RFP- 26 - 099

WSM DIS ANNUAL WATER AND RECLAIMED WATER

PIPELINE DISTRIBUTION MAINTENANCE, REPAIR, AND

REPLACEMENT SERVICES.

City of St. Petersburg

P.O. Box 2842

St. Petersburg, FL 33731

RELEASE DATE: January 23, 2026

DEADLINE FOR QUESTIONS: February 13, 2026

RESPONSE DEADLINE: March 10, 2026, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/stpete

City of St. Petersburg

WSM DIS Annual Water and Reclaimed Water Pipeline Distribution

Maintenance, Repair, and Replacement Services.

I. Introduction

II. Solicitation Information

III. Evaluation Criteria

IV. Vendor Questionnaire

V. Scope of Work

VI. Cost Proposal

VII. General Terms

VIII. Special Terms: Service Contract Exceeding $200k

IX. Background Checks

X. Insurance

Attachments:

A - Agreement

B - Submittal Requirements

C - Performance & Payment Bond

#RFP- 26 - 099

Title: WSM DIS Annual Water and Reclaimed Water Pipeline Distribution Maintenance, Repair, and Replacement Services.

1. Introduction

1.1. Summary

The City of St. Petersburg is seeking proposals from qualified vendors for as-needed maintenance, repair, and replacement services for the City's water and reclaimed water pipeline distribution systems. Work may be required at various locations throughout the City's potable and reclaimed water service areas within Pinellas County, Florida, to address both planned and unplanned needs. All work shall include the labor, materials, equipment, and methods necessary to complete the required repairs.

A task order will be issued with a detailed scope of work for each asset that needs to be rehabilitated, and the type/nature of rehabilitation (repair or replacement) that is required.

1.2. Contact Information

Tanner Green Procurement Analyst One 4th street N St. Petersburg, FL 33731 Email: tanner.green@stpete.org Phone: (727) 551-3552

Department:

Water Resources

1.3. Timeline

*Timeline is subject to change

Solicitation Published January 23, 2026

Deadline for Questions February 13, 2026, 12:00am

Deadline for Question Response February 20, 2026, 12:00am

Deadline for Submittals March 10, 2026, 3:00pm

Evaluation/Shortlisting (Non-Mandatory) March 20, 2026, 12:00am

TBD

mailto:tanner.green@stpete.org tel:(727)551-3552

Title: WSM DIS Annual Water and Reclaimed Water Pipeline Distribution Maintenance, Repair, and Replacement

2. Solicitation Information

2.1. Submission or Receipt of Proposal

Proposals will be received through the City’s online bidding system no later than 3:00 pm on Tuesday, March 10, 2026.

2.2. Standard for Award

The City will award to multiple vendors whose proposal is determined in writing to be the most advantageous to the City, taking into consideration the price and the evaluation criteria set forth in this solicitation. All awards are contingent on the Vendor meeting the minimum qualifications outlined in this solicitation.

The City reserves the right, at any time, to evaluate more vendors for inclusion on the list of approved vendors. All Vendors must meet the minimum qualifications outlined in this solicitation.

2.3. Selection Process

A. Short-Listing. Where there are multiple responsive proposals to the solicitation, a short-listing of two or more Vendors may be made. Negotiations as outlined in City Code Section 2-193 (g) will begin with the selected Vendors on the short-list. If there is only one responsive proposal, negotiations may proceed with a single Vendor.

B. Negotiations. The City may conduct discussions (negotiations) with short-listed Vendors to clarify and understand proposals and to provide responses to post-proposal opening and modifications to the solicitation specifications that are in the best interest of the City and that do not significantly change the scope or purpose of the project for which the solicitation was issued

(“negotiation subjects”). During the negotiation process, short-listed Vendors will be accorded fair and equal treatment with respect to any opportunity for discussion and revision of proposals related to negotiation subjects for the purpose of preparing their best and final offer which may be requested and received by the City prior to the conclusion of the negotiation process. If modifications are made as a result of these discussions, they will be put in writing. Following discussions, the City may set a time and date for the best and final offers from those Offerors with whom discussions were held. Proposals may be reevaluated after receipt of the best and final offers.

C. Award without Discussion. The City may award the Agreement on the basis of initial proposals received, without discussions. Therefore, each initial proposal should contain the Vendor’s best terms in relation to all relevant evaluation criteria.

2.4. Submittal Requirements

Please see attachment: Proposal Submittal Requirements

• Complete Vendor Questionnaire

• Complete Cost Proposal https://procurement.opengov.com/portal/stpete/projects/225544

Title: WSM DIS Annual Water and Reclaimed Water Pipeline Distribution Maintenance, Repair, and Replacement

2.5. Performance and Payment Bond

Upon receipt of the first Task Order, the Vendor shall provide a Performance and Payment Bond in an amount equal to one hundred percent (100%) of the Task Order value. For each additional Task Order issued thereafter, the Vendor shall provide a bond rider in an amount equal to one hundred percent

(100%) of the Task Order value.

Title: WSM DIS Annual Water and Reclaimed Water Pipeline Distribution Maintenance, Repair, and Replacement

3. Evaluation Criteria

Proposals will be evaluated based solely on the following evaluation criteria:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Team Background and Key Staff

Availability 0-10 Points 30

(30% of Total)

2. Relevant Project Experience 0-10 Points 30 (30% of Total)

3. Project Approach Points Based 20 (20% of Total)

4. Detailed Cost Proposal 0-10 Points 11 (11% of Total)

5. Vendor is a City of St. Petersburg certified

SBE?

Pass / Fail 3

(3% of Total)

6. Vendor is a City of St. Petersburg certified

MBE?

