WTP_RFQ_24_25-10_-_City_of_Sanford.pdf

REQUEST FOR STATEMENT OF QUALIFICATIONS (RFQ)

FOR DESIGN/BUILD SERVICES FOR MAIN WATER

TREATMENT PLANT IMPROVEMENTS

RFQ NO: _24/25-10_____

DUE DATE: _December 11, 2025__

RFQ 24/25-10 Design Build Main Water Treatment Plant Improvements Due: December 11, 2025, at 2:00PM Local Time

Issuance | Release Date: Wednesday, October 15, 2025

Legal Advertisement Date: Wednesday, October 15, 2025 (Orlando Sentinel)

To: All Prospective Bidders

From: Marisol Ordoñez – Purchasing Manager

Dear Potential Bidder:

The City of Sanford, Florida, a municipal corporation existing under the laws of the State of Florida, herein after also referred to as the “City”, does hereby announce that it is accepting written proposals from all qualified firms or individuals interested in providing the services generally described herein and as specified in the “Scope of Services” of this Request for Qualification (RFQ) document. The successful proposer(s) must demonstrate by his/hers qualifications, experience, availability, approach, and work plan that he/she will best serve the overall needs of the City.

If you are interested in preparing a response to this RFQ, please read the requirements carefully and complete the proposal in the manner as set forth in this RFQ document. Your response is considered a binding offer to perform in the manner described in the proposal response and shall remain a firm offer for a period not to exceed one hundred eighty (180) days from public opening.

There will be a NON-MANDATORY meeting schedule for Wednesday, October 29, 2025 at 10:00AM at 3701 Country Club Road Sanford, FL 32773. Attendance is not mandatory; however, we strongly encourage you to attend. Questions regarding this solicitation must be received in writing at the address below no later than Thursday, November 13, 2025, at 2:00 P.M. Local Time. Responses to those questions considered material to the solicitation shall be distributed via formal addenda and posted to the City of Sanford website: http://www.myvendorlink.com.

All proposers are advised that under Chapter 119, Florida Statutes, all responses are deemed a public record and open to the public as provided for in said statute.

The City welcomes your response to this RFQ document. Proposals should be prepared in accordance with the RFQ instructions and will be evaluated by the City as stated in the evaluation section of this document. The City reserves the right to waive any formalities, to reject any or all proposals or to re-advertise for proposals for these services. The City may withdraw all or part of this RFQ at any time to protect the interests of the City. All proposers are asked to be thorough yet concise in their response.

Failure to provide the response in the manner prescribed herein may be grounds for disqualification.

Thank you for your interest in doing business with the City of Sanford, Florida.

http://www.myvendorlink.com/

Due: December 11, 2025, at 2:00PM Local Time

City of Sanford, Florida | Purchasing Division

TABLE OF CONTENTS

1. Introduction

2. Background

3. General Instructions for Submission of Qualification Package

4. RFQ Terms and Conditions

5. Qualification Package

6. Evaluation and Ranking

7. Attachments

8. Forms

9. VendorLink Technical Document Attachments

1. INTRODUCTION

In compliance with the Consultants’ Competitive Negotiation Act, Section 287.055, Florida Statutes, the City of Sanford (“City”) issues this Request for Statements of Qualifications (“RFQ”) to solicit Statements of Qualifications (“Qualification Package”) from those entities interested in providing design build services (“Vendors”) for the design and construction of improvements to the Main Water Treatment Plant (“Project”). The goal of the Project is to remove various contaminates including 1,4 Dioxane, and PFASs.

The Project will be funded through a State of Florida Revolving Fund loan. As provided in the Technical Requirements section of this RFQ, this is a multi-phase Project, and the award is contingent on the City obtaining sufficient funding. The estimated budget for both phases of the Project is $48.5 million. At the time this RFQ is issued, the City has not secured all of this funding. All aspects of this RFQ, including initial screening, ranking, final ranking, and contract negotiations, will be in accordance with the Consultants’ Competitive Negotiation Act, Section 287.055, Florida Statutes. Consistent with the Consultants’ Competitive Negotiation Act, Section 287.055, Florida Statutes, during the competitive negotiations phase, the selected Vendor will establish a guaranteed maximum price and a guaranteed completion date.

Due: December 11, 2025, at 2:00PM Local Time

2. BACKGROUND

The City of Sanford

The City of Sanford was incorporated in 1877 under the direction of General Henry Shelton Sanford and is located in Central Florida in Seminole County. Nicknamed “Celery City” for its agricultural interest in the early 1900’s. Sanford is bounded in the East by Orlando-Sanford International, in North by Lake Monroe, in the West by the Interstate 4, and in the South by Seminole State College and the City of Lake Mary. The Sanford Commercial District was proclaimed a historic district and placed on the National Register in 1976. The Sanford Residential Historic District, an area of approximately 76 blocks south of the commercials district, was placed on the National Register in 1989.

Located just 20 minutes northeast of downtown Orlando, Sanford’s city government is focused on meeting the needs of businesses looking to relocate and/or entrepreneurs who are seeking the right location to jump-start a new enterprise. One of the fastest growing areas in Metro Orlando, Sanford is an exciting, thriving community in which to do business.

