Q A - W91ZLK-26-Q-A013 Revised 19Aug26(1).pdf

Solicitation Q&A: W91ZLK-26-Q-A013

Solicitation Q&A: W91ZLK-26-Q-A013 Solicitation: W91ZLK-26-Q-A013

Topic: Limitations on Subcontracting (FAR 52.219-14) and additional clarifications

Document Type: Official Government Responses

The following table contains the official Government response to the vendor clarification request received regarding the subject solicitation.

Q&A # Reference / Topic Vendor Question Government Response

01 Subcontracting / FAR 52.219-14

Could you please confirm whether the limitation on subcontracting applies to this requirement?

Yes, FAR 52.219-14, Limitations on Subcontracting, applies in full to this requirement. This solicitation is a 100% Total Small Business Set-Aside with an expectation of this contract exceeding $350K; therefore, the inclusion of this clause is mandatory.

Furthermore, because this requirement is classified as a Service under NAICS 811310, the prime contractor is advised that it will not pay more than 50% of the amount paid by the Government for contract performance (labor) to subcontractors that are not similarly situated entities, in accordance with FAR 52.219-14(e)(1).

02 PWS §1.6, §4.4.2 /

Emergency Response Times

PWS §1.6 references a two-hour emergency response requirement, while §4.4.2 states that the contractor shall be onsite “within forty-eight (12) hours” and separately requires a response by phone or email within two hours. Could you please confirm the required emergency acknowledgement time and onsite arrival time?

The Two-hour emergency response requirement refers to call within two hours acknowledging the need and §4.4.2 is respond on-site within forty eight (48) hours please.

Q&A # Reference / Topic Vendor Question Government Response

03 QASP §2.1, §2.2, PWS

/ Scope and Option Periods

QASP §2.1 refers to emergency power supply systems (EPSS), and QASP §2.2 states four option years, while the PWS, Combined Synopsis, and Price Sheet concern Lift & Tie services and identify two option years. Could you please confirm that the Lift & Tie scope and two option periods are the intended requirements?

This is a Typo, this is only for Lift and Tie services, The contract will be for one base year + 2 Ordering Periods.

04 Attachment 6, Attachment 3 / Pricing Quantities

Attachment 6 pricing quantities do not fully reconcile with the equipment records/designations in Attachment 3, including the inspection population and certain PM/load-test quantities. Could you please confirm that the quantities stated in Attachment 6 are the controlling quantities for proposal pricing?

Please quote on the quantities in Attachment 6, the equipment list is ongoing and the plan is to create an up to date list beginning FY27.

05 Factor 2 – Experience / Experience Requirements

Under Factor 2 – Experience, the solicitation references “epoxy services” within the recent-experience requirement. Could you please confirm that this is a typographical error and that the intended requirement is recent Lift & Tie inspection, maintenance and repair experience? Additionally, may qualifying recent experience include experience of a proposed subcontractor/team member, or must the qualifying experience be held by the prime offeror?

the PRIME must have relevant experience

06 Current Service Provider

Is this currently supported by an incumbent contractor, or have inspection, preventive maintenance, and repair activities historically been performed by Government personnel?

No, the work has always been performed by certified crane technicians. Government personnel only oversee the work.

Q&A # Reference / Topic Vendor Question Government Response

07 Existing Maintenance Program

The Technical Exhibit identifies inspection months and due dates for individual assets. Are these dates based on an established Government maintenance and inspection schedule that the incoming contractor would generally be expected to maintain?

Yes, the equipment is spread out over the year (12-month calendar year) to ensure it is all completed. Some months may have more due to size and scope.

08 Historical Equipment Records

Does the Government maintain historical inspection, preventive maintenance, repair, and load-test records for the equipment listed in the Technical Exhibit, and would those records be made available to the awarded contractor?

Yes, the government does keep historical records on all equipment. It is necessary for inspection and warranty compliance. The records would not be made available unless there was a specific reason for a specific piece of equipment.

