White City SORCC Industry Day Slides - April 2025.pdf

4/18/2025

PORTLAND DISTRICT

VETERANS AFFAIRS

SUPPORT DIVISION

Seismic Upgrade Projects

Southern Oregon Rehabilitation Center and

Clinics (SORCC)

White City, OR

AGENDA

Welcome & Introduction

Opening Remarks by LTC David G. Weart

Presentation Format

• Meeting & Contracting Details

• Background & Team Structure

• Project Details

• RFP Details

• Feedback Request

Conclude Presentation

MEETING & CONTRACTING DETAILS

MEETING & CONTRACTING DETAILS

This presentation will be recorded for Government use only and will not be shared with industry.

Slides and survey link distributed after meeting via e-mail list. Documents to be posted on Sam.gov.

Please use the chat to ask clarifying questions during the meeting. Otherwise, we ask that questions to be submitted to the Contracting Officer along with survey responses. All questions and government responses will be consolidated and posted to SAM.gov.

Organizational Conflict of Interest (OCIs) The potential for OCIs exist with all projects, especially with projects where contractors are used by the Government to develop contract requirements. Each project RFP will have OCI information tailored to the potential risks identified at the time of solicitation.

BACKGROUND & TEAM STRUCTURE

BACKGROUND

The Department of Veterans Affairs (VA) and the U.S. Army Corps of Engineers (USACE) have partnered to mitigate seismic deficiencies with new construction and renovations to the White City VA Medical Center. This collaborative approach leverages the technical expertise of both agencies. USACE leads contract development, award, and management, while the VA provides technical support and end-user input.

The project is divided into 2 construction packages* for improved efficiency and workflow:

*The current solicitation in progress is for Package 1.

RenovationNew ConstructionDemoPackage

B201A B300, B301, 3 Corridors, 1 Parking Lot

2 Buildings, 3 Corridors, 2 Parking Lots

B201W, 1 Corridor

1 Addition, 6 Corridors, 2 Parking Lots

16 Buildings, 9 Corridors, Parking Lot

USACE AND CFM TEAM STRUCTURE

PROJECT DETAILS

SITE VICINITY MAP

PROJECT SITE

N

WHITE CITY

VA SORCC

PACKAGE 1 AND 2 OVERVIEW

Package 1 Design-Build

• Construction of new support building B300 & medical building B301 (total

190,300 GSF).

• Demolition of existing buildings and corridors (62,100 GSF), and parking lots.

• Construction of new surface parking lot (188 spaces)

PACKAGE 1

Demo Lots G & O

Demo Buildings & Corridors

Acquisition Details

• Full and open competition

• Best Value, Trade-Off Source Selection Procedures

• Firm-fixed-price contract award

• Small Business Subcontracting Goals

• The estimated magnitude of Package 1 is between $100 million and $250 million.

2-Phase Design-Build Acquisition Process Phase 1 - Request for Qualifications: Evaluate all interested bidders, select up to 3 most highly qualified firms.

Phase 2 - Technical & Price Proposal: Down-selected firms will develop conceptual designs, schedules, management plans, and cost proposals for evaluation.

PACKAGE 1 ACQUISITION PLAN

Anticipated Timeline

• 17 Apr ‘25: Industry Event #2 (RFP Feedback)

• 3Q FY25: Complete DB RFP Technical Requirements Package

• 1Q FY26: Phase 1 Advertised

• 2Q FY26: Phase 2 Down Select

• 2Q FY26: Phase 2 Request for Proposals (90 calendar days)

• Q1 FY27: Award Design-Build Construction Contract

PACKAGE 2

MAR 2029 Award A-E Task Order

SEP 2030 RFP Complete

DEC 2031 Award Construction Contract

FY31 - FY32 Construction Package 2 Execution

Schedule

Package 2

• Construction of connecting corridors (7,900 GSF)

• Demolition of existing buildings (206,600 GSF)

• Seismic upgrade and interior renovation (19,500 GSF) and additional departmental area (3,600 GSF) for B201

• Construction of 2 new surface parking lots (200 spaces)

REQUEST FOR PROPOSAL DETAILS

RFP FORMAT AND CLIFF NOTES

Draft RFP Format Volume 1 – General and Technical Requirements – Division 01 Specifications (USACE Developed) Volume 2A – Statement of Work – Technical (AE Developed) Volume 2B – Statement of Work – Medical (AE Developed) Volume 3 – Appendices (AE Developed)

Project Complexity – Package 1 Construction of new support building B300 & medical building B301 (total 190,300 GSF).

Demolition of existing buildings and corridors (62,100 GSF), and existing parking lots.

Construction of new surface parking lot (188 spaces).

Schedule Schedule for Package 1 has shifted right since last industry day due to discussions regarding tariff impacts.

Funding Funded with seismic funding, and this project is a high priority for the VA. Seismic funds are not pending Congressional approval. Funds for this project are already within VA accounts and will be transferred to USACE before solicitation.

RFP DEVELOPMENT CONSIDERATIONS

VA TIL – USACE has partnered with CFM to deliver this project, thus the USACE Medical Center of Expertise and CFM Consulting Support Services have jointly reviewed the RFP Criteria. The RFP is written to supplement the TIL and clearly define the requirements of the project. Additional to the joint review of the RFP, the VA Master Specifications have been converted to Specsintact and a project-tailored PG 18-15 Volume DB is being provided with the RFP.

Market Conditions – The RFP allows for payment of materials delivered off-site.

Differing Site Conditions – The RFP includes a comprehensive hazardous material survey, civil survey, and Geotechnical Baseline report for bidding.

Environmental – A finding of no significant impacts was determined for this project and the full environmental assessment and requirements are included within the RFP.

Schedule – The team is considering including an early delivery incentive in the contract and is requesting industry input on applying the incentive in the survey questions.

FEEDBACK REQUEST

Please respond to the survey by 4 pm PDT on Friday 02 May 2025.

CONTACT:

Nicole Adams Contracting Officer Construction & A-E Contracting Branch USACE, Portland District 503-808-4614 nicole.a.adams@usace.army.mil