TOWN OF EAST LYME

NIANTIC & PATTEGANSETT PUMP HOUSES

ROOF REPLACEMENTS

Niantic Pump House: 141 Main Street

Pattegansett Pump House: 32A West Main Street

NIANTIC, CONNECTICUT

March 25th, 2026

CONTRACT AND SPECIFICATIONS

First Selectmen: Dan Cunningham

Public Works Director: Joseph J. Bragaw, PE

Chief Operating Officer, East Lyme Water and Sewer: Ben North

Architect: Friar Architecture, Inc.

REVISED March 27th, 2026 (Invitation to Bid dates) A

SECTION 000110

Table of Contents

Contract Documents March 25, 2026

NIANTIC & PATTEGANSETT PUMP

HOUSE ROOF REPLACEMENT

FRIAR PROJECT #: 2024-128A

141 MAIN STREET, NIANTIC CT 06357

32A WEST MAIN STREET, NIANTIC CT 06062

Table of Contents 000110 - 1

SECTION 000110

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

1.01 DIVISION 00 -- PROCUREMENT AND CONTRACTING REQUIREMENTS

Invitation to Bid 003100 - Available Project Information Limited and Directed Interior Asbestos Bulk Sampling - Revised Report Engineer of Record - Wind Speed Calculation Engineer of Record - Visual Inspection of Roof Deck Report

SPECIFICATIONS

2.01 DIVISION 01 -- GENERAL REQUIREMENTS

011000 - Summary 012100 - Allowances 012200 - Unit Prices 012500 - Substitution Procedures 012600 - Contract Modification Procedures 012900 - Payment Procedures 013100 - Project Management and Coordination 013200 - Construction Progress Documentation 013233 - Photographic Documentation 013300 - Submittal Procedures 014000 - Quality Requirements 014200 - References 016000 - Product Requirements 017300 - Execution 017419 - Construction Waste Management and Disposal 017700 - Closeout Procedures 017823 - Operation and Maintenance Data

2.02 DIVISION 02 -- EXISTING CONDITIONS

024119 - Selective Demolition

2.03 DIVISION 03 -- CONCRETE

030100 - Maintenance of Concrete

2.04 DIVISION 06 -- WOOD, PLASTICS, AND COMPOSITES

061000 - Rough Carpentry 062000 - Finish Carpentry

2.05 DIVISION 07 -- THERMAL AND MOISTURE PROTECTION

072100 - Thermal Insulation

SECTION 000110

Table of Contents

Contract Documents March 25, 2026

NIANTIC & PATTEGANSETT PUMP

HOUSE ROOF REPLACEMENT

FRIAR PROJECT #: 2024-128A

141 MAIN STREET, NIANTIC CT 06357

32A WEST MAIN STREET, NIANTIC CT 06062

Table of Contents 000110 - 2

072700 - Air Barriers 070150 - Preparation for Re-Roofing 073113 - Asphalt Shingles 079200 - Joint Sealants

END OF SECTION

OFFICIAL BID ADVERTISEMENT

NIANTIC AND PATTEGANSETT PUMP HOUSE ROOF REPLACEMENTS

Sealed bids will be received at the East Lyme Town Hall @ 108 Pennsylvania Ave, Niantic, CT until

2:00pm on Friday April 17th, 2026, and will be publicly opened and read at that time. This bid advertisement entails replacing the roofs at the East Lyme Niantic Pump House located at 141 Main St, Niantic & the East Lyme Pattegansett Pump House located at 32A West Main Street, Niantic. The

Instructions to Bidders, Contract Terms & Conditions, Technical Specifications and Plans along with the

Bid Form can be obtained from the Town’s website at eltownhall.com.

There will be a pre-bid meeting at the site on Wednesday April 1st, 2026 at 10:00am to be able to examine the site and ask any questions that the bidders may have. The site visits will begin at the East Lyme Niantic

Pump House located at 141 Main St, Niantic. This is the only time that the contractor will be allowed on the roof before the bid opening. Any questions not asked at the pre-bid meeting need to be emailed to publicworks@eltownhall.com by 4:00pm on Wednesday April 8th, 2026, just in case an addendum needs to be sent to all prospective bidders.

The Town of East Lyme reserves the right to accept or reject any or all bids; to waive any informality, or;

to accept any bid deemed in the best interests of the Town of East Lyme.

TOWN OF EAST LYME

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

MBE/WBE AND SBE’s are encouraged to bid http://www.eltownhall.com/ mailto:publicworks@eltownhall.com

NIANTIC AND PATTEGANSETT PUMP HOUSE ROOF REPLACEMENT

INSTRUCTIONS TO BIDDERS

1. The Town is requesting bids from contractors to replace the roof at the East Lyme Niantic Pump

House located at 141 Main St, Niantic & the East Lyme Pattegansett Pump House located at 31A

West Main Street, Niantic.

