Additional information for DEQ material breakdown Sheet 3.pdf

This is a Request for Qualifications (RFQ) supporting document for the City of Seaside, Oregon, Public Works Department's Sewer Master Plan project. The City seeks qualified consulting engineering firms to develop a comprehensive 20-year strategic plan for its wastewater treatment system, which includes an activated sludge treatment plant with 6.75 million gallons per day capacity, 25 lift stations, and approximately 75 miles of collection lines. Key deliverables include hydraulic modeling, flow projections, biosolids management plan updates, infiltration and inflow studies, and capital improvement recommendations across three planning horizons: near-term (0-5 years), mid-term (6-10 years), and long-term (11-20 years), with full regulatory compliance with NPDES permit requirements. A pre-proposal conference is scheduled for December 8, 2025, at 10:00 AM at the Seaside Wastewater Treatment Plant, with written questions due by December 10, 2025, at 4:00 PM and proposal submissions required through the OregonBuys portal by December 29, 2025, at 4:00 PM Pacific Standard Time. The anticipated contract award date is January 6, 2026, with the contract term running from 2025 through 2026 and subject to possible extensions by written agreement.

Proposals will be evaluated using a merit-based scoring system allocating 40 points for demonstrated sewer master plan experience, 40 points for qualifications and expertise, and 20 points for unique services offered. Respondents must obtain a City of Seaside Business License, maintain commercial general liability insurance of at least $2,000,000 combined single limit, and comply with Oregon Workers' Compensation requirements. All proposing firms must complete free online Pay Equity Training before contract award. The City plans to rank up to four qualified firms and negotiate directly with the top-ranked firm. Solidsdude Solutions LLC and Waterdude Solutions LLC are explicitly ineligible due to prior knowledge of the city's wastewater system. No specific budget range is provided in the documentation, though the comprehensive scope suggests a significant professional services engagement.