The City operates under a Commission/Manager form of government and provides a full range of services to include, fire and rescue, police, the construction and maintenance of streets, sidewalks, parks and recreation, storm-water management, solid waste collection, wastewater, water and other infrastructure, engineering, planning and zoning, building inspections, community and economic development, code enforcement, general administration and support services, and recreational and cultural events.

A quick City Snapshot (as of 2022):

Area: 26.5 square miles Population: 65,397 (Service Area) Median Household Income: $59,181.00 29 Parks Over 14 Lakes Public Golf Course Voted “Best Waterfront Vibrant Community Destination 2017” by Orlando Weekly

Magazine.

49th Largest City in Florida

The Project

Design and construction of an Ultraviolet Light Advanced Oxidation Process with Granular Activated Carbon to Remove Per- and Polyfluoroalkyl Substances, 1,4 Dioxane and Total Trihalomethanes from Drinking Water prior to Distribution. This project will be referred to as the “1,4 Dioxane Abatement Project”.

Due: December 11, 2025, at 2:00PM Local Time

3. GENERAL INSTRUCTIONS FOR SUBMISSION OF

QUALIFICATION PACKAGE

1. Schedule. The following schedule is tentative and subject to change by the City.

Tentative Schedule

Task Date

RFQ Released to General Public Wednesday, October 15, 2025

Non-mandatory Site Visit Meeting Wednesday, October 29, 2025

Deadline for Questions by Interested Parties Thursday, November 13, 2025

Due Date For Qualification Package Thursday, December 11, 2025

Evaluation and Selection Thursday, January 8, 2026

Interviews and presentations TBD

Notice of Award TBD

2. VendorLink. This RFQ is available on-line at no charge via VendorLink at https://www.myvendorlink.com. VendorLink has no affiliation with the City other than as a service that facilitates communication between the City and its vendors. VendorLink is an independent entity and is not an agent or representative of the City. The City and its service provider, VendorLink, are the only authorized sources of this RFQ.

3. Delivery of the Qualification Package. Qualification Packages must be received by the City’s Purchasing Division no later than no later 2:00 P.M. local time on December 11, 2025. Qualification Packages received after the deadline will not be accepted and will be returned unopened. The City will not be responsible for delays caused by any mail delivery service. Qualification Packages shall not be submitted through electronic means, such as facsimile or email communication. Qualification Packages shall be submitted and delivered to the address below in a sealed, opaque envelope or packaging material. To mark their submissions, Vendors should use the Response Identification Label included with this RFQ as Attachment _1_.

City of Sanford Purchasing Division Attention: Marisol Ordonez, Purchasing Manager 300 N. Park Avenue Suite 243, 2nd Floor Sanford, Florida 32771 RE: Solicitation RFQ 24/25 - 10 Solicitation Title: DESIGN BUILD – SANFORD MAIN WATER TREATMENT PLANT

IMPROVEMENTS

Deadline: 2:00 P.M. local December 11, 2025.

https://www.myvendorlink.com/

Due: December 11, 2025, at 2:00PM Local Time

4. Questions Regarding This RFQ. All questions regarding this RFQ must be made in writing and submitted through https://www.myvendorlink.com no later 2:00 P.M. local time on November 13, 2025. Any ambiguities or inconsistencies shall be brought to the attention of the City and submitted through https://www.myvendorlink.com at least seven (7) prior to the due date.

5. Prohibited Communications with the City. Between the release of the RFQ and execution of a contract for the Project, Vendors or people acting on their behalf may not contact any employee or officer of the City concerning any aspect of this RFQ. Violation of this provision may be grounds for rejecting a Vendor’s Qualification Package.

6. Pre-Proposal Conference. All interested Vendors may attend the mandatory pre-proposal conference on _Wednesday October 29, 2025____ at _10:00 AM____________.

7. Addenda. Any clarifications, changes, or addenda will be posted on VendorLink. It is Vendor’s responsibility to check VendorLink at least three (3) business days prior to the due date to ensure Vendor is aware of all addenda, clarifications, or changes issued. In the event any addenda are issued, Vendor shall complete Form _1_, Addenda Acknowledgement. Vendor is responsible for ensuring its Qualification Package conforms with any changes issued in an addendum.

8. Drug Free Workplace. Consistent with Section 287.087, Florida Statutes, Vendors that certify that that they have implemented a drug-free workplace program shall be given preference in the award process. If Vendor maintains a drug-free workplace program, please complete Attachment _2_, Drug Free Workplace Affidavit.

9. Minimum Requirements. Vendor must provide documentation in the Qualification Package that demonstrates Vendor meets the following minimum requirements:

a. Vendor must be authorized to transact business in the State of Florida and be able to establish that it has been in business in the State of Florida for a minimum of seven (7) consecutive years, based on the RFQ’s due date. Examples of supporting documentation include but are not limited to local business tax receipts for prior seven (7) years, articles of incorporation for the Vendor showing the date of Vendor’s inception date and/or filings with the Florida Department of State.

b. If Vendor’s headquarters is located outside of Florida, the Vendor shall currently be registered to transact business in both its home state and the State of Florida and shall have been in business in the home state for a minimum of ten (10) consecutive years and in the State of Florida for a minimum of seven (7) consecutive years based on the RFQ’s due date.

c. Vendor is licensed and otherwise qualified under the laws of the State of Florida to perform design build services.

d. Vendor is licensed as Certified General Contractor or a professional engineer under the laws of the State of Florida and has held that license for a minimum of seven (7) years. If Vendor is not a licensed Certified General Contractor, then Vendor must ensure a Certified General Contractor is part of the design build team.

e. Vendor or Vendor’s team shall include at least three (3) professional engineers licensed under the laws of the State of Florida and specialize in advanced water treatment.

