WVPA Services ARFQ TPK26-12 Specifications.pdf
PDF 167 KB Posted
- Attached to
- ARFQ TPK26*12 Commercial Garage Doors
- Solicitation number
- ARFQ 0809 TPK2600000012 3
- Issued by
- Putnam County, West Virginia
About this file
This is a Request for Quotation (ARFQ TPK26-12) issued by the West Virginia Parkways Authority (WVPA) Purchasing Department for the purchase and installation of eight commercial garage doors. The project involves furnishing and installing six garage doors sized 16' 2" X 16' for the Equipment, Align Bay, and Mechanics Shop, and two garage doors sized 14' 2" X 14' for the Paint Shop and Welding Shop. All doors must be CHI Overhead Door Model 3285 Commercial Panel Insulated Steel Garage Door or equal, featuring white color, 3-layer steel/insulation/steel construction with polystyrene insulation, minimum R-value of 10.29, micro-grooved panel style, one row of 24" X 6" insulated glass per section, and 3" commercial tracking. The scope of work includes removal of existing doors, complete installation with torsion spring counterbalance, perimeter sealing, reconnection to existing electric operators, startup testing, and final adjustments. The WVPA will award the contract to the vendor providing the lowest overall total cost meeting all specifications. Vendors must hold a West Virginia Contractor's license and designate a primary contract manager available during normal business hours.
Payment will be made in arrears by invoice following acceptance of services, submitted to the Accounts Payable department or purchasing@wvturnpike.com. Vendors are responsible for all mileage and travel costs, which must be included in the bid price and will not be reimbursed separately. Vendors must provide a minimum one-year warranty on installation labor, adjustments, and workmanship, along with the manufacturer's warranty details. Contract performance requires compliance with WVPA security protocols and procedures, with principal service personnel identified for access card and key issuance. The contract may require facility access credentials, and vendors are responsible for controlling and replacing any lost or stolen cards or keys. Vendor default provisions include failure to perform services as specified, non-compliance with applicable laws or regulations, and failure to remedy deficient performance upon request.
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Text version
REQUEST FOR QUOTATION
ARFQ TPK26*12 Commercial Garage Doors
Revised 12/25
SPECIFICATIONS
1. PURPOSE AND SCOPE: The West Virginia Parkways Authority (WVPA) Purchasing
Department is soliciting bids to establish a contract for the purchase and installation of eight
(8) new commercial garage doors as defined more throughout the specifications.
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below.
Additional definitions can be found in section 2 of the General Terms and Conditions.
2.1 “Contract Services” means the purchase and installation of eight (8) new commercial garage doors as more fully described in these specifications.
2.2 “Or Equal” means approved equals must meet or exceed all listed specifications including construction type, insulation value, panel thickness, track system, and durability standards.
2.3 “Pricing Page” means the page contained in WVOASIS or attached hereto as Exhibit
A, upon which Vendor should list it’s proposed price for the Contract Services.
2.4 “Solicitation” means the official notice of an opportunity to supply the West Virginia
Parkways Authority with goods or services that is published by the Purchasing Department.
2.5 “Unit” means the smallest measurable amount of an eligible item and is identified on the pricing pages in the unit column. The Unit will only be utilized for bid evaluation purposes.
2.6 “Unit Price” means the price of an individual unit of an eligible item as shown on the pricing pages.
2.7 “WVPA” means the West Virginia Parkways Authority.
3. QUALIFICATIONS: Vendor, or Vendor’s staff if requirements are inherently limited to individuals rather than corporate entities, shall have the following minimum qualifications:
3.1. WV Contractor’s license
4. MANDATORY REQUIREMENTS:
4.1 Mandatory Contract Services Requirements and Deliverables: Contract Services must meet or exceed the mandatory requirements listed below.
4.1.1 Six (6) New commercial Garage Doors CHI Overhead Door Model 3285 Commercial Panel Insulated Steel Garage Door (or equal) for the Equipment, Align Bay, and Mechanics Shop.
4.1.1.1 Contractor must remove the existing doors and related components needed for the installation of the new doors. These doors must be left onsite as they are the property of the WVPA.
4.1.1.2 Contractor must furnish and install six (6) overhead garage doors sized 16’ 2” X 16’, white in color, 3-layer construction consisting of steel / insulation / steel, micro-grooved panel style, polystyrene insulation, minimum R-value of 10.29, weather-tight tongue-and-groove section joints. Torsion spring counterbalance must be included, and a perimeter seal included on the jambs and header.
4.1.1.3 Contractor must include all adjustments, alignment, balancing, fastening, anchoring, weather sealing, and incidental materials required for a complete operational system.
