WESD Specifications 02.21.23.pdf

PROJECT MANUAL

Willamette Education Service District Yamhill Center Remodel

February 20, 2023

Architect:

Carlson Veit Junge Architects PC

3095 River Road N

Salem, Oregon 97303

(503) 390-0281

Architect's Project Number: 03022

TABLE OF CONTENTS 00 01 10-1

WESD Yamhill Remodel 2023 1

The following Specifications have been organized under the format of the Construction Specifications 1 Institute (CSI). Section numbers listed are for identification, and may not be consecutive. The Contractor 2 shall check his copy of the Specifications against the Table of Contents to be sure his copy is complete. 3

Section No. Section Title Pages 6

DIVISION 00 – PROCUREMENT AND CONTRACTING 8

00 11 13 – Invitation to Bid 9 00 21 13 – Instructions to Bidders 10 00 41 00 – Bid Form 11 00 43 39 – First Tier Sub Contractor Disclosure 12 00 50 00 – Stipulated Sum Agreement 13 00 60 00 – General Conditions 14 00 61 13 – Payment Bond 15 00 66 13 – Performance Bond 16 00 73 43 – Prevailing Wage Rates 17 00 80 00 – Supplementary Conditions 18

DIVISION 01 - GENERAL REQUIREMENTS 20

01 10 00 – Summary 21 01 20 00 – Price and Payment Procedures 22 01 23 00 – Alternates 23 01 30 00 – Administrative Requirements 24 01 32 16 – Network Analysis Schedule 25 01 40 00 – Quality Requirements 26 01 50 00 – Temporary Facilities and Controls 27 01 51 00 – Temporary Utilities 28 01 57 13 – Temporary Erosion and Sediment Control 29 01 57 21 – Indoor Air Quality Controls 30 01 60 00 – Product Requirements 31 01 60 23 – Substitution Request Form 32 01 61 16 – Volatile Organic Compound (VOC) Content Restrictions 33 01 70 00 – Execution and Closeout Requirements 34 01 74 19 – Construction Waste Management and Disposal 35 01 78 00 – Closeout Submittals 36 01 79 00 – Demonstration and Training 37

DIVISION 02 – EXISTING CONDITIONS 39

02 41 19 Selective Structure Demolition ............................................................................................... 2 40

DIVISION 03 - CONCRETE 42

03 20 00 Concrete Reinforcing ............................................................................................................. 2 43 03 30 00 Cast-In-Place Concrete ......................................................................................................... 6 44

DIVISION 04 - MASONRY 46

04 05 13 Masonry Mortaring and Grouting ........................................................................................... 3 47 04 20 00 Unit Masonry ......................................................................................................................... 4 48

DIVISION 05 - METALS 50

Not Used. 51

DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES 53

06 05 73 Wood Treatment .................................................................................................................... 1 54 06 10 00 Rough Carpentry ................................................................................................................... 4 55 06 20 00 Finish Carpentry .................................................................................................................... 2 56 06 41 16 Plastic Laminate-Clad Architectural Cabinets ....................................................................... 4 57 06 61 00 Solid Surfacing Fabrications .................................................................................................. 4 58 06 64 00 Plastic Paneling.. ................................................................................................................... 2 59

TABLE OF CONTENTS 00 01 10-2

WESD Yamhill Remodel 2023 2

DIVISION 07 - THERMAL AND MOISTURE PROTECTION 1

07 21 00 Thermal Insulation ................................................................................................................. 2 2 07 25 00 Weather Barriers ................................................................................................................... 4 3 07 60 00 Flashing and Sheet Metal ..................................................................................................... 4 4 07 92 00 Joint Sealants ........................................................................................................................ 3 5

DIVISION 08 - OPENINGS 7

08 11 13 Hollow Metal Doors and Frames ........................................................................................... 3 8 08 14 00 Wood Doors ……… ................................................................................................................ 3 9 08 31 13 Access Doors & Frames ........................................................................................................ 2 10 08 51 13 Aluminum Windows ............................................................................................................... 3 11 08 71 00 Door Hardware ...................................................................................................................... 13 12 08 80 00 Glazing .................................................................................................................................. 4 13

DIVISION 09 -FINISHES 15

09 29 00 Gypsum Board ....................................................................................................................... 4 16 09 30 13 Ceramic Tiling ........................................................................................................................ 4 17 09 51 00 Acoustical Ceilings ................................................................................................................ 3 18 09 65 00 Resilient Flooring ................................................................................................................... 3 19 09 68 00 Carpeting ............................................................................................................................... 3 20 09 90 00 Painting & Coating ................................................................................................................. 6 21

DIVISION 10- SPECIALTIES 23

10 28 13 Toilet Accessories ................................................................................................................. 2 24 10 80 00 Other Specialties ................................................................................................................... 2 25

DIVISION 11 - 14 27

Not Used. 28

DIVISION 21 – FIRE SUPPRESSION 30

Not Used. 31

DIVISION 22 - PLUMBING 33

22 01 00 Basic Plumbing Materials & Methods .................................................................................... 4 34 22 05 00 Plumbing Specialties ............................................................................................................. 10 35 22 07 00 Plumbing Insulation ............................................................................................................... 3 36 22 08 00 Plumbing - Domestic ............................................................................................................. 5 37