Pass / Fail 3

(3% of Total)

7. Vendor is a City of St. Petersburg certified

WBE?

Pass / Fail 3

(3% of Total)

Title: WSM DIS Annual Water and Reclaimed Water Pipeline Distribution Maintenance, Repair, and Replacement

4. Vendor Questionnaire

4.1. General Information

4.1.1. Is the Vendor registered with the Florida Department of State, Division of

Corporations (Sunbiz) in accordance with Florida Statute §607.1501?* ☐ Yes

☐ No

*Response required

4.1.2. Is the Vendor a City of St. Petersburg certified SBE? * If you have submitted an application and it is pending, please send an email to osd@stpete.org. In the subject line- provide the solicitation number and due date.

☐ Yes

☐ No

*Response required

4.1.3. Is the Vendor a City of St. Petersburg certified MWBE? * If you have submitted an application and it is pending, please send an email to osd@stpete.org. In the subject line- provide the solicitation number and due date.

☐ Yes

☐ No

*Response required

4.1.4. Address for Headquarters location.*

*Response required

4.1.5. Address of office providing service, if different than above.

4.1.6. Contact Information for Contact Person.*

This person must be capable of committing the company to an agreement with the City.

• Name

• Title

• Phone

• Email

*Response required

4.1.7. Description of nature of company’s business.*

*Response required

4.1.8. Year the Company was Founded.*

*Response required

4.1.9. Number of years company has operated under the current name.* mailto:osd@spete.org mailto:osd@spete.org

Title: WSM DIS Annual Water and Reclaimed Water Pipeline Distribution Maintenance, Repair, and Replacement

*Response required

4.1.10. Number of years company has been in the present business.* *Response required

4.1.11. Company’s bank of record.*

*Response required

4.1.12. Describe any litigation that the vendor has been a party to in the last five years where it was alleged that the offeror breached a contract for similar services with a client/customer and describe any contracts for similar services that the vendor failed to complete for similar services. Describe the facts and status of any such litigation or contract. * Type N/A if not applicable.

*Response required

4.1.13. Identify any government entity that has debarred or otherwise prohibited the vendor from responding to its competitive solicitations within the last five years. Describe the circumstances surrounding such debarment or other prohibition. * Type N/A if not applicable.

*Response required

4.1.14. The vendor acknowledges that it has read, understands and will comply with

Florida Statute §448.095 pertaining to required use of the U.S. Department of

Homeland Security E-Verify system. Should the City terminate the contract with the vendor for violation of §448.095, vendor may not be awarded a contract with the City for at least one year.* ☐ Please confirm

*Response required

4.1.15. The vendor acknowledges that its solicitation response is subject to Public

Records laws (Chapter 119, Florida Statutes).* ☐ Please confirm

*Response required

4.1.16. Will vendor allow other agencies to piggyback the contract if awarded?* ☐ Yes

☐ No

*Response required

4.1.17. The vendor hereby makes all certifications required by Florida Statute

§287.135 related to scrutinized companies.* ☐ Yes

Title: WSM DIS Annual Water and Reclaimed Water Pipeline Distribution Maintenance, Repair, and Replacement

☐ No

4.1.18. Is vendor required to provide any disclosures to the City regarding a foreign country of concern pursuant to Florida Statutes §286.101 (3)(a)? * ☐ Yes

☐ No

*Response required

4.1.19. If YES, please provide the disclosure(s) in accordance with the requirements of

Florida Statute §286.101 (3)(a).

4.1.20. The vendor certifies that it takes no exceptions to the terms and conditions of the solicitation.* ☐ Yes

☐ No

*Response required

4.1.21. If exceptions are taken, specify in space below.

4.1.22. Has the vendor identified any trade secrets or confidential information in its solicitation response?* ☐ Yes

☐ No

*Response required

4.1.23. If yes to the above question, please upload your redacted proposal here.

4.1.24. Please upload your proposal

4.1.25. I currently have the required insurance coverage as specified in the solicitation and will be able to provide a Certificate of Insurance if awarded. * ☐ Please confirm

*Response required

4.2. Service Contracts Over $200,000

4.2.1. Does vendor employ more than 50 full time employees?*

☐ Yes

☐ No

*Response required

4.2.2. a. If YES, does the vendor agree to comply with the living wage requirements set forth in the St. Petersburg City Code? * ☐ Yes

☐ No

Title: WSM DIS Annual Water and Reclaimed Water Pipeline Distribution Maintenance, Repair, and Replacement

5. Scope of Work

5.1. Intent

The City of St. Petersburg is seeking proposals from qualified vendors for as-needed maintenance, repair, and replacement services for the City's water and reclaimed water pipeline distribution systems.

5.2. Contract Term

The initial term of the agreement is three (3) years, with one (1), two (2) year renewal option by mutual written agreement of the parties.

5.3. Estimated Annual Expenditure

It is estimated that approximately $2,000,000 may be purchased annually under this solicitation. This is an estimate only and may vary.

5.4. Minimum Qualifications

At a minimum, Vendor must meet the following qualifications:

A. Have been in business of providing maintenance, repair, and replacement services for the water and reclaimed water pipeline distribution systems for a minimum of 5 years.

B. Have the ability to obtain the minimum insurance requirements set for in the base agreement.

C. Have the ability to meet the bonding requirements.

5.5. Vendor Responsibilities

At a minimum, Vendor shall provide and meet the following responsibilities:

A. Vendor shall provide a point of contact that will be administering the contract to the project manager. The vendor is responsible for notifying the City with any changes in account manager or contact information.

