Window_Cleaning_Services.pdf

By participating in this solicitation, you, on behalf of the Vendor, understand and agree that all plans, drawings, maps, specifications, documents, or similar information included in this solicitation (“Protected Information”) may only be used by Vendor for the purpose of this solicitation and no other purpose. Without the written permission of KCAB, Vendor must not reproduce, copy, duplicate, or disclose the Protected Information by any means, except to employees and agents who have a “need to know” for the purpose of this solicitation. All employees and agents of Vendor are bound by these provisions, and Vendor shall inform those employees and agents of these terms. If Protected Information becomes available to third parties Vendor is responsible for third party compliance with these terms. Vendor shall indemnify and hold KCAB harmless from any liabilities or damages resulting from the unauthorized use or disclosure of Protected Information.

All Protected Information in any form remains the sole property of KCAB. At the request of KCAB Vendor agrees to immediately return Protected Information to KCAB. All Protected Information in any form must be destroyed upon completion of the purpose above. KCAB has all rights and remedies available by law and equity to enforce these provisions, specifically including injunctive relief to prevent unauthorized use of the Protected Information.

INVITATION TO BID

25-064-ITB

WINDOW CLEANING SERVICES

ATTENTION: This is not an order. Read all instructions, terms, and conditions carefully.

IMPORTANT: Proposals must be received no later than 2:00 pm Eastern Time (ET) on

Thursday, November 20, 2025.

BID INVITATION# 25-064-ITB

DATE ISSUED: October 30, 2025

Table Of Contents

1. NOTICE TO BIDDERS

1.1. NOTICE TO BIDDERS

2. GENERAL INFORMATION & BID INSTRUCTIONS

2.1. SCHEDULE OF EVENTS

2.2. AUTHORITY TO RELEASE

2.3. BACKGROUND

2.4. SUBMISSION OF BIDS

2.5. BID QUESTIONS

2.6. ADDENDA

2.7. SCOPE OF SERVICES

2.8. KENTUCKY OPEN RECORDS ACT

2.9. ACCEPTANCE PERIOD

2.10. AWARD

2.11. PERFORMANCE AND PAYMENT

2.12. BADGES AND KEYS

2.13. RECORDS/FINANCIALS

2.14. GRATUITIES AND KICKBACKS

2.15. NON-COLLUSIVE VENDOR CERTIFICATION

2.16. BID CONDITIONS AND PROVISIONS

3. PRICING PROPOSAL

3.1. PRICING PROPOSAL

4. VENDOR QUESTIONNAIRE

4.1. VENDOR QUESTIONNAIRE

4.2. ATTACHMENTS

Attachments:

A - KCAB - RSVP Instructional Guide for OpenGov

B - Window Cleaning Schedule

C - Proposed Window Cleaning Contract

1. NOTICE TO BIDDERS

1.1. NOTICE TO BIDDERS

Pursuant to the provisions of KRS 424.260, the Kenton County Airport Board (“KCAB”) will receive bids for Window Cleaning Services at the Cincinnati/Northern Kentucky Int’l Airport (“CVG”). Bids will be received no later than Thursday, November 20, 2025, at 2:00 pm. No bids will be accepted after that time unless such date or time is extended pursuant to an addendum issued by KCAB.

A pre-bid meeting will be held on Wednesday, November 5, 2025 at 10:00 am at CVG Centre.

Please RSVP by October 27, 2025 through KCAB’s online bidding system https://procurement.opengov.com/portal/cvgairport. Select Invitation 25-064-ITB and provide the name of the person(s) attending. NOTE: Although attendance at the pre-proposal meeting is not limited, the subsequent walkthrough is limited to a maximum of two (2) persons per company.

KCAB reserves the right to waive any informality or irregularity in any proposal or bid guaranty, to reject any or all proposals, to award or refrain from awarding a contract for the work, and to negotiate with the apparent qualified responsible proposer to such extent as may be beneficial to KCAB.

Preference for Kentucky resident bidders will be applied in accordance with Kentucky law.