DIVISION 23 – HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC) 39

23 01 00 Basic Mechanical Materials & Methods................................................................................. 6 40 23 01 30 HVAC air Duct Cleaning ........................................................................................................ 3 41 23 05 00 Common Work Results for HVAC ......................................................................................... 8 42 23 05 13 Common Motor Requirements for HVAC Equipment ............................................................ 3 43 23 05 29 Hangers and Supports for HVAC Piping and Equipment ...................................................... 5 44 23 05 48 Vibration and Seismic Controls for HVAC Piping and Equipment ........................................ 7 45 23 05 90 Pressure Testing for HVAC Systems .................................................................................... 2 46 23 05 93 Testing, Adjusting, and Balancing for HVAC ......................................................................... 5 47 23 07 00 HVAC Insulation .................................................................................................................... 12 48 23 08 00 Commissioning of HVAC ....................................................................................................... 3 49 23 09 23 Building Automation System for HVAC ................................................................................. 8 50 23 31 00 HVAC Ducts and Casings ..................................................................................................... 8 51 23 33 00 Air Duct Accessories ............................................................................................................. 5 52 23 34 00 HVAC Fans……. ................................................................................................................... 3 53 23 36 00 Air Terminal Units .................................................................................................................. 4 54 23 37 13 Diffusers, Registers & Grilles ................................................................................................ 5 55 23 81 26 Split-System Air-Conditioners ............................................................................................... 7 56

DIVISION 26 - ELECTRICAL 58

26 00 00 General Electrical Requirements .......................................................................................... 7 59

TABLE OF CONTENTS 00 01 10-3

WESD Yamhill Remodel 2023 3

26 00 08 Electrical Testing ................................................................................................................... 8 1 26 01 10 Operation and Maintenance Data ......................................................................................... 7 2 26 01 15 Demonstration and Training .................................................................................................. 3 3 26 05 02 Minor Electrical Demolition ................................................................................................... 3 4 26 05 19 Low-Voltage Electrical Power Conductors and Cables ........................................................ 3 5 26 05 26 Grounding and Bonding for Electrical Systems .................................................................... 2 6 26 05 29 Hangers and Supports for Electrical Systems ...................................................................... 3 7 26 05 33 Raceways and Boxes for Electrical Systems ........................................................................ 5 8 26 05 48 Seismic Restraints for Electrical Systems ............................................................................ 3 9 26 05 53 Electrical and Control Identification....................................................................................... 5 10 26 05 83 Wiring Connections ............................................................................................................... 3 11 26 09 23 Lighting Control Devices ....................................................................................................... 5 12 26 27 26 Wiring Devices ...................................................................................................................... 3 13 26 28 23 Enclosed Switches and Circuit Breakers .............................................................................. 2 14 26 51 00 Interior Lighting ..................................................................................................................... 2 15

DIVISION 27 - COMMUNICATIONS 17

27 00 00 General Communication Systems Requirements ................................................................. 6 18 27 05 26 Grounding and Bonding for Communication Systems .......................................................... 2 19 27 05 29 Hangers and Supports for Communication Systems ............................................................ 3 20 27 05 33 Conduits and Boxes for Communication Systems ................................................................ 4 21 27 11 00 Communication Equipment Room Fittings ........................................................................... 2 22 27 15 00 Communication Horizontal Cabling....................................................................................... 5 23 27 31 33 Wireless Access Points ......................................................................................................... 1 24 27 51 13 Paging and Clock Systems ................................................................................................... 3 25

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY 27

28 00 00 General Electronic Safety and Security Requirements ........................................................ 5 28 28 05 29 Hangers & Supports for Safety and Security Systems ......................................................... 3 29 28 05 33 Conduits & Boxes for Safety and Security Systems ............................................................. 4 30 28 20 00 Video Surveillance ................................................................................................................ 3 31 28 30 00 Fire Detection and Alarm ...................................................................................................... 6 32

DIVISION 31 – 33 34

Not Used. 35

END OF CONTENTS 38

WILLAMETTE EDUCATION SERVICE DISTRICT

YAMHILL REMODEL 2023

YAMHILL CENTER

INVITATION FOR BID

SECTION 00 1113

SECTION 00 1113 — 1

YAMHILL CENTER

Bids Due 2:00 PM, March 16, 2023

INVITATION FOR BIDS

NOTICE IS HEREBY GIVEN that sealed bids will be accepted at the Willamette Education Service District, Marion Center, by Jeff Easter, Director of Facilities and School Safety, Willamette Education Service District, 2611 Pringle Road SE, Salem, OR 97302-1533, until 2:00 PM Local Time, March 16, 2023 at which time and place bids will be closed. The bids will be publicly opened and read immediately after closing.

The work consists of:

Renovating a portion of the building for new classroom, office, restroom and support spaces. The remodel will include mechanical, plumbing, electrical, and low voltage updates. The remodel will also select seismic improvements to the existing building.

The following deadlines and restrictions are applicable to the project: Project start date June 19, 2023.

Contract must meet a Substantial Completion date of August 23, 2023.