B. Vendor shall own or have immediate access to the equipment required to provide maintenance and repair services.

C. Vendor shall have trained and certified personnel capable of performing services set forth in the scope of work.

D. Vendor shall maintain all minimum qualifications stated in the bid for the duration of the

Agreement.

E. Vendor shall provide services at all requesting City locations.

1. The City reserves the right to add or delete service locations, at any time, for the duration of the Agreement.

F. Vendor shall have the ability to receive electronic and hard copy task orders issued by the City.

G. Vendor shall respond to requests within 48 hours of notification or as directed by the City's

Project Manager.

Title: WSM DIS Annual Water and Reclaimed Water Pipeline Distribution Maintenance, Repair, and Replacement

H. Vendor shall visit all sites and provide a quote for service(s) within five business days when requested by the City.

I. Vendor shall inform the Manager of any issues limiting its ability to provide services.

5.6. Scope of Services

The Work shall be required at various locations throughout the City of St. Petersburg’s potable and reclaimed service area, as planned and unplanned circumstances dictate. For each asset requiring rehabilitation, an individual task order will be issued detailing the scope of work and specifying the type of rehabilitation—repair or replacement—which may include, but is not limited to, the following:

A. Maintenance of traffic

B. Dewatering

C. Exploratory excavation

D. Bypass pumping

E. Cleaning/removal and disposal of all sand and rubble accumulated within subject pipeline

F. Superordination

G. Point rehabilitation/repair (including repair of galvanized, iron pipe, reinforced concrete pipe, ductile iron pipe, PVC pipe, open joint sealing and trenchless joint sealing)

H. Total line replacement

I. Valve replacement

J. Exterior sealing

K. Rebuilding, coating, and installation of fiberglass lining

L. Replacement and/or repair of service laterals

M. Pressure testing

N. Project site cleanup and restoration

O. Miscellaneous Repairs

Each asset (pipe segment, valve, etc.) to be rehabilitated and the type/nature of rehabilitation (repair or replace) will be authorized by the issuance of Work Orders or Worklist and will establish the timeline for required commencement and completion of the Work. Work Orders or Worklist will be issued in City approved format and delivered either electronically or by hard copy to the Contractor.

Title: WSM DIS Annual Water and Reclaimed Water Pipeline Distribution Maintenance, Repair, and Replacement

6. Cost Proposal

DIS/REC ANNUAL REPAIR/REPLACE

All items must include delivery.

Line Item Description Quantity Unit of

Measure Unit Cost Total

General

G-1.1 Emergency Work Order Mobilization 1 EA

G-2.1 Traffic Control - Minor/Residential 1 DAY

G-2.2 Traffic Control - Fdot, County Or City

Arterial/Collector

1 DAY

G-2.3 Varible Message Board 1 DAY

G-5.1 Stone Bedding 1 CY

G-6.2 Concrete, Type Ii-Plain 1 CY

G-7.1 Flowable Fill 1 CY

G-14.1 Replacement Of Underdrain 1 LF

G-17.1 Select Fill Material - Sand 1 CY

Potable And Reclaimed Water

W-1.1 Cut And Plug 2" Or 4" WM/RCW 1 EA

W-1.2 Cut And Plug 6" Or 8" WM/RCW 1 EA

W-1.3 Cut And Plug 10" Or 12" WM/RCW 1 EA

W-2.1 2" Pvc Restrained Pipe Sdr 26

Including Fittings

1 LF

W-2.2 4" Pvc Restrained Pipe Sdr 26 Dr 18 1 LF

W-2.3 6" Pvc Restrained Pipe Sdr 26 Dr 18 1 LF

W-2.4 8" Pvc Restrained Pipe Sdr 26 Dr 18 1 LF

Title: WSM DIS Annual Water and Reclaimed Water Pipeline Distribution Maintenance, Repair, and Replacement

Line Item Description Quantity Unit of

Measure Unit Cost Total

W-2.5 10" Pvc Restrained Pipe Sdr 26 Dr 18 1 LF

W-2.6 12" Pvc Restrained Pipe Sdr 26 Dr 18 1 LF

W-2.7 16" Pvc Restrained Pipe Sdr 26 Dr 18 1 LF

W-3.1 2" Pvc Pipe Sdr 26 Dr 18 1 LF

W-3.2 4" Pvc Pipe Sdr 26 Dr 18 1 LF

W-3.3 6" Pvc Pipe Sdr 26 Dr 18 1 LF

W-3.4 8" Pvc Pipe Sdr 26 Dr 18 1 LF

W-3.5 10" Pvc Pipe Sdr 26 Dr 18 1 LF

W-3.6 12" Pvc Pipe Sdr 26 Dr 18 1 LF

W-3.7 16" Pvc Pipe Sdr 26 Dr 18 1 LF

W-4.1 4" D.I. Restrained Pipe Class 350 1 LF

W-4.2 6" D.I. Restrained Pipe Class 350 1 LF

W-4.3 8" D.I. Restrained Pipe Class 350 1 LF

W-4.4 10" D.I. Restrained Pipe Class 350 1 LF

W-4.5 12" D.I. Restrained Pipe Class 350 1 LF

W-4.6 16" D.I. Restrained Pipe Class 350 1 LF

W-5.1 4" D.I. Pipe Class 350 1 LF

W-5.2 6" D.I. Pipe Class 350 1 LF

W-5.3 8" D.I. Pipe Class 350 1 LF

W-5.4 10" D.I. Pipe Class 350 1 LF

W-5.5 12" D.I. Pipe Class 350 1 LF

W-5.6 16" D.I. Pipe Class 350 1 LF

Title: WSM DIS Annual Water and Reclaimed Water Pipeline Distribution Maintenance, Repair, and Replacement

