Waianae Jap Cemetery Perimeter Fencing IFB rev 3.31.26.pdf

This is a Specifications document and Invitation for Bid (IFB) issued by the State of Hawaii Department of Accounting and General Services, Central Services Division, Cemetery Management Office, for installation of perimeter chain link fencing and gates at the Waianae Japanese Cemetery (TMK 8-5-01:02) in Honolulu County. The project requires installation of six-foot-high commercial-grade galvanized steel chain link fencing with a two-inch diamond mesh pattern and nine to fourteen-inch barbed or razor wire extensions around the cemetery perimeter, including the pathway from Waianae Valley Road. The scope includes a double-leaf swing gate with reinforced steel tubing and heavy-duty hardware at the Waianae Valley Road sidewalk entrance. Technical specifications mandate Schedule 40 steel line posts spaced ten feet apart with concrete footings at minimum thirty-inch depth, galvanized ties at twelve-inch intervals, and compliance with ASTM F567 and local building codes. The bid due date is April 8, 2026, with a posted date of March 20, 2026. Prospective offerors are required to visit the project site prior to submission and attend a pre-bid conference as posted in the Hawaii Electronic Procurement System (HIePRO). Work must be completed by the specified deadline with a one-year warranty against defects in materials, equipment, or workmanship.

Award will be made to the lowest responsive and responsible offeror based on a single lump-sum bid price encompassing all labor, equipment, materials, Hawaii General Excise Tax, and all other project costs. Successful contractors must hold a valid State of Hawaii Contractors Specialty Contractors C-32 Fencing license at time of award, possess a minimum of two years of immediately preceding fencing experience, maintain a permanent office and service facility on Oahu, and provide current business and tax licenses. Bidders must comply with Hawaii Revised Statutes Chapter 103D procurement regulations, including tax clearance verification through Hawaii Compliance Express (HCE), and demonstrate workers' compensation, unemployment insurance, temporary disability insurance, and prepaid health care compliance. The successful contractor must provide a Certificate of Insurance with Commercial General Liability coverage of one million dollars combined single limit per occurrence and two million dollars aggregate, as well as Automobile Liability Insurance of one million dollars combined single limit per occurrence. Liquidated damages are fixed at one hundred dollars per calendar day for delays beyond the required completion date. Work hours are restricted to 7:30 a.m. to 4:30 p.m., Monday through Friday, excluding weekends and State holidays. The specific budget or award value is not disclosed in the solicitation documents. All required forms, including Offer Forms A and B, active State contractor license, Wage Certificate, and W-9 form, must be submitted electronically through HIePRO.