Warranty_Letter_.pdf

This is a Contractor Warranty Letter issued by the Clay County Board of County Commissioners for hurricane-related roof repairs to Exhibit Hall 2 and Cattlemen's Arena at the Clay County Fairgrounds. The project encompasses roof system demolition, preparation, and installation work, including 8,500 square feet of new metal roof panels for Exhibit Hall 2 and 134 linear feet of metal roof gable cap, sealing and re-screwing of 2,905 square feet of metal roofing skylight panels, and installation of 30,000 square feet of R-11 drape insulation (with an alternate bid option for 22,000 square feet) for Cattlemen's Arena. A mandatory pre-bid meeting was scheduled for March 19, 2026, at 9:00 a.m. at the Clay County Fairgrounds, with inquiries due by March 25, 2026, at 2:26 p.m. All bids were due electronically by April 6, 2026, at 4:00 p.m., with bid opening on April 7, 2026, at 9:00 a.m. and estimated award recommendation to the Board on April 14, 2026. Substantial completion is required within 120 days from the Notice to Proceed, with final completion within 30 days following punch list delivery.

The warranty letter requires the contractor to warrant all labor and materials for two years from the date of completion and acceptance by the Board, ensuring work is free from defects due to defective materials or workmanship. The contractor must remedy any defects at its sole expense during the two-year period and respond to warranty calls within twenty-four hours of notification. The project is federally funded through a FEMA Public Assistance Grant Agreement, requiring compliance with Federal Emergency Management Agency requirements and Uniform Guidance (2 CFR Part 200). Qualified contractors must be licensed under Florida Chapter 489, registered with the Florida Department of State, and have a minimum of five years performing similar work. Contractors must obtain a five percent bid bond and performance and payment bonds are required for projects exceeding $200,000. Insurance requirements include commercial general liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, workers' compensation at statutory limits, and property/builder's risk coverage at 100 percent of project value with deductibles not exceeding $25,000. Liquidated damages of $100 per day apply for delays beyond the final completion date.