Unit Cost Total

W-7.0 Ductile Iron Pipe Fittings (Compact

Body)

1 LBS.

W-8.0 2" Sleeved Connection 1 EA

W-8.1 4" Sleeved Connection 1 EA

W-8.2 6" Sleeved Connection 1 EA

W-8.3 8" Sleeved Connection 1 EA

W-8.4 10" Sleeved Connection 1 EA

W-8.5 12" Sleeved Connection 1 EA

W-8.6 16" Sleeved Connection 1 EA

W-9.0 2" Resil. Wedge Gate Valve And Box 1 EA

W-9.1 4" Resil. Wedge Gate Valve And Box 1 EA

W-9.2 6" Resil. Wedge Gate Valve And Box 1 EA

W-9.3 8" Resil. Wedge Gate Valve And Box 1 EA

W-9.4 10" Resil. Wedge Gate Valve And

Box

1 EA

W-9.5 12" Resil. Wedge Gate Valve And

Box

1 EA

W-9.6 16" Resil. Wedge Gate Valve And

Box

1 EA

W-10.0 Fire Hydrant Assembly With Valve

(5-1/4")

1 EA

W-10.1 Fire Hydrant Assembly Without Valve

(5-1/4")

1 EA

W-10.2 Relocate Fire Hydrant 1 EA

W-11.0 4" X 2" Tapping Saddle, Valve And

Box

1 EA

Title: WSM DIS Annual Water and Reclaimed Water Pipeline Distribution Maintenance, Repair, and Replacement

Unit Cost Total

W-11.1 4" X 4" Tapping Sleeve, Valve And

Box

1 EA

W-11.2 6" X 2" Tapping Saddle, Valve And

Box

1 EA

W-11.3 6" X 4" Tapping Sleeve, Valve And

Box

1 EA

W-11.4 6" X 6" Tapping Sleeve, Valve And

Box

1 EA

W-11.5 8" X 2" Tapping Saddle, Valve And

Box

1 EA

W-11.6 8" X 4" Tapping Sleeve, Valve And

Box

1 EA

W-11.7 8" X 6" Tapping Sleeve, Valve And

Box

1 EA

W-11.8 8" X 8" Tapping Sleeve, Valve And

Box

1 EA

W-11.9 10" X 6" Tapping Sleeve, Valve And

Box

1 EA

W-11.10 10" X 8" Tapping Sleeve, Valve And

Box

1 EA

W-11.11 10" X 10" Tapping Sleeve, Valve And

Box

1 EA

W-11.12 12" X 6" Tapping Sleeve, Valve And

Box

1 EA

W-11.13 12" X 8" Tapping Sleeve, Valve And

Box

1 EA

W-11.14 16" X 8" Tapping Sleeve, Valve And

Box

1 EA

W-11.15 16" X 12" Tapping Sleeve, Valve And

Box

1 EA

Title: WSM DIS Annual Water and Reclaimed Water Pipeline Distribution Maintenance, Repair, and Replacement

Unit Cost Total

W-11.16 20" X 8" Tapping Sleeve, Valve And

Box

1 EA

W-11.17 20" X 12" Tapping Sleeve, Valve And

Box

1 EA

W-11.18 24" X 8" Tapping Sleeve, Valve And

Box

1 EA

W-11.19 24" X 12" Tapping Sleeve, Valve And

Box

1 EA

W-12.0 3/4" Service Connection 1 EA

W-12.1 1" Service Connection 1 EA

W-12.2 2" Service Connection 1 EA

W-12.3 1-1/2" Service Connection 1 EA

W-13.0 Bollard (Fire Hydrant Guard) 1 EA

W-14.1 1" Air Release Assembly (Offset) 1 EA

W-14.2 2" Air Release Assembly (Offset) 1 EA

W-14.3 2" Blow-Off Assembly Permanent 1 EA

W-14.4 4" Blow-Off Assembly, Permanent 1 EA

W-15.0 Directional Bore 2" Restrained Joint

Pvc Sdr 26 Including Fittings

1 LF

W-15.1 Directional Bore 4" Fusible Or Restr.

Jt. Sdr 26 Pvc Pipe Dr18

1 LF

W-15.2 Directional Bore 6" Fusible Or Restr.

Jt. Sdr 26 Pvc Pipe Dr 18

1 LF

W-15.3 Directional Bore 8" Fusible Or Restr.

Jt. Sdr 26 Pvc Pipe Dr18

1 LF

W-15.4 Directional Bore 12" Fusible Or Restr.

Jt. Sdr 26 Pvc Pipe Dr18

1 LF

Title: WSM DIS Annual Water and Reclaimed Water Pipeline Distribution Maintenance, Repair, and Replacement

Unit Cost Total

W-15.5 Directional Bore 16" Fusible Or Restr.

Jt. Sdr 26 Pvc Pipe Dr18

1 LF

W-16.0 Directional Bore 2" Hdpe Dr-11 1 LF

W-16.1 Directional Bore 4" Hdpe Dr-11 1 LF

W-16.2 Dirctional Bore 6" Hdpe Dr-11 1 LF

W-16.3 Directional Bore 8" Hdpe Dr-11 1 LF

W-16.4 Directional Bore 10" Hdpe Dr-11 1 LF

W-16.5 Directional Bore 12" Hdpe Dr-11 1 LF

W-16.6 Directional Bore 14" Hdpe Dr-11 1 LF

W-16.7 Directional Bore 16" Hdpe Dr-11 1 LF

W-17.0 Pipe Bursting 2In 1 LF

W-17.1 Pipe Bursting 4In 1 LF

W-17.2 Pipe Bursting 6In 1 LF

W-17.3 Pipe Bursting 8In 1 LF

W-17.4 Pipe Bursting 12In 1 LF

W-18.0 Out Of Service Main Grouting 1 LF

Miscellaneous

M-1.1 Pavement Markers 1 EA

M-1.3 Striping 1 LF

M-7.2 Staked Silt Barrier 1 LF

M-7.4 Baled Hay 1 TON

M-8.1 Contaminated Groundwater 1 DAY

Title: WSM DIS Annual Water and Reclaimed Water Pipeline Distribution Maintenance, Repair, and Replacement