2. The bids are due by 2:00pm on Friday April 17th, 2026.

3. The bid forms can either be mailed to EL Public Works, 108 Pennsylvania Ave, Niantic, CT 06357

Attn: Public Works Director or dropped off in person to the PW Department in the lower level of the East Lyme Town Hall @ 108 Pennsylvania Ave, Niantic, CT.

4. Each bid must be signed and submitted on the prescribed form. All blank spaces for bid prices must be filled in, in ink or typewritten. Each bid must be submitted in a sealed envelope bearing on the outside, the name of the bidder, his address, and the name of the project for which the bid is submitted. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed as specified in the paragraph above.

5. The Town may make whatever investigations it deems necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish to the Town all information and data for this purpose as the Town may request. The Town reserves the right to reject any bid if the evidence submitted by, or investigation of, the bidder fails to satisfy the Town that the bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein.

Conditional bids will not be accepted.

6. Any bids submitted after this time will not be considered.

7. There will be a pre-bid meeting at the site on Wednesday April 1st, 2026 at 10:00am to be able to examine the site and ask any questions that you have.

8. Any questions not asked at the pre-bid meeting need to be emailed to publicworks@eltownhall.com by 4:00pm on Wednesday April 8th, 2026, so that we have time to issue an addendum if needed.

9. Once the Town determines who the lowest responsible bidder is, we will look to sign the contract and give a notice to proceed as soon as possible.

10. Since this is a working municipal building, it is up to the contractor to give a specific schedule in advance of when they will be working in certain areas so that the Town can work around the contractor.

11. Schedule: bidders should be aware that it is the intent of the Town of East Lyme to achieve substantial completion by Friday, July 24th, 2026. Should the date of substantial completion extend beyond this date, it is incumbent on the bidder to provide an explanation to the Town of East Lyme as to why and how the schedule will be rectified to bring the project to completion as soon as possible.

mailto:publicworks@eltownhall.com

CONTRACT TERMS AND CONDITIONS

The contract signed by the Town of East Lyme and the Contractor will bind both parties to the terms and conditions listed in these bid documents, unless specified otherwise.

GENERAL CONDITIONS

1. The successful bidder will submit to the Town proof that the Town of East Lyme is an additionally insured. Providing an insurance certificate is not enough proof. The Town will need a copy of

Additional insured endorsement or a copy of the actual policy that lists the Town of East Lyme as additionally insured. At no time should the Contractor perform work for the Town without an active insurance policy with the Town of East Lyme named as an Additional Insured.

2. The minimum insurance requirements that the Contractor must maintain while working on Town property and/or within the Town’s right of ways are as follows;

● General Liability: $1,000,000 each occurrence; $2,000,000 aggregate

● Automobile Liability: $1,000,000 combined single limit for each accident

● Workers’ Compensation: Shall be in accordance with State of Connecticut requirements at the time of the contract. The policy must contain a waiver of subrogation in favor of the

Town of East Lyme, executed by the insurance company

● Umbrella/Excess Liability: $5,000,000 each occurrence; $5,000,000 aggregate and providing coverage over the Commercial General

Liability, Commercial Automobile Liability and the

Employer Liability section of the Workers

Compensation coverage.

The Town of East Lyme, its officers (both elected and appointed), employees, and agents shall be named as additional insured on all policies. Thirty (30) days’ notice of cancellation is required and must be provided to the Town of East Lyme via certified mail.

3. The Contractor will perform the work in line with acceptable industry standards for this kind of work.

4. The Contractor may either submit one invoice at the end of their work or submit monthly invoices depending on the length of the work. A schedule of values should be submitted with the bid so that it is clear what the various components of the bid are.

5. The Town of East Lyme agrees to process the invoice(s) as soon as possible but no later than 30 days from the date of the invoice.

6. Pursuant to Section 12-412 of the Connecticut General Statutes, municipalities are exempt from the payment of excise, transportation and sales taxes imposed by the Federal Government and/or the State. Such taxes must not be included in Bid prices. The Town can provide a tax-exempt certificate to the Contractor if requested.

7. The Contractor shall be responsible for, and reimburse the Town, adjacent property owners and/or others for, any and all losses, damage or expense which the Town or those others may suffer, either directly or indirectly or through any claims of any person or party, for any trespass outside the spaces and rights of way provided by the Town to the Contractor, or any violation or disregard of the terms and conditions established for the use or occupancy of those rights or for negligence in the exercise of those rights. The Town may retain or deduct from any sum or sums due or to become due to the Contractor such amount or amounts as may be proper to insure the Town against loss or expense, by reason of the failure of the Contractor to observe the limits and conditions of the rights of way, rights of access, etc., provided by the Town.

8. The Contractor, in contracting with the Town for the services identified above with the Town of

East Lyme and its respective officers, agents and servants, agrees to indemnify, defend and save harmless from and against any and all claims, damages, losses, litigation expenses, counsel fees and compensation arising out of any injuries (including death) sustained by, or alleged to have been sustained by, the servants, employees or agents of the Town and its respective officers, agents and servants, or of the Contractors or of any participant or spectator, and from injuries (including death) sustained by, or alleged to have been sustained by, the public or any persons on or near the site or on any other person or damage to property, real or personal, including property of the Town and their respective officers, agents, and servants, caused in whole or in part by the acts or omission of the Contractor or any participant or spectator or anyone directly or indirectly employed or working for the Contractor while engaged in the activity in the Town of East Lyme.