A MANDATORY Pre-Bid Meeting will be held at 2:00 PM on February 24, 2023 at the Yamhill Center located at 2045 SW Highway 18, Suite 100, McMinnville, OR 97128. Representatives of the Contractors will meet with the Owner for review of the project specifications and then visit the site for a walk of the facility.

A Non-Mandatory Subcontractor Open House will be held at 2:00 PM on March 2, 2023 and March 9, 2023 at the Yamhill Center located at 2045 SW Highway 18, Suite 100, McMinnville, OR 97128.

Representatives of the Subcontractors will meet with the Owner for review of the project specifications and then visit the site for a walk of the facility.

All bids must be submitted on the bid forms furnished to the bidders. Each bid shall be submitted in a sealed envelope and plainly marked “WILLAMETTE EDUCATION SERVICE DISTRICT – YAMHILL REMODEL 2023” and show the name and business address of the bidder. Each bid must be accompanied by an unconditional cashier’s check, certified check or surety bond of the bidder in the amount of ten percent (10%). Unsuccessful bidders will have their security refunded to them when the contract has been awarded.

Bid documents may be obtained from Oregon Buys web site https://oregonbuys.gov/bso/view/login/login.xhtml.

Any objections to or comments upon the bid specifications must be submitted in writing to the attention of Jeff Easter, Director of Facilities and School Safety, Willamette Education Service District, 2611 Pringle Road SE, Salem, OR 97302-1533. To be considered, such objections or comments must be received at least FIVE (5) working days before the bid closing date.

This contract is for a public work subject to ORS 279C.800 to 279C.870 (the Oregon Prevailing Wage Rate Law). BOLI wage rates will be applicable to this project. The wage rates are included in the bid documents which are available as noted above.

No bid for a construction contract shall be received or considered by the public contracting agency unless the bidder is licensed by the Construction Contractors Board of the State of Oregon as required by ORS

YAMHILL CENTER

INVITATION FOR BID

SECTION 00 1113

SECTION 00 1113 — 2

701.035 and 701.055. Each bid must identify whether the bidder is an Oregon resident bidder, as defined in ORS 279A.120.

Bidder’s attention is directed to compliance with ORS 279C.370 regarding submission of the First-Tier Subcontractor Disclosure Form. If the contract amount exceeds $100,000.00, the First-Tier Subcontractor Disclosure Form will be required and may be submitted either with the bid or within two (2) hours after the bid closing time and date at the bid site address. Failure to provide the First-Tier Subcontractor Disclosure Form may result in bid rejection.

The Willamette Education Service District reserves the right to reject any or all bids, to waive formalities, and to postpone the award of the contract for thirty (30) days. All bids and all prices quoted in bids shall be firm for a period of thirty (30) days after the bid closing date.

Dated this February 21, 2023

Jeff Easter, Director of Facilities and School Safety, Willamette Education Service District

YAMHILL CENTER

INSTRUCTIONS TO BIDDERS

SECTION 00 2113

SECTION 00 2113 — 1

PART 1 – GENERAL

1.1 GENERAL

A. The Work contemplated under this contract with the Willamette Education Service District, (also referred to as the Owner or the District), includes all labor, materials, transportation, equipment and services necessary for, and reasonably incidental to, the completion of all Work in connection with the project described in the bidding documents.

B. A brief summary of the Work to be completed for the District is as follows:

The project is:

For project description: Renovating a portion of the building for new classroom, office, restroom and support spaces. The remodel will include mechanical, plumbing, electrical, and low voltage updates. The remodel will also select seismic improvements to the existing building.

C. Provide Alternate Pricing as indicated in 01 2300

1.2 EXAMINATION OF SITE AND CONDITIONS

A. Prior to submitting a bid, the bidder shall examine the facilities, and ascertain all of the physical conditions in relation thereto. The bidder shall also make a careful examination of the drawings, specifications and other contract documents and shall fully inform himself as to the quantity of materials and the sources of supply of the materials. Failure to make these precautions will not release the successful bidder from entering into a contract or excuse him from performing the Work in strict accordance with the terms of the contract.

B. The Owner will not be responsible for any loss or any unanticipated costs that may be suffered by the successful bidder as a result of such bidder's failure to fully inform himself in advance with regard to all conditions pertaining to the Work and the character of the Work required. No statement made by any officer, agent or employee of the Owner in relation to the physical conditions pertaining to the site of the Work will be binding on the Owner.

1.3 INTERPRETATION OF CONTRACT DOCUMENTS

A. If any person contemplating submitting a bid for the proposed contract finds discrepancies in, or omission from, or is in doubt as to the true meaning of any part of the drawings, specifications or form of contract documents, they may submit to the Architect a written request for an interpretation thereof to be received in the office of the Architect no later than 7 calendar days before bid, before 2:00 PM local time.

The person submitting the request will be responsible for its delivery prior to the time of closing.

B. Any official interpretation of the drawings, specifications, and conditions of the contract or forms of contract documents will be made only by subsequent addenda issued by the Owner. The Owner will not be responsible for any other explanation or interpretation of the proposed documents.

YAMHILL CENTER

INSTRUCTIONS TO BIDDERS

SECTION 00 2113 — 2

1.4 SPECIFIED PRODUCTS AND SUBSTITUTIONS

A. Bids must be based upon the use of items and manufacturers named in the specifications, or, approved equals issued by addenda during the bidding period.

