WITH NUMBERING Questions -Answers Spreadsheet- Amendment 3.pdf

PWS paragraph, Proposal

Instructions, Solicitation document, etc.

Question Recommended Change if applicable Answer

A. General Instructions, 7(a)

Due to the ongoing winter storm effecting the southern and midwest region and unprecdented circumstances causing mass power outages and travel inaccessibility, we kindly request the 12 March due date be extended by 10 days to 22 March.

10 day extension. Revised proposal due date 22 March. The Government has extended the due date for proposals to 26 March 2021. Amendment 02 posted on 26 February 2021 to Beta.sam shows the new date.

Solicitation - Proposal Organization/Number of Copies/Page Limits Page 91, Paragraph 7(a)

Should the cover letter be submitted as a stand-alone document? Yes the cover letter should be submitted as a stand-alone document and will not go towards page count.

Can the Offeror provide an Executive summary excluded from the page count? The Government is not requesting an Executive Summary. Please ensure you submit all required documents as stated in the Solicitation.

Solicitation - Proposal Organization/Number of Copies/Page Limits Page

96, SUB FACTOR 1,

Paragraph 1

Will the government provide a list of all locations across the U.S? Will the government define "types" and quantify "sizes"

IMCSIII currently has an estimated 33 locations.

IMCSIV is expected to have additional locations. A full list is not available. Sizes vary from small to Large sites. This will be given at Task Order level.

The size depends on each installation and their requirements.

What tools is the government currently using to facilitate relationship management? This will be given at Task Order level. It depends on each installation. Not all the networks at installations have the same tools.

What tools are the government currently using for contract management, project management, knowledge management and relationship management?

Government may use different software tools to meet these needs at the different sites IMCS IV supports. Contractors should have appropriate tools to perform site management, project management, and contract management based on the performance requirements of individual task orders.

Given the current challenges with COVID-19, to what extent will the government allow remote work opportunity?

This will be determined at the Task Order level and the requirement at the specific NEC Locations. Not all tasks can be done via telework, but the COVID- 19 situation has changed the way the PWS' are worded and if available there will be telework allowed.

Solicitation Section L.C Cover Letter (Pages 93 - 94)

Would the Government please provide an acceptable TITLE/FORMAT for the Cover Letter file?

We recommend: CoverLetter-CompanyName.DOCX No, the Government has provided in the Solicitation what information is needed on the cover letter.

Questions regarding the Information Management Communications Services IV (IMCS IV) Solicitation

W91RUS-21-R-0001

Attachment 05 Attachment 5 is dated 06/03/2020. Will the Government please incorporate the latest WD revision (12/21/20, rev. 14) into the solicitation?

The Government posted the latest Wage Determination into the solicitation amendment 03.

Proposal schedule Given the tight turnaround between when answers to questions are expected, and the proposal due date, will the Government please consider a 2-week extension of the proposal submission deadline?

The Government has extended the due date for proposals to 26 March 2021. Amendment 02 posted on 26 February 2021 to Beta.sam shows the new date.

Amendment 1, page 20 of 30, 8. Organization Structure Change History

Can the Government please confirm that the Origanization Change History is only for the Prime and any major sub that we are sighting Past Performance for or is it for all subcontractors?

The Solicitation states: This information is required on the offeror, teaming partners, joint venture partners, and/or major subcontractors, as necessary.

Amenden t1, page 7 of 30, D. Volume I - General 2.c

Teaming Agreements - are we required to show the percentage of the work we are designating to the subcontractors or can we make it TBD based off each Task Order?

Solicitation Attachment 11, Tab 11 required percentages

IMCS IV Solicitation, General

Are companies allowed to participate in more than one team as a subcontractor, on a non-exclusive basis?

Allow non-exclusive teaming and participating on multiple bids.

The Government has not placed restrictions on subcontractors being exclusive.

IMCS IV Solicitation, General

If a company participates on two separate teams as a subcontractor, but uses the same contract references as PPID on both offers (non-exclusive arrangement), will one PPQ suffice or should we ask customers to submit PPQ for each individual offer?

Require only one PPQ per each contract, even if the contract is cited on multiple proposals.

Each PPQ stands alone for each proposal. The prime contractor should ensure their Subcontractor is submitting PPQ and identifying which team the PPQ is associated with.

L.7.C - Cover Letter Should the cover letter be included in Volume I - General, or be provided as a stand-alone document?

The cover letter should be submitted as a stand-alone document and will not go towards page count.

L.7.C - Cover Letter Part (d) of the Cover Letter instructions are asking for offerors to provide DCAA and DCMA POC information. Small businesses who do not have cost plus contracts are not able to be assigned DCAA/DCMA information. Since IMCS IV is a FFP contract, will the government please make the DCAA/DCMA information "optional"?

Remove the DCAA/DCMA requirement. If the contractor does not have DCAA/DCMA information. Please state in your Cover Letter.

General Will the government provide a two-week extension to the proposal due date? The Government has extended the due date for proposals to 26 March 2021. Amendment 02 posted on 26 February 2021 to Beta.sam shows the new date.

Solicitation; Section L.C.

Cover Letter

Should the cover letter be included in one of the proposal volumes? If so, which volume?

The cover letter should be submitted as a stand-alone document and will not go towards page count.

IMCS IV Solicitation Page 93 Para C Cover Letter

Can the Cover Letter be included as the first page of Volume I General or does the Government prefer a separate document?