9. All materials delivered must be new, and shall include any and all manufacturer warranties, unless otherwise stated in the Bid specifications.

10. The Contractor shall comply with all requirements of the Occupational Safety and Health Act

(OSHA) and will provide the Town with a safety plan in advance of the work as to how they will be in compliance with this requirement.

11. This work should be considered a prevailing wage project. Because of this, the contractor should factor into their bid labor costs that are a minimum of the prevailing wages as attached with these bid documents.

12. It is the responsibility of the contractor to obtain all building permits through the Town’s Building

Department; however, there will be no cost to the contractor for the building permit fee.

TOWN OF EAST LYME – BID FORM

NIANTIC AND PATTAGANSETT PUMP HOUSE ROOF REPLACEMENTS

FROM: __________________________________________________ (Bidder)

TO: Town of East Lyme, Attn: Public Works Director, PO Box 519, 108 Pennsylvania Ave, Niantic, CT 06357

The undersigned proposes to furnish through his bid price all charges, including all supervision, technical personnel, labor, materials, equipment, tools, appurtenances, services, and anything else necessary to perform and complete this Contract pursuant to the Contract specifications for the lump sum price as listed below:

ALLOWANCES

All bidders must provide line-item values for items identified below and a total bid value. Reference allowance section 01 2100.

Item

Allowance Item Units Quantity Value

01 Roof Deck Repair $30,000.00

Lump Sum (Written in numbers) ________________________________________________

(Written in words) ________________________________________________

UNIT PRICES

The undersigned proposes and agrees that the following unit prices shall be the basis for computing extra costs to the contract for additional or deleted work. Unit prices shall include costs for all materials, equipment, tools, small tools, labor, permits, fees, overhead, profit, supervision, home office support, project management, estimating, safety, travel, shop drawings and as built drawings for all parties involved in the work. Unit prices shall apply to both the trade contractors and their subcontractors. All work is to be accomplished in accordance with applicable Sections of the Specifications. The Owner reserves the right to selectively reject any of the unit prices without any effect on the remainder of the bid.

Item # Unit Price Value /Unit

01 Repair of existing precast concrete deck due per specification section 030100.

/sq. ft.

Unit of Measurement: Per square foot:

ALTERNATES

There are no proposed alternates.

ADDENDA RECEIPT

Receipt of the following Addenda is hereby acknowledged:

Addendum No. ____________________ Dated______________

Addendum No. ____________________ Dated______________

LIST OF REFERENCES

Name Affiliation/Company Cell Phone Email address

1) ___________ ______________________ _______________ ________________________

2) ___________ ______________________ _______________ ________________________

3) ___________ ______________________ _______________ ________________________

The undersigned agrees to complete the above referenced work in the time allotted based on the bid documents for the above referenced bid prices.

Signature __________________________ Main Contact # _______________________

Print Name __________________________ Address ________________________

Email Address __________________________

End of Bid Form

CONTRACT FOR THE EAST LYME NIANTIC & PATTEGANSETT PUMP HOUSE ROOF

REPLACEMENT BETWEEN “the contractor” AND THE TOWN OF EAST LYME

This agreement, made this XX day of MONTH, 2024 by and between the Town of East Lyme, Connecticut, herein called the “Owner”, acting herein through its First Selectman, Mr. Daniel Cunningham, and the

“contractor” located in TOWN, in XXX County, and the State of XXX, hereinafter called the Contractor.

WITNESSETH: That for and in consideration the payments and agreements hereinafter mentioned, to be made and performed by the OWNER and the CONTRACTOR hereby agrees with the OWNER to complete the EAST LYME NIANTIC AND PATTEGANSETT PUMP HOUSE ROOF REPLACEMENT in accordance with the following attached Bid Documents and Bid Form that are hereby made part of this contract.

1. Project Specifications (XX pages)

2. Bid Form

3. Other

By signing this document, the Contractor agrees to the following; “That no open flame work will be allowed ON THE PREMISES for this project” per the requirement of the Town’s insurance company

CIRMA.

This agreement shall extend from the date it is signed until after all the work is performed.

The parties further agree to be contractually bound to submit themselves to the personal jurisdiction of the courts of Connecticut. The venue for any court proceeding shall be in the Judicial District for New London at New London, Connecticut.

The failure of any party to insist in any one or more instances upon performance of any of the terms or conditions of this Agreement shall not be construed as a waiver or a relinquishment of any right granted hereunder or of the future performance of any such term, covenant, or condition; but the obligations of the parties with respect thereto shall continue in full force and effect.

This Agreement cannot be changed, modified or amended in any respect except by a written instrument signed by the parties hereto. Parties acknowledge and agree that all understandings and agreements heretofore made between the parties are merged in this agreement.

