RFQ_PWS for IPAMS 26 Transportation.pdf

PERFORMANCE WORK STATEMENT (PWS)

Transportation Services for the

Indo-Pacific Armies Chiefs Conference (IPACC)

Indo-Pacific Armies Management Seminar (IPAMS)

Senior Enlisted Forum (SELF)

Auckland, New Zealand

16-26 September 2026

Part 1

General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide Transportation with Driver Services to US government personnel and associates.

1.2 Background: This is a non-personal services contract to provide Transportation with Driver Services to US government personnel and associates in support of the Indo-Pacific Armies Commanders Conference (IPACC), Indo-Pacific Armies Management Seminar (IPAMS), and Senior Enlisted Forum (SELF) in Auckland, New Zealand from 16-26 September 2026.

1.3 Scope: The Contractor shall provide non-personal service(s). The Contractor shall provide all personnel, vehicles, fuel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

1.3.1 Specific services for this Transportation with Driver Services contract include, but are not limited to; sedans, SUVs, vans, and buses.

1.3.2 Due to the volatility of US Army Military Exercises and Operations, contractors must remain flexible to changes in the periods of performance, destinations, quantities, and potential for the addition/reduction of services within the general scope of the contract. Contractors will provide individual unit pricing in Table 1 Ordering Sheet in their quotes to facilitate these changes.

1.4 Objectives: The objective is to provide US Government and allied forces personnel Transportation with Driver Services as identified in this PWS.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.1.1 Reserved.

1.5.1.2 The Contractor shall inform the Contracting Officer Representative (COR), if applicable, or Contract Specialist otherwise, of issues or potential issues that might affect the performance within two (2) hours of identifying those issues. Verbal reports shall be followed up by written reports within 1 day of discovery of the issue.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

1.5.3.2 Host Nation Holidays: Work shall be performed on local Host Nation holidays unless otherwise directed by the Contracting Officer.

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: Reserved.

1.5.4.2 Government Facility Operating Hours: Reserved.

1.5.4.3 Contractor Support Hours: The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential. See Part 5 of the PWS for specifics; coordinate with the Contracting Officer Representative (COR), if applicable, for scheduling during contract performance.

1.5.4.3.1 Contractor Work Plan: Reserved.

1.5.5 Training Holidays: Reserved.

1.5.6 Place of Performance: The work under this PWS will be performed at:

- See Table 1 Ordering Sheet for Specific Grid Coordinates

1.5.6.1 Period of Performance: The period of performance at each location is the following:

- See Table 1 Ordering Sheet for period of performance

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: Reserved.

1.6.2 Personnel Security Clearance Requirements: Reserved.

1.6.3 Installation Access: Access to U.S. Embassy and Host Nation installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized.

Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. The Contractor is required to provide the name and copy of photo identification for all contractors conducting work on each camp within 1.5.6 Place of Performance above. Contractor will be required to show proof of identification before being granted access. Contractors are advised that badging for citizens/residents of certain countries is restricted or unavailable. The contractor is responsible for all required coordination with New Zealand military and civil authorities; to obtain base passes or area passes that provide appropriate access for their drivers and vehicles to military facilities. Should the contractor have difficulty obtaining the necessary passes, they must contact the Contracting Officer immediately. Equipment and operators may be required to enter restricted areas (i.e. flight lines, etc.). Operators shall also obtain all required placards and clearances necessary to access all above mentioned locations with unlimited road access.

1.6.3.1 Installation Pass Log: Reserved.

1.6.3.2 Individual Termination or Expiration of Employment: Reserved.

1.6.3.3 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes, if applicable, and return them to the issuing office within 3 days.

1.6.3.4 Common Access Cards (CAC) and CAC Log: Reserved.

1.6.4 Background Checks: Reserved.

1.6.4.1 U.S. Citizen: Reserved.

1.6.4.2 Local Nationals and Third Country Nationals: Reserved.

1.6.5 Physical Security: The Contractor shall safeguard their own equipment without the assistance of the US Government.

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Key Control: Reserved.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, Contracting Officer Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the Government: the contractor’s lead contract manager and/or site manager. Key personnel MUST be fluent in English in spoken, listening, and written form.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 Reserved.