09 Inspection Documentation

The PWS identifies minimum requirements for the contractor's Device Inspection Sheet. Does the Government currently use DA Form 2404 or another Government form/database internally to track equipment condition and deficiencies, or will the contractor's submitted inspection records serve as the primary equipment record?

Yes, the government does have an internal database for all inspection sheets. DA2404 is not used. The record provided by the crane inspector will be used for that record of service and as well as a record of performance/compliance for ARMY Regulation. Those records are used for all inspections (DAIG/Surety/etc.…)

10 Load-Test History The synopsis confirms that all equipment has been inspected within the last 12 months. Is all equipment requiring periodic load testing also current on its required load-test interval, and will documentation of the most recent load tests be available to the successful contractor?

Yes, that is correct. All equipment has the inspection cycle of 12 months/1 Year and the MHE the requires load testing is also on that same interval.

No, the past records will not be made available to the new company/contractor that is performing the work.

11 Known Deficiencies / Repair Backlog

Is there an existing list of known deficiencies, deferred maintenance items, or equipment currently awaiting corrective repairs that the successful contractor should anticipate addressing after award?

No, not at the moment. Anything that was “tagged out” will not be placed back into service. Generally, it is replaced unless it is a large crane or vital surety lab piece of equipment.

Again, nothing currently is “waiting” for the new contract.

Q&A # Reference / Topic Vendor Question Government Response

11 (b) Equipment Availability

The PWS requires monthly coordination with the COR and potentially individual TPOCs. Should contractors anticipate significant limitations on equipment availability because of mission or operational requirements?

No, the government personnel line up times and dates for that monthly inspection to ensure that the equipment is available. Now it does happen when something is not available should it be on TDY or used for a test. If so, then that piece will be added at a later date when it is available. If it does not become available, then that piece of equipment will not be inspected, and the government will work to get it back into the cycle the next calendar year.

12 Inspection Consolidation

Where operationally feasible, would the Government permit contractors to consolidate inspections by equipment type and/or location - for example, completing a large group of slings, shackles, and other lifting devices during a condensed inspection period rather than strictly following the individual dates currently shown in the Technical Exhibit?

Yes, but not the contractor/s. The government will have the items consolidated for time/convenience when it is possible. The yearly schedule is based on location around post, and most items are already consolidated.

13 Historical Corrective Maintenance

Can the Government provide any historical information regarding the approximate volume of corrective maintenance or repair work generated annually from inspections and service calls?

No, it is rare that an item must be repaired. Most of the time it is cheaper to replace. The government did have to have the contractor repair the large cranes due to new code and industry requirements by adding a fourth electrical rail. The crane contractor at the time informed the government of that new requirement and the government complied while also using that same contractor to perform the work. Historically that is the last repair performed in over ten years. Again, rare. The government includes this option to ensure that a vital piece of equipment does not go down in one of our labs.

Q&A # Reference / Topic Vendor Question Government Response

14 FFP vs. T&M boundary

Can the Government clarify which specific services are intended to be performed under the FFP CLINs versus the T&M CLINs, particularly when deficiencies are identified during an inspection or preventive maintenance visit?

Yes, the government wants the professional experience and knowledge of the contractor to perform a true inspection by ARMY & industry standards (OSHA/ANSI).

Should the contractor need to “tag-out” a piece of equipment then the government will address as mentioned above.

15 PWS Preventive Maintenance

The PWS states that all labor, parts, and material required for preventive maintenance are included in the FFP per-item price. Can the Government clarify whether this is intended to include only routine PM consumables such as lubricants, grease, oil, and minor adjustment materials, or also replacement components discovered to be worn during PM?

Yes, all items listed in your question should be included (lubricants, grease, oil, rags, tools, gloves, paint-for stenciling dates on larger equipment-ARMY Reg). The government will provide a forklift at each site when load testing is to occur. The contractor will be responsible for providing all weight to be used in that load testing.