This instrument contains the entire agreement of the parties. It may not be changed orally, but only by an agreement in writing signed by the party against whom enforcement of any waiver, change, modification, extension or discharge is sought.

This agreement may not be assigned by any party hereto without the written consent of the other party.

The OWNER agrees to pay the Vendor in current funds for the performance of the contract.

IN WITNESS WHEREOF, the parties to these presents have executed this contract in the year and day first above mentioned.

TOWN OF EAST LYME CONTRACTOR

(OWNER) (CONTRACTOR)

BY: BY:

Daniel Cunningham Authorized Representative

TITLE: First Selectman ______ TITLE:

DATE: DATE:

This page intentionally left blank

OFFICIAL BID ADVERTISEMENT

Sealed bids will be received at the East Lyme Town Hall @ 108 Pennsylvania Ave, Niantic, CT until 2:00pm on Tuesday April 14th, 2026, and will be publicly opened and read at that time. This bid advertisement entails replacing the roofs at the East Lyme Niantic Pump House located at 141 Main St, Niantic & the East Lyme Pattegansett Pump House located at 32A West Main Street, Niantic. The Instructions to Bidders, Contract Terms & Conditions, Technical Specifications and Plans along with the Bid Form can be obtained from the Town’s website at eltownhall.com.

There will be a pre-bid meeting at the site on Friday March 27th, 2026 at 10:00am to be able to examine the site and ask any questions that the bidders may have. This is the only time that the contractor will be allowed on the roof before the bid opening. Any questions not asked at the pre-bid meeting need to be emailed to publicworks@eltownhall.com by 4:00pm on Friday April 3rd, 2026, just in case an addendum needs to be sent to all prospective bidders.

The Town of East Lyme reserves the right to accept or reject any or all bids; to waive any informality, or;

to accept any bid deemed in the best interests of the Town of East Lyme.

TOWN OF EAST LYME

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

MBE/WBE AND SBE’s are encouraged to bid

SUPERCEDED

NIANTIC AND PATTEGANSETT PUMP HOUSE ROOF REPLACEMENT

INSTRUCTIONS TO BIDDERS

1. The Town is requesting bids from contractors to replace the roof at the East Lyme Niantic Pump

House located at 141 Main St, Niantic & the East Lyme Pattegansett Pump House located at 31A West Main Street, Niantic.

2. The bids are due by 2:00pm on Tuesday April 14th, 2026.

3. The bid forms can either be mailed to EL Public Works, 108 Pennsylvania Ave, Niantic, CT 06357

Attn: Public Works Director or dropped off in person to the PW Department in the lower level of the East Lyme Town Hall @ 108 Pennsylvania Ave, Niantic, CT.

4. Each bid must be signed and submitted on the prescribed form. All blank spaces for bid prices must be filled in, in ink or typewritten. Each bid must be submitted in a sealed envelope bearing on the outside, the name of the bidder, his address, and the name of the project for which the bid is submitted. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed as specified in the paragraph above.

5. The Town may make whatever investigations it deems necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish to the Town all information and data for this purpose as the Town may request. The Town reserves the right to reject any bid if the evidence submitted by, or investigation of, the bidder fails to satisfy the Town that the bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein.

Conditional bids will not be accepted.

6. Any bids submitted after this time will not be considered.

7. There will be a pre-bid meeting at the site on Friday March 27th, 2026 at 10:00am to be able to examine the site and ask any questions that you have.

8. Any questions not asked at the pre-bid meeting need to be emailed to publicworks@eltownhall.com by 4:00pm on Friday April 3rd, 2026, so that we have time to issue an addendum if needed.

9. Once the Town determines who the lowest responsible bidder is, we will look to sign the contract and give a notice to proceed as soon as possible.

10. Since this is a working municipal building, it is up to the contractor to give a specific schedule in advance of when they will be working in certain areas so that the Town can work around the contractor.

11. Schedule: bidders should be aware that it is the intent of the Town of East Lyme to achieve substantial completion by Friday, July 17th, 2026. Should the date of substantial completion extend beyond this date, it is incumbent on the bidder to provide an explanation to the Town of East Lyme as to why and how the schedule will be rectified to bring the project to completion as soon as possible.

CONTRACT TERMS AND CONDITIONS

The contract signed by the Town of East Lyme and the Contractor will bind both parties to the terms and conditions listed in these bid documents, unless specified otherwise.

GENERAL CONDITIONS

1. The successful bidder will submit to the Town proof that the Town of East Lyme is an additionally insured. Providing an insurance certificate is not enough proof. The Town will need a copy of Additional insured endorsement or a copy of the actual policy that lists the Town of East Lyme as additionally insured. At no time should the Contractor perform work for the Town without an active insurance policy with the Town of East Lyme named as an Additional Insured.

