Attachment 2 - Performance Work Statement.docx

PERFORMANCE WORK STATEMENT

INSPECTION, PREVENTATIVE MAINTENANCE, LOAD TESTING AND EMERGENCY REPAIR OF LIFT & TIE EQUIPMENT Comment by Connolly, Michele A CIV USARMY ACC (USA): Removed - Not Required in PWS Title

1. GENERAL

1.1 SCOPE OF WORK. This is a non-personal services contract to provide all labor, tools, equipment, materials and supervision of contractor personnel to perform the work requirements in this Performance Work Statement (PWS). The work to be provided under this contract consist of but is not limited to, the tasks listed below. This contract will be a hybrid with both Firm Fixed Price (FFP) and Time and Material (T&M) contract line items (CLIN). This effort is in direct support of the existing and future mission of U.S. Army Combat Capabilities Development Command (DEVCOM) Chemical Biological Center (CBC) by providing qualified personnel, to perform device inspection, preventative maintenance, load test, and emergency repairs of lift & tie equipment as outlined, and stated within this document.

1.2 PERIOD OF PERFORMANCE. This contract will have one (1) twelve (12) month base period with two (2) – twelve (12) month options.

1.3 BACKGROUND. Aberdeen Proving Ground (APG) is a US Army Installation located in Harford County, Maryland. The Installation is predominantly located at the northern end of the Chesapeake Bay and occupies approximately 72,500 acres of land and water. The primary mission of APG is Research, Development, Testing and Evaluation (RDT&E). Together, the APG-Aberdeen Area (AA) and APG-Edgewood Area (EA) make up approximately 37,450 acres of the total land area. The remaining acreage is comprised mostly of surface water. Kent County lies across the bay to the east and Cecil County is across the bay to the north. Baltimore, the nearest major city, is located about 10 miles southwest of the APG-EA (See Attachment 2) The Combat Capabilities Development Command Chemical Biological Center (DEVCOM-CBC) is a primary tenant on APG, who provides executive management of Army and Joint service Nuclear, Biological, and Chemical (NBC) defense research development, and engineering programs for NBC defense systems, and serves as the single executive agent throughout each program’s life cycle. DEVCOM-CBC is the nation's principal research and development resource for non-medical chemical and biological (CB) defense. As a critical national asset in the CB defense community, DEVCOM-CBC supports all phases of the acquisition life-cycle-from basic and applied research through technology development, engineering design, equipment evaluation, product support, sustainment, field operations, training, and demilitarization-to address its customers' unique requirements. The equipment this contract supports is vital to the operations of the center and the DEVCOM-CBC Mission. DEVCOM-CBC provides direct support to the Soldier, Department of Defense (DoD) Partners, and all their customers. Comment by Connolly, Michele A CIV USARMY ACC (USA): Acronyms only need to be defined the first time they are referenced. Changes made throughout document to simplify use of acronyms.

1.4 OBJECTIVE. This PWS sets forth the requirements for the labor, materials, consumables, and equipment necessary to provide routine maintenance, inspection, repairs, replacement and emergency services response for cranes, material handling equipment and lifting devices for DEVCOM-CBC, APG-EA. The contractor will provide all service requirements, repairs and replacements in accordance with all applicable technical guidance and publications cited within this PWS. A listing of current equipment is provided as “Technical Exhibit A - Lifting Devices” for the contractor’s understanding of the different devices to be serviced and the current inventory. This list is a living document and not all encompassing of the items to be serviced, therefore pricing will be FFP, on a per item basis.

1.5 TECHNICAL GUIDANCE AND PUBLICATIONS. The contractor shall perform the work in accordance with the following:

· TB 43-0142, Department of the Army Technical Bulletin: “Safety Inspection and Testing of Lifting Devices”

· DEVCOM-CBC “Material Handling Equipment Policy” (MHE), dated 14 FEB 2011

· Occupational Safety & Health Administration (OSHA) 1910.179, “Overhead and Gantry Cranes”

· The Army Safety and Occupational Health Program, AR 385-10, dated 24 JUL 2023

· OSHA 1910.184, “Slings”

· American National Standards Institute (ANSI) B30.2, 1996 “Overhead and Gantry Cranes”

· American Society of Mechanical Engineers (ASME) B30 Series as related to “slings, hooks, monorails, hoists, and gantry cranes, etc.”