4. RFQ TERMS AND CONDITIONS

1. RFQ. The Qualification Package should be prepared in strict accordance with the terms of this RFQ.

Vendors shall be thorough yet concise in their response. Failure to provide a Qualification Package that conforms to the requirements of this RFQ shall be grounds for disqualifying the Vendor.

2. Purchasing Policy. The City of Sanford’s Purchasing Policy and standard terms and conditions shall apply to this RFQ. The City’s Purchasing Policy along with its standard terms and conditions is located at: https://sanfordfl.gov/government/finance-old/purchasing-division/.

3. Acceptance/Rejection. The City reserves the right to make an award it determines to be in its best interest. The City reserves the right to accept any Qualification Package or to reject any or all Qualification Packages and re-advertise the RFQ. The City reserves the right to cancel the RFQ at any time prior to an award.

4. Waiver. The City, in its sole discretion, may choose to waive minor informalities, technicalities, minor irregularities, or deficiencies in any Qualification Package.

5. Public Records. Vendor’s Qualification Package is subject to public disclosure consistent with Chapter 119, Florida Statutes. A generic notation that information is “confidential” is not sufficient to exempt the information from disclosure under Chapter 119, Florida Statutes. The City does not seek confidential information or trade secrets, however, if Vendor submits information in the Qualification Package which the Vendor deems to be a trade secret or confidential and exempt from the Public Records Act, the information shall be submitted with the Qualification Package in a separate, clearly marked envelope referring to the specific statutory citation for such exemption. By submitting a Qualification Package, the Vendor agrees to defend, indemnify, and hold the City harmless in the event the City litigates the public records status of the Vendor’s documents. The foregoing indemnity and defense obligation shall include but shall not be limited to payment of the City’s attorney’s fees, litigation costs, and court costs incurred at the trial and appellate levels. Vendor shall complete Form _2_, Compliance with Public Records Affidavit.

6. Withdrawal. Vendors may withdraw their Qualification Package through VendorLink prior to the deadline.

7. Costs. All costs and expenses associated with the preparation of the Qualification Package shall be borne entirely by Vendor.

8. Property of City. All information submitted by Vendor will become the property of the City and will not be returned.

9. State Revolving Fund Loan Program. Award of this RFQ and the resulting contract are expressly contingent on the City obtaining sufficient funding for the Project. In the event the City cannot obtain sufficient funding, the City reserves the right to cancel this RFQ, in whole or in part, or the resulting contract. The City anticipates the use of the federal grant funding for all or part of this Project. By submitting a Qualification Package, the Vendor acknowledges and agrees that: (1) it has reviewed all of the provisions of the Florida Department of Environmental Protection State Revolving Fund Program Supplementary Conditions for Construction and Materials/Equipment Procurement, Davis Bacon Guidance, American Iron and Steel Guidance, and Build America, Buy American Memorandums (collectively “ Florida Department of Environmental Protection State Revolving Fund Program Requirements”) identified in Attachment _3_; and (2) if awarded the contract for the Project, https://sanfordfl.gov/government/finance-old/purchasing-division/

Due: December 11, 2025, at 2:00PM Local Time

Vendor will be required to abide by all Florida Department of Environmental Protection State Revolving Fund Program Requirements.

10. Chapter 62, Florida Administrative Code. Vendor acknowledges and agrees that this RFQ and any resulting contract shall be governed by the requirements of Chapter 62-503 (Clean Water State Revolving Fund Loan Program) and/or Chapter 62-552 (Drinking Water State Revolving Fund Loan Program), Florida Administrative Code, as applicable.

11. Local Conditions and Laws. Vendor should become familiar with any local conditions, which may, in any manner, affect the services required. Vendor shall comply with all laws, rules, codes, ordinances, regulations, and licensing and bonding requirements that are applicable to Vendor’s business operations.

12. Misrepresentations and False Statements. Vendor acknowledges that any misstatement, misrepresentation, or falsification of facts submitted to the City in connection with this RFQ shall disqualify Vendor from consideration for this Project.

13. Prohibition against Contingent Fees. Vendor warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Vendor, to solicit or secure this award and the resulting contract and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for Vendor, any fee, commission, percentage, gift or other consideration contingent upon or resulting from the award or the resulting contract.

14. Notice of Intent to Award. The City shall publicly post a Notice of Intent to Award on the Public Notice Board located outside of City Hall for a period of at least three (3) business days after the Notice is issued. The Notice will also be posted and available on www.myvendorlink.com.