KCAB in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42

U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Further information and copies of the Invitation to Bid (ITB) may be downloaded from our website www.cvgairport.com/bids - KCAB's e-Procurement Portal.

KENTON COUNTY AIRPORT BOARD

Lawrence J. Krauter, Chief Executive Officer

CINCINNATI/NORTHERN KENTUCKY INTERNATIONAL AIRPORT

Hebron, KY 41048 https://procurement.opengov.com/portal/cvgairport https://www.cvgairport.com/bids

2. GENERAL INFORMATION & BID INSTRUCTIONS

2.1. SCHEDULE OF EVENTS

Release Project Date: October 30, 2025

Pre-Proposal Meeting and Site Visit

(Non-Mandatory):

November 5, 2025, 10:00am

CVG Centre

Deadline For Questions To Be

Submitted:

November 10, 2025, 11:59pm

Answers To Questions Issued: November 13, 2025, 11:59pm

Proposals Due: November 20, 2025, 2:00pm

Anticipated Contract Implementation: January 1, 2026

KCAB reserves the right to modify or alter the schedule of events to such extent as may be beneficial to KCAB.

2.2. AUTHORITY TO RELEASE

KCAB is the sole entity with the authority to issue and/or distribute any solicitation documents and/or related information. All solicitation documents obtained from any source other than KCAB may be incomplete or incorrect. KCAB assumes no responsibility for any error, omission or misinterpretation resulting from the reliance or use of any Solicitation Documents not issued and distributed by KCAB.

All solicitation documents are posted on KCAB’s e-procurement portal at: https://procurement.opengov.com/portal/cvgairport

2.3. BACKGROUND

The Kenton County Airport Board (“KCAB”) is soliciting bids for window washing services for the buildings located at the Cincinnati/Northern Kentucky International Airport (“CVG”). CVG's campus include many buildings such as the Main Terminal, Concourses A &B, and the Consolidated Rental

Car Facility (CONRAC), Millions of passengers' travel through CVG's terminals and concourses annually. There are also several other buildings that house the many operational and support departments at CVG. CVG has many tenants that conduct business throughout the campus at the terminal, concourses, and office buildings. Maintaining an appealing, clean, and inviting atmosphere for our passengers and tenants is a top priority. KCAB currently contracts regularly, scheduled window cleanings throughout the year. Through this solicitation, KCAB will establish a multi-year contract with a contractor who can perform the window cleaning services at scheduled in a safe and timely manner.

2.4. SUBMISSION OF BIDS

https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Fportal%2Fcvgairport&data=05%7C02%7Clpurcell%40cvgairport.com%7C915de49180aa4be8bfc808dd4c6e70bc%7Ce88b51b645364ffaa129350653cdad28%7C0%7C0%7C638750759399244215%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=dfJmJP4%2FJyNShw%2F66qqftK7bU4WctyXlBbuJWjH7szY%3D&reserved=0

Responses to this ITB must be submitted electronically through KCAB’s online bidding system which can be accessed at https://procurement.opengov.com/portal/cvgairport. Select the project titled

Window Cleaning Services (Invitation #25-064-ITB) and follow the instructions for submittal. The completed and signed bid (together with all required attachments) must be transmitted and received through OpenGov no later than Thursday, November 20, 2025 at 2:00 pm Eastern Time (ET). Bidders should allow for sufficient time to upload and transmit all required information. Proposer is solely responsible to ensure its submission is transmitted prior to the due date and time. KCAB will not accept submissions after the due date and time and is not responsible for any error in transmission including but not limited to power outage, internet connectivity, unauthorized access, etc.

2.5. BID QUESTIONS

KCAB is not bound by, and bidders may not request or rely on any oral interpretation or clarification of this RFP. Therefore any questions regarding this ITB are encouraged and must be submitted electronically using the Question and Answer tab of this ITB on KCAB’s online bidding system, which can be accessed at https://procurement.opengov.com/portal/cvgairport.

