Final Questions and Answers.docx

1. Does the Government have an incumbent contractor for this solicitation? If so, are you able to share the name of the contractor? No

2. Can you confirm that the AV staff are expected to remain onsite for the entire event, or only for setup/troubleshooting? As long as all needs are met, I would plan for someone there for troubleshooting.

3. Is there a specific AV vendor or contractor that the government of the armory prefers for this facility? No

4. Are buffet attendants required to be uniformed or follow any service code of conduct? Any Service Codes

5. Please confirm that the use of disposable dishes/cups/napkins is allowed. Yes, and preferred.

6. Can you clarify whether coffee/water stations must be staffed or self-service? Self-Service

7. For the children’s snack time area, please confirm that the area can be a partitioned section of the drill shed floor. This will be located in a separate area.

8. Can you confirm that childcare is NOT required? Confirmed

9. What are the children doing during the presentation? Not required from contractor.

10. Do the children need any special materials, toys, games, etc.? Not required from contractor.

11. Are any food allergies or dietary restrictions known in advance for the children’s snack service? Preferable peanut free…otherwise, not noted in solicitation and not required.

12. Will electrical access be needed at all 30 exhibitor tables, or only a portion? If partial, when will those needs be confirmed? Can be confirmed prior to.

13. Is there a preferred table spacing or minimum clearance between vendor tables? Walking space

14. Is the vendor expected to provide staff for guest registration, or only set up the tables and chairs? Only tables and chairs.

15. Are printed materials or signage for registration and session guidance the responsibility of the vendor? Not required from contractor.

16. Will parking and loading dock access be available for vendor vehicles on event day and setup day? yes

17. Is there a specific set up and break-down time for exhibitors? Day prior or morning of.

18. Will exhibitors ship anything to the venue before Thurs Aug 21 No

19. Is there a specific preferred rental chair type - wood, plastic, folding, with padding? Etc.? No, however, we would not want our guest to be uncomfortable in sitting in them for hours.

20. Is there a preferred rental equipment vendor with the armory? No

21. What size tablecloth - table top or to the floor for dining tables? Floor

22. What type of material - cloth or plastic? Cloth

23. Is there a preferred color scheme for tablecloths? White

24. Will the napkins be cloth or paper? If cloth, is there a preferred color? White

25. Do you need flags and bases to be provided for the day? Not required from contractor.

26. Which format will the presentation(s) be in? Powerpoint,

27. Will there be video embedded into a PPT presentation? Possibly

28. Will there be music in any part of the space? No

29. Do you need a PA for one or more parts of the space? Speakers? Part of AV

30. How many presenters are there for the day?

31. How many presenters are on the stage at one time? 1

32. Will the presenters need to rehearse onsite prior to the presentations? No

33. Do you need a podium mic? We have a podium.

34. Do you want lavalier or handheld mics? Hand held

35. Do you need seating on the stage? No

36. WHO (VENDOR OR GOV) is responsible for paying the vendors? It’s a requirement of the solicitation.

37. Will you need a handheld microphone(s) to take any questions from the audience? No

38. Do you want a skirt and stairs on the stage? yes

39. Will the presentation be recorded? No

40. Do you need a backdrop behind the stage? Yes

41. Do you need any directional signage? No

42. Aside from the food service and the presentation, what else is happening at the event? Described in the solicitation.

43. Will the armory have house staff to help set up or break down seating? Part of the contractor requirements.