WC2020M40SECK0043 Complete RFQ 693JK420R500007 As Published.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

693JK4-WCF

Washington DC 20590 1200 New Jersey Ave. SE Acquisition Services Division Office of the Secretary

WCF M-40 CODE 16. ADMINISTERED BYCODE

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561621

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10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

08/28/2020 2359 ET

08/25/2020

202-366-4959James Mowery (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

693JK420R500007

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 33 WC2020M40SECK0043OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Washington DC 20590 1200 New Jersey Ave S.E Security

15. DELIVER TO

Washington DC 20590 1200 New Jersey Ave. SE Acquisition Services Division

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Office of the Secretary

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

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UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This document is a COMBINED Request for Quotations (RFQ) AND Brand Name Justification AND Small Business Sources Sought Notice.

In its capacity as an RFQ, this document seeks full, formal, fully-priced-out proposals----to be E-MAILED, by 11:59 PM Eastern Daylight Time September 4, 2020, to james.mowery@dot.gov and to Nimrod.Stephens@dot.gov and to hank.clyatt@dot.gov and to Avi.Lopin@dot.gov and to Ellen.Polsky@dot.gov and to

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

David.Stackleather@dot.gov-----for a FIXED-Price contract (or Purchase Order, or Delivery Order) under which the contractor would perform a Lenel

OnGuard Panel and Card Reader Modernization

Project at the U.S. Department of Transportation, Southeast Federal Center (SEFC), located at 1200

New Jersey Avenue, S.E., Washington, D.C. 20590, in accordance with the attached Statement of

Objectives (Statement of Work) and the attached

Brand Name Justification and the Line Item specified below.

The estimated number of staffing hours for a

Security Technician to install hardware is 900 hours.

The estimated number of staffing hours for a Lead

Security Technician to work on system design, programming, and testing of equipment is 310 hours.

Please refer to the Statement of Work and to the attached Government Materials Estimate for further details, including equipment needs and work to be performed. All prospective offerors must understand, however, that the attached

Government Materials Estimate is ONLY an estimate, and that all offerors are encouraged to look for ways to compile and submit a proposal

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

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ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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that presents a cheaper and / or better solution than the one envisioned in the attached

Government Materials Estimate------PROVIDED that the offeror's proposed solution is TECHNICALLY

ACCEPTABLE to DOT.

All prospective offerors are hereby invited, and are strongly encouraged, to have NOT MORE THAN two of their company-representatives attend a

3-hour pre-proposal WALK-THROUGH of the work-site, per the details given below.

The details of the pre-proposal walk-through are as follows:

When: August 31st, 2020, 9:00 AM to Noon, Eastern

Daylight Time. Participants should arrive 15-30 minutes early for security screening.

Where: U.S. Department of Transportation

Headquarters Building. 1200 New Jersey Avenue SE

Washington, DC 20590. The meeting will begin near the security-screening-station in the lobby located closest to the Starbucks that is built into an outside corner of the DOT West Building.

Site Visit Requirements and details: All site-visitors must wear a cloth face-mask and must be accompanied for entrance by a DOT employee such as Mr. Hank Clyatt or Mr. Nimrod

Stephens, and must provide valid photo identification (driver's license, passport, PIV/CAC card), and must undergo security screening, and must be escorted by a DOT employee such as Mr. Hank Clyatt or Mr. Nimrod Stephens

(or by a contractor-employee) throughout their visit.

Duration of Site Visit: 3 hours

Maximum Site-Visit Participants per potential offeror-company: Two (2). DOT would like to minimize the number of persons representing any one company due to the pandemic and escorting limitations.

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Sponsored by GSA

FAR (48 CFR) 53.110

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In its capacity as an RFQ, this document ALSO gives a FIRST-PREFERENCE to SMALL-business offerors whose annual average gross revenue, as computed over the offeror-company's three most-recently-completed company-fiscal-years, is less than $22,000,000----in accordance with that small-business-size-standard which is ASSOCIATED with this RFQ's designated NAICS Code: 561621.

But, as an RFQ, this document reserves DOT's

RIGHT to ALSO consider any and all LARGE-business offerors if and ONLY if no SMALL-business-offeror submits a proposal which is BOTH: (a) technically acceptable in DOT's sole judgement;

and ALSO (b) competitively-priced, in DOT's sole judgment.

In its capacity as a

Small-Business-Sources-Sought Notice, this document emphatically invites ALL interested small businesses to attempt to PROVE their capability for the performance of this project by e-mailing, to james.mowery@dot.gov and to

Nimrod.Stephens@dot.gov and to hank.clyatt@dot.gov and to Avi.Lopin@dot.gov and to Ellen.Polsky@dot.gov and to

David.Stackleather@dot.gov, by 11:59 PM Eastern

Daylight Time September 4th, 2020-----a full, formal, fully-priced-out proposal (Quotation) for the project described in this document.

In its capacity as a Brand Name Justification, this document ALLOWS any entity that is interested in performing this project by using any brand-name-item(s) of equipment OTHER THAN

DOT's DESIRED LENEL brand name that is specified in the attached Statement of Work and in the attached Brand Name Justification----to e-mail, to all of the DOT-persons whose e-mail addresses are given above, by 11:59 PM August 28th, 2020, a full and detailed Brand Name Supporting Statement explaining precisely HOW and WHY the

DIFFERING-brand-name-item(s) contemplated by the responder would meet DOT's needs just as well as would DOT's DESIRED brand names, and at the high level of QUALITY that is indispensable to DOT.