Clarify if Cover Letter is a separate document The cover letter should be submitted as a stand-alone document and will not go towards page count.

L.F.1 Can the Government please provide an estimate or estimate range for the magnitude of the sample task order?

Sample Task Order PWS is attachment 3 of the solicitation and provides the magnitude of the technical requirements.

L.G.5.b Please confirm the Summary page in this volume is outside of page count for the volume.

Yes, this is considered outside the page count.

L.G. Please confirm that the Organization Structure History is outside of the total page count for this volume.

Yes, this is considered outside the page count.

Section J Attachment 9 and Attachment 10

Please confirm that Client Authorization and Consent Letters are outside of the total page count for this volume.

Yes, this is considered outside the page count.

L.G Please provide a magnitude dollar range for past performance examples. This contractor needs to determine the magnitude based off the total proposed price submitted by the offeror. Attachment 3 Sample Task Order PWS provides the magnitude of one Task Order.

IMCS Solicitation page 91, paragraph 7, Proposal Submission

Would the Government extend the Proposal Submission date by 3 weeks to 2 April 2021? This would provide adequate time for the Government to answer all questions received and the Offerors to update their proposals as required, thus ensuring the Government receives better quality and pricing on proposals submitted.

Please change Proposal Submission date to 2 April 2021. The Government has extended the due date for proposals to 26 March 2021. Amendment 02 posted on 26 February 2021 to Beta.sam shows the new date.

IMCS Solicitation page 96, paragraph 1

Is it possible for a company to be a subcontractor on more than 1 submitted proposal/different proposal teams?

Please add clarifying language to indicate whether subcontractors may be on more than 1 proposal team.

The Government has not placed restrictions on subcontractors being exclusive.

Does the customer only want us to answer subfactor four and not address the rest of the attachment 13 PWS?

Proposals need to address all factors and sub factors as stated in the Solicitation. Volume II Mission Support contains 4 sub factors.

Where are we to address the outstanding sections of attachment 13 PWS that are not addressed in the solicitation instructions nor in the factor 4 task order? (ie:

cloud services)

Please read through attachment 2 Sample Task Order instructions. Paragraph 2 under Sample Task Order Technical Proposal.

What labor union is being utilized during IMCS III for the telecommunications specialists now?

Each task order is different based off the requirements at each location. The Government can not give FTE information as it is not required at the IDIQ level.

What percentage of work for telecommunications specialists is union workers? Each task order is different based off the requirements at each location. The Government can not give FTE information as it is not required at the IDIQ level.

How long will the contract transition period be for this contract? It is anticipated that immediately after IDIQ award, Task Order Request for Proposals will begin for sites set to expire.

How many incumbents are currently on the contract today? IMCS III is a multiple award IDIQ Contract and currently has 12 incumbent contractors.

Offerors understand that some locations are Unionized, can he customer please identify the locations that Union environments?

Each task order is different based off the requirements at each location. The Government can not give Unionized location information as it is not required at the IDIQ level.

Will SCA roles be identified at the task order level? Each Task Order Request for Proposal includes an SCA Wage Determination for that location.

Proposal

Instructions, Solicitation document, etc.

Question Recommended Change if applicable Answer

Paragraph G.6 VOL IV Past Performance Information Document (PPID), page 105 of 117 in Solicitation document and Attachment 7, Past Performance Information, Specific Content of PPID.a.(3).

Section M.D Factor 3 Evaluation Critieria page 114 of 117 of Solicitation document.

Page 115 of Section M in the Solicitation document states 'The following are not subfactors but areas that will be evaluated together for assessment of overall Past Performance. There are 6 bullets then listed (Management of Personnel, Schedule, Business/Customer Relations, Customer Satisfaction, Quality of Service and Cost Control). The wording in Attachment 7 paragraph a.(3) says 'For each of the applicable subfactors under the Mission Support Factor in Section M, illustrate how your experience on this program applies'. The wording in Section M and Attachment 7is contradictory. Attachment 7 wording says subfactors under the Mission Support Factor which are the four Subfactors (Management, Past Experience, Quality Control and the Sample Task Order). yet Section M for Past Performance indicates to address the six bullets listed. Will the Government please specifically state which to address? Do we address the four Subfators in the Mission Support Volume , or the six(6) bullets on page 115 of the Solicitation document, to respond to the requirement in Attachment 7, paragraph (3) on page 2 of 2?

Please provide a very clear response to this question to resolve the confusion.

Attachment 7 has been updated for clarity

Solicitation pdf, Section M, Past Performance, pg115

In the event of a N/A rating on a CPAR, how will the Gov score that particular area? Recommendation: if utilizing a numerical value, we recommend N/A or blank scores be scored as 3: Satisfactory.

Section M Factor 3- Past Performance, first paragraph identifies the rating as "Unknown Confidence (Neutral)" . Definition of Neutral Confidence is identified in Table 3 of section M.

Solicitation pdf, Section L, 4.

Past Performance, pg104

There is a discrepancy between Attachment 7- Past Performance Information and the Solicitation pdf, Section L, 4. Past Performance, pg104. Will the Government please make the corrections so both documents are in agreement??

Recommendation: Correct Section L to align with Attachment 7:

Prime Offerors may submit a maximum of five (5) PPIDs and a maximum of two (2) PPIDs for major subcontractors.

Section L and Attachment 7 both state "Prime Offerors may submit a maximum of five (5) PPIDs and a maximum of two (2) PPIDs for each major subcontractors."