2. The minimum insurance requirements that the Contractor must maintain while working on Town property and/or within the Town’s right of ways are as follows;

• General Liability: $1,000,000 each occurrence; $2,000,000 aggregate

• Automobile Liability: $1,000,000 combined single limit for each accident

• Workers’ Compensation: Shall be in accordance with State of Connecticut requirements at the time of the contract. The policy must contain a waiver of subrogation in favor of the Town of East Lyme, executed by the insurance company

• Umbrella/Excess Liability: $5,000,000 each occurrence; $5,000,000 aggregate and providing coverage over the Commercial General Liability, Commercial Automobile Liability and the Employer Liability section of the Workers Compensation coverage.

The Town of East Lyme, its officers (both elected and appointed), employees, and agents shall be named as additional insured on all policies. Thirty (30) days’ notice of cancellation is required and must be provided to the Town of East Lyme via certified mail.

3. The Contractor will perform the work in line with acceptable industry standards for this kind of work.

4. The Contractor may either submit one invoice at the end of their work or submit monthly invoices depending on the length of the work. A schedule of values should be submitted with the bid so that it is clear what the various components of the bid are.

5. The Town of East Lyme agrees to process the invoice(s) as soon as possible but no later than 30 days from the date of the invoice.

6. Pursuant to Section 12-412 of the Connecticut General Statutes, municipalities are exempt from the payment of excise, transportation and sales taxes imposed by the Federal Government and/or the State. Such taxes must not be included in Bid prices. The Town can provide a tax-exempt certificate to the Contractor if requested.

7. The Contractor shall be responsible for, and reimburse the Town, adjacent property owners and/or others for, any and all losses, damage or expense which the Town or those others may suffer, either directly or indirectly or through any claims of any person or party, for any trespass outside the spaces and rights of way provided by the Town to the Contractor, or any violation or disregard of the terms and conditions established for the use or occupancy of those rights or for negligence in the exercise of those rights. The Town may retain or deduct from any sum or sums due or to become due to the Contractor such amount or amounts as may be proper to insure the Town against loss or expense, by reason of the failure of the Contractor to observe the limits and conditions of the rights of way, rights of access, etc., provided by the Town.

8. The Contractor, in contracting with the Town for the services identified above with the Town of East Lyme and its respective officers, agents and servants, agrees to indemnify, defend and save harmless from and against any and all claims, damages, losses, litigation expenses, counsel fees and compensation arising out of any injuries (including death) sustained by, or alleged to have been sustained by, the servants, employees or agents of the Town and its respective officers, agents and servants, or of the Contractors or of any participant or spectator, and from injuries (including death) sustained by, or alleged to have been sustained by, the public or any persons on or near the site or on any other person or damage to property, real or personal, including property of the Town and their respective officers, agents, and servants, caused in whole or in part by the acts or omission of the Contractor or any participant or spectator or anyone directly or indirectly employed or working for the Contractor while engaged in the activity in the Town of East Lyme.

9. All materials delivered must be new, and shall include any and all manufacturer warranties, unless otherwise stated in the Bid specifications.

10. The Contractor shall comply with all requirements of the Occupational Safety and Health Act (OSHA) and will provide the Town with a safety plan in advance of the work as to how they will be in compliance with this requirement.

11. This work should be considered a prevailing wage project. Because of this, the contractor should factor into their bid labor costs that are a minimum of the prevailing wages as attached with these bid documents.

12. It is the responsibility of the contractor to obtain all building permits through the Town’s Building Department; however, there will be no cost to the contractor for the building permit fee.

TOWN OF EAST LYME – BID FORM

FROM: __________________________________________________ (Bidder)

TO: Town of East Lyme, Attn: Public Works Director, PO Box 519, 108 Pennsylvania Ave, Niantic, CT 06357

The undersigned proposes to furnish through his bid price all charges, including all supervision, technical personnel, labor, materials, equipment, tools, appurtenances, services, and anything else necessary to perform and complete this Contract pursuant to the Contract specifications for the lump sum price as listed below:

ALLOWANCES

All bidders must provide line-item values for items identified below and a total bid value. Reference allowance section 01 2100.

Item

Allowance Item Units Quantity Value

01 Roof Deck Repair $30,000.00

Lump Sum (Written in numbers) ________________________________________________

(Written in words) ________________________________________________

UNIT PRICES

The undersigned proposes and agrees that the following unit prices shall be the basis for computing extra costs to the contract for additional or deleted work. Unit prices shall include costs for all materials, equipment, tools, small tools, labor, permits, fees, overhead, profit, supervision, home office support, project management, estimating, safety, travel, shop drawings and as built drawings for all parties involved in the work. Unit prices shall apply to both the trade contractors and their subcontractors. All work is to be accomplished in accordance with applicable Sections of the Specifications. The Owner reserves the right to selectively reject any of the unit prices without any effect on the remainder of the bid.

Item # Unit Price Value /Unit

01 Repair of existing precast concrete deck per specification section 030100

Unit of Measurement: Per square foot:

/sq. ft.

030100

ALTERNATES

There are no proposed alternates.

