wayne 2027_Code_Enforcement_Call-Out_Landscape_Services.pdf

GENERAL SOLICITATION

CECO-2027

2027 CODE ENFORCEMENT CALL-OUT LANDSCAPE SERVICES

Wayne Township

475 Valley Road

Wayne, NJ 07470

RELEASE DATE: November 2, 2026

DEADLINE FOR QUESTIONS: undefined

RESPONSE DEADLINE: December 18, 2026, 12:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/waynetownship

Wayne Township

GENERAL SOLICITATION

2027 Code Enforcement Call-Out Landscape Services

I. Introduction II. Project Details

III. Vendor Submissions

General Solicitation #CECO-2027 Title: 2027 Code Enforcement Call-Out Landscape Services

1. Introduction

1.1. Summary

The intent of this document is to outline the requirements for supplying Landscaping Services to the

Township of Wayne, Passaic County, NJ, as needed for Code Enforcement.

1.2. Contact Information

Nicole Lee

Specifications Writer

475 Valley Road

Wayne, NJ 07470

Email: leen@waynetownship.com

Phone: (973) 694-1800 Ext: 3279

Department:

Public Works

1.3. Timeline

Release Project Date November 2, 2026

Proposal Submission Deadline December 18, 2026, 12:00pm

2. Project Details

2.1. LANDSCAPE CONTRACTOR'S OBLIGATION

1. The landscape contractor (hereafter known as the contractor) shall list on the appropriate form herein any and all vehicles and equipment they shall provide in order to efficiently perform the work, and said contractor shall be solely responsible for the safe, proper and lawful use and maintenance of the contracted equipment. Further, the contractor shall secure all licenses; registrations, permits and insurance certificates required of him by law and this proposal for the execution of this work and shall comply with all Federal, State and local laws, ordinances or other regulations relating to the performance of this contract.

2. Definitions:

a. Call-Out – the contractor is reached by telephone, agrees to perform the specific work called for, and arrives at the location prepared to start.

b. Weed Cleanout – Includes removal of grass or weeds that have grown too high to cut by lawn mower.

These weeds are cut with a weedwackerrimmer and the cuttings are removed from the site.

c. Grass Cut – The contractor mows the grass and collects the cuttings leaving the area manicured and the grass no more than four (4) inches tall. There are two pricing categories for this item; grass under 12 inches high and grass over 12 inches high.

d. Site Cleanups - Site clean ups includes but are not limited to: garbage, recyclable materials, rubbish, construction materials, branches and yard trimmings and logs. Work determined as Site cleanups are not eligible for the Call-Out, and will only be paid as Site cleanup and must be pre-approved.

2.2. GENERAL REQUIREMENTS AND PROCEDURES

1. Contractor must have the equipment and manpower available and on-hand in order to perform the work in a timely fashion, as stated herein.

2. After the contract is signed and executed, the Township Code Enforcement Officer or his/her designee shall place the contractor on rotation. Contractors shall be contacted by the Code Enforcement

Officer or his/her designee on an as-needed basis by telephone.

3. When contacted by a Code Enforcement Officer or his/her designee the contractor shall be required to respond to a voicemail within ninety (90) minutes (if voicemail is necessary).

4. Should the Township fail to reach the contractor on the first attempt, a second call shall be placed within a reasonable length of time. If no response again, the contractor shall be placed back in rotation, and the Code Enforcement Officer or his/her designee shall contact the next contractor in line.

5. Should the contractor refuse to respond to the Township's call-out due to other commitments a total of three (3) times, he/she shall be automatically considered in default of his/her contract and shall not be entitled to be called out again.

6. The Code Enforcement Officer or his/her designee shall inform the contractor what and where the job is, and when it needs to be finished.

7. Call-out work shall take no longer than 72 hours to be completed by the contractor.

8. Call-out work shall be performed at a flat rate, listed herein.

2.3. EQUIPMENT

All equipment must be good operating condition, and meet applicable Federal or State safety requirements and regulations, whichever is more stringent.

2.4. OPERATING EXPENSES

All operating expenses of the vehicle and driver such as, but not limited to, liability insurance, workmen's compensation, social security, meals, repairs, etc. shall be borne by the contractor.