Approval of equals or substitutions must not be assumed.

B. If a prospective bidder or supplier seeks approval of a particular manufacturer’s material or product other than the material, product and / or manufacturer designated in the specifications, he may submit a written request for such substitute material, product and / or manufacturer. Substitution requests are to be submitted using the Substitution Request Form included in this project manual. Substitution requests must be received in the office of the architect no later than 7 calendar days before bid, before 2:00 PM local time. The person requesting the substitution will be responsible for delivery of the substitution request form prior to the time of closing. Emailed Substitution Request Forms will be accepted by Jeff Easter, Director of Facilities and School Safety, at jeff.easter@wesd.org.

C. Approval of substitution requests will be made only by addenda issued by the Owner during the bidding period. The Owner will not be responsible for any other approval of a particular manufacturer's materials.

1.5 PRE-BID MEETING

A. A MANDATORY Pre-Bid Meeting will be held at 2:00 PM on February 24, 2023 at the

Yamhill Center located at 2045 SW Highway 18, Suite 100, McMinnville, OR 97128.

Representatives of the Contractors will meet with the Owner at the site for review of the project specifications and site walk of the facility.

B. Contractors intending to submit proposals for this project must attend this pre-bid meeting. No other meeting will be held.

1.6 GENERAL STATUTORY PROVISIONS CONCERNING PUBLIC CONTRACTS

A. In accordance with the provisions of Oregon Revised Statues (ORS) 279C.530, it is agreed that the Contractor shall make prompt payment, as due, to all person supplying to the contractor labor or materials for the prosecution of the Work provided for herein, pay all contributions or amounts due the State Industrial Accident Fund from the Contractor incurred in the performance of the contract herein, not permit any lien or claims to be file or prosecuted against the District on account of any labor or material furnished, and to pay the State Tax Commission all sums withheld from employees pursuant to ORS 316.169, ORS 316.189 and ORS 316.167.

B. Pursuant to ORS 279C.515, it is agreed that if the Contractor fails, neglects or refuses to make prompt payment on any claim for labor or services furnished to the Contractor by any persons in connection with this agreement as such claim becomes due, the proper officer of officers representing the District may pay such claim to the person furnishing the labor or service and charge the amount of the payment against the Contractor. The payment of a claim in the manner authorized in this paragraph shall not relieve the Contractor or his surety from obligation with respect to any unpaid claims.

C. Pursuant to ORS 279C.520, it is a condition of this agreement that no person shall be employed by the Contractor for more than eight (8) hours in any one (1) day, or forty

YAMHILL CENTER

INSTRUCTIONS TO BIDDERS

SECTION 00 2113 — 3

hours in any one (1) week, except in cases of necessity, emergency or where the public policy absolutely requires it, and in such cases, the person shall be paid at least time and a half pay for all overtime in excess of eight (8) hours in any one (1) day and for Work performed on Saturdays and legal holidays.

D. Pursuant to ORS 279C.525 the Contractor shall comply with the provisions of all federal, state and local statues, ordinances and regulations dealing with the prevention of environmental pollution and the preservation of natural resources that affect the project.

E. Pursuant to ORS 279C.530, it is an express condition of this agreement that the

Contractor shall, promptly, as due, make payment to any person, co-partnership, association or corporation furnishing medical, surgical and hospital care or other needed care and attention, incident to sickness or injury, to the employees of such Contractor, or all sums which the Contractor may or shall have deducted from their wages of his employees for such services pursuant to the terms of ORS 279B.230, and any contract entered into pursuant thereto, or collected or deducted from the wages of its employees pursuant to any law, contract or agreement for the purposes of providing or paying for such service.

F. The hourly rate of wage to be paid by the Contractor (and incorporated in his subcontracts) shall not be less than provided in ORS 279C.800 to ORS 279C.870, and as hereinafter included in Section 00 7343-BOLI Wage Rate Requirements.

G. Pursuant to ORS 645.001 et seq. OAR Chapter 437, Div. 3 and OAR Chapter 437-

002-0320 through OAR Chapter 437-002-0325, the Contractor shall comply with the following conditions under any contract to provide the District with goods or services.

1. Contractors and their employees shall comply with the requirements of the above cited Laws, Rules, Policies and Regulations

2. The Contractor shall review the Material Safety Data Sheets filed by the District to determine if there are any chemicals stored at the site of Work which the Contractor or any subcontractors will use, or could be exposed to in an emergency

3. Workers shall inform the executive officer at the location where services are being performed of all hazardous chemicals which they or their sub-contractors bring upon education facility property, and upon request, provide the District with M.S.D.S. for such chemicals

H. Each bid shall identify whether the bidder is an Oregon resident bidder, as defined in

ORS 279A.120.

I. Pursuant to ORS 279C.830 (3), the contractor and every subcontractor must have a public works bond filed with the Construction Contractors Board before starting work on the project, unless exempt under ORS 279C.836 (4), (7), (8) or (9).