ADDENDA RECEIPT

Receipt of the following Addenda is hereby acknowledged:

Addendum No. ____________________ Dated______________

LIST OF REFERENCES

Name Affiliation/Company Cell Phone Email address

1) ___________ ______________________ _______________ ________________________

2) ___________ ______________________ _______________ ________________________

3) ___________ ______________________ _______________ ________________________

The undersigned agrees to complete the above referenced work in the time allotted based on the bid documents for the above referenced bid prices.

Signature __________________________ Main Contact # _______________________

Print Name __________________________ Address ________________________

Email Address __________________________

End of Bid Form

CONTRACT FOR THE EAST LYME NIANTIC & PATTEGANSETT PUMP HOUSE ROOF

REPLACEMENT BETWEEN “the contractor” AND THE TOWN OF EAST LYME

This agreement, made this XX day of MONTH, 2024 by and between the Town of East Lyme, Connecticut, herein called the “Owner”, acting herein through its First Selectman, Mr. Daniel Cunningham, and the “contractor” located in TOWN, in XXX County, and the State of XXX, hereinafter called the Contractor.

WITNESSETH: That for and in consideration the payments and agreements hereinafter mentioned, to be made and performed by the OWNER and the CONTRACTOR hereby agrees with the OWNER to complete the EAST LYME NIANTIC AND PATTEGANSETT PUMP HOUSE ROOF REPLACEMENT in accordance with the following attached Bid Documents and Bid Form that are hereby made part of this contract.

1. Project Specifications (XX pages)

2. Bid Form

3. Other

By signing this document, the Contractor agrees to the following; “That no open flame work will be allowed ON THE PREMISES for this project” per the requirement of the Town’s insurance company

CIRMA.

This agreement shall extend from the date it is signed until after all the work is performed.

The parties further agree to be contractually bound to submit themselves to the personal jurisdiction of the courts of Connecticut. The venue for any court proceeding shall be in the Judicial District for New London at New London, Connecticut.

The failure of any party to insist in any one or more instances upon performance of any of the terms or conditions of this Agreement shall not be construed as a waiver or a relinquishment of any right granted hereunder or of the future performance of any such term, covenant, or condition; but the obligations of the parties with respect thereto shall continue in full force and effect.

This Agreement cannot be changed, modified or amended in any respect except by a written instrument signed by the parties hereto. Parties acknowledge and agree that all understandings and agreements heretofore made between the parties are merged in this agreement.

This instrument contains the entire agreement of the parties. It may not be changed orally, but only by an agreement in writing signed by the party against whom enforcement of any waiver, change, modification, extension or discharge is sought.

This agreement may not be assigned by any party hereto without the written consent of the other party.

The OWNER agrees to pay the Vendor in current funds for the performance of the contract.

IN WITNESS WHEREOF, the parties to these presents have executed this contract in the year and day first above mentioned.

TOWN OF EAST LYME CONTRACTOR

(OWNER) (CONTRACTOR)

BY: BY:

Daniel Cunningham Authorized Representative

TITLE: First Selectman ______ TITLE:

DATE: DATE:

SECTION 003100

Available Project Information

Contract Documents March 25, 2026

NIANTIC & PATTEGANSETT PUMP

HOUSE ROOF REPLACEMENT

FRIAR PROJECT #: 2024-128A

141 MAIN STREET, NIANTIC CT 06357

32A WEST MAIN STREET, NIANTIC CT 06062

Available Project Information 003100 - 1

SECTION 003100

AVAILABLE PROJECT INFORMATION

PART 1 GENERAL

1.01 EXISTING CONDITIONS

A. Certain information relating to existing surface and subsurface conditions and structures is available to bidders but will not be part of Contract Documents, as follows:

B. Existing Building Documents

1. Existing building documents will be made available only if determined appropriate by the

Owner and will be provided via electronic download only if requested and approved by the Owner.

2. Existing building drawings for the original buildings construction are available for Bidders viewing at the link provided in the in the Invitation to Bid. It shall not be inferred that the drawings made available construe all available existing conditions information. Existing building drawings are not "as-built" documents and therefore they are interpretive (not factual) and shall not be considered as part of the Contract Documents. The Architect, Construction Manager, nor the Owner will be responsible for any interpretations or conclusions drawn therefrom by the Bidder with regard to the existing building drawings made available.

3. Existing Building Doucment Sets include:

a. East Lyme Niantic Wastewater Pumping Station Construction Drawings. Prepared by moser pilon nelson architects. (Dated Dec. 13, 1987)

b. East Lyme Pattegansett Wastewater Pumping Station Construction Drawings.

Prepared by moser pilon nelson architects. (Dated Nov. 14, 1988) C. Hazardous Material Survey: Entitled Limited and Directed Interior Asbestos Bulk Sampling -

Revised Report , dated February 13, 2026. Provided by Mystic Air Quality Consultants, Inc.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

SECTION 011000

SUMMARY

Contract Documents March 25, 2026

NIANTIC & PATTEGANSETT PUMP

HOUSE ROOF REPLACEMENT

FRIAR PROJECT #: 2024-128A

141 MAIN STREET, NIANTIC CT 06357

32A WEST MAIN STREET, NIANTIC CT 06062

SUMMARY

011000 - 1

SECTION 011000

SUMMARY

PART 1 GENERAL

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.02 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Possible proposed phased construction and associated schedule.