2.5. SUB CONTRACTING

Subcontracting SHALL NOT BE ALLOWED under this proposal. Each contractor shall enter on the

Contractor's Information Sheet only equipment owned; insured and registered by said contractor.

2.6. CONTRACT

1. After the award of a contract, each individual contractor shall be required to sign a written agreement. SAID AGREEMENT MUST BE RETURNED TO THE TOWNSHIP ATTORNEY WITHIN TEN (10)

DAYS AFTER RECEIVING THE AGREEMENT. An insurance certificate, with coverage of at least the amount specified below, shall be submitted as part of the signed contract.

2. The Owner/Contractor shall submit as part of their signed contract a copy of their Driver’s License, Vehicle’s Registration, Insurance Card, and proof of their New Jersey Division of Consumer Affairs' Home

Improvement Contractor Registration Act and/or their Wayne Township Landscaper’s License (see

Clerk’s office for more information about the license and requirements).

2.7. INSURANCE REQUIREMENTS

1. All vehicles used in the performance of this contract must be covered by liability and property damage insurance as mandated by the State of New Jersey Compulsory Motor Vehicle Insurance Law 39:6B-1 as follows:

2. Every owner or registered owner of a motor vehicle registered or principally garaged in this State shall maintain motor vehicle liability insurance coverage, under provisions approved by the Commissioner of

Insurance, insuring against loss resulting from liability imposed by law for bodily injury, death and property damage sustained by any person arising out of the ownership, maintenance, operation or use of a motor vehicle wherein such coverage shall be at least in:

a. An amount or limit of $15,000.00, exclusive of interest and costs, on account of injury to, or death of, one person, in any one accident; and

b. An amount or limit, subject to such limit for any one person so injured or killed, of $30,000.00, exclusive of interest and costs, on account of injury to or death of, more than one person, in any one accident; and

c. An amount or limit of $5,000.00, exclusive of interest and costs, for damage to property in any one accident.

2.8. HOLD HARMLESS

The contractor shall indemnify and hold harmless the Township of Wayne for liability from any and all obligations, liabilities, judgments, claims and demands, for personal injuries, including wrongful death as well as all claims for damages to property which may arise out of this agreement and the work performed hereunder, provided same results from the negligent actions or omissions of the contractor.

The contractor further agrees to save and hold harmless the Township and to defend at its own cost and expense any such claims, or lawsuits instituted by third parties against the Township, provided same results from the negligent actions or omissions of the contractor.

2.9. INVOICE

1. Invoices shall specify, in detail, the services performed during the prescribed period, the amount claimed and correlation between the services claimed and the Schedule of Prices.

2. Payment shall be made only for actual work performed (start to finish). No waiting or stand-by time shall be considered for payment. EACH NEW CALL OUT MUST BE BILLED SEPARATELY.

3. Before and after pictures should be submitted with the invoice.

2.10. ADDITIONAL WORK

For any additional services, the contractor shall submit a quote to the Township prior to beginning work.

The Township must review and approve any additional work.

2.11. 2027 LANDSCAPING SERVICES EMERGENCY CALL-OUT SCHEDULE OF PRICES

The vendor agrees to furnish services as specified herein according to the below Schedule of Prices and shall comply with all the requirements herein.

Service Detail Price

Call-Out $53.00

Weed Clean-out $105.00

Grass-Cut 8-12” $158.00

Grass-Cut Over 12” $315.00

Site Clean-Up See Below ** $79.00/hour

** Site Clean-Up - The Township will determine if Site cleanups of a property is required. Properties to be determined to be required site cleanup will be paid at a rate of $79 per hour for a maximum of 6 hours unless permission is expressly granted by the Township to exceed the 6 hours prior to the commencement/authorization of work. Work determined as site cleanups are not eligible for the Call-

Out fee. Site clean ups include but are not limited to: garbage, recyclable materials, rubbish, branches, yard trimmings and construction materials and logs.

3. Vendor Submissions

3.1. Vendor Information

3.1.1. Vendor Contact Name *

Please provide the Full Name of the Vendor for this project as part of your response to this solicitation.