Because this RFQ specifies work that largely

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amounts to a commercial items procurement, and because DOT plans to select the

LOWEST-TOTALLY-PRICED-TECHNICALLY-ACCEPTABLE

proposal, DOT does not anticipate that interested companies will have much of a need to ask DOT questions about this RFQ. However, DOT is requesting that all offerors who do need to ask questions please pose their queries by e-mailing them to ALL e-mail addressees listed above by

11:59 PM Eastern Daylight Time August 28, 2020.

All proposed prices shall INCLUDE the contractor's fully-INSURED SHIPPING of all parts and all equipment and all other supplies, F.O.B.

Destination, to the work-site address specified above.

As was stated above, DOT plans to award this

RFQ's resulting contract (or Purchase Order, or

Delivery Order) to the lowest-totally-priced-technically-acceptable

Quoter (offeror). A technically acceptable proposal is defined as one which, in DOT's sole judgement, meets ALL of the requirements stated in this RFQ and in its attached Statement of Work and in its attached Brand Name Justification.

Instructions, Conditions, and Notices to Offerors

CONTENT AND FORMAT OF SUBMISSION

Evaluation for award shall be

Lowest-Totally-Priced, Technically Acceptable.

The Government reserves the right to award the contract based on INITIAL offers received, without discussions or negotiations of such offers. Therefore, it is important that each offer's proposal INITIALLY submitted to DOT fully address the requirements stated in this RFQ.

Each proposal (Quotation) submitted in response to this RFQ must be submitted electronically (via e-mail) and must include the following Sections:

Section 1: The offeror-company¿s experience in all aspects to the installation and configuration of FICAM Compliant Lenel OnGuard Systems. (All

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below items must be in relation to this RFQ's

Statement of Objectives (Statement of Work)).

1. The offeror's proposal must describe the

Company's years of experience with installation and configuration of FICAM compliant Lenel

OnGuard Systems.

2. The offeror's proposal must describe the

Company's Lenel OnGuard, HID certifications and reseller status.

3. The offeror's proposal must describe the

Company Project Management and Technical staff's experience and certifications for Lenel OnGuard and HID pivCLASS middleware.

4. The offeror's proposal must describe the

Company's experience in installing systems that have been Federal Information Systems Security

Management Act (FISMA) certified and accredited.

Section 2: The offeror-company's Statement of Work

1. The Statement of Work in the offeror's proposal must show a clear and complete understanding of and addresses all the requirements specified in Statement of Objectives.

2. The Statement of Work in the offeror's proposal must utilize existing system hardware, software and components to the fullest extent possible.

3. The Statement of Work in the offeror's proposal must propose a system that smoothly integrates with existing workflows without increasing complexity.

Section 3: The offeror-company's Track Record of

High-Quality and On-Schedule Project Delivery

1. The offeror's proposal must show that the offeror-company has met pre-established timeframes for project related deliverables and final reports in past work (through their prior engagements list or client references).

2. The offeror's proposal must show that the offeror-company had received positive feedback and provided client references.

3. The offeror's proposal must show that the

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offeror-company possesses past experience in

FICAM enabled Lenel OnGuard Systems utilizing full path certificate validation using HID pivCLASS middleware.

Section 4. The offeror-company's Pricing Quotation

The offeror's proposed pricing shall mirror the requirements listed in this RFQ's Statement of

Objectives (Statement of Work). Although the competitiveness of each offeror's pricing will be assessed by DOT separately from DOT's Technical

Evaluation of the Proposals received under this procurement, DOT does reserve the right to investigate and determine, as a part of DOT's

Technical Evaluation (and also, of course, as a part DOT's Cost Evaluation), whether and to what extent each offeror's Cost Proposal and proposed pricing properly mirror, and properly conform to, the requirements listed in this procurement's

Statement of Objectives.

DOT Contracting Officer's Representatives (CORs):

PRIMARY COR: Rod Stephens

Office: (202) 366-5082

Mobile: (202) 669-0724

Email: Nimrod.Stephens@dot.gov

ALTERNATE COR: Hank Clyatt

Office: (202) 366-8020

Mobile: (202) 365-9431

Email: Hank.Clyatt@dot.gov

508 Compliant: 508 EIT N/A

Delivery: 180 Days After Award

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00001 Lenel OnGuard Panel and Card Reader Modernization

1. Replace the existing end of life Lenel

Intelligent System Controllers(ISC) with currently supported modern Lenel ISCs.

2. Replace the existing end of life HID proximity card readers with currently supported PIV compliant card readers capable of supporting

FICAM PIV full path certificate validation.

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U.S. Department of Transportation Office of Security (M-40) 1200 New Jersey Ave, SE Washington, DC 20590

U.S. Department of Transportation

Office of the Secretary (OST) Office of the Assistant Secretary for Administration (M)

Office of Security (M-40)

Statement of Objectives

Lenel OnGuard Panel and Card Reader Modernization

Location:

U.S. DOT Headquarters

Washington, DC 120590

5/11/2020

Table of Contents:

1. Introduction

2. Scope

3. Task Objectives Statement

4. Requirements

5. Constraints and Risks

6. Deliverables

7. Type of Order

8. Period of Performance

9. Place of Performance

10. Recognized Holidays

11. Certifications, Training and Travel

12. Government Furnished Property/Information

13. Contracting Officers Representative

14. Personnel Security Requirements

Attachment (1): List of end of life Lenel panels and card readers

1. Introduction

The mission of the U.S. Department of Transportation (DOT) is to ensure our Nation has the safest, most efficient and modern transportation system in the world, which improves the quality of life for all American people and communities, from rural to urban, and increases the productivity and competitiveness of American workers and businesses.