· All applicable OSHA regulations

· All applicable ANSI regulations

· All applicable AMSE Standards

· All applicable DEVCOM-CBC Maintenance Regulations and Standard Operating Procedures & Policies.

1.6 TECHNICAL QUALIFICATIONS. The Contractor shall be qualified in the maintenance and repair of the types of cranes, Material Handling Equipment (MHE) and lifting devices, specifically all makes/models listed in “Technical Exhibit A - Lifting Devices”. The Contractor shall have the ability to provide twenty-four (24) hour service and have a response time for emergency calls of no less than two (2) hours. The Contractor shall provide the government with an emergency communication plan which includes procedures for emergency response and will include at minimum primary and secondary point of contacts with phone, email, and text capability to acknowledge receipt of emergency request and notification of mobilization and estimated time of arrival. The Contractor shall submit manufacturer or general certifications for all personnel performing inspection, maintenance, and repair of devices listed in “Technical Exhibit A - Lifting Devices”.

1.7 PERSONNEL REQUIREMENTS AND CERTIFICATIONS. All personnel are required to be United States citizens, apart from Foreign Nationals upon additional approvals detailed Section 1.9.5. All personnel performing Inspection, Preventive Maintenance, Repair and Modification services shall be capable of reading, writing, and speaking the English language.

1.7.1 All personnel performing services shall have at least three (3) years’ experience with the services outlined in this PWS and on equipment like the equipment identified in “Technical Exhibit A - Lifting Devices”. Contractor shall ensure those employees are qualified to conduct these types of services in accordance with commercial standards, including, but not limited to, OSHA 1910.179 standard. Comment by Gatch, Kristen M CIV USARMY DEVCOM CBC (USA): Copied from W91ZLK-15-P-0406

1.7.2 Personnel shall have received structured training to become familiar with principles and practices of the applicable test method. The training program shall have included instruction and certification in basic principles, products, equipment, operating procedures and test techniques used for hook inspection (Minimum of Level II), in accordance with commercial standards, including, but not limited to, OSHA 1910.179 standard.

1.8 DOCUMENTATION OF QUALIFICATIONS. Contractor shall submit to the COR an annual report (CDRL 0001) listing all technicians supporting this PWS and their certificates within (15) days of contract award.

1.9. HOURS OF OPERATION. Contractor shall be available to perform work within the DEVCOM-CBC primary hours of operation. Primary hours of operations and work hours shall be 6:00AM – 6:00PM Monday – Friday.

1.9.1 SCHEDULING. All work, unless an emergency, should be scheduled with the Contracting Officer’s Representative (COR). A Technical Point-of-Contact (TPOC) for any specific piece of equipment may be provided and may require additional coordination to schedule inspections, maintenance or service work.

The Contractor shall coordinate monthly with the COR to schedule all routine inspection, maintenance, load test, and any planned repairs or modernizations. Any changes to the schedule throughout the month should be communicated to the COR and TPOC in writing at least (72) hours advanced notification.

All non-emergency work and testing should be completed during normal business hours unless otherwise authorized by the COR. If outside of normal business hours, the COR is responsible for notifying the building occupants immediately prior to testing.