1.7 BID SECURITY

A. No bid will be considered unless accompanied by a cashier's check or bid bond executed in favor of the District and associated facility for an amount equal to at least

YAMHILL CENTER

INSTRUCTIONS TO BIDDERS

SECTION 00 2113 — 4

ten percent (10%) of the base bid and shall accompany the bid as evidence of good faith and as guarantee that if awarded the contract the bidder will execute the contract and provide a performance bond and payment bond as required. The successful bidder's check or bid bond will be retained until the bidder has entered into a satisfactory contract and furnished a 100% performance bond and payment bond. The Owner reserves the right to hold the bid security as hereinafter noted.

B. The bid bond shall be furnished by a bonding company licensed to do business in the

State of Oregon.

C. Should the successful bidder fail to execute and deliver the signed agreement and a satisfactory payment bond and performance bond within ten (10) days after the bid has been accepted by the Owner, the cashiers check or bid bond may be forfeited as liquidated damages at the option of the Owner. The date of acceptance of the bid and the award of the contract as contemplated by the contract documents shall mean the day on which the Owner takes official action in making the award.

1.8 EXECUTION OF THE BID FORM

A. The bid form invites bids on definite drawings and specifications. Only the amounts and information asked for on the bid form furnished will be considered as the bid. Each bidder shall bid upon the Work exactly as specified and provided in the bid form. The bidder shall include in a sum to cover the cost of all items contemplated by the bidding documents.

B. The bid form included in the project manual as Document 00 4100 is the official bid form that will be used in submitting a bid. Only the official bid form may be used in submitting a bid.

C. All blank spaces in the official bid form shall be filled and numbers shall be stated both in writing and in figures. If the bid is made by a partnership, it shall contain the names of each partner and shall be signed in the firm name, followed by the signature of the partner signing for the firm. The address of the bidder shall be typed or printed on the bid form.

D. Bids which are incomplete, or which are conditioned in any way, or which contain erasures or alterations may be rejected.

1.9 SUBMISSION OF BID

A. The bid proposal shall be sealed in an opaque envelope, addressed as follows:

2045 SW Highway 18, Suite 100 McMinnville, OR 97128 Attn: Jeff Easter, Director of Facilities and School Safety

B. Bids will be received up to 2:00 pm, local time, March 16, 2023 at the address listed above.

C. Any bid submitted after the scheduled closing time will be returned to the bidder unopened.

YAMHILL CENTER

INSTRUCTIONS TO BIDDERS

SECTION 00 2113 — 5

1.10 OPENING OF BIDS

A. A public bid opening will be held immediately following the scheduled closing. Each and every bid received prior to the closing time will be publicly opened and read aloud irrespective of any irregularities or informalities contained in such bids.

1.11 DURATION OF BID PROPOSALS

A. The base bid shall be irrevocable for a period of sixty (60) days from the date and time of bid opening.

B. The base bid may be adjusted for alternate prices and / or unit prices for a period of sixty (60) days from the date and time of bid opening.

1.12 CONTRACT AND BOND

A. Within ten (10) days after receipt of Notice of Award, any bidder to whom a contract is awarded shall execute a formal written contract and shall furnish corporate surety bonds with a surety company satisfactory to the District in an amount equal to the full contract sum based upon the estimated quantities of items covered by the contract for the faithful performance of said contract and all provisions thereof; provided, the formation of said contract shall not be completed and the District shall not be liable thereon until said formal written contract has been executed both by the successful bidder and by the District and a performance bond and a payment bond, properly executed has been delivered and accepted by the District.

B. The cashiers check or bid bond of the bidder with whom a contract is entered into will be returned when said contract has been properly executed by the bidder and said performance and payment bond, properly executed, has been delivered to and accepted by the District. The cashiers check or bid bond to each bidder who was not awarded a contract will be returned promptly after the contract and bond of the successful bidder, properly executed, has been delivered to and accepted by the District.

C. Any bidder to whom a contract is awarded and who shall default in executing said formal written contract or in furnishing a satisfactory performance and payment bond within the time and in the manner required by these specifications shall be liable to the District for whatever damages, including expenses and attorney's fees as may be incurred by the District in recovering to another bidder whether by a single action or by successive actions, shall not operate to release any defaulting bidder from said liability.

The parties agree that the cashiers check or bid bond amount is fair determination of the amount of damages which the District would incur as a result of any such failure on the part of the bidder and the full amount will be forfeited as liquidated damages and will not constitute a penalty. In the event competent tribunal finds that this amount does not properly represent an award of liquidated damages, expenses and attorney’s fees incurred by the District as a result of the bidder’s default, then the final determination of the tribunal shall be deemed to represent the damages, expenses and attorney’s fees incurred by the District as a result of the bidder’s default.

1.13 SUBSTANTIAL COMPLETION AND LIQUIDATED DAMAGES

A. Substantial Completion shall occur at August 23, 2023.

YAMHILL CENTER

INSTRUCTIONS TO BIDDERS

SECTION 00 2113 — 6

B Should the building not be ready for occupancy by the time and date listed above, liquidated damages to be paid by the Contractor to the Owner for each calendar day of delay, shall be included in the terms of any contract awarded hereunder in lieu of a penalty. The amount of liquidated damages shall be $1,000.00 per day.

