RFQ_24_25-10_Contract_Negotitation_Sign_In.pdf

This is a contract discussion sign-in sheet from the City of Sanford, Florida for RFQ No. 24/25-10 related to design-build services for Main Water Treatment Plant improvements. The meeting was held on March 25, 2026, and documents attendance from multiple vendors and stakeholders interested in the project. The RFQ, originally issued on October 15, 2025, sought qualifications for design and construction services to remove contaminants including 1,4-Dioxane and PFASs from the water treatment plant. A non-mandatory site visit was conducted on October 29, 2025, at 10:00 AM. Written questions were required by November 13, 2025, at 2:00 PM, and qualification packages were due by December 11, 2025, at 2:00 PM. Evaluation and selection was scheduled for January 8, 2026, with the March 25, 2026 contract discussion meeting serving as part of the negotiation phase following the Consultants' Competitive Negotiation Act. The project is a multi-phase initiative with an estimated total budget of $48.5 million for both phases.

The project will be funded through a State of Florida Revolving Fund loan. Vendors were required to be authorized to transact business in Florida for at least seven consecutive years and to have either a Certified General Contractor or professional engineer licensed in Florida for a minimum of seven years. The vendor team must include at least three professional engineers licensed in Florida specializing in advanced water treatment. The selected vendor will establish a guaranteed maximum price and completion date during contract negotiations. The procurement follows federal requirements including Davis-Bacon prevailing wage standards, American Iron and Steel provisions, and Build America, Buy America requirements. Potential vendors identified in attendance at meetings include C&I (Guyton Group), EPS, Duval & Associates, Merrick, CDM Smith, Flo-Tek Inc., SAW Cross Inc., and Redwood Alachua Inc. The award is contingent on the City obtaining sufficient funding for project execution.