*Response required

3.1.2. Vendor Email*

Please provide the Email Address for the Vendor for this project as part of your response to this solicitation.

*Response required

3.1.3. Vendor Address*

Please provide the Address for the Vendor for this project as part of your response to this solicitation.

*Response required

3.1.4. Vendor Phone Number*

Please provide the Business Phone Number for the Vendor for this project as part of your response to this solicitation.

*Response required

3.1.5. Vendor Fax Number

Please provide the Fax Number for the Vendor for this project as part of your response to this solicitation.

3.1.6. Vendor Federal I.D.*

Please provide the FEID (Federal I.D.) Number for the organization submitting a response to this solicitation.

*Response required

3.1.7. W-9*

Please upload a copy of your W-9 here.

*Response required

3.2. Additional Requirements

3.2.1. Landscaper’s License*

Please upload a Copy of your Landscaper’s License for the organization submitting a response to this solicitation.

*Response required

3.2.2. Insurance Certificate*

Please upload a Copy of your Insurance Certificate for the organization submitting a response to this solicitation.

*Response required

3.2.3. Driver’s License*

Please upload a Copy of your Driver’s License for the organization submitting a response to this solicitation.

*Response required

3.2.4. Vehicle’s Registration*

Please upload a Copy of the Vehicle’s Registration for the organization submitting a response to this solicitation.

*Response required

3.2.5. Vehicle Insurance Card*

Please upload a Copy of the Vehicle Insurance Card for the organization submitting a response to this solicitation.

*Response required

3.3. Emergency Call-Out Phone Numbers

3.3.1. Emergency Call-Out Phone #1*

Please provide an Emergency Call-Out Phone Number.

*Response required

3.3.2. Emergency Call-Out Phone #2*

Please provide a back up Emergency Call-Out Phone Number.

*Response required

3.4. Confirmation

3.4.1. Confirm*

Please confirm you have read through and are able to meet all proposal requirements and that the above mentioned vendor agrees to furnish services as specified herein according to the Schedule of

Prices and affirm that the vendor shall comply with all the requirements herein.

☐ Please confirm

*Response required

3.5. Certification of Non‐Involvement in Prohibited Activities in Russia or Belarus

3.5.1. Certification of Non‐Involvement in Prohibited Activities in Russia or Belarus - Part 1*

Pursuant to N.J.S.A. 52:32-60.1, et seq. and N.J.S.A.40A:11-2.2 (L. 2022, c. 3) any person or entity

(hereinafter “Vendor”) that seeks to enter into or renew a contract with a local contracting unit subject to the Local Public Contracts Law for the provision of goods or services, or the purchase of bonds or other obligations, must complete the certification below indicating whether or not the Vendor is identified on the Office of Foreign Assets Control (OFAC) Specially Designated Nationals and Blocked

Persons list, available here: https://sanctionssearch.ofac.treas.gov/. If the Department of the Treasury finds that a Vendor has made a certification in violation of the law, it shall take any action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.

Before a goods and services contract can be entered into, vendors and contractors must certify that neither they nor any parent entity, subsidiary, or affiliate is listed on the New Jersey Department of the

Treasury’s list of entities determined to be engaged in prohibited activities in Russia or Belarus pursuant to P.L. 2022, c. 3 (“Russia-Belarus list”) or in Iran pursuant to P.L. 2012, c. 25 ("Chapter 25 list").

I certify that I have read the definition of “Vendor” below, and have reviewed the Office of Foreign

Assets Control (OFAC) Specially Designated Nationals and Blocked Persons list, and having done so certify (Check the Appropriate Box) A. That the Vendor is not identified on the OFAC Specially

Designated Nationals and Blocked Persons list on account of activity related to Russia and/or Belarus.

OR B. That I am unable to certify as to “A” above, because the Vendor is identified on the OFAC Specially

Designated Nationals and Blocked Persons list on account of activity related to Russia and/or Belarus.

OR C. That I am unable to certify as to “A” above, because the Vendor is identified on the OFAC Specially

Designated Nationals and Blocked Persons list. However, the Vendor is engaged in activity related to

Russia and/or Belarus consistent with federal law, regulation, license or exemption. A detailed description of how the Vendor’s activity related to Russia and/or Belarus is consistent with federal law is set forth below.