1.12.2 Reserved.

1.13 Contractor Travel: Any Contractor travel is done so at the expense of the Contractor.

1.14 Other Direct Costs (ODCs): Reserved.

1.15 Data Rights: Reserved.

1.16 Non-Disclosure Requirements: Reserved.

1.17 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

http://www.dimoc.mil/resources/limitations/%2Cthe

1.18 Non-Disclosure Statements: Reserved.

1.19 Organizational Conflict of Interest (OCI): Reserved.

1.20 Phase In /Phase Out Period: Reserved.

1.21 Safety: The following provides information pertaining to Safety and Accident Prevention:

All contracted personnel shall comply with the Army Safety Program AR 385-10 and DA PAM 385-10. The contractor shall ensure that each employee is equipped with U.S. and New Zealand Safety equipment including but not limited to: protective clothing, eye protection and hearing protection in accordance with (IAW) Occupational Safety & Health Administration (OSHA) Code of Federal Regulations (CFR) Title 29 Part 1910 (OCCUPATIONAL SAFETY AND HEALTH STANDARDS). They must adhere to any additional New Zealand standards imposed on the contractor that are in addition to the U.S. standards listed in the CFR above.

1.21.1 Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein, as well as all applicable Host Nation Safety Laws and Regulations.

1.22 Environmental Compliance: The contract shall adhere to all host nation environmental laws, to include, but not limited to, the proper disposal of hazardous materials.

1.22.1 Environmental Compliance Plan and Program: Reserved.

1.23 Required Training: Reserved.

1.24 Responsibilities: The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO).

1.24.1 Work Responsibility: The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), New Zealand, and local laws, regulations, standards, provisions, and directives to include applicable publications in Part 5. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents. Some services under this Contract may be performed at designated facilities, or portions of installations, by in-house Government personnel or by other contractors.

1.24.2 Administrative Responsibility: The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S., New Zealand, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed.

The Contractor shall compile historical data, prepare required reports, and submit information as specified by the Deliverable Schedule.

1.25 Liability: The U.S. Government accepts no liability for the actions of the Contractor or his employees and/or agents.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

Government Property - means all property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property

HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan TE Technical Exhibit USAG United States Army Garrison USAREUR United States Army Europe UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services:

The contractor is solely responsible to provide the necessary services, vehicles, fuel, facilities, utilites, equipment, and so forth in order to meet the requirements in this contract.

3.1 Services: N/A

3.2 Facilities: N/A

3.3 Utilities: N/A

3.4 Equipment: N/A

3.5 Special Tooling and Test Equipment: N/A

3.6 Materials: N/A

3.7 Training: N/A

3.8 Common Access Cards (CAC): N/A

3.9 Fuel N/A

3.10 Information: The Government will provide a COR to provide the contractor with technical directions and to clarify any objective not clearly understood in this PWS.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, vehicles, fuel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services.

4.2 Secret Facility Clearance: Reference paragraph 4.1.

4.3 Materials: Reference paragraph 4.1.

4.4 Vehicles and Equipment: Reference paragraph 4.1.

4.5 Facilities: Reference paragraph 4.1

4.6. Life Support: The Contractor shall be responsible for providing all necessary life support for Contractor personnel executing the requirements in this PWS.

4.7. Transport: The Contractor shall provide the necessary transportation for its workforce to and from the place of performance indicated in this PWS.

4.8. Sustainment: The Contractor shall be responsible for providing if necessary food, water, and sanitation for its workforce. The government is not responsible to provide living quarters or meals for drivers.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide services for Transportation with Driver Services.

