102579-PEN-SEASIDEWAS-20241025.pdf

This is a Request for Qualifications (RFQ) document issued by the City of Seaside, Oregon, Public Works Department for consulting engineering services to develop a comprehensive Sewer Master Plan. The project scope encompasses a detailed 20-year strategic plan for the city's wastewater treatment system, which currently operates an activated sludge treatment plant with a 6.75 million gallons per day capacity, 25 lift stations, and approximately 75 miles of collection lines. Key deliverables include hydraulic modeling, flow projections, biosolids management plan updates, infiltration and inflow studies, and capital improvement recommendations segmented into three planning horizons: near-term (0-5 years), mid-term (6-10 years), and long-term (11-20 years). A pre-proposal conference is scheduled for December 8, 2025, at 10:00 AM at the Seaside Wastewater Treatment Plant, with written questions due by December 10, 2025, at 4:00 PM. Proposal submissions are required through the OregonBuys portal by December 29, 2025, at 4:00 PM Pacific Standard Time. The anticipated contract award date is January 6, 2026, subject to City Council review and approval, with the contract term extending from 2025 through 2026 and eligible for extension by written agreement.

Evaluation of proposals will utilize a merit-based scoring system allocating 40 points for demonstrated sewer master plan experience, 40 points for qualifications and expertise, and 20 points for unique services offered. Proposing firms must obtain a City of Seaside Business License, maintain commercial general liability insurance of at least $2,000,000 combined single limit, and comply with Oregon Workers' Compensation requirements. All proposing firms must complete free online Pay Equity Training prior to contract award. The City intends to rank up to four qualified firms and negotiate with the highest-ranked firm. Notably, Solidsdude Solutions LLC and Waterdude Solutions LLC are explicitly ineligible due to prior knowledge of the city's wastewater system. No specific budget range is provided in the documentation, though the comprehensive nature of the master plan indicates a substantial professional services contract.