Questions received on or before the Deadline to Submit Questions in the Schedule of Events will be posted on the Question and Answer tab of this ITB on the bidding system per the Schedule of

Events. Answers to questions from any bidder will be available to all proposers.

All communications regarding this solicitation must only be through the Questions and

Answers section of the ITB or through the Contract and Procurement Administration

Department. No communication is to be directed to any other KCAB personnel unless otherwise instructed by the Contract and Procurement Administration Department. Failure to comply may result in the disqualification of proposer’s submittal.

2.6. ADDENDA

In the event it becomes necessary to revise, change, modify or cancel this ITB or to provide additional information, addenda will be issued to all recipients of this ITB.

2.7. SCOPE OF SERVICES

2.7.1. Scope of Work

Contractor must wash all windows, windowsills, and frames inside and out, including the cleaning of spandrels located on outside of building.

Contractor must complete all window washing service according to the schedule attached as

Attachment B - Window Cleaning Schedule. Contractor must complete all window washing service within three weeks of the first Thursday of the month in which the cleaning is scheduled. All windows in an area must be washed completely, interior, and exterior, before starting on another building or area, unless pre-approved by KCAB contract manager. Any change to the attached schedule must be coordinated with KCAB and approved in writing.

Contractor must provide all persons engaged in window washing with safety harness and lanyard, ladders, scaffolds, or lifts, as needed.

Squeegees, brushes, and other equipment used for washing windows, must be attached to the window cleaner’s person, either by a strong rope or a chain. Buckets and other equipment must be secured to lifts or scaffolds to prevent falling. Contractor must train all persons engaged in window washing in the proper use and security of all equipment and materials.

Contractor may utilize KCAB owned scissor lift inside Concourse A, B and the Terminal/Security

Building as long as the operator has had proper training, documentation, and approval for usage ahead of time per the guidelines set below.

Guidelines for KCAB Owned Lift/Equipment Usage

The Contractor and its employees must be fully trained on the proper operation and safety standards associated with said lift. The Contractor must provide documentation of training completed by any employee performing window washing services at CVG. The Contractor is liable for any damage to

KCAB owned equipment caused by the Contractor’s use of the equipment, and for any damage to persons or property caused by the Contractor’s use of the equipment. The Contractor must coordinate with KCAB’s Contract Manager for the use of the scissor lift and provide at least five (5) business days’ notice prior to the scheduled window washing KCAB will inspect the equipment prior to and at the conclusion of its use by the Contractor.

Contractor must provide any additional aerial lifts, equipment, etc. that may be needed to safely perform the scope of services of this contract

Contractor must utilize cleaning solutions approved by KCAB. Contractor may only use other cleaning solution or products with written permission from KCAB.

Contractor may not perform exterior window washing when weather conditions, such as high winds, rain, or ice, add to the hazards of the operation.

Contractor must provide KCAB with five (5) business days’ advance notice prior to starting any services.

Contractor must provide KCAB with the contact information for the onsite supervisor during all times that Contractor is onsite performing cleaning services.

KCAB will conduct mandatory inspections with Contractor at the conclusion of scheduled cleanings. The Contractor shall assign a designated supervisor to attend inspection meetings.

Any situations of non-standard work must be immediately rectified to KCAB’s satisfaction.

Contractor responsible for any damages to landscaping or other structures caused using lifts or other equipment. Contractor may not set up in any landscaped areas without the permission of the KCAB

Contract Manager.

Contractor must not repel from any structure without prior written approval of KCAB.

All employees shall be groomed neatly and in complete uniform including applicable safety equipment and attire. Uniforms must include a shirt with a company logo and pants. Employees must wear an

American National Standards Institute (ANSI) approved high visibility safety vest when working on

KCAB property.

2.7.2. Locations

Terminal

Contractor must wash the interior and exterior of all windows, including entrance foyers, ticketing level, bag claim level, barrier glass, escalator glass (both interior and exterior sides), the parking garage area including stairwells and related structures on the upper deck, the windows above the murals on the north wall, and the windows in the super structure two (2) times per year. Contactor must wash the interior of these windows two (2) additional times per year

Contractor must wash the interior and exterior of frosted glass on the east and west end of the terminal and the skylights in the rotunda area one (1) time per year. Interior of skylights shall be cleaned between the hours of 10PM and 4AM

Contractor must wash the parking garage canopy (top and bottom) one (1) time per year.