1.14 DISTRICT PERSONNEL EXCLUDED FROM THE CONTRACT

A. No officer, agent or employee of the District shall be permitted any interest in the contract.

1.15 RESERVATIONS

A. The Board of Directors of Willamette Education Service District, expressly reserves the following rights:

1. To reject all bids

2. To waive any or all irregularities in bids submitted

3. To consider the responsibility and competency of bidders in making any award

4. In the event two or more bids shall be for the same amount for the same Work, to award the contract by lot or otherwise as it deems appropriate

5. To award contract to one Contractor with the aggregate low bid

6. To reject any bid or bids not in compliance with prescribed bidding procedures and requirements

7. To reject any bid or bids not meeting the specifications set forth herein

8. In the event any bidder to whom a contract is awarded shall default in executing said formal contract or in furnishing a satisfactory performance and payment bond within the time and in the manner herein before specified, to re-award the contract to another bidder.

9. To accept Alternates in any order or combination, and to determine the low

Bidder on the basis of the sum of the Base Bid and Alternates accepted.

1.16 ACCEPTANCE OF CONDITIONS

A. Each bidder by submission of a bid assents to each and every term and condition set forth anywhere in these contract documents and agrees to be bound thereby.

1.17 INTERPRETATION UPON CONTRACT DOCUMENTS

A. Only the Board of Directors of the Willamette Education Service District as represented by the Owner has authority to place any interpretation upon the foregoing or annexed contract documents. Any interpretation, either verbal or written, attempted to be placed thereon by any other person will not be binding upon the District.

1.18 EQUAL EMPLOYMENT

YAMHILL CENTER

INSTRUCTIONS TO BIDDERS

SECTION 00 2113 — 7

A. All bidders shall comply with the Provision of Executive Order 1246 (30 F.R. 12319-

25) regarding Equal Employment Opportunity.

1.19 IMMIGRATION REFORM AND CONTROL ACT

A. All bidders shall comply with the provisions of the Immigration Reform and Control Act of 1986 regarding the verification of employment eligibility.

1.20 REFERENCES REQUIREMENTS

A. All bidders shall provide a list of three different project references for projects that the

Contractor worked on within the last three years of comparable size and scope.

References must be submitted with the Bid From.

B. Bidders shall use their own form to supply their list of references. The list of project references shall include the following information:

1. Name of the Project

2. Project description

3. Project location

4. Project date

5. Dollar value of the Project

6. Name of the project contact person

7. Telephone number for contact person

8. Email for contact person

C. The references will be checked to determine if they are supportive of the bidder’s ability to meet the requirements of this ITB.

D. The bidder must provide references that can be contacted regarding the quality of workmanship, level of service provided, timeliness of completion, and adherence to specifications.

E. The District reserves the right to choose and investigate any reference whether or not furnished by the bidder, and to investigate past performance of any bidder with respect to its successful performance on similar projects, its completion or delivery of service on schedule, and its lawful payment of suppliers, Subcontractors, and employees.

F. The District may postpone the award or execution of the Contract after the announcement of the apparent successful Contractor in order to complete its investigation. The District may reject a bid if, in the opinion of the District the overall reference responses indicate inadequate performance of the Contractor.

G. The District representative will make three attempts to contact the references from the list provided by the Contractor. If the reference is not contacted after three attempts that reference will be removed from the list and the bid rejected as non-responsive.

YAMHILL CENTER

INSTRUCTIONS TO BIDDERS

SECTION 00 2113 — 8

H. Each reference contacted shall be asked the same questions, including but not limited to: (1) quality of service; (2) delivery; (3) responsiveness to reported problems, including orders and billing; (4) how well the Contractor met the terms of the contract; and (5) whether or not the reference would choose to hire the Contractor again.

1.21 CRIMINAL HISTORY CHECK / PHOTO ID

A. It is the responsibility of the Contractor to submit the names of all Contractor employees and all Subcontractor employees who will be on the job site for more than one day.

These employees shall fill out a criminal history form provided by the District and the Contractor must submit the completed forms to Willamette Education Service District.

Criminal history checks will be run through the Oregon State Police as provided for in ORS 326.603. The District shall bear the cost of processing such Criminal history checks.

1. Through the signature on the criminal history form, authorization is also given to Willamette Education Service District and its representative to investigate this information. Further, with this signature, consent is given to all governmental agencies, public or private companies and individuals to release information regarding the individual to the Willamette Education Service District and to their representative. The District shall bear the cost of processing such Criminal history checks.

B. In accordance with ORS 326.603(8) the District is required to terminate the employment or contract status of any individual who refuses to consent to a criminal history check of to be fingerprinted or falsely swears to the non-conviction of any crime.

C. In accordance with ORS 326.603(7)(a) no individual found to have been convicted of any crime listed in ORS 342.143 or of an attempt to commit one of the listed crimes shall be allowed to work on any District site.

1. It is vital that employees are instructed to accurately complete criminal history forms. Crimes listed in ORS 342.143 which automatically bar an individual from employment with or contracting with the District are primarily crimes of violence, crimes against children, and sex related crimes. However, falsely swearing that you have not been convicted of a crime obligates the District to terminate employment or contract status even if the crime is not listed in ORS 342.143.