15. Protest. Any Vendor who is aggrieved in connection with the RFQ or proposed award may protest to the Purchasing Manager. All protests shall be submitted in accordance with the terms of the City’s Purchasing Policy located at https://sanfordfl.gov/wp-content/uploads/2020/07/PurhasingPolicyAdopted6_10_13.pdf. The protest shall be in writing, appropriately signed and delivered to the Purchasing Manager no later than 5:00 p.m., local time, within five (5) business days after the event, notification of determination, posting date of the award recommendation or the award itself if no recommendation is posted, unless the aggrieved person did not know or could not, with the exercise of diligence, have known of the facts giving rise to the protest prior to any of the aforementioned events (verbal or informal protests are not considered and will not be a factor in determination of timeliness of the filing of a protest).

16. Contract Award. The City intends to use a modified AIA A141-2024 for this Project. Negotiation of the contract shall be in conformity with the provisions of Section 287.055(5), Florida Statutes. The City reserves the right to include any terms in the contract that it deems in the best interest of the City.

No contract shall be binding on the City until it has been executed by both parties. The City possesses the sole authority to award and enter into a contract pursuant to this RFQ. Contract renewals are not applicable to this RFQ.

17. Non-Collusion. By submitting its Qualification Package, Vendor certifies that it has not colluded, reached an agreement, conspired, or connived with any other entity also responding to this RFQ and that Vendor’s Qualification Package is not a collusive or sham proposal. Vendor shall complete Form _3_, Conflict of Interest Affidavit.

http://www.myvendorlink.com/

Due: December 11, 2025, at 2:00PM Local Time

18. Public Entity Crimes. By submitting its Qualification Package, Vendor certifies that it has reviewed the provisions of Section 287.133(2)(a), Florida Statutes. Vendor certifies that: (1) neither Vendor, its officers, directors, executives, partners, shareholders, employees, members, or agents nor any affiliate of the Vendor has been convicted of a public entity crime, as defined in 287.133, Florida Statutes, subsequent to July 1, 1989; and (2) neither Vendor, its officers, directors, executives, partners, shareholders, employees, members, or agents nor any affiliate has been placed on the convicted vendor list, as defined in 287.133, Florida Statutes. Vendor agrees that it shall not violate such laws and further acknowledges and agrees that any conviction shall make it ineligible to respond to this RFQ and/or enter into any contract resulting from this RFQ with the City. Any conviction may result in termination of any contract resulting from this RFQ.

19. Scrutinized Companies. By submitting its Qualification Package, Vendor certifies that it is not: (1) listed on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, (2) engaged in a boycott of Israel, (3) listed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to section 215.473 of the Florida Statutes, or (4) engaged in business operations in Cuba or Syria. Vendor agrees that it shall not violate these laws and further acknowledges and agrees that any violation of this Section shall make Vendor ineligible to respond to this RFQ and or enter into any contract resulting from this RFQ with the City. Any violation may result in termination of any contract resulting from this RFQ.

20. Employment of Unauthorized (Illegal) Aliens. By submitting its Qualification Package, Vendor certifies: (1) that it does not and will not employ illegal alien workers, (2) it will not allow subcontractors or suppliers to employ illegal aliens, and (3) it will not violate the provisions of the federal Immigration Reform and Control Act of 1986 or 274A(e) of the Immigration and Nationalization Act.

21. E-Verify Compliance. By submitting its Qualification Package, Vendor certifies: (1) that it shall comply with Section 448.095, Florida Statutes; and (2) it is registered with and uses the Department of Homeland Security’s Status Verification (“E-Verify”) System to verify the work authorization status of all newly hired employees, and that in accordance with such statute, Vendor certifies that it shall require from each of its subcontractor an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien, and that Vendor is otherwise in compliance with Sections 448.09 and 448.095, Florida Statutes.

22. Discriminatory Vendor List. Vendor affirms that it is aware of the provisions of Section 287.134(2)(a), Florida Statutes. Vendor affirms it has not been placed on the State’s discriminatory vendor list and Vendor shall not transact business with any entity that has been placed on the State’s discriminatory vendor list. The City reserves the right to disqualify Vendor or terminate any resulting contract in the event this provision is violated.

23. No Human Trafficking. Vendor affirms that it does not use coercion for labor or services as defined in Section 787.06, Florida Statutes. Vendor shall execute Form _4_, Nongovernmental Entity Human Trafficking Affidavit.

24. Forced Labor. By submitting its Qualification Package, Vendor certifies: (1) that it has reviewed and is aware of the provisions of Section 287.1346, Florida Statutes; and (2) to the best of his or her knowledge the commodities that may be provided under any resulting contract will not be produced, Due: December 11, 2025, at 2:00PM Local Time in whole or in part, by forced labor. The City reserves the right to disqualify Vendor or terminate any resulting contract in the event this provision is violated.

25. Antitrust Violation. Vendor affirms that it is aware of the provisions of Section 287.137(2)(a), Florida Statutes, and that at no time has Vendor been placed on the Antitrust Violator Vendor List.

26. Prohibited Gratuities. Vendor shall not offer or give a gratuity (e.g., an entertainment or gift) to any officer, official, or employee of the City.

27. Americans with Disabilities Act. By submitting its Qualification Package, Vendor certifies that it has complied with and will continue to comply with the Americans with Disabilities Act.

28. Discrimination. By submitting its Qualification Package, Vendor certifies that it does not and will not discriminate against any employee or applicant for employment on the basis of race, religion, sex, sexual orientation and gender expression/identity, color, age, disability or handicap, national origin, creed, marital status, or veteran’s status.