1.9.2 FEDERAL HOLIDAYS/INSTALLATION CLOSURES. The Contractor shall adhere to curtailing operations and DEVCOM-CBC closures. Federal holidays are listed in the following website:

https://www.opm.gov/policydata-oversight/pay-leave/pay-administration/fact-sheets/holidays-work-schedules-and-pay

The contractor shall curtail normal scheduled operations when Aberdeen Proving Ground is in a non-operational status for events including but not limited to emergency situations, inclement weather, power curtailments, furloughs, shutdowns, organization events, and planned training days unless otherwise authorized by the Government. The contractor is expected to monitor public announcements of APG closures on local radio and television stations, by calling the APG Weather Hotline: 410-278-SNOW (7669), or via any of the following internet resources:

Official APG Website: www.apg.army.mil APG Facebook: www.facebook.com/APGMdAPG Twitter: https://twitter.com/USAGAPG

1.9.3 There may be an emergency event which requires the contractor employees to work during non-operational periods, if this event occurs, the Government will inform the contractor as soon as possible.

1.10 SECURITY. The highest clearance required will be National Agency Check with Inquiries (NACI) background check. Contractor shall apply for monthly visitor pass at the Installation Visitor Control Center.

1.10.1 CONTRACTORS ACCESSING A DOD FACILITY OR INSTALLATION. To ensure appropriate access and to maintain accountability of all personnel in CBC facilities, all contractor personnel shall be escorted by the COR or CBC G4 designee upon arrival and departure from the job site. The contractor shall ensure that all personnel (including subcontractors) assigned to perform work associated with the tasks described in this PWS have been screened through standard employment background checks. Contractor and all associated sub-Contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) and have favorable results. The contractor shall provide proof to the COR of these screenings for each employee performing any work outlined in subject PWS.

1.10.2 ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND PROCEDURES: Contractor and all associated sub-contractors employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, Headquarters, Department of the Army (HQDA) and/or local policy. In addition the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual or facility change, the Government may require changes in contractor security matters or processes (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative), in accordance with status of forces agreements and other theater regulations.

1.10.3 ANTITERRORISM (AT) LEVEL L TRAINING. All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR or to the contracting officer if a COR is not assigned within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

1.10.4 iWatch TRAINING. The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Organizational Antiterrorism Officer [ATO]). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty (30) calendar days of contract award and within five (5) calendar days of new employees commencing performance, with the results reported to the COR no later than (NLT) thirty (30) calendar days after contract award (CDRL 0002).

1.10.5 FOREIGN NATIONAL USE: The Contractor shall not use foreign nationals on this contract unless approved by the Procuring Contracting Officer with DEVCOM-CBC Security Office concurrence. Any foreign nationals must be approved prior to initiating work under this award. The following information is required when requesting approval for foreign national support: (1) full name, (2) date of birth, (3) place of birth, (4) citizenship, (5) registration number, (6) port of entry, (7) description of position in which employee will be utilized, (8) photo-copy of the work visa, (9) abbreviated Curriculum Vitae, (10) all issued passports, and (11) sole source justification (why the foreign national is being used instead of a US Person). These documents will be submitted to the DEVCOM-CBC’s Security Office for approval. Comment by Connolly, Michele A CIV USARMY ACC (USA): Change cosmetic only. Correcting formatting oddity.

1.10.6 The contractor shall ensure that foreign nationals approved for support of this effort will not have access to military technical or critical unclassified information. (The contractor may conduct a search through the Defense Technical Information Center to determine whether information is designated as military technical or critical unclassified information. Additional information is available from the Military Critical Technologies List at http://www.dtic.mil/mctl/.

1.11 DOD COMPUTER NETWORK ACCESS. No personnel under this contract require access to any DOD Computer Network.

1.12 DATA RIGHTS. All, data and information produced during the life if this contract including notes, reports, computer software, and files to the Government upon request or at the end of this task order.

1.13 SAFETY/ENVIRONMENTAL. The Contractor shall provide a safety plan to address work to be accomplished which will include safety procedures, employee qualifications, training and currency of required training. (CDRL 0003) The Contractor is also required to adhere to all applicable local, state and Federal (APG and Army) regulations. Applicable standards:

a) Army Regulation 385-10 Army Safety Program

b) Army TM 5-682 Facilities Engineering Electrical Facilities Safety

c) 29 Code of Federal Regulation (CFR) 1910 Occupational Safety and Health General Industry Standards

d) CFR 1926 Construction

1.13.1 HAZARDOUS CONDITIONS. Unforeseen or hazardous conditions shall be reported to the COR immediately. The Contractor shall comply with all applicable safety, OSHA, Federal, State, Local, and Army regulations while performing under this contract. The Contractor shall obtain and provide copies of any required licenses and permits, as necessary, to comply with applicable Federal, State, local or municipal laws, codes or regulations during the performance of this work.