PLEASE SELECT THE APPROPRIATE STATEMENT:

PLEASE SELECT THE APPROPRIATE STATEMENT:

☐ A. That the Vendor is not identified on the OFAC Specially Designated Nationals and Blocked Persons list on account of activity related to Russia and/or Belarus.

☐ B. That I am unable to certify as to “A” above, because the Vendor is identified on the OFAC

SpeciallyDesignated Nationals and Blocked Persons list on account of activity related to Russia and/or

Belarus.

☐ C. That I am unable to certify as to “A” above, because the Vendor is identified on the OFAC Specially

Designated Nationals and Blocked Persons list. However, the Vendor is engaged in activity related to

Russia and/or Belarus consistent with federal law, regulation, license or exemption. A detailed description of how the Vendor’s activity related to Russia and/or Belarus is consistent with federal law is set forth below in Part 2.

*Response required

3.5.2. Certification of Non‐Involvement in Prohibited Activities in Russia or Belarus - Part 2

If the Vendor checked Box C, the Vendor shall provide a detailed description of how the Vendor’s activity related to Russia and/or Belarus is consistent with federal law is set forth below.

Vendor must provide a detailed, accurate, and precise description of the activities of the person or entity, or of a parent entity, subsidiary, or affiliate, engaging in prohibited activities in Russia or Belarus and/or investment activities in Iran in the space below by submitting the following information:

Relationship to Bidder/Offeror

Description of Activities

Duration of Engagement

Anticipated Cessation Date

Bidder/Offeror Contact Name

Contract Phone Number

ADDITIONAL ACTIVITIES - If there are additional activities that require disclosure, please provide the description following the same format as above.

3.6. Disclosure of Investment Activities in Iran

3.6.1. Disclosure of Investment Activities in Iran - Part 1*

Pursuant to N.J.S.A. 52:32-57, et seq. (P.L. 2012, c.25 and P.L. 2021, c.4) any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must certify that neither the person nor entity, nor any of its parents, subsidiaries, or affiliates, is identified on the New

Jersey Department of the Treasury’s Chapter 25 List as a person or entity engaged in investment activities in Iran. The Chapter 25 list is found on the Division’s website at https://www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf. Vendors/Bidders must review this list prior to completing the below certification. If the Director of the Division of Purchase and Property finds a person or entity to be in violation of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.

☐ I certify, pursuant to N.J.S.A. 52:32-57, et seq. (P.L. 2012, c.25 and P.L. 2021, c.4), that neither the

Vendor/Bidder listed above nor any of its parents, subsidiaries, or affiliates is listed on the New Jersey

Department of the Treasury’s Chapter 25 List of entities determined to be engaged in prohibited activities in Iran.

☐ I am unable to certify as above because the Vendor/Bidder and/or one or more of its parents, subsidiaries, or affiliates is listed on the New Jersey Department of the Treasury’s Chapter 25 List. I will provide a detailed, accurate and precise description of the activities of the Vendor/Bidder, or one of its parents, subsidiaries or affiliates, has engaged in regarding investment activities in Iran by completing the information requested below.

*Response required

3.6.2. Disclosure of Investment Activities in Iran - Part 2

If applicable, please list the names and addresses of each Entity Engaged in Investment Activities

Relationship to Vendor/ Bidder Description of Activities and Duration of Engagement Anticipated

Cessation Date.

3.6.3. Disclosure of Investment Activities in Iran - Part 3*

I, the undersigned, certify that I am authorized to execute this certification on behalf of the Vendor, that the foregoing information and any attachments hereto, to the best of my knowledge are true and complete. I acknowledge that the State of New Jersey is relying on the information contained herein, and that the Vendor is under a continuing obligation from the date of this certification through the completion of any contract(s) with the State to notify the State in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification. If I do so, I may be subject to criminal prosecution under the law, and it will constitute a material breach of my contract(s) with the State, permitting the State to declare any contract(s) resulting from this certification void and unenforceable.

Please enter Name, Title and Date to certify.

*Response required