Solicitation pdf, Section L, 4.

Past Performance, pg104

The Government is requesting Past Performance references from subcontractors performing 10% or more of the total proposed price. The total proposed price of the IDIQ is unknown, therefore, we cannot know of any of our subcontractor's percentage of proposed total price as workshare designation is assigned at the task order level.

Will the government please consider removing this requirement?

All offerors are to submit a price proposal. Therefore the offeror would need to figure out through their proposal if a subcontractor is completing 10% of the proposed work.

Solicitation Page 109, Section M, Para D, Evaluation Approach;

Subfactor 2 - Past Experience

Will the government evaluate the PPIDs provided in the aggregate or is the government expecting each PPIDs to cover all of the following?

1. The Offerors’s past experience supporting communications requirements of Network Enterprise Centers, or similar organizations, as set forth in the PWS.

2. The Offeror’s past experience supporting the operations and maintenance of the communications systems identified in the PWS and support emergency restoration and unforeseen communications outages.

3. The Offeror’s past technical experience in supporting existing and emerging communications technologies, systems, and facilities.

4. The Offeror’s past experience in efficient and effective procurement of vehicles, tools and test equipment relative to the PWS requirements.

5. The Offeror’s past experience establishing external maintenance agreements with original equipment manufacturers (OEMs) supporting Tier II and Tier III operations and maintenance of information technology and telecommunications functionality.

The 5 areas identified in this question are for Past Expirience Subfactor under Mission Support.

Mission Support and Past Performance are two separate factors. Past Performance and Past Expirience are two different requirements.

Attachment 6 Past Performance Questionnaire For Solicitation

The due date for the PPQ is not populated on the PPQ form. Allow industry to populate due date IAW RFP Section L Volume 4, or release an updated Attachment 6 with appropriate due date.

The due date is stated in Section L and coincide with the due date for the proposal due date.

Attachment 6 Past Performance Questionnaire, paragraph (9); paragraph (9)(i); paragraph (9)(ii)

Paragraph (9) of the Past Performance Questionnaire provides: “Is Performance on this contract being reported in CPARS? No , complete page 2 of questionnaire [or] Yes, answer question (i) below.”

Further Paragraph (9)(i) provides: (i) Has the scope of work significantly changed since the last CPAR? No Yes, provide details in (iv) below;

Finally, Paragraph (9) (ii) provides: (ii) Have there been any significant changes in contractor performance between the last CPAR and now?NoYes, answer question (iii) below Question: If the contract is being reported in CPARS, and the scope of work has not significantly changed since the last CPAR, and there has not been a significant change since the last CPAR in contractor performance, can the offeror simply complete page 1 of the questionnaire themselves, not forward the questionnaire to the customer, and include the completed page 1 of questionnaire in their proposal?

Recommend clarify the questionnaire by inserting a parenthetical after Paragraph (9)(iv) as follows: (If CPARS has been used to report on past performance of the referenced contract and that neither the scope of work nor the contractor's performance has significantly changed since the last CPAR, the offeror shall complete page 1 of the questionnaire themselves and include the questionnaire in their proposal submission.

No, the questionaire should be forwarded with attachment 8 to the customer for their input.

Solicitation Section L, Section G.4 Volume IV Past Performance Questionnaires (PPQs) Page 105; Attachment 7, Past Performance Information Document, Instructions, Line 4

The Solicitation states, "Two (2) questionnaires shall be submitted for major subcontractors proposed to perform 10% or more of the total proposed price."

Question: Can an offeror submit a maximum of two (2) questionnaires for each major subcontractor (for example, if an offeror has three (3) major subcontractors, can the offeror submit two (2) questionnaires for each of its three (3) major subcontractors for a grand total of six (6) questionnaires for its major subcontractors?"

Recommend revise the solicitation as follows, "Two (2) questionnaires shall be submitted for each major subcontractor proposed to perform 10% or more of the total proposed price.

Section L and Attchment 7 have been updated.

RFP, p. 107, #6 PPIDs RFP, p. 107, #6 PPIDs states the offeror "shall submit PPIDs in accordance with Section J, Attachment 7". Will the Government please confirm the Attachment 7 information can be incorporated into Volume IV and the Attachment 7s do not have to be submitted individually as stand-alone documents?

Attachment 7 is a template for the offerors PPID submission.

RPF, p. 107, #6 PPIDs, Attachment 8 instruction

RPF, p. 107, #6 PPIDs, Attachment 8 instructions. Will the Government please confirm they are asking the Offeror to include the Attachment 8 Past Performance Questionnaire Cover Letter with the proposal, in addition to sending it to the contractual POCs with the Attachment 6 Past Performance Questionnaire?

The Government does not require that Attachment #8 Past Performance Questionnaire Cover Letter accompany the proposal.

Attachment 7 Past Performance Information Document

Will the Government confirm how they would like offerors to respond to Section (3) of the Relevance Section under the PPID attachment 7? This section states "For each of the applicable subfactors under the Mission Support Factor in Section M, illustrate how your experience on this program applies." The subfactors under Mission Support are a. Management Approach, b. Past Experience, c. Quality Control, and d. Sample Task Order. Is it the Government's intent for offerors to explain the management approach and quality control approach used on the specific past performance reference?

