RFI for KrS26 Catering RFQ 26MAY26.xlsx
XLSX spreadsheet 14 KB Posted
- Attached to
- KrS26 Catering
- Solicitation number
- W91QVP26QA009
About this file
This file is a Questions and Answers (Q&A) document for a Request for Quote (RFQ) solicitation for catering services supporting exercise Keris Strike 2026 (KrS26). The solicitation, numbered W91QVP-26-Q-A009, issued by the Department of the Army Materiel Command Army Contracting Command, seeks catering services for the period of July 10-29, 2026, at Kota Belud, Sabah, Malaysia. The RFQ closed on May 29, 2026, at 1300 HST, and the government indicated award would be issued sometime in June 2026.
Key requirements and clarifications addressed in the Q&A include: meals must be provided in Bento Style (grab-and-go packed meals) with meal service hours of Breakfast 0600-0900, Lunch 1130-1300, and Dinner 1630-1800; approximately 18,006 total meals with recommended dietary distribution of 60% Western, 35% Malaysian, and 5% Vegetarian; the food preparation facility must have undergone a Food and Water Risk Assessment (FWRA) or be included in the government's FWRA database from April 7-9, 2026, with the exact facility name, address, and point of contact required in the quotation; subcontracted facilities and local arrangements must be fully disclosed; offerors must obtain separate Defense Base Act (DBA) insurance coverage; and evaluation criteria include price, FWRA results, proposed menu, and relevant experience, with Lowest Price Technically Acceptable (LPTA) explicitly not being the primary evaluation method. This is a purchase order (not an IDIQ), and offerors not registered in PIEE/WAWF may have payments processed manually via Electronic Funds Transfer.
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Sheet1
| Questions and Answers for KrS26 Catering/ RFQ W91QVP-26-Q-A009 | |||
| Number | Question | Answer | |
| 1 | Place of Performance — PWS 1.5.6 | ||
| The PWS identifies the place of performance as “Kota Balu, Malaysia.” Please confirm whether this refers to Kota Belud, Sabah, Malaysia. | Correct, Kota Belud, Sabah, Malaysia. | ||
| 2 | Meal Service Format — PWS 5.2.1 / 5.2.11 and Order Form | ||
| The PWS includes both Bento Style and Buffet Style catering, while the order form appears to identify the listed meal periods as Bento. Please confirm whether the meals under this task order are intended to be Grab-and-Go Bento Style unless otherwise directed by the Government | The customer requests for Bento Style. | ||
| 3 | FWRA Facility Identification — RFQ Offer Submission 1.a.2.b / PWS 1.5.1.1 | ||
| The RFQ states that offerors will be evaluated using the FWRA for the facility used to cook/prepare food. Should offerors identify the exact food preparation facility name, address, and point of contact in the quotation so the Government can match it to any existing FWRA record or contractor-provided FWRA? | Yes that will be expected. If your company is awarded the contract, the COR and Contracting team will conduct a facility visit which includes confirming the kitchen facility that was used during the government FWRA. | ||
| 4 | Use of Government FWRA Database — RFQ Offer Submission 1.a.2.b | ||
| The RFQ states that the Government has a database of FWRAs conducted on 07–09 April 2026, which the Government may use for evaluation. If an offeror’s proposed facility is included in the Government FWRA database, should the offeror state this in the quotation and identify the facility used for that FWRA? | Yes, state it in the quotation. | ||
| 5 | Food Safety Certifications — PWS 5.2.4 and 5.2.15 | ||
| The PWS states that the contractor shall take safety to the highest level, with GMP/HACCP certifications, ServSafe, Hazardous Waste, and local accredited safety standards. Please confirm whether these certifications must be submitted with the quotation for award consideration, or whether a satisfactory FWRA record and documented equivalent local food safety controls may be considered acceptable | A satisfactory FWRA record and documented equivalent will be considered acceptable. | ||
| 6 | Subcontracted Food Preparation Facility — RFQ Factor 2 / PWS 2.1 | ||
| If an offeror intends to use a subcontracted local kitchen, caterer, or food preparation facility, should the offeror disclose this arrangement in the quotation, including the facility details and responsible party? | Yes, state all of the subcontracted information stated. | ||
| 7 | Local Performance Arrangement for Non-Malaysian Offerors — PWS 1.24.1 and 1.6.3 | ||
| For offerors registered outside Malaysia, please confirm whether the Government will require disclosure in the quotation of the Malaysian local entity, subcontractor, food preparation facility, labor source, vehicle/operator arrangement, or other local operating arrangement that will be used to perform the work inside Malaysia in compliance with applicable host-nation laws, labor requirements, food safety requirements, and installation access requirements. | Yes that will be prefered to be disclosed during quotation. | ||
| 8 | Relevant Experience — RFQ Factor 4 | ||
| The RFQ states that relevant experience may receive positive consideration based on recency and relevancy. Please confirm that offerors may submit a mix of experience examples, including direct U.S. military catering experience and more recent related catering or exercise-support experience, for Government evaluation. | Yes those would be considered. | ||
| 9 | Can you please inform us on the FWRA results for our kitchen facilities in Kota Kinabalu & Kota Belud, Malaysia? | We cannot share the FWRA results unfortunately | |
| 10 | Can you please provide an address or latitude/longitude coordinates for this location? | IVO 50N MN 41529 03579 | |
| 11 | Are we allowed to partner with another supplier for this project. If yes, do we need to submit any additional certifications? | Yes, state all of the subcontracted information. Just specify subcontractor information and anything that would be beneficial | |
| 12 | Do you require any special format to submit our Offer / Quotation | Refer to the RFQ in email on page 2 | |
| 13 | Please confirm that the contract will be for Total 5 Years ( Base Year plus 4 years ) | No, this is a purchase order for the PoP stated in the RFQ. | |
| 14 | 1st July to 30th July 2026. - Please advise when will the award be issued to successful bidder | Period of performance is 10- 29 JULY 2026. We cannot disclose the exact date when award will be issued. It will be somtime in June. | |
| 15 | We understand that the Dietary requirements are Western; Malaysian and Vegetarian . Please advise what are the quantity for each meals . Our recommendation is 60% Western ; 35% Malaysian and 5 % Vegetarain | Your percentage reccomendation is the ideal. You can use your example. | |
| 16 | Request Extension of Solicitation due date? | As of now, there is no extention and it will close as specified | |
| 17 | The hotel currently has insurance coverage for all employees. Could you please confirm whether this coverage satisfies the Defense Base Act (DBA) insurance requirement, or if a separate DBA policy is mandatory? | No, a seperate DBA Policy is needed | |
| 18 | We have not yet registered under PIEE and WAWF. Kindly advise whether registration is required at the offeror stage, or if payment may alternatively be processed through EFT. | If not registed in PIEE and WAWF, payments will be done manually via EFT | |
| 19 | Could you provide an indication of the expected contract award date? As the commencement date is approaching, the hotel must begin operational planning and procure certain required items that are not readily available locally and will require overseas shipment. | We cannot provide the exact date for when award will be given. The award will be sometime in June | |
| 20 | In the event that we are awarded the contract, would we be permitted to establish a satellite kitchen at the back of or near the dining hall? This arrangement is intended to ensure food hygiene, maintain proper food temperatures, and comply with Marriott International standards. | The only kitchen authorized are the ones that had the proper FWRA conducted including the one conducted by the government on 07-09 April 2026. | |
| 21 | Delivery timing for All three meals | Unless specified 24 hours prior by COR, hours of operation are: Breakfast: 0600-0900 Lunch: 1130-1300 Dinner: 1630-1800 | |
| 22 | Evaluatiuon Assessment Criteria: We would like to verify what evaluation criteria for this solicition will be? And if base price(LPTA) would be the main Evaluation criteria? | As stated in the RFQ, the evaluation would be based on: Price, FWRA, Proposed Menu and Relevant Experience. LPTA will not be the main evaluation criteria | |
| 23 | Does proposed menu play a part in assessment? | Yes it is a required submission as well as part of the evaluation criteria. | |
| 24 | As per the B08 order form excel, the meals are mentioned as bento meals. That means all 18006qtyis bento or packed meals delivery to site? | The customer requests for Bento Style. |
File details come from the government source that posted it. Updated .