Contractor shall provide lifts, ladders, or scaffold, as needed, to perform cleaning.

Terminal – TSA Checkpoint

Contractor must wash the interior and exterior windows two (2) times per year.

Contractor shall provide lifts, ladders, or scaffold, as needed, to perform cleaning.

Terminal – East Ground Transportation Facility

Contractor must wash the interior and exterior windows two (2) times per year. Contractor must wash the interior only of these windows two (2) additional times per year.

Contractor shall provide lifts, ladders, or scaffold, as needed, to perform cleaning.

Concourse A

Contractor must wash the interior and exterior of all windows including passenger holding areas, escalator glass (both interior and exterior sides), powerwalk glass (both sides), and barrier glass two

(2) times per year. Contractor must wash the interior only of these windows two (2) additional times per year.

Contractor must wash the interior and exterior of all skylights in the concourse one (1) time per year.

Interior of skylights shall be cleaned between the hours of 10PM and 4AM

Contractor shall provide lifts, ladders, or scaffold, as needed, to perform cleaning.

AGT Area

Contractor must wash the interior and exterior of all east and west glass doors, for the tram that runs between the concourses and terminal, two (2) times per year. Contractor must wash the exterior only

(public facing side) of these doors two (2) additional times per year.

This area shall be cleaned between the hours of 10PM and 4AM, because the trams cannot be shut down during normal flight operations time periods.

Concourse B

Contractor must wash the interior and exterior of all windows, including the passenger holding areas, escalator glass (both interior and exterior sides), powerwalk glass (both sides) barrier glass, Delta international, Delta crown room, restroom panels, and the north and south food court areas two (2) times per year. Contractor must wash the interior only of these windows two (2) additional times per year.

Contractor must wash the interior and exterior of all skylights in the concourse one (1) time per year. Interior of skylights shall be cleaned between the hours of 10PM and 4AM.

Contractor must wash the interior of the ramp tower windows two (2) times per year.

Contractor may use 33’ KCAB owned lift in Concourse B only. Contractor must provide any other lifts, ladders, or scaffold, as needed, to perform cleaning.

General Office Building – 77 Comair Boulevard

Contractor must wash the interior and exterior of all windows in the General Office Building, including all entrance vestibules and overhangs, all office glass, doors, panels, and stairwells, all banister glass, all glass dividers, all conference, and classroom glass one (1) time per year.

Contractor shall provide lifts, ladders, or scaffold, as needed, to perform cleaning.

Consolidated Rental Car Facility (CONRAC)

Contractor must wash the interior and exterior of all windows in the CONRAC facility including all handrail glass throughout the facility, two (2) times per year.

Contractor must wash the interior of the bottom row of windows and the interior of all entrances two

(2) additional times per year.

Contractor shall provide lifts, ladders, or scaffold, as needed, to perform cleaning.

Contractor must follow latest version of the Manual of Uniform Traffic Control Devices (MUTCD), if lane closures are necessary to perform cleaning. Traffic lane closures must be coordinated with the

KCAB Contract Manager

Other Airport Locations

Contractor must wash the interior and exterior of all windows at the following buildings one (1) time per year:

Police Department - 3222 Terminal Drive South ARFF - 2100 Tower Drive North ARFF – 81 Clay Drive Facilities Maintenance – 100 Maintenance Court Central Warehouse – 300 Maintenance Court Graphics & Signage Department – 3361 Logan Road Field Maintenance – 95 Field Maintenance Drive Fleet Maintenance – 92 Field Maintenance Drive

Contractor shall provide lifts, ladders, or scaffold, as needed, to perform cleaning.