The Office of the Assistant Secretary for Administration provides Departmental leadership in human resources, security, acquisition and grants, information services, transportation and facilities, and space management. This leadership includes establishing policies, providing operational services, directing financial management of DOT's Working Capital Fund, and serving as the Department's liaison with the Inspector General and the U.S. Government Accountability Office.

The Office of Security develops internal security policy for all DOT modal administrations in accordance with federal laws, regulations, and Executive Orders. The Office of Security is also responsible for personnel security and physical security of the DOT headquarters buildings in the Washington metropolitan area.

2. Scope

This SOO describes the scope of work, objectives, tasks and resources needed to successfully fulfill DOT’s Lenel OnGuard panel and card reader modernization project to advance the organization’s physical security mission. As a result, DOT must establish these capabilities in order to better meet the recommendations and requirements set by the ISC, FICAM, and

FIPS201.

3. Task Objectives Statement

The overarching objectives described in the SOO are to:

• Task 1: Replace the existing end of life Lenel Intelligent System Controllers(ISC) with currently supported modern Lenel ISCs.

o Objective: Replace the existing end of life Lenel ISCs connected to the DOT Headquarters Lenel OnGuard system with currently supported modern Lenel PIV compliant ISCs that have the capability of providing FICAM PIV full path certificate validation.

• Task 2: Replace the existing end of life HID proximity card readers with currently supported PIV compliant card readers capable of supporting FICAM PIV full path certificate validation.

o Objective 1: For DOTHQ Lenel OnGuard System limited and exclusion areas replace the existing end of life HID proximity card readers with currently supported PIV compliant card readers. Replacement reader must be capable of FICAM PIV full path certificate validation, system is configured, programmed, licensed and tested for full path validation and reader is set to operate in FICAM mode.

o Objective 2: For DOTHQ Lenel OnGuard System turnstile entry lanes replace the existing end of life HID proximity card readers with currently supported PIV compliant card readers. Replacement reader must be capable of FICAM PIV full path certificate validation, system is configured, programmed, licensed and tested for full path validation and reader can be set to operate in FICAM mode.

Reader does not have to be operating in FICAM mode at contract completion but the mode must be easily changed by system administrators.

o Objective 3: For the remaining DOTHQ Lenel OnGuard System card readers replace the existing end of life HID proximity card readers with currently supported PIV compliant card readers. Reader must be capable of being used for full path certificate validation but system will not be configured for full path validation at this reader.

4. Requirements

The task requirements are:

• Use the existing Lenel OnGuard system software to the fullest extent possible.

• Use the existing HID pivClass system software to the fullest extent possible.

• Use the existing Lenel system hardware to the fullest extent possible.

• Provide any software licenses required for the proposed system updates.

• Use existing system cabling to the fullest extent possible.

• Provide any system documentation required to maintain and operate the installed components.

• Test system software and hardware for full operational capability and FICAM compliance.

• Train DOT system administrators and users in use of the installed system software and hardware.

• Warranty the hardware and software installation for 1 year from the contract completion date.

• Software and systems support in analyzing, troubleshooting, testing and making recommendations related to systems environment.

• Perform configuration, systems programming, installation and other system administration functions as necessary.

• Software engineering support in the integration of existing baseline and non-baseline software into the systems environment.

• Troubleshoot, diagnose, and resolve outages and other problems with installed system software and hardware.

• Ensure all systems are Federal Information Security Management Act (FISMA) compliant.

• Support DOT baseline security configurations on systems and check if all the security patches and service packs are appropriately installed on systems.

• Perform system utilization analysis and feasibility studies for system modernization project.

• Perform work during normal business hours to the maximum extent possible.

• Minimize system downtime, all system downtime will need to be scheduled in advance with a written performance plan for the tasks requiring downtime provided by the contractor.

5. Constraints and Risks

• Future budgets are unknown and may impact the successful continuation or completion of this statement of objectives.

• General government participation and involvement may be limited due to other competing corporate priorities.

6. Deliverables

Deliverable Frequency Medium/Format/# of Copies

Submit To

Kick Off Meeting Within 20 days of award n/a Consult COR, and CO to schedule

Project Management Plan

Within 30 days of award via email COR

Weekly Activity Report Every Friday by 4pm via email COR

Contract Closeout Meeting

At completion of contract n/a Consult COR, and CO to schedule

7. Type of Order

The Government anticipates this SOO will result in a Firm Fixed Price (FFP) contract.

8. Period of Performance

From date of award to 180 days after award.

9. Place of Performance

The primary place of performance is as follows:

United States Department of Transportation Headquarters

Washington, DC 20590

10. Recognized Holidays

Any Contractor personnel working on Government premises shall observe the holidays listed below unless otherwise informed by the COR and/or designated Federal Task Lead:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

In addition to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by a President's Proclamation Any other Federal Emergency proclamation

When any such day falls on a Saturday, the preceding Friday is observed; when any such day falls on Sunday, the following Monday is observed.