1.13.2 HEALTH/SAFETY/SPECIAL CLOTHING: Prior to entering CBC facilities to conduct operations the contractor will coordinate with the building custodian to ensure all building/location specific safety and emergency information requirements have been met. The contractor shall work in a safe manner and comply with all applicable provisions of the Federal OSHA standards and directives. The Contractor shall wear all appropriate Personal Protective Equipment (PPE) necessary to perform all work functions in accordance with all applicable DEVCOM-CBC & OSHA regulations and employ best management practices. The Contractor shall cordon off the area below overhead work to minimize the possibility of dropping tools or parts onto other personnel. The Contractor shall ensure “Tagged Out” areas that may require safety cones, caution tape, and any other safety marking that is highly visible.

1.13.3 OPEN FLAME PERMITS. Contractor shall coordinate with COR to obtain open flame permits from the US Army Garrison Fire Department prior to the use of open flame operations required for repair or modification services. The contractor shall adhere to open flame permit restrictions, which may include protection of other assets or posting of fire watches during welding/burning operations.

1.13 .4 WASTE: The Contractor is responsible for proper disposal of any waste generated from work on this contract.

1.13.5 USED OIL. All used oil shall be collected and placed in a sealed container and disposed of by the contractor in compliance with all local, state and federal regulations. All used oil containers shall be labeled immediately with the following information: Identification name or number of specific crane and gearbox the oil was taken from, type of oil and date of removal.

1.13.6 SCRAP MATERIAL. All scrap material is owned by the government. The contractor shall coordinate with the DEVCOM-CBC G4 for the turn-in of all scrap material. Contractor shall assure that high value scrap (such as copper conductor bar) is protected from inadvertent loss.

1.14 QUALITY ASSURANCE: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan primarily focuses on what the Government must do to ensure that the Contractor has performed in accordance with designated performance standards. The QASP defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.14.1 Quality Control Plan (QCP) (CDRL 0004) - Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. The QCP shall be submitted to the KO and COR within thirty (30) days of contract award. Comment by Gatch, Kristen M CIV USARMY DEVCOM CBC (USA): NEW LANGUAGE, review for accuracy

1.14.2 The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) days. If the Government has provided comments, the Contractor shall then have ten (10) days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than fifteen (15) days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b) How the Contractor will monitor work to ensure performance complies with all deliverables (etc. timelines, deadlines, and goals).

c) How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses.

d) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future; and

e) How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

1.15 INVOICING. The contractor shall use the Wide Area Work Flow (WAWF) to submit invoices (CDRL 0005) All invoices shall include the invoice number, Period of Performance (POP) that the invoice covers, contract number, and a detailed description of services to include itemized line items per individual piece of equipment, backup receipts for parts/equipment being billed, approved quote with COR approval of any repairs/replacements being billed, and total amounts invoiced by Contract Line Item Number (CLIN). Invoices shall be input as “Invoice 2-in-1”. The contractor shall notify the COR when invoices have been input into WAWF. Comment by Connolly, Michele A CIV USARMY ACC (USA): Was there more intended for this section? Or, was it supposed to be written differently, given the repetition of the next sentence? Please consider revising. Comment by Gatch, Kristen M CIV USARMY DEVCOM CBC (USA): Yes, fixed!