2.7.3. Safety/Regulations

Contractor must ensure that all work conforms to all state and federal regulations, KCAB rules and regulations, state and local building codes, and all applicable regulations or standards. Contractor is responsible for all required permits and inspections.

Contractor must strictly adhere to the DOT Manual on Uniform Traffic Control Devices (MUTCD) at all times when conducting window washing in areas with other vehicular traffic.

Contractor must update its safety plan and provide the most recent version to KCAB during the term of this contract. Contractor must provide all documentation evidencing employee training in accordance with the approved safety plan. Contractor must provide updates on current training of

Contractor’s employees working at CVG along with documentation of any new onsite cleaning staff. No employee is allowed to provide services at CVG without said training and proper documentation filed with KCAB. Updates must be supplied with every new employee assigned to this contract.

2.8. KENTUCKY OPEN RECORDS ACT

Each bidder must specifically identify any portion of its bid which it deems confidential, or which contains proprietary information, patents, copyrights or trade secrets. Bidder should provide justification of what material should not be disclosed, upon request, by KCAB to a third party. All documents received by

KCAB are subject to general inspection under the provisions of Kentucky Revised Statutes Chapter

61.870 et seq, the “Kentucky Open Records Act”, subject to very narrow exceptions. These statutes may require disclosure of documents a bidder deems confidential. KCAB may otherwise use or disclose the data submitted by each bidder for any purpose, unless such data is so identified as confidential or proprietary by the bidder. The bidder's opinion of proprietary information is not binding upon KCAB.

2.9. ACCEPTANCE PERIOD

Bids in response to this ITB must indicate it is valid for a period no less than one hundred twenty (120) days from the closing date.

2.10. AWARD

1. KCAB intends to award a contract or contracts resulting from this solicitation to the responsible bidder(s) whose bid represents the best value after evaluation.

2. KCAB reserves the right to waive any informality or irregularity in any bid guaranty, to reject any or all bids, to award or refrain from awarding a contract for the work, and to negotiate with the apparent qualified responsible bidder to such extent as may be beneficial to KCAB.

3. KCAB intends to evaluate bids and may award a contract without discussions with bidders.

Therefore, the bidder's initial bid should contain the bidder's best terms from a cost or price and technical standpoint.

4. KCAB reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered.

5. KCAB reserves the right to make multiple awards if, after considering the bids submitted, it is in KCAB’s best interest to do so.

6. The successful bidder will be required to enter into a contract substantially in the form of the contract included under the ATTACHMENTS Tab and incorporated by reference. All proposers are required to note any exception(s) to the Invitation to Bid or the attached contract and are required to specifically state the exception(s) and the reason(s) for the exception(s). No exceptions will be recognized to the Government

Clauses section of the proposed contract. If no exceptions to the contract are included in the bidder's response, the bidder is expected to execute the contract in the form set forth herein. Final acceptance of a bid and contract is contingent upon reaching a mutually satisfactory agreement regarding noted exceptions. If an acceptable and timely agreement is not reached, KCAB reserves the right to disqualify the bidder and to reevaluate the remaining bids. KCAB reserves the right to refuse to negotiate with a successful bidder on any item not specifically excepted in its submittal.

7. KCAB will have the right, at its sole election, to alter the specifications and/or frequencies of services required and tailor the contract price to said change (increase or decrease).

8. The term of the agreement will be for three (3) year with an option to renew for two (2) additional one-year terms.

2.11. PERFORMANCE AND PAYMENT

The successful bidder shall issue an invoice no more than once per month for work performed along with supporting data. KCAB will pay submitted invoices on a net 30 basis subject to the terms of the attached agreement.

2.12. BADGES AND KEYS

1. Contractor shall badge a sufficient number of employees to satisfactorily complete its obligations under this contract regardless of circumstances. This will require a background check made through a fingerprint process. When determining the number of employees to badge, Contractor must consider absent employees due to illness, vacation, employment termination, or other reasons, emergency/on call situations, and supervisors who need access for inspection/supervision visits.