16 Unscheduled and emergency service calls

For unscheduled and emergency service calls, is diagnostic and troubleshooting labor billable under the T&M labor CLIN prior to issuance and approval of a repair quotation?

Yes, It is vary rare that this service may occur and it has not occurred in over ten years. It is intended for emergencies for our surety labs.

17 Billing and Travel Costs

Are mobilization, travel time, mileage, and technician portal-to-portal time intended to be included in the FFP unit pricing and T&M labor rates, or may those costs be separately billed?

The contract can include where they deem appropriate. The government cannot suggest where the contractor may place any rates.

18 Labor Rates Should offerors provide separate regular-time and overtime/emergency labor rates, or will all T&M labor be reimbursed at a single contract labor rate?

Yes, that would be appropriate.

Q&A # Reference / Topic Vendor Question Government Response

19 T&M Repairs Pricing For T&M repairs, can the Government clarify the intended method for pricing materials and replacement parts? Is reimbursement based on actual acquisition cost, manufacturer list price, or another established basis?

Yes, the contractor would need to provide a quote to the government for those parts and the contractor would need to place them where they deem appropriate.

20 Specialty Equipment Rental

For repair or modernization work requiring manlifts, forklifts, mobile cranes, or other specialty equipment, will those rental costs be reimbursable as T&M/ODC items when approved in advance?

All work performed within a repair or modernization effort will need to be approved by the government with a quote. Should the contractor feel that they need to rent equipment to perform that work then the contractor should include that in the quote they provide to the government. Note, forklifts are not part of this contract and are not listed in the technical exhibit. A government forklift will be on site at all locations for the purpose of load testing to manage the weights provided by the contractor.

21 Load Tests Pricing For scheduled annual load tests, should the FFP load-test price include all transportation, test weights, rigging, handling equipment, and mobilization required to perform the test?

A government forklift will be on-site at all locations for the purpose of load testing to manage the weights provided by the contractor.

22 Subsequent Load Test When a repair requires a subsequent load test, will that load test be paid under the applicable FFP load-test CLIN, or should it be included in the approved T&M repair quotation?

The contractor will include that load test price in the quote that they provide for that repair.

Q&A # Reference / Topic Vendor Question Government Response

23 Technical Exhibit Updates

Because the Technical Exhibit is described as a living document, when equipment is added during performance will the contractor's established FFP unit prices apply based on equipment category, or will pricing for newly added equipment be negotiated?

It would not be negotiated.

Sometimes equipment will be TDY or not available due to it being used for testing. Should this occur any “new” equipment would replace that item that was not available. For instance…if a pallet jack is not available due to it being used in a lab test and the government has a new one not listed in the technical exhibit and is available at that same location, the government would then “swap” 1 for 1 of that item. The price would stay the same because it is the same item getting the same work done.

That swap does not happen often, and the government would not expect the contractor to perform work on a man-lift in place of a pallet jack. Again, the swap would be 1 for 1.

24 Emergency Response Times

Can the Government confirm the required onsite response time for emergency service calls? The PWS appears to contain differing requirements in Sections 1.6 and 4.4.2.

The government would require a notification email or phone call during working hours/phone call during non-working hours/weekends within 2 hours of notification and a response time within 48 hours to perform the work.

25 Period of Performance

Can the Government confirm that the intended period of performance is one 12-month base period plus two 12-month option periods, as stated in the PWS and applicable option clause?

Yes, that is correct.

Q&A # Reference / Topic Vendor Question Government Response

26 Evaluation Factors What evaluation factors will the Government use for award, and what is the relative importance of price versus technical capability, past performance, and other non-price factors?

The government would like the contractor to have certified operators/inspectors that have a working knowledge and history with Material Handling Equipment.

Typically, the contract has been awarded to crane companies that perform this type of work listed in the PWS. The government would prefer that a crane company experienced in the industry perform the work.

Knowledge of ARMY & Industry Regulations (ANSI/OSHA) Standards is required. Price should be based on that Industry standard.

Solicitation Q&A: W91ZLK-26-Q-A013