WIC Mobile App Technical Assessment Form.xlsx
XLSX spreadsheet 40 KB Posted
- Solicitation number
- RFP - 10A - 202608127
- Issued by
- Maine
About this file
This is a Technical Assessment Form for the State of Maine's request for proposals (RFP #202608127) for Maine WIC Program Mobile Application Software and Support Services. The form establishes the technical and security requirements that bidders must demonstrate their proposed solutions can meet. Bidders must submit a comprehensive Bill of Materials (BoM) listing all products proposed as part of their bid, with each product listed only once regardless of its components, along with product URLs. An Architecture Diagram of the proposed solution must be submitted as a separate attachment to provide context for the technical assessment. The assessment covers multiple technical domains including hosting requirements, application solution standards, information security standards, cloud service provider requirements, and NIST compliance controls.
The State has classified the data transacted by this RFP as having a PII Impact Level of Low/Moderate, requiring bidders and their solutions to adhere to applicable State and Federal laws, policies, and standards corresponding to this classification level. Key compliance requirements include adherence to NIST 800-171 and NIST SP 800-53 Revision 5 "Moderate" risk controls, data protection standards, breach notification laws, and the Maine Freedom of Access Act. Bidders must respond to all control requirements with Yes/No answers supported by detailed explanations and evidence, which may include published policies, regulatory compliance audit reports, or publicly-accessible URLs. All responses must cover every product listed in the BoM. Critical technical requirements include native authentication with both Microsoft Active Directory and Okta Platform (OpenID 2.0, OAuth 2.0, SAML 2.0), compliance with MaineIT policies for hosting, application management, data ownership, security planning, incident reporting, and vulnerability management. Bidders must also ensure subcontractors and agents agree to equivalent restrictions and conditions regarding safeguarding the State's information systems.
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Other files
| File | Type | Posted |
|---|---|---|
| AMD#1 RFP 202608127.docx | DOCX document | |
| AMD#2 RFP 202608127.docx | DOCX document | |
| RFP 202608127 Q | — | |
| WIC Mobile App Cost Form- Final.xlsx | XLSX spreadsheet | |
| WIC Mobile App Response Form.docx | DOCX document | |
| RFP# 202608127 - Maine WIC Mobile Application Software and Support Services_Final.docx | DOCX document |
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Instructions
State of Maine Technical Assessment Form
RFP # 202608127
Maine WIC Program Mobile Application Software and Support Services
| The State of Maine requires Bidders to demonstrate that they (and the products proposed by them) have the appropriate Architecture & Security controls to protect the State’s information assets, and meet all appropriate compliance mandates. |
| Bidders are urged to carefully read all the Header Instructions in the individual tabs before responding. Failure to comply with all the Header instructions will adversely affect the Technical Assessment of the Bid. |
| Bidders are instructed to submit (as a separate attachment) an Architecture Diagram of their proposed solution. This will provide additional context for the Technical Assessment. |
Data Compliance State of Maine Technical Assessment Form
RFP # 202608127
Maine WIC Program Mobile Application Software and Support Services
| Bidder Name: |
| Point of Contact including phone number and email address: |
| Data Compliance |
| The State data that is transacted by this RFP has been categorized according to the State’s Data Classification Policy, https://www.maine.gov/oit/sites/maine.gov.oit/files/inline-files/DataClassificationPolicy.pdf |
The State data subject to this RFP has been classified as having a PII Impact Level of Low/Moderate
| Bidders and their solutions must adhere to applicable State and Federal laws, policies, and standards that corresponds to the PII impact level of the State data that will be transacted by the proposed solution. For each Control, respond with a Yes/No, and the appropriate Explanation (Evidence) behind the Yes/No. Any Yes/No response would be deemed Incomplete in the absence of supporting Evidence in the Explanation column. Evidence may include published policies, regulatory compliance audit reports, etc. Either cite a publicly-accessible URL, or enclose a copy with the submission. | |||
| Type of Data | Control (State or Federal Compliance Standard) | Yes/No | Explanation |
| Publicly available information | § NIST 800-171 | ||
| § Maine Freedom of Access Act (Title 1 MRSA c. 13) | |||
| Confidential Personally Identifiable Information (PII) | § State of Maine Breach Notification Law | ||
| § National Institute of Standards & Technology: NIST SP 800-53 Revision 5 “Moderate” risk controls | |||
| § Privacy Act of 1974, 5 U.S.C. 552a. |
Payment Card Information § Payment Card Industry Data Security Standard (PCI DSS) v 4.0 tc={AC4FF910-AB7D-4F89-B556-EEA3196BCED8}: [Threaded comment]
Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924
Comment:
This is not needed now, but it may be in future renewal periods. Please advise. § Nacha Operating Rules (ACH) This is not needed now, but it may be in future renewal periods. Please advise.