5.1.1 Schedule of Supplies and Services Table 1:

CLIN

SCHEDULE OF SUPPLIES/SERVICES

TRANSPORTATION REQUIREMENT

Vehicle

Quantity

Total Days

REGION /

REGIONS /

LOCATIONS

DESCRIPTION

PoP

A

PASSENGER VAN

Leased with driver; shall be capable of seating 15 passengers, not including the driver; shall be climate controlled capable of maintaining a comfortable temperature, heating and air conditioning system must always be fully functional.

PASSENGER

VAN

Auckland, New Zealand

Surrounding

Areas

Based out of hotel (TBD) in Auckland. Capable of making trips in and around Auckland, or to/from Aukland Airport

(AKL)

16-21 SEP 2026 and

24-26 SEP 2026

B

SPORT-UTILITY VEHICLE

Leased with driver; shall be capable of seating 4 passengers, not including the driver; shall be climate controlled capable of maintaining a comfortable temperature, heating and air

SPORT-

UTILITY

VEHICLE

in Auckland. Capable of making trips in and around Auckland, or

21-24 SEP 2026

C

COACH BUS

Leased with driver; shall be capable of seating 44 passengers, not including the driver; shall be climate controlled capable of maintaining a comfortable temperature, heating and air

COACH BUS

in Auckland. Capable of making trips in and around Auckland, or

22-23 SEP 2026

5.2 Tasks: Tasks consist of the following sub paragraphs. The equipment that may be used to provide the required service includes, but is not limited to, the pictured examples shown for each task. The contractor may provide an alternative solution that meets the requirements.

The contractors are encouraged to provide the most efficient and cost-effective solution.

5.2.1 Passenger Van. Leased with driver; shall be capable of seating a minimum of 15 passengers, not including the driver; shall be climate controlled capable of maintaining a comfortable temperature, heating and air conditioning system must be fully functional at all times.

(a) Ordering. Unit of Measure (Days): Quantity of Days. The Quantity will be specified at the Table 1 Ordering Sheet.

Example Passenger Van

5.2.2 Sport Utility Vehicle (SUV). Leased with driver; be capable of seating a minimum of four passengers, not including the driver; shall be climate controlled capable of maintaining a comfortable temperature, heating and air conditioning system must be fully functional at all times.

(a) Ordering. Unit of Measure (Days): Quantity of Days. The Quantity will be specified at the Table 1 Ordering Sheet.

Example SUV (4 Door)

5.2.3 Coach Bus. Leased with driver; be capable of seating a minimum of 44 passengers, not including the driver; shall be climate controlled capable of maintaining a comfortable temperature, heating and air conditioning system must be fully functional at all times.

(a) Ordering. Unit of Measure (Days): Quantity of Days. The Quantity will be specified at the Table 1 Ordering Sheet.

Example of a Coach Bus

5.2.4 Standards for all Vehicles.

(a) STD: Contractor shall provide equipment and operators for 24-hour coverage as required, at the direction of the COR with a 24 hour notice to vendor.

(b) STD: All equipment and operators shall be licensed and authorized to operate at locations specified in the place of performance.

(c) STD: The contractor shall provide all fuel, oils, vehicle insurance, tools, base access, economic zone fees, tolls, entry fees, repairs, maintenance, and any other operational costs for all equipment to be fully operational for the duration of this contract. At no time shall drivers request toll, maintenance costs, or fuel money from passengers. If fuel, maintenance, or toll costs are requested of passengers due to the contractor’s inability to manage the proper distribution of funds to their drivers, these funds may be deducted from the contract and subject to early termination. Any equipment/vehicle rented by the US Government will not be returned with full fuel tanks. It is the contractor’s responsibility to provide fuel and maintain fuel levels in the equipment/vehicles.

(d) STD: All mechanical controls shall be operative. All equipment shall be operative and kept in line with manufacturer’s recommended maintenance program.

(e) STD: The Contractor shall maintain each piece of equipment pursuant to local and country safety requirements.