29. Sovereign Immunity. Vendor acknowledges that the City’s limits of liability are set forth in Section 768.28, Florida Statutes, and nothing herein shall be construed to extend the liabilities of the City beyond that provided in Section 768.28, Florida Statutes. Nothing herein is intended as a waiver of the City’s sovereign immunity under Section 768.28, Florida Statutes or common law.

30. Prohibition Against Consideration of Social, Political, or Ideological Interests. Vendor is hereby notified of the provisions of Section 287.05701, Florida Statutes, and that the City will not request documentation of or consider a Vendor’s social, political, or ideological interests in evaluating Vendor’s Qualification Package. Vendor is further notified that the City may not give preference to a Vendor based on the Vendor’s social, political, or ideological interests.

31. Debarment. Vendor shall complete Form _5_, Debarment Certification.

32. Lobbying. No funds received pursuant to a contract for this Project may be expended for lobbying the

Legislature, the judicial branch, or a state agency.

33. Vendor’s Representation and Authorization. By submitting its Qualification Package, Vendor understands, represents, and acknowledges the following (if the Vendor cannot so certify to any of following, the Vendor shall submit with its Qualification Package a written explanation):

a. Vendor is not currently under suspension or debarment by the State or any other governmental authority.

b. Vendor, its affiliates, subsidiaries, directors, officers, and employees are not currently under investigation by any governmental authority and have not in the last ten (10) years been convicted or found liable for any act prohibited by law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract.

c. Vendor has no delinquent obligations to the State, including a claim by the State for liquidated damages under any other contract.

d. The Qualification Package is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive Qualification Package.

e. Neither the Vendor nor any person associated with it in the capacity of owner, partner, director, officer, principal, manager, or position involving the administration of federal funds:

i. Has within the preceding three (3) years been convicted of or had a civil judgment rendered against them or is presently indicted for or otherwise criminally or civilly

Due: December 11, 2025, at 2:00PM Local Time charged for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a Federal, State, or local government transaction or public contract; violation of Federal or State antitrust statutes; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; or

ii. Has within the preceding three (3) years had one or more Federal, State, or local government contracts terminated for cause or default.

Due: December 11, 2025, at 2:00PM Local Time

5. QUALIFICATION PACKAGE

Vendor’s Qualification Package shall not exceed 50 pages printed on 8 ½” X 11” white paper, printed on one side, with a font no smaller than 12, and placed in a three-ring binder with tabbed section dividers labeled consistent with the labeling A-E below. The following are not counted in the page limit: front cover, title page, table of contents, required signed forms, divider insert pages, or financial statements.

Vendor must submit:

a. One set with original signatures, unbound;

b. One set in electronic format on a thumb drive in PDF format; and

c. Five extra copies, bound.

Vendor’s Qualification Package must identify and address, in the same order presented here, each of the following sections A-E. If there is no information to present, then Vendor shall state “not applicable” or some other explanation as to why there is no information to present. Vendors should not submit any information or documentation that is not requested in this RFQ. Consistent with the Consultants' Competitive Negotiation Act, Vendor should not submit any cost or price proposal with the Qualification Package.

Tab A – MINIMUM REQUIREMENTS

Documentation establishing that Vendor meets the minimum requirements stated in this RFQ. This Section shall not be scored or ranked but will be evaluated as part of Stage 1.

Tab B –QUALIFICATIONS AND EXPERIENCE

1. Letter of Transmittal. Provide a letter of transmittal, no longer than two (2) pages, signed by an authorized representative of Vendor, including a brief description of Vendor’s location, organization structure, and philosophy. (This letter is not included in the 50-page limit).

2. Organizational Information. Complete Form _6_, Organization Information Form. Provide evidence demonstrating the individuals that are authorized to bind the Vendor. Examples of such evidence include:

a. A copy of your Articles of Incorporation listing the approved signatories for the Vendor;

b. A copy of a resolution approved signatories for the Vendor; and

c. A letter from a corporate officer listing the members of staff that are authorized signatories for the Vendor

3. Individuals and Qualifications. Provide a description of the proposed Project team, including employee names, firm names (if subcontractor or subconsultant), and what services the firms/individuals will provide to the City. Vendor’s response should include biographies. For individuals, the City should provide the following:

a. Name and title

b. Experience with other projects

c. Years with this firm

d. Years with other firms

e. Experience including type of other projects, size of other projects, and role played in other projects.

f. Education

g. Licenses and certifications through the State of Florida

4. Litigation/Judgments. Complete Form _7_, Dispute Disclosure Form.

Due: December 11, 2025, at 2:00PM Local Time

5. Financial Information. Provide an official letter from the Vendor’s financial institution detailing the financial status of the Vendor. The letter shall include a contact name, address, phone number, and fax number. Complete Form _8_, Financial Information Form.

6. Bonding Capacity. Provide a letter from a surety company indicating Vendor’s bonding capacity for this Project.

Tab C – EXPERIENCE WITH SIMILAR PROJECTS

1. Describe Vendor’s experience with designing or building advanced potable water treatment facilities including any aspect of groundwater treatment, finished water capacity greater than 5.0 mgd and less than 20 mgd, advanced treatment technologies such as UV, GAC, Ozone AOP, AOP, RO, Ion Exchange, etc., or treatment of PFAS, 1,4 Dioxane, or emerging contaminants. Please limit your response to projects completed in the last ten (10) years.