4. Work performed by Owner.

5. Multiple Work Packages.

6. Work under Owner's separate contracts.

7. Contractor's use of site and premises.

8. Coordination with occupants.

9. Work restrictions.

10. Specification and Drawing conventions.

11. Miscellaneous provisions.

12. Items for salvage, modification, and reinstallation.

B. Related Requirements:

1. Section 01 7300 "Execution" for coordination of Owner-installed products.

1.03 DEFINITIONS

A. Work Package: A group of specifications, drawings, and schedules prepared by the design team to describe a portion of the Project Work for pricing, permitting, and construction.

1.04 PROJECT INFORMATION

A. Project Identification: Niantic & Pattagansett

1. Project Numbers:

a. Architect’s Project Number: 2024-128A.

2. Project Location (Niantic Pump House): 141 Main Street, Niantic CT 06357

3. Project Location (Pattagansett Pump House): 32A West Main Street, Niantic CT 06062

B. Owner: Town of East Lyme.

1. Owner's Representative: Joseph Bragaw.

C. Architect: Friar Architecture, Inc.

1. Architect's Representative:

a. Principal Representative: Michael Sorano, AIA –Principal.

b. Project Manager: Scott Mitchell, AIA.

D. Architect's Consultants: Architect has retained the following design professionals, who have prepared designated portions of the Contract Documents:

1. Specialty Consultant: GR Engineering, LLC.

a. Structural Project Engineer: Gary Reola.

E. Project Coordinator for Multiple Contracts: Owner shall serve as Project coordinator if required.

Contract Documents March 25, 2026

NIANTIC & PATTEGANSETT PUMP

HOUSE ROOF REPLACEMENT

FRIAR PROJECT #: 2024-128A

141 MAIN STREET, NIANTIC CT 06357

32A WEST MAIN STREET, NIANTIC CT 06062

SUMMARY

011000 - 2

1.05 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and includes, but is not limited to, the following:

1. The project is the removal and replacement of the roof at two facilities: The Niantic Pump

House & The Pattagansett Pump House B. Type of Contract:

1. Project will be constructed under a single prime contract.

1.06 CONTRACTOR'S USE OF SITE AND PREMISES

A. NOTE: this is a public building that will be open throughout the work so the contractor is responsible for protecting entrance and exit areas and working around the usage of the building.

B. Restricted Use of Site: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section. Additional restricted usage of the site is as follows:

C. Limits on Use of Site: Limit use of Project site to work within the project limit lines indicated on the Contract Documents. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Driveways, Walkways and Entrances:

a. Any entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

b. Schedule deliveries to minimize use of driveways and entrances by construction operations.

c. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

D. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

E. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

1.07 WORK RESTRICTIONS

A. Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets, work on public streets, rights of way, and other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work to between 7:00 a.m. to 5:00p.m., Monday through Friday, unless otherwise indicated. Work hours may be modified to meet Project requirements if approved by Owner and authorities having jurisdiction.

1. Weekend Hours: Construction Manager to coordinate and present to the Owner and authorities having jurisdiction if project requirements or schedule necessitate the discussion.

2. Early Morning Hours: Construction Manager to coordinate and present to the Owner and authorities having jurisdiction if project requirements or schedule necessitate the discussion.

3. Hours for Utility Shutdowns: Coordinate with the Town of East Lyme, Owner, and authorities having jurisdiction.

Contract Documents March 25, 2026

NIANTIC & PATTEGANSETT PUMP

HOUSE ROOF REPLACEMENT

FRIAR PROJECT #: 2024-128A

141 MAIN STREET, NIANTIC CT 06357

32A WEST MAIN STREET, NIANTIC CT 06062

SUMMARY

011000 - 3

C. Noise, Vibration, Dust, and Odors: Coordinate operations that may result in high levels of noise and vibration, dust, odors, or other disruption to Owner occupancy with Owner.

D. Smoking and Controlled Substance Restrictions: Use of tobacco products, alcoholic beverages, smokeless vaporizers, and other controlled substances within the existing building and on Project site is strictly not permitted.

E. Employee Identification: Provide identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times.

F. Employee Screening: Comply with Owner's requirements for drug and background screening of Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with Owner's representative.

1.08 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Text Color: Text used in the Specifications, including units of measure, manufacturer and product names, and other text may appear in multiple colors or underlined as part of a hyperlink; no emphasis is implied by text with these characteristics.

3. Hypertext: Text used in the Specifications may contain hyperlinks. Hyperlinks may allow for access to linked information that is not residing in the Specifications. Unless otherwise indicated, linked information is not part of the Contract Documents.

4. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 00 Contracting Requirements: General provisions of the Contract, including General and Supplementary Conditions, apply to all Sections of the Specifications.

C. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

D. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations scheduled on

Drawings and as published as part of the U.S. National CAD Standard.