2. DEFINITIONS AND ACRONYMS Comment by Gatch, Kristen M CIV USARMY DEVCOM CBC (USA): NEW

2.1 DEFINITIONS:

a) LARGE CRANES. Large cranes are defined as those with five (5) ton or greater capacity.

b) SMALL CRANES. Small cranes are defined as those with less than five (5) ton capacity,

c) MATERIAL HANDLING EQUIPMENT. Non-hydraulic electric lifting equipment i.e. electric platform lifts, electric walk behind lifts, lift pods etc., and miscellaneous lifting i.e. chain-fall hoists, lift beams, etc.

d) LIFTING DEVICES. Slings (rope, wire rope, chain, metal mesh, synthetic web/nylon, hoist beam), jacks, stands, shackles, spreader bars, etc.

2.2 ACRONYMS:

3. CONTRACTOR FURNISHED EQUIPMENT.

3.1 SPECIAL MATERIAL HANDLING EQUIPMENT. Special material handling equipment such as high-capacity forklifts or truck cranes required for repair or modification services shall be furnished by the contractor, unless the government determines that it is in the best interest of the government to provide this equipment. The government shall not provide material handling equipment for any inspection or maintenance work. Contractor shall communicate requirements for special material handling equipment with the COR and crane site technical POC a minimum of five (5) working days in advance of requirement.

3.2 SAFETY EQUIPMENT. Contractor shall provide all safety equipment required for personnel operating in an industrial area in accordance with OSHA standards and DEVCOM-CBC regulations and procedures. Contractor personnel shall always have all personal protective equipment required for performing services and shall utilize this equipment in accordance with OSHA standards, DEVCOM-CBC regulations, and as conditions warrant. This shall include, but is not limited to safety shoes, hard hats, eye protection, hearing protection, work gloves and personal fall arrest systems.

3.3 PERSONAL PROTECTIVE EQUIPMENT.

All contractor personnel shall wear the appropriate PPE when in the following work areas: range areas where entrance is controlled by the Range Operations Team, industrial buildings, at construction sites, test sites and test facilities. Other areas may be reviewed to determine if hazards are present which necessitate the use of PPE. Failure to wear/use PPE may cause removal from the job site and/or seizure of non-compliant equipment/items.

3.4 VEHICLES. Contractor shall provide its own vehicles and transportation to provide services in accordance with the PWS. Vehicles must be properly identified with the company’s logo and meet all required safety and “road-worthy” State/Federal/DoD laws/guidelines.

3.5 LIFT EQUIPMENT. Lift equipment, including but not limited to scissor lifts and manlifts, shall be provided by the contractor for all inspection and maintenance services. Lift or crane rental required for repair or modification services shall be separately priced on the repair/modification estimate and meet all required safety standards & in good working order.

3.6 TOOLS. Contractor shall provide all tools and implements necessary to properly and efficiently maintain the equipment as required.

3.7 LOAD WEIGHTS AND RIGGING FOR LOAD TESTS. The contractor shall be responsible for providing load weights and rigging for test weights. Transportation of load weights and rigging to and from the load test site shall be the responsibility of the contractor. Rigging shall be adequately rated for the load and shall adhere to safety standards in DEVCOM-CBC Material Handling Equipment Policy, TB 43-0142, and established industry standards, including, but not limited to OSHA 1910.179.

4. PERFORMANCE REQUIRMENTS.

4.1 INSPECTIONS. All inspections are performed on an annual basis. The total number of inspections required monthly are an estimate. Inspections will be proposed and priced as a FFP per item. There may be instances where an item is pulled out of service or is off-site for extended periods of time and inspections may be required outside of scheduled due date when removing/returning it back to the inventory.

4.1.1 At a minimum, Visual Inspection will include, but is not limited to:

a) Non-destructive crack testing of hook and nut/shank, where detachable

b) An onsite inspection of all shackles, rings, spreader bars, ropes, slings (chains & cables), shall be performed and noted on the inspection sheet as to the condition at time of inspection.

c) Record keeping in accordance with this specification

4.1.2 MARKINGS. After completion of each inspection, each piece of equipment shall be re-stenciled with “NEXT INSPECTION DUE (DATE)” or “NPI (Next Periodic Inspection) (DATE). Contractor shall also re-stencil load rating of equipment if rating is missing, illegible, or load rating of hoist has changed. Stenciling shall be performed in compliance with the current version of TB 43-0142. Old stenciling shall be repainted with black lettering on a white background. The contractor is responsible for providing all material required for stenciling– i.e. paint, stencils, tarp, etc.