2. Describe Vendor’s permitting and compliance experience with SJRWMD, FDEP, and other agencies related to water treatment projects including:

a. FDEP Water Treatment Construction Permitting.

b. Environmental Resource Permitting experience (ERP) with SJRWMD; and

c. Any other permitting experience

Please limit your response to projects completed in the last ten (10) years.

3. Describe Vendor’s experience with design build projects, collaborative delivery method projects, and projects that require strong coordination and integration of the design and construction professionals and early involvement of the construction professionals during design. Please limit your response to projects completed in the last ten (10) years.

4. Describe Vendor’s experience and/or expertise with providing design and construction services to local governments, including counties and cities, in the State of Florida. Please limit your response to projects completed in the last ten (10) years.

5. For each description of a prior project described in this Section, please address the following:

a. Name of Project;

b. Owner/Customer;

c. Location of Project (include address);

d. Description of the delivery method and integration of design and construction, identifying the firm(s) role as a prime consultant, subconsultant, contractor, subcontractor, or other;

e. Project description and applicability and relevance of the referenced Project to the evaluation criteria for this Project;

f. Name of each key team member who is proposed for this Project who played a significant role on the Project example, including a description of their Project responsibilities and functions;

g. The initial contract price, the final contract price, and an explanation for any difference between the two amounts;

h. The initial date scheduled for substantial completion, the actual date of substantial completion, and an explanation for any difference between the two dates; and

i. Project contact of the owner or customer (current address, e-mail, and phone number) who can verify the characteristics of the submitted Project example.

6. Complete Form _9_, References and provide five (5) references of similar size projects in similar circumstances with appropriate reference information, concentrating only on those projects completed within the last ten (10) years or currently underway by the Vendor.

7. Describe any significant or unique awards received or accomplishments made in previous, similar

Due: December 11, 2025, at 2:00PM Local Time projects.

NOTE: Please do not include projects completed or currently underway with the City of Sanford.

Tab D – PROJECT APPROACH

1. State Vendor’s proposed technical approach to the Project and the interpretation of the Technical Requirements, Scope of Services, and Design Criteria Package.

2. Define the adequacy of resources, including personnel, labor, equipment and supply resources, and other requirements to provide the requested services.

3. Provide a clear statement of the specific services and tasks to be performed. Include information concerning each task and staff committed to accomplish each task.

4. Provide a typical response time and/or project implementation schedule for proposed services including any management and planning strategies.

5. Provide information regarding any proposed innovative concepts that may enhance the value and quality of the services to be performed.

Tab E – REQUIRED DOCUMENTATION AND FORMS

1. Vendor shall provide the following documentation.

a. Insurance Certificates. Provide certificates of insurance evidencing that Vendor meets the insurance requirements set forth in Attachment _4_. Policies other than Workers’ Compensation shall be issued only by companies authorized to conduct business in the State of Florida, with active certificates of authority issued by the State of Florida, Department of Insurance.

b. Local Business Tax Receipt. Provide a copy of your Local Business Tax Receipt. In accordance with section 205.065, Florida Statutes, a current Department of Professional Regulation certificate may be provided in lieu of a Local Business Tax Receipt, with a copy of the corresponding Occupational License of the home state, county, or city.

c. Proof of Licenses/Certification. Please include copies of applicable licensure/certification, including but not limited to:

i. Provide proof of proper State of Florida business licensure and professional certification(s)/registration(s) in the State of Florida.

ii. Certified General Contractor and professional engineer licensure.

d. Provide proof of corporate registration to operate in the State of Florida by the Department of State, Division of Corporations. Information concerning certification can be obtained at: http://dos.myflorida.com/sunbiz/. Please note: certification must be on active status only.

e. W-9 Form. Vendors that have not done business with the City or have not provided a W- 9 within the last two (2) years must submit a W-9 with their Qualification Package

f. Please include a copy of Vendor’s State Certificate of Good Standing.

g. Please include a copy of the Vendor’s Articles of Incorporation listing the officers of the company.

h. If Vendor plans to utilize any Minority Business Enterprises or Women’s Business

Enterprises, please execute Form _10_, Proposed Schedule of Subcontractor Participation.

2. Vendor shall execute the following required forms:

a. Form _3_, Conflict of Interest Affidavit;

Due: December 11, 2025, at 2:00PM Local Time

b. Form _4_, Nongovernmental Entity Human Trafficking Affidavit;

c. Form _11_, Foreign Country of Concern Affidavit;

d. Form _1_, Addenda Acknowledgement. Note, the Addenda Acknowledgement only needs to be completed if addenda were issued after the publication of the RFQ. Vendor shall periodically check VendorLink to determine if addenda were issued; and

e. Form _5_, Debarment Certification.

6. EVALUATION AND RANKING

1. Competitive Selection Pursuant to the Consultants’ Competitive Negotiation Act. The City’s evaluation, ranking, and selection of vendors shall be in accordance with the provisions of the Consultants’ Competitive Negotiation Act, Section 287.055, Florida Statutes.

