WS-001-2026_Apr_20_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) solicitation document issued by the Town of East Lyme, Connecticut, for roof replacement services at two municipal water pump houses. The Town is requesting bids for complete roof replacement at the Niantic Pump House located at 141 Main Street, Niantic, and the Pattagansett Pump House located at 31A West Main Street, Niantic. The scope of work includes removal and replacement of existing asphalt shingle roofing systems, underlayment, flashing, ventilation systems, roof deck repair, installation of new multi-layer roofing systems with specified insulation values compliant with the 2021 International Energy Conservation Code for Climate Zone 5A, installation of new 5-inch metal gutters and downspouts, fascia board replacement, and reinstallation of existing equipment. A mandatory pre-bid site visit was held on March 27, 2026, at 10:00 AM. The sealed bid submission deadline is April 17, 2026, at 2:00 PM EDT, with the bidding period opening April 6, 2026. Written questions not addressed during the pre-bid meeting were required to be submitted by email by April 3, 2026, at 4:00 PM. All work must be completed in substantial compliance by July 17, 2026.

Bidders must submit lump-sum pricing for roof deck repair with a $30,000 allowance and unit pricing for precast concrete deck repair. Qualified contractors must demonstrate minimum insurance coverage including $1,000,000 general liability per occurrence with $2,000,000 aggregate, $1,000,000 automobile liability, Connecticut-compliant workers' compensation with waiver of subrogation, and $5,000,000 umbrella liability, with the Town named as additional insured. This is designated as prevailing wage work, requiring contractors to factor minimum prevailing wage labor costs into their proposals; all labor, materials, equipment, supervision, and overhead costs must be included in bid pricing. The contract will be awarded to the lowest responsible bidder, and the Town reserves the right to accept or reject any or all bids. No estimated total contract value has been disclosed. All vendors are eligible to respond regardless of business classification. Open flame work is prohibited under the Town's insurance carrier requirements (CIRMA). Inquiries should be directed to Joe Bragaw, Public Works Director, at 860-691-4102 or publicworks@eltownhall.com.