D. No Employee shall have direct contact with students.

E. All employees working on site for more than one day shall wear a Name and Photo

Identification Badge. Any employee on site for less than one day shall wear a visitor badge. Badges shall be the responsibility of the Contractor to provide. Badge shall state the Willamette Education Service District, name of the project, employee name, and company they represent.

1.22 TOBACCO FREE EDUCATION FACILITY

A. All bidders shall comply with OAR 581.021.0110 and ORS 326.051 regarding Tobacco

Use on Public Grounds.

YAMHILL CENTER

INSTRUCTIONS TO BIDDERS

SECTION 00 2113 — 9

B. For the purpose of this document “tobacco” is defined to include any lighted or unlighted cigarette, cigar, pipe, clove cigarette, and any other smoking product, spit tobacco, also known as smokeless, dip, chew, snuff, in any form, nicotine or nicotine delivering devices, chemicals or devices that produce the physical effect of nicotine substances or any other tobacco substitute (e.g., e-cigarettes). This does not include FDA approved nicotine replacement therapy products used for the purpose of cessation.

C. No employee, sub-contractor, material supplier, or project visitor is permitted to smoke, inhale, dip, or chew or sell tobacco at any time, including non-education hours.

1. In any building, facility; or

2. On education facility grounds, athletic grounds, or parking lots.

END OF SECTION

YAMHILL CENTER

FORM OF PROPOSAL

SECTION 00 4100

SECTION 00 4100 — 1

DATE:

LEGAL NAME OF BIDDER:

To: Willamette Education Service District Board of Directors;

2045 SW Highway 18, Suite 100 McMinnville, OR 97128

The Undersigned, having examined the Contract Documents, including the Bidding and Contract Requirements, the General Requirements, the Technical Specifications entitled:

WILLAMETTE EDUCATION SERVICE DISTRICT - YAMHILL CENTER PROJECT

As prepared by Carlson Veit Junge Architects PC and Willamette Education Service District, as well as the premises and conditions affecting the Work, hereby proposes and agrees to perform, within the time stipulated, the Work, including all its component parts, and everything required to be performed, and to provide and furnish all labor, material, tools, expendable equipment, transportation and all other services required to perform the Work and complete in a workmanlike manner ready for use, all as required by and in strict accordance with the Contract Documents for the sums computed as follows:

BASE BIDS:

Project: YAMHILL CENTER PROJECT

Base Bids: Dollars $ which lump sums are hereby designated as BASE BIDS, ALTERNATES

Provide all labor and materials necessary for the provisions of these alternate prices as referenced in 01 2300

Alternate 1: Dollars $

Provide renovations to the Evaluation Area, consisting of rooms 135-138, 140, 151, and

163, as shown on the Drawings.

YAMHILL CENTER

FORM OF PROPOSAL

SECTION 00 4100

SECTION 00 4100 — 2

TIME OF COMPLETION

The Undersigned agrees if awarded the Contract to complete all the Work in an acceptable manner in conformance with the Contract Documents and within the time specified.

ADDITIONAL REQUIREMENTS

1. The Undersigned agrees that the enclosed Bid Guarantee (bid bond, certified or cashier's check) in the amount of ten percent (10%) of the Basic Bid sum made payable to the Owner, shall be kept in escrow with the Owner; that its amount shall be a measure of liquidated damages the Owner will sustain by failure of the Undersigned to execute agreement and furnish bond, and that if the Undersigned fails to deliver the prescribed bond within ten (10) calendar days after receipt of the written notice of award, then the Bid Guarantee shall become the property of the Owner.

2. Should this proposal not be accepted within thirty (30) calendar days after the date and time of bid opening, or if the Undersigned executes Agreement and delivers bond, the Bid Guarantee shall be returned.

3. Contractor's State of Oregon Contractors’ License Registration Number.

4. Receipt of Addenda numbered is hereby acknowledged.

5. The undersigned certifies that the Bidder is a _________________________ Bidder as defined in

ORS 279A.120. ("Resident" or "Non-Resident", to be filled in by Bidder)

6. References are to be submitted with Bid Form as per Section 00 2113, 1.20.

SIGNATURES

Legal Name of Bidder's Firm

By: Title: ______________________________________

Address: Telephone: _____________________

Email: ______________________________________________________________________________

State of Incorporation, if Corporation: _______________________________

Names of Partners, if Partnership:

Signed By

Printed Name of Bidder / Firm

YAMHILL CENTER

BID FORM CHECK LIST

SECTION 00 4110

SECTION 00 4110 — 1

Company Name:

The following attachments are the only items to be included with your Bid Package for the Willamette Education Service District Yamhill Remodel 2023. All items need to be submitted individually. There are to be NO additional items included with your Bid. This checklist MUST be signed and dated to make your bid complete. All Bids are to be submitted electronically to Jeff Easter, Director of Facilities and School Safety, at jeff.easter@wesd.org by 2:00 PM, March 16, 2023.

Attachment 1: Bid Form

Attachment 2: Bid Bond

Attachment 3: First Tier Sub Contractors List

Attachment 4: Reference’s

Attachment 5: Checklist

Signature: Date:

YAMHILL CENTER PROJECT

YAMHILL CENTER

FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

SECTION 00 4339

SECTION 00 4339 — 1

Bids which are submitted by Bid Closing, but for which a required disclosure submittal has not been made by the specified Disclosure Deadline, are not responsive and shall not be considered for Contract award.