Attachment 7 updated

Attachment 7 Past Performance Information Document

Will the Government clarify the percentage they are looking for offerors to provide in response to "Percentage of work performed"? Is this percentage of completion on the contract (e.g. we are half way through the PoP and 50% of the work has been completed to date), or percentage of work that the entity referencing the work performed (e.g. as the prime we performed 51% of the work on this contract with the rest being performed by subcontractors).

percentage of the work the offeror performs on the contract refrenced.

Attachment 7 a(3) PPID requests "For each of the applicable subfactors under the Mission Support Factor in Section M, illustrate how your experience on this program applies." These Subfactors are Management Approach, Past Experience, Quality Control, and Sample Task Order. The only two that would appear relevant to a past performance are Management and Quality. Please provide clarity as to what is meant by this requirement.

Attachment 7 updated

Main Solicitation Document There is an ambiguity in the number of PPID/PPQ required for a major subcontractor, please provide clarification. P. 105 states "Two (2) questionnaires shall be submitted for major subcontractors" wehreas P. 106 statse "a maximum of two (2) PPIDs for major subcontractors"

Suggest wording to clearly state "maximum of two, but at least one" uniformly on the PPID and PPQ sections to remove the ambiguity of can you submit less than two for a major sub.

Sections have been updated.

Main Solicitation Document, Section L - Past Performance

May past performances be submitted from minor subcontractors (those performing less than 10% of the work)?

Recommend allowing one past performance from minor Subcontractors. Allowance of this will flesh out the team and let an offeror demonstrate past performance capability across the full breadth of requirements.

No. The Governmnet is not looking for Past Performace information on a minor subcontractor performing less than 10%.

Proposal Instructions - pg

105, 6. PPID

"PPI is required on the Offeror, Similarly Situated Entities (SSEs), partnerships/joint ventures , and major subcontractors." Please confirm that the Offeror is required to submit PPID from SSEs, even if the SSEs are not considered a major subcontractor and are anticipated to perform <10% of the total proposed price. And if so, are 2 PPIDs for all SSEs required?

If the Similarly Situated Entity is a first tier subcontractor doing less than 10% of the work the PPID is not required.

Proposal Instructions - pg

106, 6. PPID

Please confirm the maximum of 2 PPIDs is for each major subcontractor (2 for PPIDs submitted for each)?

Correct. Updated documents to read "each"

Amenment 1, page 18 of 30, G. Volume IV Past Performance, 4. PPQ (Paragraph 1)

"Offer shall submit PPQ on no more tan five (5) recent contracts." Should this be changed since section 5 on page 19 of 30 states "Prime Offeror may submit a maximum of 5 PPIDS and a maximum of two PPID for major Subcontractors.

Depending on how many major subs we have plus the primes we could easly go over 5 PPQs for submission.

Updated documents for clarity

Amendment 1, page 18 of 30, Section 4 PPQ (Paragraph 4)

"The Offeror shall provide at least two POCs (e.g., KO, COR, Program/Proejct Manger) per relevant cotract. The Offeror shall send the questionnaire to all POCs."

Please confirm that the Government wants use to have two POC for each contract we sight provide a PPQ response vs the norm of only 1 POC for each contract sighted?

Recommend only one PPQ for each effort which is the norm otherwise you are going to be receiving on average 10+ PPQs from each prime bid response.

Question and recommended change conflict with eachother. Documents are updated regarding PPQ and PPID for clarity.

Amenment 1, page 18 of 30, G. Volume IV Past Performance, 4. PPQ (Paragraph 1)

Please confirm that it is acceptable that if we have 5 subcontractors that are anticipated to do 10%+ (Major Subcontractor) to provide 2 PP and PPQ for each of them?

Documents updated to reflect expectations for major subcontractors.

Solicitation; Pages 104-106, Section L, G . Volume IV - Past Performance, 4 and 6

The solicitation states "Prime Offerors may submit a maximum of five (5) PPIDs and a maximum of two (2) PPIDs for major subcontractors." Please confirm the maximum PPID quanity for a Prime and its Subcontractors is five (5) and not seven (7) - confirm that the 2 PPIDs for subs are part of the 5 total.

Documents updated to reflect expectations for major subcontractors.

Solicitation, Section L, paragraph G 1, Past Performance PPI, Section M, Sub-Factor 3, Comment: Section L of the RFP states: The Offeror shall identify any contracts performed by the Offeror or major Subcontractors proposed to perform 10% or more of the total proposed price (within three years of the release of this RFP) which contain efforts similar to those required by this RFP (e.g. tasks, complexity, contract type, dollar value, etc.). Offerors shall not reference an Indefinite Delivery/Indefinite Quantity contract without referencing the appropriate task order containing the effort similar in nature to this requirement. List the contracts in order of relevancy from the most relevant to the least relevant. The Section M of the RFP also states: Each Offeror’s past performance will be evaluated based on contracts or subcontracts currently ongoing or completed within the last three (3) years for similar efforts Questions: Can the offeror and/or designated major subs provide a past performance reference that is in a major sub role? If so, does the Government require a PPQ be submitted through the prime's contracting activity to the IMCS IV KO, or can the PPQ be submitted by the offeror/major sub's prime contractor directly to the IMCS IV KO? Will sub-role Past Performance be evaluated equally compared to prime role Past Performance?

Recommend the Government provide detailed guidance on the offeror's/major sub use of sub-role past performaance and whether PPQ is still required, and if so what are the requirements for submission of a sub-role PPQ.