Government closures may occur during the contract performance period as a result of Executive Order, Office of Personnel Management direction or other form of Federal proclamation. These closures are often due to inclement weather, potentially hazardous conditions or other special circumstances.

It is understood and agreed between the Government and the contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement to compensation except as set forth within the contract. If a contractor believes that an unplanned absence has an impact on the price or period of performance, it should notify the contracting officer (CO) of the changed condition and submit a claim for equitable adjustment (see FAR 52.233-1).

Nothing in this clause abrogates the rights and responsibilities of the parties relating to "stop work" provisions as cited in other sections of this contract.

In the event of a Government building closure, the Government may require specific contractor staff to be on site at the facility if they are deemed essential personnel. The essential personnel and/or job functions are at the discretion of the COR who will also provide guidance on Federal oversight.

Contractor personnel performing work on-site that can be performed remotely may telework at an off-site facility, in the event of closure of the Government’s office(s), by prior approval of the COR. Specifically, in the event of emergencies, contractors shall be prepared to telework off-site and await further instructions from the COR and Contracting Officer.

11. Certifications, Training and Travel

Contractor must have an established business, with an office within the Washington DC Metro Area and fulltime staff to include "fully qualified" field service engineers (FSE). Fully qualified requires the contractor having at least two FSE with current Lenel OnGuard and HID pivClass certifications prior to proposal submission. The Contractor will provide written assurance to the competency of their personnel and a list of credentials of approved FSE.

Contractor must be a current Lenel Government Value Added Reseller(VAR) and maintain VAR status during the full term of the contract. Project managers and lead technicians working on the contract must be fully trained and certified on Lenel OnGuard. There must be a Lenel certified technician working on-site at all times while work is being performed under the contract.

Contractor must be a current HID Global Integration Partner and maintain partnership status during the full term of the contract. Project managers and Lead technicians working on the contract must be fully trained and certified on the HID pivClass software. There must be a HID certified technician working on-site at all times while work is being performed under the contract.

The Contracting Officer (CO) may authenticate the training requirements, request training certificates, or credentials from the Contractor at any time for any personnel who are performing work for this project. The CO and/or Contracting Officer's Representative (COR) specifically reserves the right to reject any of the Contractor's personnel and refuse them permission to work on this project. If subcontractors are used, the CO must approve them in advance. The Contractor will submit any proposed change in subcontractor(s) to the CO for approval/disapproval.

Training for meeting contract requirements are not to be included in the contract price. All training requirements must be completed before the contract bid is submitted at the cost of the contractor.

Travel and parking are not to be included in the contract amount and are the responsibility of the contractor.

12. Government Furnished Property/Information

While working at the USDOT Headquarters, the Contractor may be provided the use of a shared or dedicated work space for the purpose of working on the contract requirements.

13. Contracting Officer’s Representative

COR 1: Hank Clyatt, DOT Email: hank.clyatt@dot.gov Phone: 202-366-8020

COR 1: Rod Stephens, DOT Email: rod.stephens@dot.gov Phone: 202-366-5082

14. Personnel Security Requirements

The systems supported under this task are Medium security. The suitability or risk level of this work has been determined to be: Medium. As such, the contractor shall pre-screen their employees to eliminate anyone who does not meet the following criteria: The prospective employees must be U.S. and Foreign Nationals.

48 CFR 1352.237-70 - Security Processing Requirements—High or Moderate Risk Contracts (APR 2010)

(a) Investigative Requirements for High and Moderate Risk Contracts. All contractor (and subcontractor) personnel proposed to be employed under a High or Moderate Risk contract shall undergo security processing by the Department's Office of Security before being eligible to work on the premises of any Department of Transportation owned, leased, or controlled facility in the United States or overseas, or to obtain access to a Department of Transportation IT system. All Department of Transportation security processing pertinent to this contract will be conducted at no cost to the contractor. The level of contract risk will determine the type and scope of such processing, as noted below.

(1) Investigative requirements for Non-IT Service Contracts are:

(i) High Risk—Background Investigation (BI).

(ii) Moderate Risk—Moderate Background Investigation (MBI).

(2) Investigative requirements for IT Service Contracts are:

(i) High Risk IT—Background Investigation (BI).

(ii) Moderate Risk IT—Background Investigation (BI).

(b) In addition to the investigations noted above, non-U.S. citizens must have a pre-appointment check that includes an Immigration and Customs Enforcement agency check.

(c) Additional Requirements for Foreign Nationals (Non-U.S. Citizens). To be employed under this contract within the United States, non-U.S. citizens must have:

(1) Official legal status in the United States;

(2) Continuously resided in the United States for the last two years; and

(3) Obtained advance approval from the servicing Security Officer of the contracting operating unit in consultation with the DOT Office of Security (M40) headquarters. (M40 routinely consults with appropriate agencies regarding the use of non-U.S. citizens on contracts and can provide up-to-date information concerning this matter.)

(d) Security Processing Requirement. Processing requirements for High and Moderate Risk Contracts are as follows:

mailto:hank.clyatt@dot.gov mailto:rod.stephens@dot.gov

(1) The contractor must complete and submit the following forms to the Contracting Officer's Representative (COR):

(i) Standard Form 85P (SF-85P), Questionnaire for Public Trust Positions;

(ii) FD-258, Fingerprint Chart with OPM's designation in the ORI Block; and

(iii) Credit Release Authorization.