AGENCY SUPPLIED INFORMATION:

PROJECT NAME: _________________________________

BID #: N/A BID CLOSING: Date: March 16, 2023 Time: 2:00 PM REQUIRED DISCLOSURE DEADLINE: Date: March 16, 2023 Time: 4:00 PM Deliver Form To (Agency): Willamette Education Service District Designated Recipient (Person): Jeff Easter, Director of Facilities and School Safety Agency’s Address: 2045 SW Highway 18, Suite 100

McMinnville, OR 97128

INSTRUCTIONS:

The contracting agency will insert "N/A" below if the contract value is not anticipated to exceed $100,000.

Otherwise, this form must be submitted either with the bid or within TWO (2) working hours after the advertised bid closing date and time;

FAILURE TO SUBMIT THIS FORM BY THE DISCLOSURE DEADLINE WILL RESULT

IN A NON-RESPONSIVE BID. A NON-RESPONSIVE BID WILL NOT BE CONSIDERED

FOR AWARD.

It is the responsibility of bidders to submit this disclosure form and any additional sheets, with the bid number and project name clearly marked, and must be submitted at the location specified in the Invitation to Bid on the advertised bid closing date and within two (2) working hours after the advertised bid closing time at the location indicated by the specified disclosure deadline. See “Instructions to Bidders”.

List below the name of each subcontractor that will be furnishing labor or materials and that is required to be disclosed, the category of work that the subcontractor will be performing and the dollar value of the subcontract. Enter” NONE" if there are no subcontractors that need to be disclosed. (ATTACH

ADDITIONAL SHEETS IF NEEDED).

BIDDER DISCLOSURE:

SUBCONTRACTOR NAME DOLLAR VALUE CATEGORY OF WORK

1)

2)

3)

4)

5)

6)

7)

YAMHILL CENTER PROJECT

YAMHILL CENTER

FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

SECTION 00 4339

SECTION 00 4339 — 2

8)

9)

10)

11)

12)

13)

14)

15)

16)

The above listed first-tier subcontractor(s) are providing labor, or labor and material, with a Dollar Value equal to or greater than:

a) Five percent (5%) of the total Contract Price, but at least $15,000. (If the Dollar Value is less than $15,000, do not list the subcontractor above);

or

b) $350,000 regardless of the percentage of the total Contract Price.

Form Submitted By (Bidder Name): ____________________________________

Contact Name: ___________________________________

Phone #: ________________________________________

Email: __________________________________________

YAMHILL CENTER

GENERAL CONDITIONS OF CONSTRUCTION CONTRACT

SECTION 00 5000

SECTION 00 5000

WILL BE RELEASED IN THE FIRST ADDENDUM

YAMHILL CENTER

GENERAL CONDITIONS OF CONSTRUCTION CONTRACT

SECTION 00 6000

SECTION 00 6000 — 1

SECTION 00 6000

YAMHILL CENTER

PAYMENT BOND

SECTION 00 6113

SECTION 00 6113 — 1

Revised 11.22

PAYMENT BOND

Bond No. __________________________________

The undersigned, ________________________________________________ as Principal and __________________________________ as Surety, a corporation organized and existing under the laws of the state of _______________, are held and bound unto Willamette Education Service District and its heirs, executers, administrators, and assigns as Obligee, for the use and benefit of all persons or entities that provide labor, materials, equipment or supplies for use under the Contract described below, in the penal sum of________________________________________________ Dollars ($_____________), lawful money of the United States of America, for the payment of which Principal and Surety bind themselves and their heirs, executors, administrators, successors and assigns, jointly and severally.

WHEREAS Principal has entered into a Construction Contract (“Contract”) dated _________, 2023 with Obligee for the Yamhill Remodel 2023 (“Project”), which Contract is made a part hereof as if fully incorporated herein.

NOW, THEREFORE, THE CONDITIONS OF THIS OBLIGATION are such that if Principal shall promptly make payment to all persons or entities that provide labor, material, equipment or supplies for use under said Contract, then this obligation shall be null and void; otherwise, it shall remain in full force and effect. In the event that Principal shall be, and declared by Obligee to be in default under the Contract, the Surety, at the request of the Obligee, shall promptly remedy the default in a manner acceptable to the Owner.

In any event, this obligation shall remain in full force and effect for the applicable period of limitations or repose, whichever is longer.

Surety acknowledges that Obligee does not owe any duty to Surety to advise, notify or consult with Surety on any matters relating to the Principal or the Project, including, but not limited to, Principal’s payments to Architect, Subcontractors or Principal’s use of Project funds.

Principal and Surety hereby jointly and severally agree that any person or entity that provides labor, material, equipment or supplies for use under said Contract and has not been paid in full, and any other party entitled to make claim on the bond under ORS 279C, if notice is given within the applicable time period set forth in ORS 279C.605 may sue on this bond for the use of such person or entity, prosecute the suit to final judgment for such sums as may be justly due and owing claimant and have execution…