2. Evaluation Criteria. Vendors will be evaluated based on the following:

a. Qualifications and Experience;

b. Experience with Similar Projects;

c. Project Approach;

d. Required Documentation and Forms;

e. Other Relevant Factors, as set forth in Section 287.055(4)(b), Florida Statutes; and

f. Presentation (Stage 3).

3. Stages. Qualification Packages will be evaluated in a three-stage process:

a. Stage One: City staff shall review the Qualification Packages to ensure they comply with the basic instructions and requirements set forth in this RFQ. Qualification Packages that comply with the basic instructions and requirements in the RFQ shall proceed to Stage Two.

b. Stage Two: The Evaluation Committee, consisting of qualified City staff members, professional City advisors, and local government staff with experience, knowledge and expertise in the program area and service requirements of the RFQ, will evaluate the Qualification Packages based on the Evaluation Criteria specified herein. Vendors will be ranked by totaling the sum of the scores from the Evaluation Committee. Based on the rankings, the City will prepare a shortlist with a minimum of three (3) Vendors that are deemed the best qualified and those shortlisted Vendors will proceed Stage Three and will make a presentation to the Evaluation Committee and will answer questions. The rankings and scores established as part of Stage Two will not carry forward to Stage Three.

c. Stage Three: Shortlisted Vendors will receive at least ten (10) days notice of the date and time of the presentation and interview. The shortlisted Vendors will make a presentation and answers questions from the Evaluation Committee. The Evaluation Committee will evaluate the Vendors using the Stage Three Evaluation Criteria and will rank the shortlisted vendors. Scores from Stage Two will not be used in the Stage Three rankings.

4. Negotiation. The City will attempt to negotiate an agreement with the Vendor that is ranked highest after Stage 3. During the negotiation phase, the highest-ranked Vendor will propose a guaranteed maximum price and guaranteed completion date. If no agreement is reached with the highest-ranked Vendor, negotiations will be terminated and initiated with the second-highest-ranked vendor, and so on, until an agreement is reached.

Stage Two Evaluation Criteria Category Maximum Points

Qualifications and Experience 25 Experience with Similar Projects 25 Project Approach 40 Required Documentation and Forms 10

MAXIMUM TOTAL POINTS 100

Stage Three Evaluation Criteria Category Maximum Points

Qualifications and Experience 25 Experience with Similar Projects 25 Project Approach 50

MAXIMUM TOTAL POINTS 100

7. ATTACHMENTS

1. Response Identification Label

2. Drug Free Workplace Affidavit

3. SRF Program Requirements

• Supplementary Conditions (Construction) – August 2022

• Supplementary Conditions (Equipment/Materials) – August 2022

• Implementation Guidance on Application of Buy American Preference in

Federal Financial Assistance Programs for Infrastructure – October 25, 2023

• American Iron and Steel Guidance – March 20, 2014

• Build American, Buy American Memorandum – November 3, 2022

• Davis-Bacon Wage Determination Guidance – September 2021

• Davis-Bacon Wage Rates – FL20250134 – August 15, 2025

4. Insurance Requirements

Due: December 11, 2025, at 2:00PM Local Time

Attachment _1_

Response Identification Label

For your convenience, the label below has been provided to properly identify your Qualification Package.

Place your Qualification Package in a sealed envelope or package, type or print the company name and address in the area provided below and affix the label on the outer surface of the envelope or package.

If you are hand delivering your Qualification Package, you must check-in at the front desk with security and provide identification. You must sign in to enter the building and sign out when you depart the building. Once you have checked in, please deliver to the Finance/Procurement Division 2nd Floor Suite

243. If you are hand-delivering a Qualification Package, a time/date stamp will be available in the Purchasing Division. The solicitation submittal envelope or package and label will be date stamped, and the appropriate Purchasing Manager will be notified.

PLEASE FILL OUT THE LABEL BELOW AND ATTACH SAME TO YOUR QUALIFICATION

PACKAGE

Cut out the label and tape it to the outer sealed solicitation envelope or package.

**DO NO OPEN**SEALED SOLICITATION**DO NOT OPEN**SEALED SOLICITATION**

ATTENTION: MARISOL ORDOÑEZ, PURCHASING MANAGER

SOLICITATION NUMBER: RFQ 24/25-10

TITLE: DESIGN BUILD - MAIN WATER TREATMENT PLANT IMPROVEMENTS

SOLICITATION DUE DATE: 12/11/2025 TIME: 2:00 P.M. Local Time

FROM: ________________________________________

DELIVER TO: City of Sanford Purchasing Division 300 N. Park Avenue 2nd Floor Suite 243 Sanford, Florida 32771

**DO NO OPEN**SEALED SOLICITATION**DO NOT OPEN**SEALED SOLICITATION**

Due: December 11, 2025, at 2:00PM Local Time

Attachment _2_

Drug-Free Workplace Affidavit

The undersigned does hereby certify that ______________________ (Vendor Name) maintains a drug free workplace program, as defined in Section 287.087, Florida Statutes. Pursuant to Section 287.087, Florida Statutes, in order to have a drug-free workplace program, a business shall:

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in the first paragraph.