PPID attachment 7 requests the offeror to state the percentage of the contract. Offerors should ensure they are meeting the requirements as stated in section L and M of the solicitation for the Past Performance requirements.

Solicitation, Section L, Volume IV Past Performance, Para 6 PPIDs

Comment: The RFP states: Prime Offerors may submit a maximum of five (5) PPIDs and a maximum of two (2) PPIDs for major subcontractors. Question: Please confirm that :each" major subcontractor can submit up to two PPIDs and PPQs for evaluation as a part of the offeror's bid.

Recommend the Government insert the word "each" after the word "for" in the current sentence. This will ensure clarity and understanding of the Government's intent.

Documents updated to reflect expectations for major subcontractors.

Volume IV - PPID Will the government increase the page count from 3 to 5 pages per PPID? No the Government will not increase the page count at this time.

Proposal Instructions, Section G(6): Past Performance Information Document (PPID), Pgs. 18-

As quoted in the solicitation, "Prime Offerors may submit a maximum of five (5) PPIDs and a maximum of two (2) PPIDs for major subcontractors. Partnerships/joint ventures shall also submit a maximum of five (5) PPIDs. " Respectfully ask the Government to change the requirement to allow partnerships/joint ventures to submit five(5) references overall regardless of acting as the prime offeror or major subcontractor to more comprehensively evaluate the overall team past performance.

Under SBA guidance released November 16, 2020 regarding first-tier subcontractors: When an offer of a small business prime contractor includes a proposed team of small business subcontractors and specifically identifies the first-tier subcontractor(s) in the proposal, the head of the agency must consider the capabilities, past performance, and experience of each first tier subcontractor that is part of the team as the capabilities, past performance, and experience of the small business prime contractor if the capabilities, past performance, and experience of the small business prime does not independently demonstrate capabilities and past performance necessary for award.

In accordance with 13 C.F.R. § 125.2(g), we request the govt adhear to the new SBA guidance regarding first tier subcontractor past performance within the evaluation process.

We request a change to the RFP to allow for up to 5 past performance citations from first tier subcontractors so that the "head of the agency [can] consider the capabilities, past performance, and experience of each first tier subcontractor that is part of the team as the capabilities, past performance, and experience of the small business prime contractor if the capabilities, past performance, and experience of the small business prime does not independently demonstrate capabilities and past performance necessary for award."

Section L has been updated for clarification

ATTACHMENT 7

PAST PERFORMANCE

INFORMATION

DOCUMENT

Given the limited space for Specific Content of PPID (shall not exceed 3 pages) and detailed instructions under items a-d in the Government provided template, can the offerrors omit instructions in order to save space (note that the Specific Content of PPID instructions alone are 1/2 of page, leaving only 2 1/2 pages for response).

Allow offerors to reformat the template and delete/abbreviate instructions under Specific Content of PPID, sections a-d.

The Government will allow the contractor to remove extra lines but the information requested on the Past Performance Information Document (PPID) will remain in the write-up and will not exceed three pages for each PPID. Please ensure the PPID covers the requirements stated in Section L and M of the Solicitation.

ATTACHMENT 7

PAST PERFORMANCE

INFORMATION

DOCUMENT

Given the extent of topics to be addressed, will the Government allow 2 additional pages (for a total of 5) for Specific Content of PPID.

Allow total 5 pages for Specific Content of PPID No the Government will not increase the page count at this time.

ATTACHMENT 7

PAST PERFORMANCE

INFORMATION

DOCUMENT

Please confirm that oferrors can adjust font and spacing in the Government provided PPID template in order to be compliant with font and spacing requirements in the RFQ Section L (e.g., double spacing, Arial 10 font for tables)

Allow formatting adjustments for compliance. Font and spacing requirements are stated in Section L of the solicitation.

Attachment 7 Will the government allow deletion of their instructions in Attachment 7 to free up some space? This would NOT include deletion of the Reference information.

The additional space will allow for a better past performance information response.

Yes

Solicitation; Section L.G.6.

Past Performance Information Document

Can the header, instructions, and extra spaces on Attachment 7 be removed when PPIDs are inserted into Volume IV Past Performance to save space?

The Government will allow the contractor to remove extra lines but the information requested on the Past Performance Information Document (PPID) will remain in the write-up and will not exceed three pages for each PPID. Please ensure the PPID covers the requirements stated in Section L and M of the Solicitation.

Solicitation; Section L.G.6.

Past Performance Information Document

The solicitation states, "The Offeror shall submit PPIDs in accordance with Section J, Attachment 7 including a Past Performance Questionnaire Cover Letter (Section J, Attachment 8). We believe the reference to the PPQ cover letter may be a mistake, as it should be provided as part of the PPQ submissions.

Change to state: "The Offeror shall submit PPIDs in accordance with Section J, Attachment 7."

Section L is updated for clarity.

IMCS IV Solicitation Page 98 Past Experience

Is there a limit to the number of past experience references that can be provided? Section L states the Offeror should provide at least two examples.

IMCS IV Solicitation Page 98 Past Experience

Can Offerors past experience be the same experience or reference for the past performance requirement?

That is up to the offeror, but please understand what is required in the Past Expirience Subfactor and what is required in the Past Performance factor.

IMCS IV Solicitation Page 98 Past Experience

Are past experience references at the IDIQ level acceptable? The work is not generally completed at the IDIQ level and more so at the Task Order Level. If the Offeror can provide Past Expirience at an IDIQ level which covers the Past Expirience requirements in Section L and M then it would be acceptable. Please understand the difference between Past Expirience and Past Performance.