(2) The Sponsor will ensure that these forms have been properly completed, initiate the CD-254, Contract Security Classification Specification, and forward the documents to the cognizant Security Officer.

(3) Upon completion of security processing, the Office of Security, through the servicing Security Officer and the Sponsor, will notify the contractor in writing of an individual's eligibility to be provided access to a Department of Transportation facility or Department of Transportation IT system.

(4) Security processing shall consist of limited personal background inquiries pertaining to verification of name, physical description, marital status, present and former residences, education, employment history, criminal record, personal references, medical fitness, fingerprint classification, and other pertinent information.

For non-U.S. citizens, the Sponsor must request an Immigration and Customs Enforcement agency check. It is the option of the Office of Security to repeat the security processing on any contract employee at its discretion.

(e) Notification of Disqualifying Information. If the Office of Security receives disqualifying information on a contract employee, the COR will be notified. The Sponsor, in coordination with the Contracting Officer, will immediately remove the contract employee from duties requiring access to Departmental facilities or IT systems. Contract employees may be barred from working on the premises of a facility for any of the following:

(1) Conviction of a felony crime of violence or of a misdemeanor involving moral turpitude;

(2) Falsification of information entered on security screening forms or on other documents submitted to the Department;

(3) Improper conduct once performing on the contract, including criminal, infamous, dishonest, immoral, or notoriously disgraceful conduct or other conduct prejudicial to the Government, regardless of whether the conduct was directly related to the contract;

(4) Any behavior judged to pose a potential threat to Departmental information systems, personnel, property, or other assets.

(f) Failure to comply with security processing requirements may result in termination of the contract or removal of contract employees from Department of Transportation facilities or denial of access to IT systems.

(g) Access to National Security Information. Compliance with these requirements shall not be construed as providing a contract employee clearance to have access to national security information.

(h) The contractor shall include the substance of this clause, including this paragraph, in all subcontracts.

ATTACHMENT (1)

List of end of life Lenel panels and card readers

East Building

P2 Floor

Panel Readers Upgrade Path

LNL-2000 7 Doors with HID Card Readers Full Path Capable Reader

Ground Floor

LNL-2000 14 Doors with HID Card Readers Full Path Capable Readers

1 Door with HID Card Reader Full Path Enabled Reader

4 Turnstile Entries with HID Card Readers

Full Path Ready Readers

4 Turnstile Exits with HID Card Readers

Full Path Capable Readers

4 LNL-CK with HID Card Readers Full Path Capable Readers

LNL-2000 1 Door with HID Card Reader Full Path Enabled Reader

1 LNL-CK with HID Card Readers Full Path Capable Readers

LNL-2000 2 Doors with HID Card Readers Full Path Capable Readers

10 Doors with HID Card Readers Full Path Enabled Reader

6 LNL-CK with HID Card Readers Full Path Capable Readers

LNL-2000 7 Doors with HID Card Readers Full Path Capable Readers

4 Turnstile Entries with HID Card Readers

Full Path Ready Readers

4 Turnstile Exits with HID Card Readers

Third Floor

LNL-2000 6 Doors with HID Card Readers Full Path Capable Readers

LNL-2000 7 Doors with HID Card Readers Full Path Capable Readers

Fifth Floor

LNL-2000 4 Doors with HID Card Readers Full Path Capable Readers

Seventh Floor

LNL-2000 5 Doors with HID Card Readers Full Path Capable Readers

Eighth Floor

Penthouse Floor

Kiosk

West Building

P1 Floor

LNL-2000 12 Doors with HID Card Readers Full Path Capable Reader

Ground Floor

LNL-2000 18 Doors with HID Card Readers Full Path Capable Readers

7 Turnstile Entries with HID Card Readers

Full Path Ready Readers

7 Turnstile Exits with HID Card Readers

4 LNL-CK with HID Card Readers Full Path Capable Readers

LNL-2000 10 Doors with HID Card Readers Full Path Capable Readers

LNL-2000 25 Doors with HID Card Readers Full Path Capable Readers

4 Turnstile Entries with HID Card Readers

Full Path Ready Readers

4 Turnstile Exit with HID Card Readers

Third Floor

LNL-2000 5 Doors with HID Card Readers Full Path Capable Readers

Fifth Floor

LNL-2000 8 Doors with HID Card Readers Full Path Capable Readers

LNL-2000 9 Doors with HID Card Readers Full Path Capable Readers

2 LNL-CK with HID Card Readers Full Path Capable Readers

LNL-2000 2 Door with HID Card Reader Full Path Enabled Reader

Seventh Floor

LNL-2000 21 Doors with HID Card Readers Full Path Capable Readers

LNL-2000 14 Doors with HID Card Readers Full Path Capable Readers

Ninth Floor

LNL-2000 20 Doors with HID Card Readers Full Path Capable Readers

Penthouse Floor

LNL-2000 13 Doors with HID Card Readers Full Path Capable Readers

Upgrade Path Descriptions

Upgrade Path Description

Full Path Capable Reader Reader is capable of being used for full path certificate validation but system is not configured for full path validation at this reader.

Full Path Ready Reader Reader is capable of being used for full path certificate validation and system is configured, programmed, licensed and tested for full path validation but is not required to be in FICAM mode.