https://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-171r3.pdfhttp://legislature.maine.gov/legis/statutes/10/title10ch210-Bsec0.htmlhttps://nvd.nist.gov/800-53https://www.justice.gov/opcl/privacy-act-1974https://www.pcisecuritystandards.org/document_library?category=pcidss&document=pci_dsshttps://www.nacha.org/rules/operating-rules BoM State of Maine Technical Assessment Form
RFP # 202608127
Maine WIC Program Mobile Application Software and Support Services
| Bidder Name: | |
| Bill of Materials (BoM) | |
| Bidders must exhaustively list ALL the products that are being proposed as part of this bid. If a product is sold as a single SKU, even if it includes components, list it only once. Example: Salesforce Service Cloud must be listed only once because it is sold as a single SKU. Even though several components makes up the Salesforce Service Cloud, such as, Console, Case Management, Workflow automation, etc. However, Salesforce Maps must be listed independently because it is sold as a distinct SKU. Products must be listed even if they are free downloads. All responses in ALL other tabs must cover ALL the products listed in the BoM here. | |
| Product Name | Product URL |
| Example: Salesforce Cloud | Example URL: https://www.salesforce.com/sales/ |
MaineIT State of Maine Technical Assessment Form RFP# (Inserted by Procurement Services when assigned/approved) Maine WIC Program Mobile Application Software and Support Services
| Bidder Name: | |||
| For each Control, respond with a Yes/No, and the appropriate Explanation (Evidence) behind the Yes/No. Any Yes/No response would be deemed Incomplete in the absence of supporting Evidence in the Explanation column. Evidence may include published policies, regulatory compliance audit reports, etc. Either cite a publicly-accessible URL, or enclose a copy with the submission. Also, all responses must cover ALL the products listed in the BoM. | |||
| ID # | Control | Yes/No | Explanation |
| Hosting | |||
| H1 | Any technical solution must be hosted in a data center. | ||
| H2 | Any hosting provider must provide for back-up and disaster recovery models and plans as needed for the solution. | ||
| H3 | Any hosting provider will abide by NIST best practices for change requests, incident management, problem management, and service desk. | ||
| Application Solution | |||
| A1 | Any solutions Bidder must provide for the backup/recover, data retention, and disaster recovery of a contracted/hosted application solution. | ||
| A2 | Any solutions Bidder must provide for application management and design standard of all technology platforms and environments for the application solution (Development, Staging, Productions, DR, etc.) | ||
| A3 | Any solutions Bidder must engage the State of Maine using Service Level Agreements for system and application performance, incident reporting, and maintenance. See the defaults in the Remote Hosting Policy. | ||
| A4 | The State owns any data they enter, migrate, or transmit into the solution and the Bidder shall allow the State to pull or copy this data at any time free of charge in a format defined by the State. |
https://www.maine.gov/oit/sites/maine.gov.oit/files/inline-files/RemoteHostingPolicy.pdf Information Security Standards State of Maine Technical Assessment Form
RFP # 202608127
Maine WIC Program Mobile Application Software and Support Services
| Bidder Name: | |||
| For each Control, respond with a Yes/No, and the appropriate Explanation (Evidence) behind the Yes/No. Any Yes/No response would be deemed Incomplete in the absence of supporting Evidence in the Explanation column. Evidence may include published policies, regulatory compliance audit reports, etc. For any evidentiary material, either cite a publicly-accessible URL, or enclose a copy with the submission. Also, all responses must cover ALL the products listed in the BoM. | |||
| ID# | Control | Yes/No | Explanation |
| S1 | Bidder provides and maintains a security plan that: |
1. Complies with NIST security requirements;
2. Protects the confidentiality, integrity, and availability of the State’s information systems; and
3. Comply with all applicable federal and state laws and regulations, as well as compliance with all MaineIT contractual requirements and information security policies.