4.2 PREVENTIVE MAINTENANCE (PM) SERVICE. All items requiring PM services are identified in “Technical Exhibit A - Lifting Devices” and shall be performed annually.

PM will be proposed and priced as a FFP per item. The contractor shall furnish all labor, parts and material required to perform PM. PM services for all equipment shall include the services listed below, per CBC “Material Handling Equipment Policy, TB 43-0142, established industry standards, manufacturer suggested maintenance and OSHA 1910.179.

4.2.1 At a minimum, PM Service will include, but is not limited to:

a. The provisions of CFR 1910.179, Paragraph (1)

b. Lubricate all bearings such as, but not limited to wheels, pivot bearings, support pins, and shaft blocks

c. Clean accumulated dirt from open gearing and re-grease

d. Clear wire rope or chain and re-grease

e. Remove fluids that are beyond their lifespan

f. Top off all fluids, all gear case, and all hydraulic reservoirs

g. Clean and adjust brakes

h. Clean and adjust electrical contacts

i. Adjust/tighten loose components, including rail clips

j. Remove accumulated oil, dirt, and debris from device

k. Change oil on the following gears: main hoist, creep hoist, and travel unit. Change grease in the travel gearbox and in the protective cap of the last stage of gearing on the monorail hoist carriages.

l. Record keeping IAW the PWS

m. Any additional manufacturer suggested maintenance

4.3 LOAD TEST. All items requiring Load Test services are identified in “Technical Exhibit A - Lifting Devices” and shall be performed annually. Comment by Gatch, Kristen M CIV USARMY DEVCOM CBC (USA): Todd this came from the contract mentioned above that you sent me as an example. Is this sufficient?

4.4 REPAIRS, MODERNIZATION, REPLACEMENT PARTS. Any deficiency not correctable through preventive maintenance procedures shall be considered repair, modernization, replacement services. the Contractor shall be responsible for any repairs, modernization, replacement needed on any piece of equipment listed in “Technical Exhibit A – Lifting Devices”. All repair/replacement/modernization work must be done in accordance with (IAW) industry standards Comment by Gatch, Kristen M CIV USARMY DEVCOM CBC (USA): Recommend reverting this back to previous language….this was changed to now reflect all repairs/replacements/modernization as emergency’s. Not all repairs will be on an emergency basis. This should clearly indicate that the contract covers any repair, replacement or modernization either normal or emergency.

and manufacturer recommendations.

4.4.1 UNSCHEDULED SERVICE AND REPAIR CALLS. Unscheduled service consists of unforeseen repair event(s) which require corrective action. Upon COR request, the Contractor shall be on site to troubleshoot, diagnose, and employ corrective action service within forty-eight (48) hours of notification. The contractor shall respond to the COR request, by phone or by email, within (8) hours. Comment by Gatch, Kristen M CIV USARMY DEVCOM CBC (USA): These should be sub paragraphs of 4.4

4.4.2 EMERGENCY SERVICE AND REPAIR CALLS. Emergency service consists of unforeseen event(s) which require immediate corrective action. Upon COR request, the Contractor shall be on site to troubleshoot, diagnose, and employ corrective action within forty-eight (12) hours of notification. The contractor shall respond to the COR request, by phone or by email, within (2) hours.

4.4.3 An repair, modernization, replacement can be requested by the COR or identified or recommended by the contractor during inspection, test, or PM services. Any repair, modernization, replacement request must include an quote for parts and labor and shall be submitted to the COR, in advance of any work being executed.

4.4.4 A Load Test shall be performed after any repair, modernization, replacement services if applicable, per Attachment 1 The Contractor shall provide all calibrated and accurate weights Comment by Gatch, Kristen M CIV USARMY DEVCOM CBC (USA): Not every piece of equipment on this contract requires a load test, right?