4. In the statement specified in the first paragraph, notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893, Florida Statutes, or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five

(5) days after such conviction.

5. Impose a sanction on, or require satisfactory participation in, a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of the foregoing provisions.

(Signature and Notary Certification on Following Page)

Signature: _________________________________________________

Printed Name: ______________________________________________

Title: _____________________________________________________

Vendor Name: ______________________________________________

STATE OF FLORIDA

COUNTY OF ___________________

Sworn to and subscribed before me by means of [_ ] physical presence or [_ ] online notarization, this __ day of _______________, 2025, by __________________________ as ________________________ of

(NOTARY SEAL) (Signature of Notary Public-State of Florida)

(Name of Notary Typed, Printed, or Stamped) My commission expires:___________________

Personally Known ______ OR Produced Identification _______ Type of Identification Produced___________________________

Attachment _3_

Florida Department of Environmental Protection Stater Revolve Fund (SRF) Program Requirements

• Supplementary Conditions (Construction) – August 2022

• Supplementary Conditions (Equipment/Materials) – August 2022

• Implementation Guidance on Application of Buy American Preference in

Federal Financial Assistance Programs for Infrastructure – October 25, 2023

• American Iron and Steel Guidance – March 20, 2014

• Build American, Buy American Memorandum – November 3, 2022

• Davis-Bacon Wage Determination Guidance – September 2021

• Davis-Bacon Wage Rates – FL20250134 – August 15, 2025

Attachment _4_

Insurance Requirements

INSURANCE REQUIREMENTS OUTLINED BELOW APPLICABLE TO CONTRACTS FOR

SERVICES WHEN THE CONTRACTOR PERFORMS ON OR OFF CITY PREMISES

1. Workers’ Compensation

Certifications of exemption are not acceptable in lieu of workers compensation insurance.

a. Employer’s Liability - $1,000,000.

b. Each Accident $1,000,000.

c. Disease $1,000,000.

2. Commercial General Liability shall include- Bodily injury liability, Property Damage liability; Personal Injury liability and Advertising injury liability Coverages shall include Premises/ Operations: Products/Completed Operations; Contractual liability; Independent Contractors, Explosion; Collapse; Underground.

a. $3,000,000 Per Occurrence

b. $10,000,000 General Aggregate

c. Coverage must be provided for sexual harassment, abuse and molestation.

3. Comprehensive Auto Liability, CAL, shall include “any auto” or shall include all of the following: owned, leased, hired, non-owned autos, and scheduled autos.

a. $1,000,000.00 Combined Single Limit.

b. $1,000,000.00 General Aggregate

4. Professional Liability

a. $10,000,000.00 Combined Single Limit.

5. Builder’s Risk (when required) shall include theft, sinkholes, off site storage, transit, installation, and equipment breakdown. Permission to occupy shall be included and the policy shall be endorsed to cover the interest of all parties, including the City of Sanford, all contractors, and subcontractors.

b. 100% of completed value of additions and structures.

6. Garage Keepers (when required)

a. $3,000,000 Aggregate: No per vehicle maximum preferred

b. $3,000,000.00 General Aggregate

7. Garage Liability (when required)

Due: December 11, 2025, at 2:00PM Local Time

a. $3,000,000 Combined Single Limit.

b. $3,000,000 General Aggregated. No per vehicle maximum preferred.

8. Cyber Security - Error and Omission Insurance Coverage (Professional Liability) is to be included. Minimum of two years Extended Reporting Period (ERP or Tail) coverage (when required).

a. $5,000,000.00 Minimum

9. *Umbrella Policy - can supplement the underlying general and auto liability to reach the cover the amounts the City requires.

10. It is noted that Professional Liability, builder’s risk, garage keepers and garage liability is not required unless applicable conditions exist. If clarification is needed the CONTRACTOR must request clarification from the City of Sanford Purchasing Office.

11. Vendor, Contractor, bidder shall provide, to the City of Sanford “City,” prior to commencing any work, a Certificate of Insurance which verifies coverage in compliance with the requirements outlined below. Any work initiated without completion of this requirement shall be unauthorized and the City will not be responsible.

12. The City reserves the right, as conditions warrant, to modify or increase insurance requirements outlined below as may be determined by the project, conditions and exposure.

Certification Terms and Conditions

13. It is noted that the City has a contractual relationship with the named vendor, contractor or provider (collectively referred hereinafter as Contractor) applicable to a purchase order, work order, contract or other form of commitment by the City of Sanford, whether in writing or not and has no such contractual relationship with the Contractor’s insurance carrier.

Therefore, the onus is on the Contractor to ensure that they have the insurance coverage specified by the City to meet all contractual obligations and expectations of the City.

Further, as the Contractor’s insurance coverage is a matter between the vendor and its insurance carrier, the City will turn to the Contractor for relief as a result of any damages or alleged damages for which the Contractor is responsible to indemnify and hold the City harmless. It is understood that the Contractor may satisfy relief to the City for such damages either directly or through its insurance coverage; exclusions by the insurance carrier notwithstanding, the City will expect relief from the Contractor.

a. The insurance limits indicated above and otherwise referenced are minimum limits acceptable to the City. In addition, all contractor policies shall be considered primary to City coverage and shall not contain co-insurance…