Unit Cost Total

M-9.1 Contaminated Soil 1 TON

M-10.1 Encase Sanitary Sewer 1 CY

M-11.1 Restore Irrigation System 1 LF

M-12.1 Fence Removal 1 LF

M-12.2 Fence Removal And Replacement 1 LF

M-12.3 Temporary Fencing 1 LF

M-13.1 Allowance For Contract Amendment -

Misscellanous

1 LS $250,000.00

Salvage

H-9.1 Salvage Asphalt Millings 1 CY

Surface Restoration

C-1.1 6" Roadway Base (Detail S20-5) 1 SY

C-1.2 8" Roadway Base (Detail S20-4, S20-

6)

1 SY

C-1.3 9" Roadway Base - Tench (Detail

S10-30)

1 SY

C-1.4 12" Roadway Base - Trench (Detail

S10-30)

1 SY

C-1.5 16" Roadway Base - Trench (Detail

S10-30)

1 SY

C-1.6 5" Driveway Base 1 SY

C-1.13 9" Stabilized Subgrade 1 SY

C-1.14 12" Stabilized Subgrade 1 SY

C-2.1 1" Asphaltic Concrete Pavement 1 SY

C-2.2 2-1/4" Asphaltic Concrete Pavement 1 SY

Title: WSM DIS Annual Water and Reclaimed Water Pipeline Distribution Maintenance, Repair, and Replacement

Unit Cost Total

C-2.3 9" Asphalt Base Material For

Pavement Restoration

1 SY

C-3.1 Brick Pavement 1 SY

C-4.1 Type "A" Curb Or Header Curb 1 LF

C-4.2 Type "B" Curb And Gutter 1 LF

C-4.3 Type "D" Curb And Gutter 1 LF

C-4.4 Granite, Precast Or Stone Curb 1 LF

C-5.1 4" Concrete Sidewalk 1 SY

C-5.2 5" Concrete Sidewalk 1 SY

C-5.3 6" Concrete Sidewalk 1 SY

C-5.7 Sidewalk Curb Ramp 1 EA

C-6.1 Hexblock Sidewalk 1 SY

C-7.1 Asphalt Driveway 1 SY

C-7.2 5" Or 6" Concrete Driveway 1 SY

C-7.3 Peagravel Driveway 1 SY

C-8.1 Grass Sodding 1 SY

C-8.2 Grass Bahia Seeding 1 SY

C-9.1 Mulching 1 CY

C-10.1 Shell Grading 1 TON

TOTAL

Title: WSM DIS Annual Water and Reclaimed Water Pipeline Distribution Maintenance, Repair, and Replacement

7. General Terms

7.1. Vendor Registration

Vendor must register online with the City of St. Petersburg via their online sourcing system at https://procurement.opengov.com/signup and subscribe to City's Portal at https://procurement.opengov.com/portal/stpete for solicitation notifications. Prior to an award of an

Agreement resulting from this solicitation, Vendor shall be registered with the Florida Department of

State, Division of Corporations to do business within the State of Florida in accordance with Florida

Statute 607.1501.

7.2. Solicitation Review

Vendors are required to carefully review this solicitation for defects and questionable or objectionable material. Comments concerning defects and questionable or objectionable material must be made in writing to the Procurement Analyst of record for this solicitation and received by the City at least 10 days before the solicitation submission deadline. This will allow issuance of any necessary addendum. A protest based on omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the City, in writing, at least 10 days before the time set for submission deadline.

7.3. Solicitation Response Preparation

Vendors are expected to examine this solicitation and all related documents. Failure to do so is at the

Vendor’s risk. Each vendor shall furnish the information required by this solicitation. Vendor(s) shall retain a copy of all documents for future reference. All solicitation responses must be submitted with the

Vendor’s legal name and by an officer or employee having the authority to bind the Vendor by his or her signature.

The City will not pay any costs associated with the preparation, submittal, presentation, or evaluation of any solicitation response.

7.4. Questions

All questions must be submitted via City's online sourcing system's Question & Answer feature no later than 12:00 am on Friday, February 13, 2026. Questions will be answered via City's online sourcing system no later than 12:00 am on Friday, February 20, 2026. More complex questions may require a written addendum to the solicitation. Explanations or instructions will not materially alter this solicitation unless they are in writing. Oral explanations or instructions given before the award of an Agreement will not be binding. If necessary, a written addendum to this solicitation will be issued and posted on the

City’s online sourcing system at https://procurement.opengov.com/portal/stpete/projects/225544 for download by Vendors.

7.5. Amendments

Any amendments issued for this solicitation will be posted as an addendum on the City’s online sourcing system at https://procurement.opengov.com/portal/stpete/projects/225544 and notifications will be released to vendors who are following the project by clicking "Follow". Vendors must submit their responses to the most current version of the solicitation as amended, if applicable.

https://procurement.opengov.com/signup https://procurement.opengov.com/portal/stpete

Title: WSM DIS Annual Water and Reclaimed Water Pipeline Distribution Maintenance, Repair, and Replacement

7.6. Submission of Solicitation Responses

Solicitation responses will be received through the City’s online sourcing system. E-mail or in-person submittals will not be considered unless approved before the solicitation submission deadline by the

Procurement and Supply Management Director. Late proposals and modifications will not be considered;

however, solicitation responses may be modified online at any time prior to the submission deadline.