Past Performance Questionnaire

We have experienced significant delays in past performance questionnaire completions from customers due to COVID-19. Can the Government please grant a two week extension to allow for additional time for customers to complete PPQs?

The Government has extended the due date for proposals to 26 March 2021. Amendment 02 posted on 26 February 2021 to Beta,sam shows the new date.

Solicitation p. 105 - G.

Volume IV 4. PPQ

The first paragraph states that "Partnerships/joint ventures shall also submit no more than five (5) questionnaires. Two (2) questionnaires shall be submitted for major subcontractors …" We are not clear about the maximum of PPQs the Government is expecting or allowing.

Question: Assuming a prime contractor has three (3) or four (4) major subcontractors and each of them is supposed to submit two (2) PPQs that would be more than five

(5) in total. Can the Government please clarify the maximum amount of PPQs allowed?

Change the first paragraph to clearly identify the maximum amount of PPQs per team and per major subcontractor (in case of more than one (1) major subcontractor) to eliminate the current ambiguity.

Documents updated to reflect clarity

IMCS IV Solicitation W91RUS21R0001; pp. 104-

The RFP states: "Offeror shall submit past performance questionnaires on no more than five (5) recent contracts." It also states "Partnerships/joint ventures shall also submit no more than five (5) questionnaires." Finally, it states "Two (2) questionnaires shall be submitted for major subcontractors...."

Question: Are the major subcontractor PPQs counted as 2 of the 5, or 2 in addition to the 5?

Amend to read: "The offeror, whether comprised of a single prime contractor, a recognized form of partnership, or a Joint Venture, shall submit no more than five (5) questionnaires and major subcontractors to the offeror shall submit no more than two (2) additional questionnaires."

documents updated for clarity

IMCS IV Solicitation W91RUS21R0001; pp. 104-

The RFP states: "Offeror shall submit past performance questionnaires on no more than five (5) recent contracts." It also states "Partnerships/joint ventures shall also submit no more than five (5) questionnaires." Finally, it states "Two (2) questionnaires shall be submitted for major subcontractors...."

Question: Are these instructions correctly interpreted as requiring either 5 PPQ from the prime offeror (if not proposing as a JV) or 5 PPQ from any/all of the JV partners (if proposing as a JV)?

Amend to read: "The offeror, whether comprised of a single prime contractor, a recognized form of partnership, or a Joint Venture, shall submit no more than five (5) questionnaires and major subcontractors to the offeror shall submit no more than two (2) additional questionnaires."

Documents updated for clarity

Amenment 1, page 18 of 30, G. Volume IV Past Performance, 4. PPQ (Paragraph 1)

"Offer shall submit PPQ on no more tan five (5) recent contracts." Should this be changed since section 5 on page 19 of 30 states "Prime Offeror may submit a maximum of 5 PPIDS and a maximum of two PPID for major Subcontractors.

Depending on how many major subs we have plus the primes we could easly go over 5 PPQs for submission.

Documents updated for clarity

Amendment 1, page 18 of 30, Section 4 PPQ (Paragraph 4)

"The Offeror shall provide at least two POCs (e.g., KO, COR, Program/Proejct Manger) per relevant cotract. The Offeror shall send the questionnaire to all POCs."

Please confirm that the Government wants use to have two POC for each contract we sight provide a PPQ response vs the norm of only 1 POC for each contract sighted?

Recommend only one PPQ for each effort which is the norm otherwise you are going to be receiving on average 10+ PPQs from each prime bid response.

This requirement will not be updated at this time.

Amendment 1, page 18 of 30, G. Volume IV Past Performance, 4. PPQ (Paragraph 1)

Please confirm that it is acceptable that if we have 5 subcontractors that are anticipated to do 10%+ (Major Subcontractor) to provide 2 PP and PPQ for each of them?

Documents updated for clarity

Amendment 1, page 20 of 30, 8. Organization Structure Change History

Can the Government please confirm that the Origanization Change History is only for the Prime and any major sub that we are sighting Past Performance for or is it for all subcontractors?

The Solicitation states: This information is required on the offeror, teaming partners, joint venture partners, and/or major subcontractors, as necessary.

G.6. Past Perfomance Information Document

The RFP states "Prime Offerors may submit a maximum of five (5) PPIDs and a maximum of two (2) PPIDs for major subcontractors." Does this mean two (2) per each major subcontracor, or two (2) PPIDs total?"

This requirement significantly limits the number of major subcontraor participation. We recommend increasing the number of PPIDs from Major subcontractors from two (2) to five

(5) PPIDs.

Documents updated for clarity

Proposal instructions;

Section G (Past Performance); Item 4.

The RFP currently requires Past Performance Questionnaires (PPQs) for all past performance references. Many of the Government representivies who would need to complete these forms are dealing with excessive workloads supporting mission critical efforts and we are often looking for ways to alleviate additional administrative burdens. Would the government consider offerors submitting CPARS where available as opposed to PPQs?

Recommend accepting CPARS on past performance references in lieu of PPQs where available to alleviate administrative burden.

No, the Government requirement for PPQs stands as stated in the solicitation.