4.1.1.4 Contractor must provide one row of 24” X 6” insulated glass in each door section and 3” commercial tracking.
4.1.1.5 Contractor must reconnect and place the new doors into proper working order with the existing electric operators.
4.1.1.6 Upon completion, Contractor must provide complete startup, testing, and any final adjustments of each door installed.
4.1.1.7 Contractor must state the manufacturer’s warranty and components and provide a minimum one (1) year warranty on installation labor, adjustments, and workmanship.
4.1.2 Two (2) New Commercial Garage Doors CHI Overhead Door Model 3285 Commercial Panel Insulated Garage Door (or equal) for the Paint Shop and Welding Shop.
4.1.2.1 Contractor must remove the existing doors and related components needed for the installation of the new doors. These doors must be left onsite, as they are the property of the WVPA.
4.1.2.2 Contractor must furnish and install two (2) overhead garage doors sized 14’ 2” X 14’, white in color, 3-layer construction consisting of steel / insulation / steel micro grooved panel style, polystyrene insulation, minimum R value of 10.29, weather tight tongue-and-groove section joints. Torsion Spring and counterbalance must be included and a perimeter seal included on the jambs and header.
4.1.2.3 Contractor must include all adjustments, alignment, balancing, fastening, anchoring, weather sealing, and incidental materials required for a complete operational system.
4.1.2.4 Contractor must provide one row of 24” X 6” insulated glass in each door section and a 3” commercial track with 15” radius.
4.1.2.5 Contractor must reconnect and place new doors into proper working order with the existing electrical operators.
4.1.2.6 Upon Completion, Contractor must provide complete startup, testing, and final adjustments for each installed door.
4.1.2.7 Contractor must state the manufacturer’s warranty and components and provide a minimum one (1) year warranty on installation, labor, adjustments, and workmanship.
5. CONTRACT AWARD:
5.1 Contract Award: The Contract is intended to provide West Virginia Parkways
Authority with a purchase price for the Contract Services. The Contract shall be awarded to the Vendor that provides the Contract Services meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.
5.2 Pricing Page: Vendor should complete the Pricing Page by completing the pricing for the unit amounts (in this case a lump sum bid) for each commodity line in WVOASIS. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.
Vendor should type or electronically enter the information into the Pricing Pages, if available, or as an electronic document.
6. PERFORMANCE: Vendor and West Virginia Parkways Authority shall agree upon a schedule for performance of Contract Services and Contract Services Deliverables, unless such a schedule is already included herein by West Virginia Parkways Authority. In the event that this Contract is designated as an open-end contract, Vendor shall perform in accordance with the release orders that may be issued against this Contract.
7. PAYMENT: West Virginia Parkways Authority shall pay from an original invoice as shown on the Pricing Pages in arrears of all services rendered sent to the Accounts Payable department, or emailed to purchasing@wvturnpike.com for all Contract Services performed and accepted under this Contract. Vendor shall accept payment in accordance with the payment procedures of the West Virginia Parkways Authority.
8. TRAVEL: Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract. Any anticipated mileage or travel costs may be included in the flat fee or hourly rate listed on Vendor’s bid, but such costs will not be paid by the West Virginia Parkways Authority separately.
9. FACILITIES ACCESS: Performance of Contract Services may require access cards and/or keys to gain entrance to West Virginia Parkways Authority’s facilities. In the event that access cards and/or keys are required:
9.1. Vendor must identify principal service personnel which will be issued access cards and/or keys to perform service.
9.2. Vendor will be responsible for controlling cards and keys and will pay replacement fee, if the cards or keys become lost or stolen.
9.3. Vendor shall notify West Virginia Parkways Authority immediately of any lost, stolen, or missing card or key.
mailto:purchasing@wvturnpike.com
9.4. Anyone performing under this Contract will be subject to West Virginia
Parkways Authority’s security protocol and procedures.
9.5. Vendor shall inform all staff of West Virginia Parkways Authority’s security protocol and procedures.
10. VENDOR DEFAULT:
10.1. The following shall be considered a vendor default under this Contract.
10.1.1. Failure to perform Contract Services in accordance with the requirements contained herein.
10.1.2. Failure to comply with other specifications and requirements contained herein.
10.1.3. Failure to comply with any laws, rules, and ordinances applicable to the
Contract Services provided under this Contract.
10.1.4. Failure to remedy deficient performance upon request.
10.2. The following remedies shall be available to West Virginia Parkways Authority upon default.
10.2.1. Immediate cancellation of the Contract.
10.2.2. Immediate cancellation of one or more release orders issued under this
Contract.
10.2.3. Any other remedies available in law or equity.
11. MISCELLANEOUS:
11.1. Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.
Contract Manager: ______________________ Telephone Number: ________________________ Fax Number: ______________________________ Email Address: ____________________________
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