Full Path Enabled Reader Reader is capable of being used for full path certificate validation and system is configured, programmed, licensed and tested for full path validation and will operate in FICAM mode.

United Stated Department of Transportation

1200 New Jersey Avenue, SE, Suite W54

Washington, DC 20590

Project Name

Lenel Panel and HSPD-12 Reader Upgrades GIE

Prepared By

Hank Clyatt and Rod Stephens

Bldg.: SEFC

Phone:

Mode: OST/M40

E-Mail: hank.clyatt@dot.gov

Date: 5/1/2020

East Building Turnstiles FICAM Readers (Closets E107 & E130)

Qty Units Description Unit Price

Turnstiles

10 ea Lenel LNL4420 Dual Reader Controller

16 ea Lenel LNL1300E Single Reader Interface

8 ea HID PIVClass Reader w/keypad RPK40

8 ea HID PIVClass Reader RP40

Miscellaneous

1 ea LENEL - PRO-64RUP, 64 Reader License Capacity upgrade

8 ea HID PIVClass Two (2) Embedded Authentication Licenses

8 ea License to enable two (2) Authenticating readers in OnGuard.

3 ea LENEL - OLS120A ,120 VAC Power Supply

4 ea LENEL LNL-CTX-6 Enclosure, House up to 6 Board

3 ea

LNL-STANDOFF Standoffs to mount any LNL board on LNL Cabinets (25 per bag)

80 hrs Hardware labor

28 hrs System Design, Programming and testing (1 Tech, $120 an Hour)

2000 ft Cat 6 Cable

2000 ft 2 Conductor 18ga

2000 ft 4 Conductor 22ga

2000 ft 6 Conductor 22ga

Total

West Building Turnstiles FICAM Readers (Closets W108 & W130)

Qty Units Description Unit Price

Lenel Panel and HSPD-12 Reader Upgrades GIE mailto:hank.clyatt@dot.gov

Turnstiles

10 ea Lenel LNL4420 Dual Reader Controller

26 ea Lenel LNL1300E Single Reader Interface

11 ea HID PIVClass Reader w/keypad RPK40

11 ea HID PIVClass Reader RP40

Miscellaneous

1 ea LENEL - PRO-64RUP, 64 Reader License Capacity upgrade

11 ea HID PIVClass Two (2) Embedded Authentication Licenses

11 ea License to enable two (2) Authenticating readers in OnGuard.

3 ea LENEL - OLS120A ,120 VAC Power Supply

4 ea LENEL LNL-CTX-6 Enclosure, House up to 6 Board

3 ea

LNL-STANDOFF Standoffs to mount any LNL board on LNL Cabinets (25 per bag)

80 hrs Hardware labor

28 hrs System Design, Programming and testing (1 Tech, $120 an Hour)

2000 ft Cat 6 Cable

2000 ft 2 Conductor 18ga

2000 ft 4 Conductor 22ga

2000 ft 6 Conductor 22ga

Total

Secure Rooms FICAM Readers (Misc Closets for Secure Rooms)

Qty Units Description Unit Price

Secure Rooms

13 ea Lenel LNL4420 Dual Reader Controller

26 ea Lenel LNL1300E Single Reader Interface

13 ea HID PIVClass Reader w/keypad RPK40

13 ea HID PIVClass Reader RP40

Miscellaneous

1 ea LENEL - PRO-64RUP, 64 Reader License Capacity upgrade

13 ea HID PIVClass Two (2) Embedded Authentication Licenses

13 ea License to enable two (2) Authenticating readers in OnGuard.

3 ea LENEL - OLS120A ,120 VAC Power Supply

3 ea LENEL LNL-CTX-6 Enclosure, House up to 6 Board

3 ea

LNL-STANDOFF Standoffs to mount any LNL board on LNL Cabinets (25 per bag)

100 hrs Hardware labor

34 hrs System Design, Programming and testing (1 Tech, $120 Hour)

2000 ft Cat 6 Cable

2000 ft 2 Conductor 18ga

2000 ft 4 Conductor 22ga

2000 ft 6 Conductor 22ga

Total

Other Panel Upgrades (FICAM Ready)