IMCS IV Soliciation W91RUS21R001 Section L - G. Volume IV Past Performance - 4. Past Performance Questionnaires (PPQ)

The instructions state that "Two (2) questionnaires shall be submitted for major subcontractors proposed to perform 10% or more of the total proposed price ." Does this mean that each major subcontractor can submit two (2) questionnaires or are we limited to two (2) questionnaires regardless of the number of major subcontractors?

Documents updated for clarity

Solicitation document, etc.

Question Recommended Change if applicable Answer

RFP Reference: Sample Task Order C.2.5 Information Technology Systems Support

To ensure the Government receives the most accurate staffing and pricing from all vendors, could the Government please provide historical workload and environmental data including: number of tickets per month by types (e.g., network vs. systems vs.

desktop support), number of different images maintained by the desktop support team, number and type of servers, physical vs. virtual, number and type of databases, number of systems for which we are responsible for maintaining accreditation and are any upcoming/expiring within the next year, vulnerability management tools currently in use, and quantity of operational engineering projects are typically ongoing per month?

Please provide the requested information. The information requested is provided in Attachment 1, site specific information. Paragraph 6 of Attachment 1 gives a breakdown of workload data by type.

RFP Reference: Sample Task Order C.2.5 Information Technology Systems Support

Will the Government please provide how many business or mission applications will the Contractor be responsible for? Are they COTS vs. custom applications?

Please provide the requested information. The requested information is not available.

Attachment 2, Fort Combat Sample Task Instuctions, The instructions in Attachment 2, Fort Combat Sample Task Instructions clearly indicate a requirement to provide a comprehensive discussion of the Critical Services paragraph, specifically the PWS paragraphs called out in (1.a) on page 2 and (1.b) on page 2. The last sentence of the instruction says the offeror shall acknowledge understanding of all other PWS paragraphs not included in 1.a and 1.b. Not included in this instruction is a comprehensive approach to supporting Fort Combat including management and all other technical PWS areas not specifically called out in 1.a and 1.b. Should the response for Mission Support Subfactor 4 be a comprehensive proposal or limited to the specific Critical Services mentioned in the instruction?”

Please provide a very clear response to this question to resolve the confusion.

Offerors are instructed to provide their Sub factor 4 responses in accordance with the Attachment 2 Sample Task Order Instructions.

Attachment 3- Fort Combat kansas Sample Task Order PWS.docx p. 16, para C.2.3.4

The Fort Combat PWS does not mention "Cable Locate" services, although the word "locate" is mentioned in Section C.2.3.4. Is there a requirement to perform Cable Locate services at Fort Combat? If there is, please include the requirements in section C.2, and provide the estimated number of cable locates to be completed each year.

If the Contractor will be required to perform cable locate services, please include the requirement in the PWS.

The workload data for cable locates is in attachment 1, paragraph 6.

Attachment 2 Can the government please confirm that the Task Order Response should only include our approach to the Critical Services Factor, 1.a, 1.b, and 1.c?

Offerors are instructed to provide their Sub factor 4 responses in accordance with the Attachment 2 Sample Task Order Instructions.

Attachment 2 Can the government confirm that other than PWS sections within the Critical Services Factor, the Task Order proposal response only needs to acknowledge our understanding of the remaining PWS sections? Please confirm that full approach to every PWS requirement is not needed in the Task Order response.

Offerors are instructed to provide their Sub factor 4 responses in accordance with the Attachment 2 Sample Task Order Instructions.

Attachment II 3.E Paragaph 3E states "The Tools, Equipment, and Vehicle List shall be provided as a separate attachment to the Technical Proposal." However, in the Sample Task Order Technical Proposal section 1C (p.3) the format indicates to provide "Vehicle Requirements" - please clarify if we are to provide a list of vehicles required to perform the work or both a list of vehicles and tools/equipment.

Please provide the information identified in paragraph 3e. Also, within the proposal address the capabilities of the vehicles to perform the described mission through all four seasons as described in the Fort Combat sample task order PWS.

RFP page 103, item b;

Sample Task Order Instructions page 2, item e

For the purposes of Sample Task Order pricing, will all vehicles need to be purchased by the contractor be covered by the Other Direct Costs or Materials CLINs?

ODC

RFP page 103, item b;

Sample Task Order instructions, page 2, item e

For the purposes of Sample Task Order pricing, will specialized tools used for Telecommunications and LMR support that need to be purchased by the contractor be covered by the Other Direct Costs or Materials CLINs?

ODC

Attachment 2, Sample Task Order Instructions

Comment: The instructions state The Sample Task Order Proposal shall consist of a written narrative that is the Offeror’s proposed solution to the requirement contained in the Fort Combat, Kansas Sample Task Order Performance Work Statement (PWS).

Offerors shall demonstrate an understanding of the tasks required through a comprehensive discussion of each of the following critical success factor paragraphs:

Information Technology (IT) Systems Support C.2.5.2 Desktop/ Software/Peripheral Services/Release Management and Password Management, C.2.5.5 Management of Data Network Services, C.2.5.9 Remedy Administration, C.2.5.10 Information Technology Analysis and C.2.5.10.1 IT Analysis and Telecommunication Support Services (C.2.6 and associated sub paragraphs) and Vehicle Requirements. The Offeror’s proposal shall acknowledge an understanding of the remaining Performance Work Statement requirements (this include any paragraphs not addressed in the critical areas or specifically stated throughout the Sample Task Order Proposal Instructions) and affirmatively state that it possess the capabilities, technical skills, and experience necessary to perform the work listed in all the functional areas. This guidance would appear to cause most of the STO PWS paragraphs to be satisfied by a compliance statement. Questions: Can the Government please confirm that offerors are not required to provide a detail technical approach for any other paragraphs except the ones listed under the para 1 Critical Success Factors and that the only response requirement for other paragraphs of the ST PWS is for the offeror provide an acknowledge that affirmatively states that it possess the capabilities, technical skills, and experience necessary to perform the work listed in all the functional areas?