(f) STD: The contractor shall provide full service and will be solely responsible for the package to get from Origin to Destination. The contractor shall have experience in transporting personnel and equipment. The contractor shall be cleared, through own expense and process, to conduct business unescorted inside all areas within the Place of Performance.

(g) STD: Transportation shall comply with all applicable New Zealand regulations.

The contractor shall provide papers and any requested documentation (such as licenses) in advance of a shipment for review and acceptance by USG.

(h) STD: The contractor shall have an established transportation tracking system, and shall maintain constant control and/or surveillance during transit. Upon request, the contractor shall provide POC with real-time tracking information of the applicable transportation vehicle in transit and through arrival to destination. Upon request, the contractor shall provide USG POC verbal updates for estimated time of arrival as well as status update during transit. The contractor shall immediately notify USG in case of emergency, situations, or any conditions preventing the timely arrival of the transportation vehicle at the destination.

(i) STD: The contractor and COR will conduct a joint inspection of the equipment at point of origin.

(j) STD: The contractor and COR will conduct a joint inspection of the equipment at destination upon delivery.

(k) STD: LATE DELIVERY. In the event the contractor anticipates or encounters difficulty in complying with the schedule, the contractor shall immediately notify the COR telephonically giving full detailed reasons for the delay and a remedy.

Receipt of contractor’s notice does not constitute acceptance of an alternate delivery schedule waiver of the U.S. Government’s rights under this contract or at law.

(l) STD: RECOVERY. Upon notification by the COR or contracting officer, the contractor shall recover disabled equipment within 6 hours. The contractor shall provide a replacement vehicle within 6 hours for any vehicle that is non-operational, whether due to mechanical failure, maintenance, or other causes.

(m) STD: UNLIMITED MILEAGE/HOURS. There shall be no limitation on mileage or hours.

(n) STD: The contractor shall be cleared, through own expense and process, to conduct business unescorted in New Zealand.

(o) STD: Vehicles and drivers shall comply with all applicable New

Zealand regulations; to include licenses and registration.

5.3 Damages:

5.3.1 The Government shall not be responsible for acts of God that may result in damage to any vehicle (i.e. hailstorms, thunderstorms etc.). In addition, the Government shall not be responsible for normal depreciation to the vehicles. For purposes of this contract, “normal depreciation” is defined as the wear and tear that can reasonably be expected to result given the vehicle’s use by equipment-laden troops in a harsh environment. Normal depreciation includes, but is not limited to, minor scratches and dents to vehicle’s exterior, minor damage to seat coverings, and the presence of dirt or sand. The Government will only be responsible for damage in excess of normal wear that results from negligence, neglect, or similar acts of the Government. All contractor claims for damage by the Government shall be submitted to the contracting officer for consideration in accordance with FAR Part 33.2.

5.3.2 The contractor shall report all incidents of damage or destruction to property (material, supplies, freight, or property of any type), or personal injury or death to any person, arising out of and during the performance of this contract to the Contract Officer Representative (COR) immediately. A complete written report shall be submitted within 96 hours after occurrence of the incident to the COR. Damages or destruction caused by the contractor and/or the contractor’s provided drivers will be replaced or repaired to original condition by the contractor at no cost to the US Government. Contractor will have insurance for all vehicles and operators in accordance with applicable New Zealand law. The contractor shall provide a single Point of Contact (POC) that may be reached at any time, 24- hours a day and 7-days a week, for the scheduling of any necessary services or issues that may arise.

5.3.3 Maintenance. The contractor shall ensure all equipment meets or exceeds the following minimum maintenance standards at the time of acceptance and throughout the specified period of performance. The contractor is responsible for all scheduled and unscheduled maintenance of vehicles. The contractor shall provide all parts and labor necessary to complete required maintenance tasks at no additional cost to an already agreed upon/negotiated lease rate. Contractor provided parts may include, but are not limited to, wind shield wipers, tires, headlamps, filters, fluids, and lubricants. Maintenance shall be performed according to the manufacturer’s recommended maintenance schedule.

