WebEOC_Sole_Source_Letter.pdf
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- Solicitation number
- 2026-PE-211
- Issued by
- Pierce County, Washington
About this file
This is a sole source justification letter from ESi Acquisition, Inc., a Juvare Company, to Pierce County, Washington, regarding the procurement of WebEOC Software Suite and related professional services. ESi asserts that it is the sole developer and licensor of the ESi WebEOC branded software, which has been continuously maintained and updated since its initial development and release in 1999. The letter establishes that ESi maintains exclusive control over the software's source code, trademark, and all proprietary rights. Pierce County intends to make a directly negotiated purchase based on a sole source procurement exemption, and any entity believing it is capable of meeting the identified needs must submit a capability statement before the submission deadline. No specific contract term, renewal options, response dates, or site visit information is provided in this correspondence.
ESi argues that sole source acquisition is justified under Subpart 6.3 of the Federal Acquisition Regulations, which permits sole source procurement of unique items available from limited sources or proprietary items where only limited data rights are provided under license. ESi contends that its WebEOC Software Core Subscription services, Emergency Management and Municipal Operations Modules, and associated professional services are available exclusively from ESi and are not resold by third parties. The letter advises Pierce County to consult with its procurement officer regarding whether local laws include similar sole source provisions or whether federal justifications may support the sole source procurement. No pricing information, funding amounts, or contract value is disclosed in this letter. Patrick Niles of ESi is identified as the contact for inquiries.
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211 Perimeter Center Parkway, NE Suite 700 Atlanta, GA 30346
July7, 2026
Via Email Sarah Meyer Pierce County, WA 2501 S 35th St Suite D Tacoma, WA 98409
RE: Response to Sole Source Inquiry; WebEOC® Software Suite – Pierce County, WA.
Dear Ms. Meyer, ESi Acquisition, Inc., a Juvare Company (“ESi”), is the sole developer and licensor of the ESi WebEOC® branded Software. Since its initial development and release in 1999, and continuously updated through the present day, ESi has maintained control over the source code, the trademark and all other proprietary rights embodied in the ESi WebEOC Software and its companion products.
As the only entity with access to the ESi WebEOC Software source code, ESi is the only entity which may accurately diagnose software errors and defects, issue corrections and fully integrated enhancements, and warrant performance of the ESi WebEOC Software. ESi also provides a comprehensive range of professional services uniquely tied to the WebEOC platform. These services are specialized in nature and focused on configuration and technical support for the proprietary software technology. These services necessarily require access to ESi proprietary information and are not available through or resold by any third parties. The WebEOC Software Core Subscription services and supporting Emergency Management and Municipal Operations Modules also are available exclusively from ESi.
Sole source acquisition of the ESi WebEOC Software products and services may be justified under Subpart 6.3 of the Federal Acquisition Regulations (“FAR”). In the case of software products and software maintenance, the FAR permits sole source acquisition of unique items which are available from one or a limited number of sources or for proprietary items where only limited data rights are provided under license. The ESi WebEOC Software meets these requirements. State and local government organizations are encouraged to ask their procurement officer if local laws include similar sole source provisions, or if the federal justifications may be used to support sole source procurement.
We look forward to the opportunity to continue working with you. Please contact Patrick Niles (patrick.niles@juvare.com) with any questions.
Sincerely, ESi Acquisition, Inc., a Juvare company
Rajib Roy President and CEO
File details come from the government source that posted it. Updated .