Qty Units Description Unit Price

Closet E107

1 ea Lenel LNL4420 Dual Reader Controller

0 ea Lenel LNL1300E Single Reader Interface

0 ea HID PIVClass Reader w/keypad RPK40

19 ea HID PIVClass Reader RP40

Closet E130

1 ea Lenel LNL4420 Dual Reader Controller

0 ea Lenel LNL1300E Single Reader Interface

0 ea HID PIVClass Reader w/keypad RPK40

4 ea HID PIVClass Reader RP40

Closet E304

1 ea Lenel LNL4420 Dual Reader Controller

0 ea Lenel LNL1300E Single Reader Interface

0 ea HID PIVClass Reader w/keypad RPK40

6 ea HID PIVClass Reader RP40

Closet E324

1 ea Lenel LNL4420 Dual Reader Controller

0 ea Lenel LNL1300E Single Reader Interface

0 ea HID PIVClass Reader w/keypad RPK40

7 ea HID PIVClass Reader RP40

Closet E504

1 ea Lenel LNL4420 Dual Reader Controller

0 ea Lenel LNL1300E Single Reader Interface

0 ea HID PIVClass Reader w/keypad RPK40

6 ea HID PIVClass Reader RP40

Closet E524

1 ea Lenel LNL4420 Dual Reader Controller

0 ea Lenel LNL1300E Single Reader Interface

0 ea HID PIVClass Reader w/keypad RPK40

4 ea HID PIVClass Reader RP40

Closet E704

1 ea Lenel LNL4420 Dual Reader Controller

0 ea Lenel LNL1300E Single Reader Interface

0 ea HID PIVClass Reader w/keypad RPK40

4 ea HID PIVClass Reader RP40

Closet E724

1 ea Lenel LNL4420 Dual Reader Controller

0 ea Lenel LNL1300E Single Reader Interface

0 ea HID PIVClass Reader w/keypad RPK40

5 ea HID PIVClass Reader RP40

Closet E804

1 ea Lenel LNL4420 Dual Reader Controller

0 ea Lenel LNL1300E Single Reader Interface

0 ea HID PIVClass Reader w/keypad RPK40

2 ea HID PIVClass Reader RP40

Closet E824

1 ea Lenel LNL4420 Dual Reader Controller

0 ea Lenel LNL1300E Single Reader Interface

0 ea HID PIVClass Reader w/keypad RPK40

2 ea HID PIVClass Reader RP40

Closet EP2-025

1 ea Lenel LNL4420 Dual Reader Controller

0 ea Lenel LNL1300E Single Reader Interface

0 ea HID PIVClass Reader w/keypad RPK40

7 ea HID PIVClass Reader RP40

Closet EPH-021

1 ea Lenel LNL4420 Dual Reader Controller

0 ea Lenel LNL1300E Single Reader Interface

0 ea HID PIVClass Reader w/keypad RPK40

2 ea HID PIVClass Reader RP40

Kiosk

1 ea Lenel LNL4420 Dual Reader Controller

0 ea Lenel LNL1300E Single Reader Interface

0 ea HID PIVClass Reader w/keypad RPK40

2 ea HID PIVClass Reader RP40

Closet W108-01

1 ea Lenel LNL4420 Dual Reader Controller

0 ea Lenel LNL1300E Single Reader Interface

0 ea HID PIVClass Reader w/keypad RPK40

22 ea HID PIVClass Reader RP40

Closet W108-02

1 ea Lenel LNL4420 Dual Reader Controller

0 ea Lenel LNL1300E Single Reader Interface

0 ea HID PIVClass Reader w/keypad RPK40

9 ea HID PIVClass Reader RP40

Closet W130

0 ea Lenel LNL1300E Single Reader Interface

0 ea HID PIVClass Reader w/keypad RPK40

26 ea HID PIVClass Reader RP40

Closet W302

1 ea Lenel LNL4420 Dual Reader Controller

0 ea Lenel LNL1300E Single Reader Interface

0 ea HID PIVClass Reader w/keypad RPK40

5 ea HID PIVClass Reader RP40

Closet W320

1 ea Lenel LNL4420 Dual Reader Controller

0 ea Lenel LNL1300E Single Reader Interface

0 ea HID PIVClass Reader w/keypad RPK40

4 ea HID PIVClass Reader RP40

Closet W502

1 ea Lenel LNL4420 Dual Reader Controller

0 ea Lenel LNL1300E Single Reader Interface

0 ea HID PIVClass Reader w/keypad RPK40

9 ea HID PIVClass Reader RP40

Closet W520

1 ea Lenel LNL4420 Dual Reader Controller

0 ea Lenel LNL1300E Single Reader Interface

0 ea HID PIVClass Reader w/keypad RPK40

11 ea HID PIVClass Reader RP40

Closet W702

1 ea Lenel LNL4420 Dual Reader Controller

0 ea Lenel LNL1300E Single Reader Interface

0 ea HID PIVClass Reader w/keypad RPK40

21 ea HID PIVClass Reader RP40

Closet W720

1 ea Lenel LNL4420 Dual Reader Controller

0 ea Lenel LNL1300E Single Reader Interface

0 ea HID PIVClass Reader w/keypad RPK40

16 ea HID PIVClass Reader RP40

Closet W902

1 ea Lenel LNL4420 Dual Reader Controller

0 ea Lenel LNL1300E Single Reader Interface

0 ea HID PIVClass Reader w/keypad RPK40

22 ea HID PIVClass Reader RP40

Closet W920

0 ea Lenel LNL1300E Single Reader Interface

0 ea HID PIVClass Reader w/keypad RPK40

6 ea HID PIVClass Reader RP40

Closet WP1-025

1 ea Lenel LNL4420 Dual Reader Controller

0 ea Lenel LNL1300E Single Reader Interface

0 ea HID PIVClass Reader w/keypad RPK40

13 ea HID PIVClass Reader RP40

Closet WPH-004

1 ea Lenel LNL4420 Dual Reader Controller

0 ea Lenel LNL1300E Single Reader Interface

0 ea HID PIVClass Reader w/keypad RPK40

13 ea HID PIVClass Reader RP40

Miscellaneous

5 ea LENEL - PRO-64RUP, 64 Reader License Capacity upgrade

26 ea LENEL - OLS120A ,120 VAC Power Supply

26 ea LENEL LNL-CTX-6 Enclosure, House up to 6 Board

26 ea

LNL-STANDOFF Standoffs to mount any LNL board on LNL Cabinets (25 per bag)

640 hrs Hardware labor

220 hrs System Design, Programming and testing (1 Tech, $120 Hour)

25000 ft Cat 6 Cable

25000 ft 2 Conductor 18ga

25000 ft 4 Conductor 22ga

25000 ft 6 Conductor 22ga

Total

Project Total:

TOTAL

Lenel Panel and HSPD-12 Reader Upgrades GIE

JUSTIFICATION AND APPROVAL (J&A)

FOR

OTHER THAN FULL AND OPEN COMPETITION

Upon the basis of the following justification, I, as Contracting Officer, hereby approve the use of other than full and open competition for the proposed contractual action pursuant to

FAR 8.405-6(a)(1)(i)(B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or servi ces are unique or highly specialized.