5.3.4 If the contractor’s scheduled or unscheduled maintenance results in the Government losing use of equipment for more than 12 hours, the contractor shall provide a replacement of a comparable capability for the Government to use.

5.4 Equipment Operators

5.4.1 Equipment operators may be required to work a 12-hour periods with possible night operations with no after-hours contingencies or contingency charges of any kind.

Performance schedule changes will be directed by the COR with adequate lead time provided to the Contractor.

5.4.2 Equipment operators shall be proficient in conversational Basic English and able to translate directions / instructions from the COR.

5.4.3 Equipment operators will keep on their person at all times a valid license or equal documentation that may be required by the host nation as proof for legal operation of the vehicle/equipment in which they are assigned to drive/operate.

5.4.4 Equipment operators shall have a means of communication and be reachable during prescribed duty hours. The contact information for each operator shall be provided to the Contracting Officer and Contracting Officer Representative (COR) prior to delivery. The government will not provide cell phones to any vehicle/equipment operators.

5.4.5 The government will not provide hotel accommodations or meals to any vehicle/equipment operator.

5.4.6 Persons Excluded from the Premises: Contractor shall not allow anyone banned by any New Zealand Government or Military authority to operate the contracted leased vehicles for services as outlined in this PWS.

5.4.7 Contractor personnel shall present a neat appearance and shall be easily recognized as a Transportation Employee. Employees shall wear contractor furnished uniforms when on duty

5.4.8 The Contractor shall be responsible for the performance and conduct of all personnel employed under this contract. The Contractor shall prohibit employees from performing work under this contract while under the influence of alcohol, drugs, and other incapacitating agents.

5.4.9 Contractor personnel shall not utilize personal cameras or recording devices to take pictures, video or audio recordings of U.S. personnel, equipment, or Allied Forces personnel, equipment or installations without first obtaining permission to do so. Any devices used to record without permission are subject to inspection or confiscation by U.S.

or New Zealand security officials. Devices will be returned once sanitized.

5.5 Hazardous Material. All hazardous materials (HAZMAT) used on vehicle/equipment must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or releases of hazardous materials to the COR. The contractor shall be liable for containment and environmental cleanup of spill or release of such substance.

The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall comply with environmental and hazardous materials storage and handling requirements. The contractor will comply with municipal environmental laws to protect the health and safety of employees / residents and minimize or eliminate environmental pollution. Cargo may contain

HAZMAT.

5.6 Permits. Contractor shall submit a request to obtain all appropriate permits required to fulfill the requirements of this PWS. The contractor shall not perform any work required by the issuance of a permit prior to obtaining the required permit.

5.7 OPSEC. Contractor will instruct their equipment operators to not share details of their work, equipment downloaded, cargo destinations and any other details of their work on social media. Failure to comply may result in contract cancellation.

5.8 Safety and Quality Assurance: Contractor is obligated to comply with generally accepted standards of the transportation industry for operation and maintenance practices. Contractor shall comply with all provisions of applicable statutes and agreements which may affect safety, and with all local and installation regulations, directives, orders, rules, laws, and standards pertaining to service provided within this PWS.

5.9 Service Contract Reporting

5.9.1 System for Award Management (SAM) Service Contract Report (SCR): The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Government via a secure data collection site. The Contractor is required to completely fill in all required data fields through the following web address: www.sam.gov. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking “View Assistance for SAM.gov” which is located at the top of the SAM.gov website. From there, you can the select “Contact Our Service Desk” which will allow you to contact SAM.gov directly. If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the SAM SCR requirement.

Steps for Submitting a Service Contract Report (SCR)

1. Go to www.sam.gov and log in.

2. Select Entity Registrations and then select Service Contract Reporting.

3. SAM displays your entities which have service contracts and meet the reporting criteria.

Select View by entity to see the service contracts for each entity.