Failure to follow the instructions in this solicitation is cause for rejection of the submittal.

7.7. Mistakes in the Solicitation

Solicitation responses may be modified or withdrawn in the online application portal prior to the time and date set for the solicitation opening. Correction or withdrawal of solicitation responses after the solicitation opening because of an inadvertent non-judgmental mistake in the solicitation requires careful consideration to protect the integrity of the competitive solicitation process and to assure fairness. If the mistake is attributable to an error in judgment, the solicitation response may not be corrected. Solicitation response corrections or withdrawals by reason of non-judgmental mistakes are permissible but only to the extent they are not contrary to the interest of the City or the fair treatment of other vendors.

7.8. Information Designated a Trade Secret and/or Confidential and/or Proprietary

All solicitation responses (including all documentation and materials attached thereto or provided in connection with this solicitation) submitted to the City are subject to Florida’s public records laws (i.e., Chapter 119, Florida Statutes), which requires disclosure of public records, unless exempt, if a public records request is made. Solicitation responses (including all documentation and materials attached thereto or provided in connection with this solicitation (even if in a separate electronic file)) submitted to the City cannot be returned. DO NOT LIST YOUR ENTIRE SOLICITATION RESPONSE AS TRADE

SECRET AND/OR CONFIDENTIAL. The City will not consider solicitation responses if the entire response is labeled a Trade Secret and/or Confidential and/or Proprietary.

If Vendor believes that its solicitation response contains information that is a trade secret (as defined by

Florida law) and/or information that is confidential and/or proprietary and therefore exempt from disclosure, then such information must be submitted in a separate electronic file and comply with the following requirements. In addition to submitting the information in a separate or electronic file, Vendor must include a general description of the information designated as a trade secret and/or confidential and/or proprietary and provide reference to the Florida statute or other law which exempts such designated information from disclosure in the event a public records request.

The City does not warrant or guarantee that information designated by Vendor as a trade secret and/or confidential and/or proprietary is a trade secret and/or confidential and/or proprietary and exempt from disclosure. The City offers no opinion as to whether the reference to the Florida statute or other law by

Vendor is/are correct and/or accurate. Please be aware that the designation of information as a trade secret and/or confidential and/or proprietary may be challenged in court by any person or entity. By designation of information as a trade secret and/or confidential and/or proprietary Vendor agrees to defend and indemnify the City, its employees, agents, and elected and appointed officials (“Indemnified Parties”) against any and all claims, demands, and actions (whether or not a lawsuit is commenced) arising out of or in connection with Vendor's designation of information as a trade secret and/or confidential and/or proprietary and to hold harmless the Indemnified Parties for any award to a plaintiff for damages, costs and attorneys’ fees, and for costs and attorney's fees (including those of the City Attorney’s office) incurred by the City by reason of any claim, demand, or action arising out of or related to the Vendor's designation of information as a trade secret and/or confidential and/or proprietary.

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Failure to comply with the requirements above shall be deemed as a waiver by Vendor to claim that any information in its solicitation response is a trade secret and/or confidential and/or proprietary, regardless of whether such information is labeled trade secret and/or confidential and/or proprietary. Vendor acknowledges, understands, and agrees that all information in Vendor's solicitation response (not including information submitted in a separate electronic file and designated trade secret and/or confidential and/or proprietary in accordance with the requirements in this section) will be disclosed, without any notice to Vendor, if a public records request is made for such information, and the City shall not be liable to Vendor for such disclosure.

Vendor acknowledges and understands that Vendor's proposal, including the information submitted in a separate electronic file and designated trade secret and/or confidential and/or proprietary in accordance with the requirements in this section, will be distributed to the evaluation committee members, City staff, and City consultants to allow Vendor's entire solicitation response, including the information submitted in a separate electronic file, to be evaluated and considered for award of the Agreement. The entire contents of the Vendor's solicitation response, including the information submitted in a separate electronic file, may be discussed at meetings that are open to the public, subject to the requirements set forth in

Chapter 286, Florida Statutes.

7.9. Bonds

Vendors will need to furnish all bonds as indicated in the solicitation, if applicable.

7.10. Cash Discounts

When the City is entitled to a cash discount, the period of computations will commence on the date of delivery, or receipt of a correctly completed invoice, whichever is later. If an adjustment in payment is necessary due to damage, the cash discount period shall commence on the date final approval for payment is authorized. If a discount is part of the Agreement, but the invoice does not reflect the existence of a cash discount, the City is entitled to a cash discount with the period commencing on the date it is determined by the City that a cash discount applies.

7.11. Award

The solicitation will be awarded based on the requirements outlined in the scope, the criteria or factors identified in the solicitation, and the standard for award for the solicitation. The City reserves the right to accept or reject any or all parts of the solicitation response, waive informalities, and request re-solicitations on the services or products outlined in the scope. The City reserves the right to award the

Agreement on a split-order, lump-sum, or individual item basis, or such combination as shall best serve the interest of the City unless otherwise specified.

Pursuant to Florida Statute sec. 287.05701, the City will not request documentation of a Vendor’s social, political, or ideological interests, consider such interests, or give preference to a vendor based on such interests.

