WQ-M-WR-2021-191.pdf

This is a Request for Qualifications (RFQ) issued by the City of Seaside, Oregon, Public Works Department to solicit consulting engineering firms for developing a comprehensive 20-year Sewer Master Plan. The project encompasses strategic planning for the city's wastewater treatment system, which currently operates an activated sludge treatment plant with a 6.75 million gallons per day capacity, manages 25 lift stations, and maintains approximately 75 miles of collection lines. The master plan must include capital improvement recommendations across three planning horizons: near-term (0-5 years), mid-term (6-10 years), and long-term (11-20 years), along with specific deliverables including hydraulic modeling, flow projections, biosolids management plan updates, infiltration and inflow studies, and NPDES permit compliance documentation. The procurement timeline specifies a pre-proposal conference on December 8, 2025, at 10:00 AM at the Seaside Wastewater Treatment Plant, with written questions due by December 10, 2025, at 4:00 PM, and proposal submissions required through the OregonBuys portal by December 29, 2025, at 4:00 PM Pacific Standard Time. The City anticipates contract award on January 6, 2026, following City Council approval, with the contract potentially running from 2025 through 2026 and possible extensions by written agreement.

Proposals will be evaluated using a merit-based scoring system allocating 40 points for demonstrated sewer master plan experience, 40 points for qualifications and expertise, and 20 points for unique services offered. Qualified firms must obtain a City of Seaside Business License, maintain commercial general liability insurance of at least $2,000,000 combined single limit, and comply with Oregon Workers' Compensation requirements. All proposing firms must complete the free online Pay Equity Training before contract award. The City plans to rank up to four firms and negotiate with the top-ranked qualified firm. Notably, Solidsdude Solutions LLC and Waterdude Solutions LLC are explicitly ineligible due to their prior knowledge of the city's wastewater system. While no specific budget is detailed in the documentation, the comprehensive nature of the master plan indicates a significant professional services engagement.