2. Contractor is responsible for the cost of badging. The current fee for identification badges is

$44.00 per badge for the badge, security threat assessment, and for fingerprinting.

3. Contractor shall return all badges upon expiration or termination of the contract whichever is earlier. Additionally, Contractor shall immediately return an employee’s badge when that employee is no longer employed by Contractor. Contractor shall pay $100.00 per badge for each badge not returned within ninety (90) days from the date the Contractor is required to return the badge(s).

https://procurement.opengov.com/portal/cvgairport/projects/206512/document?section=1932435

4. Contractor is responsible for all keys or badges issued to Contractor’s employees. Such keys or badges may not be duplicated. Contractor shall return any or all keys or access cards to KCAB when requested by KCAB. If the loss of keys or access cards requires changing the combination of locks or changing other access equipment, the cost of such labor and material may be charged to Contractor at the discretion of KCAB. Replacement of lost or damaged keys or badges will be provided at Contractor’s expense. Any fines or civil penalties assessed to KCAB caused by Contractor negligence is the responsibility of Contractor.

5. Badge replacement is at the sole discretion of KCAB. A $100.00 fee will be assessed per lost badge. In the event a Contractor’s employee loses a second badge, the Contractor shall pay

$200.00. If a third badge is lost, the badge will only be renewed with permission of the Airport

Security Coordinator and the Contractor shall pay $300.00.

6. If necessary, KCAB will provide initial supply of keys after receipt of a $500.00 deposit from

Contractor. In the event Contractor loses or duplicates a key(s), KCAB will charge the cost of rekeying the lock(s) of the corresponding area against the $500.00 deposit. Contractor shall be responsible for the full cost of rekeying if Contractor loses or duplicates a key. Any funds remaining of this $500.00 deposit upon termination of the contract will be returned to contractor upon KCAB’s receipt of all keys.

2.13. RECORDS/FINANCIALS

In submitting bids on any item to be purchased by KCAB, the bidder hereby agrees to make available any and all records, books of account, correspondence, or other information reasonably necessary to enable KCAB or its designated agents to investigate the responsibility of the bidder in terms of its financial status, capacity to produce, sources of supply, performance record in the business or industry, and any other matter reasonably related to the proposer’s probable ability to perform adequately under a contract if it is awarded to the bidder.

2.14. GRATUITIES AND KICKBACKS

It is a breach of ethical standards for any person to offer, give, or agree to give any employee or former employee, or for any employee or former employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding of application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefore.

It is a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime vendor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.

In the event that any gratuities or kickbacks are offered or tendered to any KCAB employee, the proposal shall be disqualified and shall not be reinstated.

2.15. NON-COLLUSIVE VENDOR CERTIFICATION

By the submission of this proposal, the proposer certifies that:

1. The proposal has been arrived at by the proposer independently and has been submitted without collusion with any other vendor.

2. The contents of the proposal have not been communicated by the proposer, or, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the proposer or its surety on any bond furnished herewith and will not be communicated to any such person prior to the official opening of the proposal.

3. No proposer may submit more than one proposal for this purchase. It shall be the responsibility of each proposer to obtain the prior written permission of KCAB before proposal opening in every situation in which the proposer, due to corporate association or other affiliation, may be found to be impermissibly associated with another vendor. Failure to observe this requirement could result in all such affiliated proposals being rejected.

2.16. BID CONDITIONS AND PROVISIONS

The terms and conditions of this request for proposal (RFP) include all general and special conditions as enumerated herein.

All participating proposers agree to comply with all of the conditions, requirements and instructions of this RFP as stated or implied herein. Any alteration, erasure or interlineation by the proposer in this proposal constitutes cause for rejection by KCAB. Should KCAB omit anything from this RFP which is necessary to a clear understanding of the work, or should it appear that various instructions are in conflict, then the proposer shall notify the Contract and Procurement Administration Department prior to the deadline for question submissions as per the time and date shown in the Schedule of Events.

Typographical errors in entering quotations on this proposal may result in the disqualification of this proposal.