JUSTIFICATION

1. Agency and Contracting Activity

U.S. Department of Transportation (DOT)

OST Office of Security (M-40)

1200 New Jersey Avenue, SE

Attn: Rod Stephens, Room W54-135

Washington, DC 20590-0001

U.S. Department of Transportation (DOT)

OST Acquisition Services (M-63)

1200 New Jersey Avenue, S.E.

Washington, DC 20590-0001

2. Nature/Description of Action(s)

This is a firm fixed price acquisition to purchase Lenel Hardware and Software for a

Physical Access Control System (PACS) modernization project for the DOT South East

Federal Center Headquarters building. The estimated cost is $614,561.00 and will be funded using the following lines of accounting:

14SEC2020.1710.1504001020

The estimated delivery 180 days After Receipt of Order (ARO).

Estimated Parts and Software Purchase Summary (note: quantity and parts may differ from final contractor system design):

Manufacturer Model Item Long Description Qty

Lenel LNL4420 Lenel Dual Reader Controller 59

Lenel LNL1300E Lenel Single Reader Interface 68

Lenel PRO-64RUP LENEL - 64 Reader License Capacity upgrade 8

Lenel SWG-AUTH-002 Lenel License to enable two (2) Authenticating readers in

OnGuard

Lenel OLS120A LENEL - 120 VAC Power Supply 35

Lenel LNL-CTX-6 LENEL Enclosure, House up to 6 Board 37

Lenel LNL-

STANDOFF

Standoffs to mount any LNL board on LNL Cabinets (25 per bag)

3. Description of Supplies/Services

Panel and Reader modernization upgrade for the existing DOT Lenel OnGuard Physical

Access Control System. The Lenel OnGuard Physical Access Control System is integrated access control and alarm monitoring system that delivers maximum protection, versatility, simple operation and cost efficiency. OnGuard incorporates the most advanced technologies available, including object-oriented software, client/server database architecture and

Microsoft’s Windows 64bit operating systems.

The Lenel OnGuard Physical Access Control System can utilize the existing DOT SEFC access control hardware and existing interfaces to integrate with external systems without any modification to the system.

4. The Authority and Supporting Rationale Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

Lenel (through its authorized service-companies) is a recognized Security Industry leader whom U.S. DOT has worked with during the last thirteen (13) years. Because of the nature of Lenel’s propriety system it is the only brand capable of providing the required supplies or services at the high level of quality indispensable to the fulfillment of the mission of DOT’s

Office of Security. Because such needed supplies and services are unique or highly specialized and propriety, Lenel is the only product available that is fully compatible with

DOT’s existing Lenel security system. In short, Lenel equipment talks to Lenel equipment while other manufacturer’s equipment may not.

The Department has made a significant capital investment in the Lenel OnGuard Physical

Access Control System. This is a Lenel proprietary system that is serviced and supported by the manufacture (Lenel) through its certified dealer network. Any service and support performed by a non-Lenel certified party will void any software or system warranty provided by Lenel. The Lenel system is currently installed and integrated with other DOT systems and meets the special needs and requirements of the Department. This request uses

Lenel proprietary equipment and software to upgrade and modernize the Lenel equipment

DOT already uses daily.

5. Determination Order Represents the Best Value The Contracting Officer has determined that this procurement represents the best value to the Government.

6 .Description of Market Research Pricing is deemed fair and reasonable. Based on manufacture and internet research there is not another direct replacement that would not add additional cost to the government to install and maintain.

7. Any Other Supporting Facts The Office of Security maintains the spare parts required for the service of the Lenel access control hardware. If DOT were to use another manufacture system, DOT would also need to replace existing security hardware, software, interfaces and spare parts for the system, thus increasing the

Department’s costs and spare parts budget unnecessarily.

8. Actions Taken to Remove Barriers to Competition Pricing is deemed fair and reasonable. There are currently no actions being taken to prohibit the competitive acquisition process. If Lenel authorizes other vendors to sell their products/supplies, we can open the competition to other sources.

TECHNICAL AND REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this justification and which form a basis for this justification are complete and accurate.

TECHNICAL COGNIZANCE:

SIGNATURE/DATE:

Name: Rod Stephens

Title: Physical Security Specialist

REQUIREMENTS COGNIZANCE:

Name: Hank Clyatt

Title: Supervisory Physical Security Specialist

ORDERING ACTIVITY CONTRACTING OFFICER CERTIFICATION I certify that this justification is accurate and complete to the best of my knowledge and belief.

Name:

Title: Contracting Officer

ALL QUESTIONS REGARDING THIS JUSTIFICATION ARE TO BE REFERRED TO THE

TECHNICAL OR REQUIREMENTS COGNIZANCE: