B08 W91QVP-26-Q-A004 Answers to Industry.pdf

Answers to Industry

Solicitation: W91QVP-26-Q-A004

1. Geolocation / Physical Address for Dong Ha

Question: Is there a geolocation or physical address for Dong Ha for the following locations: Box Truck destination(s), Engineer Team Location, Littoral Team Location, Personnel Recovery Location, MASCAL Site, and EOD?

Answer: No. Locations are still pending.

Question: How many trips per day are anticipated for each vehicle type (vans, buses, and box trucks), considering the drastic recent increase in fuel costs?

Answer: See PWS. Maximum milage per day indicated.

Question: Could you please confirm the standard daily service hours for transportation (e.g., morning to evening)? Our subcontractor’s standard service is based on 8 hours per day per driver; services outside these hours, particularly at night, will incur additional costs.

Answer: Standard daily service is expected to be 0800 to 1730* with slight fluctuations based on individual activity schedules.

2. Post-Award Conference & Performance Meetings

Question: Where will the post-award conference and periodic performance meetings be held? Can the contractor attend remotely? How many meetings are expected, and what is the typical duration?

Clarification: The PWS references a post-award conference; however, it is not yet confirmed whether one will be held. The KO will determine the date and time based on all parties’ availability. Virtual attendance is an acceptable option.

3. Other Direct Costs (ODC)

Question: What is included in ODC for this requirement?

Clarification: This section is reserved in the PWS. Please disregard.

4. Required Training

Question: What training is required under “Required Training”? Who will provide the training?

Clarification: This section is reserved in the PWS. Please disregard.

5. Antiterrorism / Force Protection (Page 18)

Question: Are U.S. team members required to pass AT Level I training?

Clarification: The PWS does not require AT Level I training. It only requires:

• U.S. contractor personnel in country on a non-transitory basis to register with the U.S. Embassy.

• Third-country nationals to comply with security requirements of their respective embassies.

6. Cybersecurity Maturity Model Certification (CMMC)

Question: Is CMMC Level 3 required?

Clarification: CMMC Level 3 is not required for this requirement. Level 3 applies to companies supporting sensitive, non-classified military programs.

7. Vehicle Tracking System – PWS 5.2.11.1(p)

Question: Should the contractor provide its own tracking system or use local systems, provided they are not made in China?

Clarification: The contractor must maintain an established tracking system ensuring constant control and surveillance during transit. The Government does not dictate the specific method; however, all systems must comply with Section 889 (no prohibited Chinese-made components).

8. What are the dimensions of the pop-up canopy tent, and what is its required occupancy capacity?

Answer: NA

9. AC Tent vs. AC CONEX Container

Question: May the AC tent be replaced with an AC CONEX container office of equivalent capacity and purpose?

Answer: Yes if the tent explicitly cannot be provided.

10. Dental Facility Waiting Area

Question: Is a waiting area required? If so, what is the seating capacity?

Answer: No waiting area required

11. Dental Facility Location

Question: Will the dental facility be inside a building or in an open-air tent environment?

Answer: Inside a building

12. Interpreter Working Hours

Question: Are there specific start/end times, or only the 12-hour requirement with readiness to support as needed?

Answer: Expected service time will be from 0600 to 1800 daily

13. Interpreter Standby Requirement

Question: If an interpreter works the full 12 hours, must they remain on standby afterward?

Answer: No, however in the case of an emergency a small complement of interpteters should be on call.

Question: Kindly confirm the locations where interpreter support will be required.

This will allow us to accurately account and coordinate for daily transportation (round-trip) costs for each interpreter?

Answer: See Call Sheet

14. Interpreter Support Ratio

Question: How many personnel is each interpreter responsible for supporting?

Answer: 3-5 Personnel

15. Interpreter Certification Requirements

Question: Are there any certification or training requirements prior to the event?

Answer: No specific certifications, however, interpreters should be versed in medical terminology sufficient to manage a diverse audience.

16. Interpreter Preparation Materials

Question: Will the U.S. Army provide advance materials or instructions to help interpreters prepare?

Answer: Some activities have printed materials that outline all the events to be covered. Others do not.

17. Vehicle Route Requirements

Question: Is there a specified route the driver must take for each required vehicle?

Answer: No specified route.

18. Box Truck Route Clarification

Question: The PWS lists Dong Hoi → Dong Ha but not Dong Ha → Dong Hoi. Is this correct?

Answer: The box truck will make a return trip.

19. Box Truck Climate-Control Requirement

Question: Does climate control apply to the cargo area, passenger area, or both?

Answer:

20. Driver Maximum Working Hours

Answer: 8 hours

21. Standby Driver Requirement

Question: If a driver reaches maximum hours, must the contractor still provide a standby driver to maintain 24-hour availability?

Answer: Yes

22. Tent, Handwashing Station, and Partition Specifications

Question: Please clarify required dimensions, materials, and technical specifications.

Answer:

23. Modular Structures in Place of Tents

Answer: Tents are priority.

24. Non-Potable Ice Requirements

Question: Please specify the type and size of ice required for the 50 kg requirement.

Answer: Can be stored inside of large coolers outside of designated activity areas.

25. Mileage vs. Daily Operations – PWS 5.2.11.1(u)

Question: The PWS states daily mileage will not exceed 1,200 KM. Please confirm whether this is:

• A per-day maximum per vehicle, or

• A cumulative cap across the PoP, or

• A ceiling for long-haul missions only.

Answer: This is a cumulative cap across the PoP

Bus Route Clarification – PWS 5.2.11(b)

Question: For the 30–40 passenger bus, are routes limited to local transport, or may they include long-distance/cross-province routes (e.g., Hanoi or Da Nang)?

Answer: Bus routes should be limited to the most direct local transport routes.

Question: For bus services, we understand pickup and drop-off will occur at the airport and the Hotel. Could you please confirm the expected number of trips per day and whether any nighttime service will be required? As noted, pricing differs between daytime and nighttime operations.

Answer: As the bus is a contingency movement in lieu of commercial domestic air, I expect there to be one trip from the airport to the Hotel per bus per day.

Cargo Transport Requirements – PWS 5.2.11(f) / 5.2.11(n)

Questions:

• Must the contractor provide loading/unloading labor?

• What is the estimated cargo weight/volume?

• Are schedules fixed or coordinated with the COR?

Answer: The cargo is estimated to be roughly ~7800 lbs and will need contract provided loading / unloading labor. The schedules will be coordinated with the

COR.

Category 2: Hygiene, Water, and Sanitation

Water Source for Handwashing Stations – PWS 5.2.2(a)

Question: Will the Government provide water access, or must the contractor fully supply water sourcing, transport, and storage?

Answer: The contract must provide water sourcing, transport and storage.

Grey Water Volume – PWS 5.2.2(c); 5.6.5

Question: The call sheet lists 100 gallons for grey water removal. Should disposal frequency be based on contractor operational requirements?

Answer: Yes.

Category 3: Site Conditions & Infrastructure

Tent Placement & Ground Conditions – PWS 5.2.8; 5.3.11

Questions:

• What are the ground conditions (concrete, soil, uneven terrain)?

• Is stake anchoring permitted, or must weighted systems be used?

• Will sites be pre-leveled by the Government?

Answer: No, contractor will choose tent placement according to rules and regulations with Vietnam law.

Dental Clinic Operations – PWS 1.3; 5.2

Questions:

• Will site access be coordinated through U.S. personnel or local school administration?

• Will electrical power be Government-provided or contractor-supplied?

• Will the Government manage patient flow, or must the contractor provide support?

Answer: No patient flow, this is an exercise.

Category 4: Scope Clarification & Access Requirements

Potable Water & Catering – PWS 5.3.21

Question: Is bottled drinking water Government-furnished or contractor-provided?

Answer: Bottled water will be government furnished.

Access, Permits, and Badging – PWS 5.2.11.3; 1.6.3

Question: Will the Government provide supporting documentation (e.g., Letters of Authorization, exercise badges) to facilitate movement through checkpoints and cross-province travel?

Answer: If necessary badges can be coordinated with the government through the embassy.

ADDED QUESTIONS:

1. Interpreters Tab in the Excel sheet,

• For all the Interpreters Requirement from 10 June to 07 July 2026, could you please provide the Google Maps Locations. (Require locations for ARFOR Team, Engineer Team, Dental, Stroke, and Teams, SUAS, MIL-CIV, Trauma, VET, Disease Surv., STROKE, P. Recovery, Lit. Ops)

TENTATIVE: All interpreters will meet their activity leads at Hotel (ARFOR HQ)

2. Transportation Tab in Excel Sheet

• For the 4x4 truck requirement (For EOD Team) from 25Th to 30Th June, could you please provide the Google Maps Locations.

TENTATIVE: Vehicles and drivers will meet activity leads at Hotel (ARFOR HQ)

3. Hygiene Tab in the Excel Sheet

• For all the Latrine and Handwashing Station Requirement, could you please provide the Google Maps Locations (Engineer Team Location, EOD Team Location, MASCAL Site, PCC Team Location)

TBD- will give information closer to exercise start date: June 22, 2026.

4. Tents and Power Generation Tab in the Excel Sheet

• Could you please provide the Google Maps Locations for the Tents, Pop Up tents and Power Generators (5K) (For Engineer Team Location, Litoral Team Location, Personal Recovery Location)

• Could you please provide required size for Pop up Tent? Also Pop up tent is not mentioned in PWS but in the Call sheet?

5. Dental Facility tab in the Excel Sheet

• Could you please provide Google Maps Locations for Son Thuy primary school and

Le Ninh primary school TBD - will give information closer to exercise start date: June 22, 2026.

• On 27th June, why is qty 0? Are there no requirement on this date?

o 0 indicates no requirement.

• What type of tent needs to be supplied for Dental facility, Also what is the lighting requirement required for the treatment area, sterilization area, meeting area o These events will be occurring inside of the primary school. No tent required.

Fluorescent beam lighting or light lamps required.

• In the image waiting chair mentioned but in excel sheet requirement waiting chair is not mentioned. How many Waiting chairs are required?

o Please provide x10 waiting chairs

• Does the tent need to be Closed air condition or fans will be enough or open type with trusses enough?

o The tent if required will be closed air conditioned.

• Could you share the expected number of people using the tent area, and/or the total tent area (including all spaces that need to be installed)?

o 8-10 personnel estimated.

• Additionally, given the weather conditions in Quang Tri Province (including frequent heavy rain and storms), tent installation may not be fully safe or suitable for designing multiple areas with different functions as per our partner. If applicable, can propose an alternative solution: a prefabricated steel structure with the lowest feasible coót . Would you be open to this option? Yes.

6. In The Excel Sheet, For all the requirements whose quantities are mentioned as 0 against respective dates, please confirm if this means that the services are not required on those respective dates. 0 does indicate no requirement for that specified date.