| S2 | Bidder ensures that any agent or subcontractor of the bidder to whom the State provides access agrees to the same restrictions and conditions that apply through this Agreement and agrees to implement reasonable and appropriate safeguards to ensure the confidentiality, integrity, and availability of the State’s information systems. |
| S3 | Bidder will report a security incident that occurs on the Agency’s information systems that may affect the Agency or State of Maine systems to the CISO within 24 hours of discovery in accordance with the terms of the MaineIT Non-Disclosure Agreement (Attachment D). |
| S4 | Provide the stated cyber risk appetite statement that has been approved by the board/leadership of your company. |
Cloud Service Provider Reqs State of Maine Technical Assessment Form
RFP # 202608127
Maine WIC Program Mobile Application Software and Support Services
| Bidder Name: | |||
| For each Control, respond with a Yes/No, and the appropriate Explanation (Evidence) behind the Yes/No. Any Yes/No response would be deemed Incomplete in the absence of supporting Evidence in the Explanation column. Evidence may include published policies, regulatory compliance audit reports, etc. For any evidentiary material, either cite a publicly-accessible URL, or enclose a copy with the submission. Also, all responses must cover ALL the products listed in the BoM. | |||
| ID # | Control | Yes/No | Explanation |
| CSP1 | General Architecture Principles | ||
| CSP2 | All products proposed must be able to authenticate natively with both Microsoft Active Directory, and the Okta Platform (OpenID 2.0, Oauth 2.0, SAML 2.0) | ||
| CSP3 | System and Services Acquisition Policy and Procedures (SA-1) | ||
| CSP4 | Application Deployment Certification Policy | ||
| CSP5 | Digital Accessibility and Usability Policy | ||
| CSP6 | Remote Hosting Policy | ||
| CSP7 | Data Exchange policy | ||
| CSP8 | Information Security Policy | ||
| CSP9 | Access Control Policy | ||
| CSP10 | Access Control Procedures for Users | ||
| CSP11 | Risk Assessment policy | ||
| CSP12 | Vulnerability Scanning Procedure | ||
| CSP13 | Security Assessment and Authorization Policy | ||
| CSP14 | System and Information Integrity Policy | ||
| CSP15 | Configuration Management Policy | ||
| CSP16 | GenAI Policy (if applicable to this bid) | ||
| CSP17 | Site-to-site VPN | ||
| CSP18 | Vendor Identity System Integration Policy | ||
| CSP19 | Prohibited Technologies Policy |
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NIST Requirements State of Maine Technical Assessment Form
RFP # 202608127
Maine WIC Program Mobile Application Software and Support Services
| Bidder Name: | |||
| For each Control, respond with a Yes/No, and the appropriate Explanation (Evidence) behind the Yes/No. Any Yes/No response would be deemed Incomplete in the absence of supporting Evidence in the Explanation column. Evidence may include published policies, regulatory compliance audit reports, etc. For any evidentiary material, either cite a publicly-accessible URL, or enclose a copy with the submission. Also, all responses must cover ALL the products listed in the BoM. | |||
| ID # | Control | Yes/No | Explanation |
| N1 | Physical and Environmental Protection | ||
| N2 | Awareness and Training | ||
| N3 | Planning | ||
| N4 | Audit and Accountability | ||
| N5 | Personnel Security | ||
| N6 | Contingency Planning | ||
| N7 | PII Processing and Transparency | ||
| N8 | Identification and Authentication | ||
| N9 | Incident Response | ||
| N10 | System and Communications Protection | ||
| N11 | Maintenance | ||
| N12 | Media Protection | ||
| N13 | Supply Chain Risk Management | ||
| N14 | Any Other Relevant Comment |
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