4.5 WARRANTY OF WORK. Contractor shall warranty their labor for one (1) year. The government will not be charged work performed by the contractor that fails within (1) one year from the date of the initial device repair. The contractor shall honor all manufacturer warrantees on parts and all warranties shall transfer to the government.

4.6 QUOTES. The Contractor shall submit a written quote and received COR approval before commencement of any work not included in the Inspections or Preventative Maintenance sections of this PWS.

All quotes for repair/replacement/modifications shall detail the work needed, labor costs, all parts and supplies required, load test (if applicable) and propose an expected timetable for completion If a repair/replacement part is required and has the ability to impact mission, the COR shall be provided a quote for the total cost broken down by labor time, parts and materials within eight (8) hours of the discovered issue. If a repair/replacement part is required, and it will not impact mission, the COR must be provided a total quote for time and materials within three (3) business days of the request receipt or discovered issue.

4.7 EQUIPMENT REPLACEMENT. The contractor will replace and install equipment covered by this PWS, identified in “Technical Exhibit A – Lifting Devices”, that is approved by the government as irreparable or too costly to repair. Some replacement equipment may be provided by the government for the contractor to install – the government will accept the contractors labor only warranty when the government supplies the device/part/system for installation.

4.8 MATERIAL ACQUISITION. The contractor shall provide all material, supplies, and parts required for successful performance of all preventative maintenance, repair, replacement and modernization services. Upon COR approval, parts and materials not included in inspections or preventative maintenance, may be billed against the appropriate CLIN of the contract, at no more than manufacturer’s list price at the time of replacement. Purchase documentation for all parts, materials and supplies billed to the government shall be provided as back up data on each invoice. The contractor shall ensure that all parts and supplies required to perform repair services are available for use within seven (7) days after the COR has approved the contractor’s repair quote. Parts required for modification services shall be available within ten (10) working days after the COR has approved the contractor’s repair quote. Allowances will be provided for special order parts or items no longer in production. Replacement parts and materials, if available, shall be Original Equipment Manufacturer (OEM) parts for the unit which they will be used. Any non-OEM parts must receive written approval by the COR prior to use. Comment by Connolly, Michele A CIV USARMY ACC (USA): Please define acronym: “OEM”.

4.9 TAG OUT DEFECT MARKING. If defects are found, the contractor shall “Tag Out” the equipment, if necessary, by affixing a warning tag adjacent to the piece of equipment. The contractor shall identify the defect and the date of defect detection on the tag in the space allocated. “Tag-Out” tags will be provided to the contractor by the government COR. The purpose of this “tag out” is to prevent inadvertent use of equipment before area personnel are notified of the exact deficiency. The contractor is not authorized to remove tags, tags may only be removed by the appropriate government personnel. When the Contractor Tags-Out a piece of equipment, the COR must be notified via phone call or email immediately as well as inspection/repair record must be submitted within 24 hours of the identification of defect. When calling the COR, a voicemail is not sufficient as proper notification. Contractor must speak directly to the COR or report the tag-out via email.

4.10 ADDITIONS OR DELETIONS OF EQUIPMENT. The “Technical Exhibit A – Lifting Devices” is a living document and may change during the life of this contract. The Government reserves the right to add additional item(s) or discontinue the service on any item. The government will be providing additions and deletion monthly to the contractor to reconcile their monthly submission services provided.

4.11 RECORDS. The Contractor shall produce and maintain all maintenance, test, inspection and repair records. Once completed, records must be sent electronically to the COR. All records shall be updated within 24 hours of completion of service and submitted to the COR before the end of the month in which the services were performed. All documentation and reports must be compatible with Microsoft office products or in a PDF format using Adobe. Comment by Gatch, Kristen M CIV USARMY DEVCOM CBC (USA): I made this change to allow technicians time to update records in case they work on site through the end of their day...if not, we would be paying them to work OT to get all reports in by EOD? Up to you though ultimately Comment by Gatch, Kristen M CIV USARMY DEVCOM CBC (USA): OK, so take a look at this wording. I added ADOBE as an option because I was thinking that if their database don’t produce a report in Microsoft, but it does produce a PDF but we only allow for Microsoft formats, they will charge us the extra labor, time, etc to convert. Final decision is yours if you want o allow PDF or remove it.