3. Keynoting: Materials and products are identified by reference keynotes referencing

Specification Section numbers found in this Project Manual.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

SECTION 012100

Allowances

Contract Documents March 25, 2026

NIANTIC & PATTEGANSETT PUMP

HOUSE ROOF REPLACEMENT

FRIAR PROJECT #: 2024-128A

141 MAIN STREET, NIANTIC CT 06357

32A WEST MAIN STREET, NIANTIC CT 06062

Allowances 012100 - 1

SECTION 012100

ALLOWANCES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Contingency allowance.

1.02 RELATED REQUIREMENTS

1.03 CONTINGENCY ALLOWANCE

A. Contractor's costs for products, delivery, installation, labor, insurance, payroll, taxes, bonding, equipment rental, overhead and profit will be included in Change Orders authorizing expenditure of funds from this Contingency Allowance.

B. Funds will be drawn from the Contingency Allowance only by Change Order.

C. At closeout of Contract, funds remaining in Contingency Allowance will be credited to Owner by

Change Order.

1.04 ALLOWANCES SCHEDULE

A. Section 030-100 Maintenance of Concrete: Include the stipulated sum of $30,000 for purchase, delivery, and installation of Polymer-Enhanced Cementitious Concrete Repair Material.

PART 2 PRODUCTS - NOT USED

SECTION 012200

Unit Prices

Contract Documents March 25, 2026

NIANTIC & PATTEGANSETT PUMP

HOUSE ROOF REPLACEMENT

FRIAR PROJECT #: 2024-128A

141 MAIN STREET, NIANTIC CT 06357

32A WEST MAIN STREET, NIANTIC CT 06062

Unit Prices 012200 - 1

SECTION 012200

UNIT PRICES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. List of unit prices, for use in preparing Bids.

1.02 RELATED REQUIREMENTS

A. Document 002113 - Instructions to Bidders: Instructions for preparation of pricing for Unit Prices.

1.03 COSTS INCLUDED

A. Unit Prices included on the Bid Form shall include full compensation for all required labor, products, tools, equipment, plant, transportation, services and incidentals; erection, application or installation of an item of the Work; overhead and profit.

1.04 UNIT QUANTITIES SPECIFIED

A. Quantities indicated in the Bid Form are for bidding and contract purposes only. Quantities and measurements of actual Work will determine the payment amount.

1.05 MEASUREMENT OF QUANTITIES

A. Take all measurements and compute quantities. Measurements and quantities will be verified by Architect.

B. Assist by providing necessary equipment, workers, and survey personnel as required.

C. Measurement by Area: Measured by square dimension using mean length and width or radius.

1.06 PAYMENT

A. Payment for Work governed by unit prices will be made on the basis of the actual measurements and quantities of Work that is incorporated in or made necessary by the Work and accepted by the Architect, multiplied by the unit price.

B. Payment will not be made for any of the following:

1. Products wasted or disposed of in a manner that is not acceptable.

2. Products determined as unacceptable before or after placement.

3. Products not completely unloaded from the transporting vehicle.

4. Products remaining on hand after completion of the Work.

5. Loading, hauling, and disposing of rejected Products.

1.07 SCHEDULE OF UNIT PRICES

A. Item: Polymer-Enhanced Cementitious Concrete Repair Material; Section 030100.

PART 2 PRODUCTS - NOT USED

SECTION 012500

SUBSTITUTION PROCEDURES

Contract Documents March 25, 2026

NIANTIC & PATTEGANSETT PUMP

HOUSE ROOF REPLACEMENT

FRIAR PROJECT #: 2024-128A

141 MAIN STREET, NIANTIC CT 06357

32A WEST MAIN STREET, NIANTIC CT 06062

SUBSTITUTION PROCEDURES

012500 - 1

SECTION 012500

SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.02 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Document 00 2600 "Contract Modification Procedures" for requirements for substitution requests prior to award of Contract.

2. Section 01 6000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.03 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required to meet other Project requirements but may offer advantage to Contractor or Owner.

1.04 ACTION SUBMITTALS

A. Substitution Requests: Submit documentation identifying product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use form the form provided in the Project Manual, or an alternate form that is presented to the Architect prior to approval and use.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

Contract Documents March 25, 2026

NIANTIC & PATTEGANSETT PUMP

HOUSE ROOF REPLACEMENT

FRIAR PROJECT #: 2024-128A

141 MAIN STREET, NIANTIC CT 06357

32A WEST MAIN STREET, NIANTIC CT 06062

SUBSTITUTION PROCEDURES

012500 - 2

g. List of similar installations for completed projects, with project names and addresses as well as names and addresses of architects and owners.

h. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

i. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Contractor's certification that proposed substitution complies with requirements in the

Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

l. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven <7> days of receipt of a request for substitution. The Architect will notify Contractor through Construction Manager of acceptance or rejection of proposed substitution within [fifteen] <15> days of receipt of request, or seven <7> days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's

Supplemental Instructions for minor changes in the Work.

b. Use product specified…