Would the Govenment consider placing the acknowledgement statement list outside of pagecount as an attachment to the technical section?

Clarify the STO instructions regarding Critical Success Factors as the only requirement for a technical response approach and that for remaining PWS paragraphs that the submitted proposal needs to only acknowledge the affirmatively states that it possesses the copabilities, technical skills, and experience necessary to perform the work listed in all functional areas. Add the list of acknowledgment statements to be outside of page count.

Offerors are instructed to provide their Subfactor 4 responses in accordance with the Attachment 2 Sample Task Order Instructions.

Attchment 2, Mission Support Subfactor 4 - Sample Task Order Instructions, FT Combat Section 1.b., page 2

Comment: The Section 1.b. heading states, "Telecommunication Support Services (C.2.6 and associated sub paragraphs) ". This implies the government wants Offerors to treat both PWS sub paragraphs C.2.6.1 VTC Systems & C.2.6.2 ECVoIP Systems as Critical Services Factors. However, Section 1.b then goes on to describe specific proposal requirements for PWS Section C.2.6.2 ECVoIP but does not provide any proposal requirements for PWS Section C.2.6.1 VTC. Question: Will the government provide their specific proposal requirements for PWS Section C.2.6.1 VTC?

Please provide clairfication of proposal instructions regarding critical success factor and other PWS instructions that appear to be contridictory

Please address Telecommunication Support Services C.2.6 and ALL sub paragraphs.

Sample Task Order Will the government increase the page count for the response to the Sample Task Order from 30 pages to 35 pages?

No

Attachment 2 Sample Task Order Instructions Page 3 Paragraph 2 Technical Approach

Can the Government clarify which paragraphs do not have to be covered in the Technical approach? Current verbiage states, "(need not include PWS paragraphs covered 2.12 (QCP), 2.13 (QA), 2.16 Third Party Damages)." Should verbiage state in addition to 2.12, 2.13, and 2.16; "(need not include those paragraphs covered under the critical services factor and paragraphs 2.12, 2.13, and 2.16)"?

Please see previous answers to Critical Services Factor (questions: 3, 5, 6, and 10).

Attachment 2- Fort Combat Kansas Sample Task Order Instructions; pp. 2

Under 2. Technical Approach, the RFP states that offerors "...need not include PWS paragraphs covered 2.12 (QCP), 2.13 (QA), 2.16 Third Party Damages)." The instructions go on to state the "...proposal shall include its technical solution that fulfills, and demonstrates, an understanding of the Government’s requirements."

However, the instructions in this paragraph later seem to be contradictory by requiring proposals to "acknowledge an understanding of the remaining PWS requirements (this include any paragraphs not addressed in the critical areas or specifically stated throughout the Sample Task Order Proposal Instructions)".

Question: As the PWS requirements to be addressed under 1. Critical Services Factor are specifically stated (C.2.52., C.2.5.5, C.2.5.9, C.2.5.10, C.2.5.10.1, C.2.6 (including subparagraphs)), and the PWS requirements that are to be excluded are specifically stated (C.2.12, C.2.13, and C.2.16), what other PWS elements are offerors required to submit a more complex "technical solution" versus PWS elements that require the simpler "acknowledgement of understanding"?

Delete the sentence "...proposal shall include its technical solution that fulfills, and demonstrates, an understanding of the Government’s requirements."

Please see previous answers to questions 3, 5, 6, and 10.

Attachment+2 Instructions Critical Services Factor1.C Vehicle Requirements

The proposal shall include vehicles with capabilities to perform the described mission through all four seasons as described above at Fort Combat. Is it the intent that the vehicle solution addresses only those areas in 1.a and 1.b? Specifically:

C.2.5.2, C.2.5.5, C.2.5.9, C.2.5.10, C.2.5.10.1, C.2.6.x

The Offeror is to propose a vehicle solution that will support mission requirements identified in the Fort Combat sample task order PWS.

Attachment+2 Instructions 3.e

This is the only mention of the The Tools, Equipment, and Vehicle List. Is this list for the entire Sample task order PWS or Critical Services Factor only?

The tools, equipment, and vehicle list is for the requirements identified in the entire sample task order

PWS.

Attachment 2 - Mission Support Subfactor 4 - Sample Task Order Instructions - 2. Technical Approach

The instructions state that "The Offeror’s proposal shall acknowledge an understanding of the remaining Performance Work Statement requirements (this include any paragraphs not addressed in the critical areas or specifically stated throughout the Sample Task Order Proposal Instructions) and affirmatively state that it possess the capabilities, technical skills, and experience necessary to perform the work listed in all the functional areas." Does providing a compliance matrix that lists each of the remaining PWS requirements and states our compliance with each satisfy this requirement?

The Offeror must be able to affirmatively state it possesses the capabilities, technical skills and experience necessary to perform the work listed in all functional areas. The offeror should do so within the required page limitations.

Solicitation document, etc.

Question Recommended Change if applicable Answer

Fort Combat Sample TO PWS Page 11 C.2.1

Is the…