4. Next, select Add for the service contract against which you want to create a Service

Contract Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

• Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

• Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

6. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

7. When you are ready to submit the report, select Submit. This saves your report and returns you to the Select Service Contract page where you can create other SCRs or edit an existing SCR.

Steps for Editing a Submitted Report http://www.sam.gov/ http://www.sam.gov/

1. Follow steps 1-4 above. Any previously submitted SCR will have a View/Edit button instead of an Add button.

2. Select View/Edit. You will be able to view the current SCR, edit available fields, and resubmit the record. You can also delete previously entered information altogether.

STD: All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates noted in corresponding paragraph above.

AQL: 100% Compliant

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1.1 Department Of Defense Contract Security Classification Specification (DD Form 254)

6.1.2 Department of Defense Security Agreement (DD Form 441)

6.1.3 National Industrial Security Program Operating Manual (DoD 5220.22-M)

6.1.4 Installation Access Control (AE Reg 190-16)

6.1.5 The Army Physical Security Program (AR 190-13)

6.1.6 Contractor Identification (AE Reg 27-715)

6.1.7 U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)

6.1.8 Information Assurance Workforce Improvement Program (DoD 8570-M)

6.1.9 Information Assurance Training Certification and Workforce Management Directive (DoDD 8570.01)

6.1.10 Information Assurance (AR 25-2)

6.1.11 Electromagnetic Compatibility Directive (2004/108/EC)

6.1.12 Policies and Procedures for Property Accountability (AR 735-5)

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Required Services (Tasks) IAW

Performance Standards Acceptable Quality Levels

Methods of Surveillance

General Transportation Standards (PWS Part 5)

All vehicles and drivers must be licensed and authorized to operate in New Zealand. The contractor is responsible for all costs including fuel, tolls, and maintenance.

Disabled equipment must be recovered within 6 hours with a replacement provided. Drivers must be proficient in English.

100% Compliance Periodic & Random Inspection, Customer Complaints, Observation

Passenger Van (PWS Section 5.2.1)

Leased with driver; capable of seating a minimum of 15 passengers (not including the driver); must have a fully functional climate control system (heating and A/C).

100% Compliance.

No more than 1 valid customer complaint per week regarding vehicle condition or driver professionalism.

Periodic inspections, and random, observation, customer complaints

Sport-Utility Vehicle (SUV)

(PWS Section 5.2.2)

Leased with driver; capable of seating a minimum of 4 passengers (not including the driver); must have a fully functional climate control system (heating and A/C).

100% Compliance.

No more than 1 valid customer complaint per week regarding vehicle condition or driver professionalism.

Periodic inspections, and random, Coach Bus (PWS Section 5.2.3)

Leased with driver; capable of seating a minimum of 44 passengers (not including the driver); must have a fully functional climate control system (heating and A/C).

100% Compliance.

No more than 1 valid customer complaint per week regarding vehicle condition or driver professionalism.

Periodic inspections, and random, Installation & Area Access

(PWS Section 1.6.3)

The contractor is responsible for all coordination with New Zealand authorities to obtain necessary passes for drivers and vehicles to access all required military and civil facilities.

100% Compliance.

Zero instances of denied access due to lack of proper passes.

Document Review, Spot Checks

Deliverables (PWS Technical Exhibit B)

All deliverables, including personnel lists and inspection sheets, must be submitted on time to the correct points of contact as specified in the PWS.

100% on-time and accurate submission.

Deliverable Tracking, KO/COR Verification

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Name and contact information of Contract Manager and designated alternate

Within 3 days of award

1 copy Email KO and

COR

Names and Photocopies of Identification for all Contractor Employees requiring access to the place/location of performance

Within3days of award

1 copy MS Word or PDF KO and

COR

Equipment Pre- Inspection Sheet

3 days after delivery

1 copy PDF KO and

COR

Equipment Post- Inspection Sheet

3 days after completion of services

1 copy PDF KO and

COR