7.12. Acceptance Period

Unless otherwise specified in this solicitation, the solicitation response may be held by the City for a period of ninety (90) days after the submission deadline and will continue in full effect and not be subject to withdrawal during that period until an Agreement has been executed with a Vendor. If no Agreement has been executed within the ninety-day period, any solicitation response may be withdrawn or nullified

Title: WSM DIS Annual Water and Reclaimed Water Pipeline Distribution Maintenance, Repair, and Replacement by either the City or the Vendor, or be deemed to be confirmed and extended in time for as long as permitted by the Vendor submitting each solicitation response.

7.13. Right to Reject

Vendors must comply with all the terms of the solicitation, all applicable provisions of the City of St.

Petersburg City Code, and all applicable federal and state laws. The City may reject any solicitation response that does not comply with all material and substantive terms, conditions, and performance requirements of the solicitation.

The City may waive minor informalities that (i) do not affect responsiveness; (ii) are merely matter of form or format; (iii) do not change the relative standing or otherwise prejudice other vendors; (iv) do not change the meaning or scope of the solicitation; (v) are trivial, negligible or immaterial in nature; (v) do not effect a material change in the work; or (vi) do not constitute a substantial exclusion or modification of a requirement or provision in the solicitation.

7.14. Vendor Complaints

All complaints or grievances should be first submitted in writing to the Procurement & Supply

Management Director, by email at Stephanie.Scarbrough@stpete.org or by mail to P. O. Box 2842, St.

Petersburg, FL 33731 who will promptly investigate the validity of the complaint and present the findings in writing to the person who submitted the complaint.

7.15. Protest

(a) All protests related to a solicitation or award must be first submitted in writing to the POD no later than seven

(7) days preceding the date of the City Council meeting approving the contract, or no later than seven (7) calendar days following the selection of the successful bidder if the contract does not require City Council approval.

(b) The POD will consider the protest if it is timely filed and contains the following:

(1) Sufficient information to identify the solicitation or award that is the subject of the protest;

(2) The grounds that demonstrate how the procurement process is contrary to law or how the solicitation document is unnecessarily restrictive or legally flawed;

(3) Evidence or supporting documentation that supports the grounds on which the protest is based; and

(4) The relief sought.

(c) If the protest meets the requirements of subsection (b) of this section, the POD will investigate the validity of the protest and present the findings in writing to the person or entity that submitted the protest. Otherwise, the

POD will promptly notify the person or entity that submitted the protest that the protest is untimely or that the protest failed to meet the requirements of subsection (b) of this section and give the reasons for the failure.

(d) If the person or entity is dissatisfied with the POD’s response, the person or entity may then make an appeal to the City Administrator, who will hear the appeal. The City may not establish appellate jurisdiction of the courts; however, if allowed by the Florida Rules of Appellate Procedure or other rule or judicial decision, the decision from the City Administrator is the final decision of the City and may be subject to judicial review in the manner provided by law.

7.16. Public Entity Crimes

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not (i) submit a solicitation response on an Agreement to provide any goods or services to a public entity, (ii) submit a solicitation response on an Agreement with a public entity for the construction or repair of a public building or public work, (iii) submit a solicitation response for leases of mailto:stephanie.swinson@stpete.org

Title: WSM DIS Annual Water and Reclaimed Water Pipeline Distribution Maintenance, Repair, and Replacement real property to a public entity, (iv) be awarded or perform work as a contractor, supplier, subcontractor, or consultant under an Agreement with any public entity, or (v) transact business with any public entity in excess of the threshold amount provided in Section 287.017 for Category Two for a period of 36 months from the date of being placed on the convicted vendor list.

7.17. Nondiscrimination

Vendors for the City of St. Petersburg are required to comply with all applicable laws regarding discrimination in employment, including Pinellas County Code Section 70-53 (a)(1) (prohibiting discrimination in employment based on race, color, religion, national origin, gender, sexual orientation, age, marital status, or disability) and all other applicable federal, state and local laws. Vendors are encouraged to provide workplaces free of discrimination in terms of conditions of employment, including benefits.

7.18. Prohibited Communication

Vendors and their employees, agents, contractors, and representatives are prohibited from lobbying City

Council, the Mayor, City staff, selection committee members, and City project consultants relative to this solicitation until the solicitation selection and award processes have been completed. Non-compliance with this provision may result in disqualification from consideration of the award. Notwithstanding the foregoing, this provision shall not prohibit the Vendor from (i) providing public comment in accordance with applicable laws and City policies at public meetings where public comment is permitted, (ii) communicating with the assigned Procurement Analyst, (iii) making a presentation during a selection committee meeting if requested by the selection committee, or (iv) submitting a dispute or complaint in accordance with the requirements set forth in this solicitation.

7.19. Environmentally Preferable Purchasing

It is the policy of the City of St. Petersburg to purchase recycled and environmentally preferable goods.

Environmentally preferable goods are defined as “products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose.” This includes products that contain recycled content, reduced toxicity and pollution, conserve energy, conserve water, prevent waste, and promote sustainability and resiliency initiatives.

This policy does not require the City to specify environmentally preferable products or services when it can be demonstrated that they are not in the best interest of the City compared to products and services that are not as environmentally preferable. Best interests include but are not limited to, service life, life cycle cost, product effectiveness, or compatibility. This policy will be carried out consistent with the

City’s obligations and purpose, and with an overall intent to obtain competitive prices and to provide value to the taxpayer.

7.20. Health In All Policies

Pursuant to Executive Order EO-2018-04, it is the policy of the City to apply the consideration of health, health impacts, and the social determinants of health to the City’s decision-making, including policy development and implementation, budgeting, and the delivery of services and procurement of supplies and construction. Vendors are encouraged to propose services, supplies, and construction that promote health to the greatest extent practicable in their responses to City solicitations. Vendors are further encouraged to provide workplaces that promote the health and well-being of their employees.

