Submittal_Requirements.pdf
PDF 766 KB Posted
- Solicitation number
- RFP- 26 - 099
- Issued by
- Pinellas County, Florida
About this file
This is a Submittal Requirements document for RFP-26-099 issued by the City of St. Petersburg, Florida, for as-needed maintenance, repair, and replacement services for the City's water and reclaimed water pipeline distribution systems. The services will address both planned and unplanned needs at various locations throughout the City's potable and reclaimed water service areas within Pinellas County, Florida. Work will be performed on a task order basis, with detailed scopes of work issued for each asset requiring rehabilitation. Proposals must include a transmittal letter on company letterhead signed by an authorized representative, team background and key staff availability information, project experience documentation, and a detailed project approach. The project manager and at least one substitute must have a minimum of ten years of applicable experience and remain with the project throughout the contract term without replacement or substitution without prior City approval.
Proposals are evaluated on a 100-point scale consisting of: Team Background and Key Staff Availability (30 points), Project Experience (30 points), Project Approach/Proposal (20 points), Detailed Cost Proposal (11 points), and certification status with the City of St. Petersburg as a Small Business Enterprise (3 points), Minority Business Enterprise (3 points), and Women Business Enterprise (3 points). Relevant project experience must be limited to work completed within the past five years, while key personnel resumes must reflect experience from the past ten years. All submission materials must be consolidated into a single continuous PDF document labeled "Proposal Requirements." The document does not specify pricing terms, contract duration, renewal options, response deadlines, or funding sources.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| WSM_DIS_Annual_Water_and_Reclaimed_Water_Pipeline_Distribution_Maintenance,_Repair,_and_Replacement_Services._(Addendum_#1_Revision).pdf | ||
| SRVC-03_As-Needed_Service_00784773.pdf | ||
| Performance_&_Payment_Bond_.DOCX | DOCX document | |
| BID_TAB.xlsx | XLSX spreadsheet |
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Submittal Requirements
Instructions: The RFP- 26 - 099 must include the following information in the order listed. Please upload responses to the following in one continuous PDF labeled as “Proposal Requirements.”
A. Transmittal Letter Offerors must submit a transmittal letter (maximum two pages) on the firm’s letterhead. It must be signed by a representative of the offeror who is authorized to sign such material and to commit the offeror to the obligations contained in the offer. The transmittal letter must include the name, address, phone number and e-mail address for the offeror’s contact, and must specify who would be the firm’s signatory to any contract documents executed with the City. The transmittal letter may include other information deemed relevant by the offeror.
B. Team Background and Key Staff Availability (30 points)
1) Describe the team that will be working to complete the Scope of Services, including position titles and roles of the individuals assigned to those roles.
2) Provide resumes for all key personnel in the RFP. Limit resumes to two pages per individual and include:
a. Academic and professional qualifications.
b. Licenses and/or certifications.
c. Experience as it relates to the project and to the individual's specified role on the project.
3) Provide an organization chart showing the reporting relationships and job position of all key personnel.
4) Provide the breakdown of time on- versus off-site availability, and the notice required to have staff available for on-site services.
5) Provide a detailed resume of the offeror's project manager, at least one substitute project manager, and other key individuals on the project team. The proposed project manager and the proposed substitute shall have a minimum of ten (10) years of applicable experience and shall remain with the projects throughout the term of the City's standard agreement. The project manager shall not be replaced or substituted without the prior approval of the City.
The City may request a personal interview with the short-listed firm's proposed project managers. The key project manager or their approved substitutes shall be available for all meetings. Experience included on the resume must be limited to projects completed within the past ten (10) years.
C. Project Experience (30 points)
1) Past Project Experience. The offeror should identify project experience similar to services identified in this solicitation. Experience included must be limited to projects completed within the past three (5) years. At a minimum, the project description should include the following:
a. Client name and description of the project/or services
b. Project Execution
c. Current staff assigned to reference engagement that will be designated for work per the RFP
2) Previous and current work for the City of St. Petersburg. List projects, dates and contract amounts if applicable. Do not use attachments or references.
D. Project Approach/ Proposal (20 points)
1) The offeror should identify the process utilized on previous significant projects as well as the process envisioned for the services identified in this solicitation. The proposer should also include within the project approach the process envisioned to interface with the City through the Project Manager.
a. Display the proposed project schedule of the task described in the Statement of Work, including planning meetings, progress reviews, implementation, and final report.
b. Describe the project plan and process for performing the scope of services. The project plan should include key activities, deadlines, and deliverables required to complete the scope of services, organized in a logical, easy-to- follow manner.
2) Provide the offerers ability to access equipment for general services.
DI. Detailed Cost Proposal (11 points)
1) Each offeror shall submit a completed copy of the cost analysis with information regarding the fee for the particular project.
DII. Is the Vendor a City of St. Petersburg certified SBE? (3 Points) DIII. Is the Vendor a City of St. Petersburg certified MBE? (3 Points) DIV. Is the Vendor a City of St. Petersburg certified WBE? (3 Points)
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