(a) Device Inspection Sheet. (CDRL 0006) An Inspection Sheet will be completed for each instance that an inspection is performed, per item. The following information must be included on this sheet, at a minimum.

· On Company letterhead

· Time and Date of inspection

· Printed name of inspector(s) and signature of inspector(s)

· Capacity of Device

· Description of Device

· Location/Building Inspection Occurred

· Manufacturer model & serial number & bar code number

· A detailed record of all items inspected or tested

· A detailed record of wire rope inspection to include rope condition and minimum rope diameter to nearest 1/64 inch.

· A detailed written record of hook inspection to include description of hook twist, hook opening to nearest 1/64 inch and presence/condition of hook latch

· Observed OSHA Violation(s)

· Observed ANSI Violation(s)

· A summary inspection categorization as “GOOD”, “FAIR”, “DERATE TO ___% CAPACITY”: (percent to be determined by contractor) or “DISCONTINUE USE”

(b) Repair and Modification Record Sheet. (CDRL 0007) A Repair and Inspection sheet will be completed when any work is done to any item covered under this contract. The following information must be included on this sheet, at a minimum. Cost data is not required when the work is covered under the preventative maintenance.

· On Company letterhead

· Time and Date of inspection

· Printed name of inspector(s) and signature of inspector(s)

· Capacity of Device

· Description of Device

· Location/Building Inspection Occurred

· Manufacturer model & serial number & bar code number

· Description of problem, which required corrective action

· Description of repairs performed

· The rate at which the service is performed, i.e. regular time or overtime.

· List of all materials used for repair or modification, unit cost, amount used and subtotal cost.

· Total actual man-hours of service time (at the unit), to the nearest ¼ hour.

· Hourly rate, total labor hours, total labor dollars, and total combined labor and material dollars.

(c) Load Test Sheet. (CDRL 0008) A Load Test Sheet will be completed for each instance that a load test is performed, per item. The following information must be included on this sheet, at a minimum.

· On Company letterhead

· Time and Date of Load Test

· Printed name of inspector(s) and signature of inspector(s)

· Load Capacity of Device

· Description of Device

· Location/Building Inspection Occurred

· Manufacturer model & serial number & bar code number

· A detailed record of all items tested

· Observed OSHA Violation(s)

· Observed ANSI Violation(s)

· A summary inspection categorization as “GOOD”, “FAIR”, “DERATE TO ___% CAPACITY”: (percent to be determined by contractor) or “DISCONTINUE USE”

(d) DEFECIENCY REPORTING. Any inspection or test which is categorized as “DISCONTINUED or FAIL” shall be immediately reported to the COR via email and document IAW PWS. Comment by Gatch, Kristen M CIV USARMY DEVCOM CBC (USA): Covered in Tag-Out section, PWS doesn’t require marking anything as “Discontinued” or “Fail”

5.0 NON-PERSONAL SERVICES STATEMENT. Contractor employees performing services under this order will be controlled, directed, and always supervised by management personnel of the contractor. Contractor management shall ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees shall perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR).

6.0 DELIVERABLES:

a) CDRL 0001 – Personnel Qualifications

b) CDRL 0002 - IWATCH Training Report

c) CDRL 0003 – SAFETY PLAN.

d) CDRL 0004 – Quality Control Plan (QCP)

e) CDRL 0005 – Invoice

f) CDRL 0006 – Inspection Sheet

g) CDRL 0007 – Repair and Modification Record Sheet

h) CDRL 0008 – Load Test Sheet

7.0 ATTACHMENTS:

a) Attachment 1 – Master Listing – Lifting Devices

b) Attachment 2 – APG Edgewood Area Site Map