All proposers are required to complete all information requested in this proposal. Failure to do so may result in the disqualification of proposal.

Unit price for each item must be shown for the unit of measurement indicated. In case of error in extension of prices, the unit price governs.

Each proposer shall fully acquaint and familiarize themselves with the conditions as they exist and the character of the operations to be carried on under the proposed contract and make such investigations as the proposer may see fit so that the proposer shall fully understand the facilities, physical conditions and restrictions associated with the services.

The successful proposer shall comply with all of the specifications, terms and conditions of this RFP.

KCAB is not liable for any costs incurred by proposer in the preparation of proposals or for any work performed in connection therein.

3. PRICING PROPOSAL

3.1. PRICING PROPOSAL

Pricing must be all-inclusive, firm fixed for three (3) yearyear(s), and delivered to the address specified inclusive of all transportation charges FOB Cincinnati/Northern Kentucky International

Airport.

Bids must be submitted electronically using the Line Items tab on KCAB’s electronic bidding system.

Submittals must be confirmed by a duly authorized official of the bidding company.

TABLE 1

Quantity is the number of times per year the location is cleaned.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Terminal / Interior 4 Each

2 Terminal / Exterior 2 Each

3 Terminal - East and West Frosted

Glass and Skylights / Interior and

Exterior

1 Each

4 Terminal - Parking Garage Canopy

/ Top and Bottom 1 Each

5 Terminal - TSA Checkpoint /

Interior and Exterior 2 Each

6 Terminal - East Ground

Transportation Facility / Interior 4 Each

7 Terminal - East Ground

Transportation Facility / Exterior 2 Each

8 Concourse A / Interior 4 Each

9 Concourse A / Exterior 2 Each

10 Concourse A / Skylights 1 Each

11 AGT - Doors Interior and Exterior 2 Each

12 AGT - Doors Exterior 2 Each

13 Concourse B / Interior 4 Each

14 Concourse B / Exterior 2 Each

Line Item Description Quantity Unit of

Measure Unit Cost Total

15 Concourse B / Skylights 1 Each

16 Concourse B / Ramp Tower 2 Each

17 General Office Building / Interior and Exterior 1 Each

18 Consolidated Rental Car Facility /

Interior All 2 Each

19 Consolidated Rental Car Facility /

Interior Bottom Row and Entrances 2 Each

20 Consolidated Rental Car Facility /

Exterior 2 Each

21 Police Department 1 Each

22 South ARFF 1 Each

23 North ARFF 1 Each

24 Facilities Maintenance 1 Each

25 Central Warhouse 1 Each

26 Graphics & Signage Department 1 Each

27 Field Maintenance 1 Each

28 Fleet Maintenance 1 Each

TOTAL

4. VENDOR QUESTIONNAIRE

4.1. VENDOR QUESTIONNAIRE

Each bid must include the following written information:

1. Safety Plan*

Provide copy of company's most recent, updated safety plan. Include copies of company's required training for employees if not included in safety plan.

*Response required

2. Provide a copy of your Certificate of Insurance*

*Response required

3. Exceptions*

State in writing all exceptions to this RFP or sample contract attached. Exceptions should list referencing page and paragraph numbers. If no exceptions are taken, the proposal must include a statement that the bidder takes “No Exceptions”.

*Response required

4. Resident & Non Resident Status Forms*

Please download the below documents, complete, and upload.

• Resident_&_Non_Resident_Sta...

*Response required

5. References*

Contractor must provide at least three (3) current/past references where similar work was performed.

*Response required

6. Confirmation*

By submitting a bid, the bidder consents to its use and acceptance of electronic signatures to execute any awarded contract and associated agreements. Bidder agrees to be bound by electronic signatures to the same legal effect and extent as if manually signed. KCAB expects the successful bidder will execute any awarded contract using KCAB’s electronic signature service unless the bidder includes an exception with its proposal signifying its desire to sign manually. Included with the bid, bidders must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

A. Full Name;

B. Position Title; and

C. Email Address.

Please provide this information in the next questions.

☐ Please confirm

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