common issues and troubleshooting,

d. Usage of any software or web applications associated with the proposed keyless access system. D. As noted in the Instructions to Bidders, each bidder shall visit the site and will be presumed to have inspected the site, as to the actual conditions there existing, the character and requirements of the work, the difficulties attendant upon its execution, and the accuracy of all estimated quantities stated in the Bid.

TS-2

2. PRODUCT SPECIFICATIONS

A. Keyless Access System – Bidder shall propose a facility-wide keyless access system that can be implemented across the four existing buildings at the WWW water treatment facility and is scalable to allow for incorporation of any future structures at the facility.

The proposed system shall allow for individualized credentials through which facility entries can be documented. Bidder shall provide details and specifications of all proposed system components including control panels, card readers, sensors, strikes, etc.

B. Battery Backup – All essential system components shall have an integrated battery backup to allow for continued operation in the event of a power outage. C. Access Credentials – HF RFID key fob type access credentials are preferred. D. Secondary Access Measures – One door on each building shall be outfitted with a keypad as a secondary access measure in addition to the proposed sensors. E. Request to Exit Devices – Motion sensor type Request to Exit devices are preferred. F. Main Entrance Push Button Door Release – The main entrance to the Main Administration and Treatment Building shall be equipped with a push button door release control that can be operated from office administrator’s desk.

G. Submittals – The Contractor must provide details and specifications of all proposed system components including control panels, card readers, sensors, strikes, etc.

Provide information regarding any software or web applications that must be utilized for system management, including any routine subscription fees.

3. INSTALLATION

Contractor shall be responsible for comprehensive installation of the keyless access system, inclusive of all cutting, coring, drilling, patching, sealing, painting, electrical wiring, network wiring, installation of appropriate hangers and clamps, fire stopping etc. Contractor must coordinate closely with WWW personnel for any temporary outages or other installation processes that may interrupt normal facility operations. WWW shall provide in each building a POE network switch with open ports for system panels.

4. TESTING

Upon completion of the new installation, the Contractor, with the Owner, shall verify the functionality of all door locks and successful enrollment in any subscription or software services. In the event that repairs are required, the Contractor will make such necessary adjustments without delay.

*** END OF SECTION ***

BID FORMS

BF-1

BID FORM

FACILITY-WIDE KEYLESS ENTRY SYSTEM

WINDHAM WATER WORKS

Place

Date

Proposal of

(hereinafter called "Bidder") * a corporation, organized and existing under the laws of the State of

, a partnership, corporation, or an individual doing business as

To the Town of Windham, Connecticut (hereinafter called "Owner").

The Bidder, in compliance with your invitation for bids for the "FACILITY-WIDE

KEYLESS ENTRY SYSTEM AT THE WINDHAM WATER WORKS, WATER TREATMENT

FACILITY, MANSFIELD, CONNECTICUT", having examined the plans and specifications with related documents and the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed project including the availability of materials and labor, hereby proposes to furnish all labor, materials, and supplies, and to construct the project in accordance with the contract documents, within the time set forth therein, and at the price stated below. This price covers all expenses incurred in performing the work required under the contract documents, of which this proposal is a part.

Bidder hereby declares that the only parties interested in this BID as Principals are named herein;

Bidder also declares that this BID is made without collusion with any other person, firm, or corporation.

Bidder agrees to perform all the related and required work described in the specifications, for the following price:

* Strike out inapplicable terms (corporation, partnership or individual doing business as)

Town of Windham Windham Water Works

174 Storrs Road Mansfield Center, CT 06250

Phone: 860-465-3075 & Fax: 860-465-3085

Item Description 1 Main Administration Building Keyless Entry System 2 Maintenance Garage Keyless Entry System 3 Pump House Keyless Entry System 4 Green House Keyless Entry System

TOTAL

Company Name:

Company Address:

Authorized Signature:

Print Name:

Title:

BID FORM

TOTAL BID AMOUNT WRITTEN IN WORDS

Bid Amount

BF-2

BF-3

It is understood and agreed to by the bidder that:

1. In submitting this Bid, the Bidder understands that the Owner reserves the right to reject any and all bids, and to waive any informalities in the bidding.

2. The Owner reserves the right to delete any of the bid items in total or to increase or reduce the quantity of any bid items.

3. The undersigned understands and agrees to comply with and be bound by Instructions to Bidders issued for this Work.

4. Bidders must submit prices for all alternates. Bids omitting a price for any alternate may be considered incomplete and subject to rejection. The Owner reserves the right to award the contract on the basis of that combination of base bid and alternate which appears to be in the best interest of the Owner.

5. Bidders should refer to the preceding section "Bid Submittal Requirements" for a list of required items to be included with submitted bids.

BF-4

Upon receipt of written notice of the acceptance of this Bid, Bidder will execute the formal contract agreement attached within 10 days and provide the Owner with a preliminary schedule.

Respectfully submitted:

(Name of Bidder)

(Signature and Title)

(Business Address)

(City and State)

(Phone Number)

Seal (If Bid is by a Corporation)

BF-5

The undersigned Bidder, having familiarized himself with the conditions and requirements that affect the cost of the work described in the Bid Documents, will provide all labor, materials, tools, machinery and other necessary items specified or needed to complete the work.

The undersigned Bidder will be able to commence work on , 20 and complete work on , 20 .

The Bidder (Contractor) offers the following information as evidence of his qualifications to perform the work:

1. Have been in business under the present name of for years.

2. Ever failed to complete any work?

If so, where and why?

3. List three recent…