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7.21. American with Disabilities Act (ADA) Public Notice

In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of St. Petersburg will not discriminate against qualified individuals with disabilities on the basis of disability in the City’s services, programs, or activities. If Vendor requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to adequately respond to this solicitation. Vendor should contact ADA Coordinator Lendel Bright at (727)-893-7229 or email at lendel.bright@stpete.org as soon as possible but no later than 72 hours before the applicable deadline.

7.22. Background Checks

In the event the solicitation or Agreement requires criminal history checks, Vendor will be responsible for conducting a criminal history check for each employee or subcontractor for which a criminal history check is required.

7.23. Disqualification

The City reserves the right to disqualify Vendors before or after opening, upon evidence of collusion with intent to defraud or other illegal practices on the part of the Vendors.

7.24. Taxes

The City of St. Petersburg is exempt from any taxes imposed by the State and/or Federal Government.

Exemption certificates will be provided upon request.

7.25. Compliance with State and/or Federal Requirements

All Vendors entering into a contract with the City with permit(s) issued by a state or federal agency, shall comply with the requirements set forth in the permit(s).

7.26. E-Verify

Vendor shall comply with Florida Statute §448.095 pertaining to required use of the U.S. Department of

Homeland Security's E-Verify system, and that should the City terminate§ the contract with the Vendor for violation of §448.09(1), Vendor may not be awarded a contract with the City fort at least one year.

7.27. Exceptions to Terms and Conditions

If the Vendor takes exceptions to the terms and conditions of the solicitation and refuses to withdraw such exceptions, the City may deem the Vendor nonresponsive if the City determines that negotiating with the

Vendor to address such exceptions may affect the fair treatment of other vendors.

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8. Special Terms: Service Contract Exceeding $200k

8.1. Living Wage

Vendor agrees to be subject to and shall comply with the living wage requirements set forth in St.

Petersburg City Code Chapter 2, Article V, Division 9, as those requirements may be amended from time to time, (collectively, the “Living Wage Requirements”).

8.2. Data Collection

Pursuant to Florida Statute 119.071 Social Security Numbers collected from Vendors are used for identification, verification, and tax reporting purposes.

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9. Background Checks

9.1. Water Resources Department- Criminal background checks in accordance with state statute are required for persons having regular access to the Water Department's buildings, facilities and structures.

The Vendor shall conduct a criminal history check (“Background Check”) for each employee, subconsultant/subcontractor employee that will have regular access to the work site in accordance with the background check requirements set forth in Florida Statute Section 373.6055.

Prior to allowing an employee or subconsultant/subcontractor employee regular access to the work site, the Vendor shall submit to the City's Project Manager an affidavit certifying that each such employee is qualified to regularly access the work site in accordance with Florida Statute Sections 373.6055(2), (3)(b) and (3)(c). If any employee or subconsultant/subcontractor employee’s Background Check identifies criminal convictions or other criminal history factors that disqualify that employee from regular access to the work site, Vendor shall not allow that employee to have regular access to the work site, and an appeal process is not available. In the event Vendor becomes aware that any employee or subconsultant/subcontractor employee has been arrested or convicted for disqualifying offense, Vendor shall immediately remove that employee from the work site.

An updated list of all employees or subconsultant/subcontractor employees with regular access to the work site shall accompany the affidavit and be provided to the City's Project Manager along with the cell phone number of the Vendor's representative responsible for those employees. At any time, the City may request to view the Background Checks of Vendor's employees or subconsultant/subcontractor employees working at the work site. Vendor shall make the Background Checks available for viewing as soon as possible, but no later than twenty-four (24) hours after the request. If the Vendor fails to provide the requested documentation, the employee(s) in question will not be allowed to continue work until the appropriate documentation has been received. The Vendor shall not be allowed an extension of the

Contract Time due to any delay in the performance of the Work attributable to an employee’s inability to perform Work due to a Background Check being unavailable for inspection. The failure of the Vendor to submit an appropriate affidavit or the submission of an affidavit containing false information shall be considered a substantial violation of the terms and conditions of the Contract Documents and shall provide a basis for termination of the Contract.

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10. Insurance

10.1. Commercial General Liability

Commercial general liability insurance in an amount of at least Two Million Dollars ($2,000,000) per occurrence, Three Million Dollars ($3,000,000) aggregate in occurrences form. This policy must include coverage for bodily injury, property damage, personal and advertising injury, products and completed operations, and contractual liability under this Agreement.

10.2. Commercial Automobile Liability

Commercial automobile liability insurance of $1,000,000 combined single limit covering all owned, hired and non-owned vehicles.

10.3. Worker's Compensation

Workers’ Compensation insurance as required by Florida law and Employers’ Liability Insurance in an amount of at least $100,000 each accident, $100,000 per employee, and $500,000 for all diseases.

10.4. Pollution Coverage

Pollution Liability insurance with a minimum limit of $1,000,000 per occurrence. Coverage shall apply to pollution losses arising from all services performed to comply with this Agreement. Coverage shall apply to sudden and gradual pollution conditions including discharge, dispersal, release, or escape of smoke, vapors, soot, fumes, acids, alkalis, toxic chemicals, liquids or gases, waste materials, or other irritants, contaminants, or pollutants into or upon land, the atmosphere, or any watercourse or body of water.

Coverage shall also include the cost of cleanup and remediation. Coverage shall include bodily injury, property damage, loss of use of tangible property whether or not it has not been physically injured or destroyed, cleanup and remediation costs, penalties or fines, and defense costs including costs incurred in the investigation or adjustment of the claim. Coverage shall be provided both for the use of pollutants on site and during transit. Coverage may be provided by a standalone policy or by endorsements to other policies.