RFQ_26-Q-4002 Transportation Services.pdf

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REQUEST FOR QUOTATION (RFQ)

RFQ #: W91QVP-26-Q-4002

Closing Date: 03 AUGUST 2026, 09:00 AM Hawaii Standard Time (HST) Description: Transportation Services for IPAMS 26 in Auckland, New Zealand

This is a solicitation request under RFQ number W91QVP-26-Q-4002 for commercial services prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, using Simplified Acquisition Procedures. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. Clauses and provisions may be accessed in full text at these addresses:

https://www.acquisition.gov/far/ and https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html.

1. General Information

1.1 The quotation must be submitted to SSG Kim, Eric by email at eric.k.kim.mil@army.mil and SSG Rosenberger, Nathan at nathan.t.rosenberger2.mil@army.mil

1.2 Questions shall be submitted by 09:00 AM HST on 27 JULY 2026. All questions and answers will be consolidated and issued via amendment to all prospective offerors.

1.3 Offers shall be submitted by 09:00 AM HST on the closing date of RFQ.

1.4 Offerors shall acknowledge receipt of any amendment to this solicitation by signing and returning the amendment.

2. Description of Requirement

The Government intends to award a Firm-Fixed Price Contract to provide Transportation with Driver Services in support of the Indo-Pacific Armies Management Seminar (IPAMS) 26.

2.1 Place of Performance: Auckland, New Zealand & Surrounding Areas

2.2 Period of Performance (POP): The period of performance is from 16 September 2026 to 26 September 2026, with specific dates varying by vehicle type as detailed in the CLINs below.

2.3 Operational Constraints (Parking & Staging): The primary venue, Hilton Auckland, has severely limited parking (maximum of 3 spaces available for use) and no designated waiting area for drivers.

The contractor must account for this limitation by utilizing off-site staging areas. Drivers must remain on standby at these off-site locations and be ready to rapidly deploy to the Hilton Auckland, the airport, or other designated locations whenever needed by the Government.

3. Proposal Submission Instructions — Addendum to Far 52.212-1 Instructions to Offeror(s)- Commercial Products and Commercial Services

3.1 Proposal Submission

Offerors shall submit their proposals electronically to include three (3) separate attachments:

Attachment 01: Technical Proposal

Attachment 02: Completed Order Form in USD https://www.acquisition.gov/far/ https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html mailto:eric.k.kim.mil@army.mil mailto:nathan.t.rosenberger2.mil@army.mil

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Attachment 03: Offeror Information

3.2 Proposal Content

The proposal shall contain the following information:

3.2.1 Attachment 01 - Technical Proposal.

3.2.1.1 Product Conformance:

A detailed narrative explaining the offeror's approach to providing the full scope of transportation services as outlined in the attached Performance Work Statement (PWS). The narrative must be addressed, at a minimum following.

3.2.1.1.1 Management and Staffing Plan: Describe your management approach. Identify key personnel, including a Site Manager who is reachable 24 hours a day, 7 days a week during the period of performance.

3.2.1.1.2 Staging and Dispatch Plan: Detail your strategy for mitigating the parking limitations at the Hilton Auckland. Explain where vehicles and drivers will stage off-site and your communication plan to ensure vehicles arrive at the hotel or airport immediately upon request without delays.

3.2.1.1.3 Vehicle Plan: Provide a detailed list of the proposed vehicles to be used for this contract. For each vehicle type proposed, you must provide the Make, Model, Year, Passenger Capacity (excluding driver), and confirm the presence of a fully functional climate control system. This information must clearly demonstrate that the proposed fleet meets or exceeds the specifications required in the PWS and CLINs.

3.2.1.1.4 Quality Control Plan: Outline the procedures you will use to ensure all requirements are met and services are performed to the standards identified in the PWS.

3.2.1.1.5 Past Performance / Relevant Experience: Provide a minimum of two (2) examples of recent (performed within the last three years) and relevant past performance providing transportation services of similar size, scope, and complexity. Include the contract/reference number, point of contact information (name, email, phone number), and a brief description of the services provided.

3.2.2 Attachment 02 - Price Proposal.

3.2.2.1 Completed Pricing Sheet: A completed price quotation, in USD, using the CLIN structure provided in provided Order Form. The total price must be all-inclusive, covering all personnel, vehicles, fuel, maintenance, delivery, administrative costs, off-site staging/parking fees, and all applicable local, host-nation, and other taxes. Vendors shall indicate how long the quote is valid, as a minimum the quote shall be valid for 90 days.

3.2.2.2 DBA Insurance Estimate: Provide a separate, informational estimate for the cost of Defense Base Act (DBA) Insurance. This estimate is for planning purposes only and will not be included in the evaluated price.

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3.2.3 Attachment 03 - Offeror Information

3.2.3.1 A completed copy of the Offeror Information sheet.

3.2.3.2 A completed copy of FAR provision 52.204-24, if applicable.

Failure to submit a complete proposal that addresses all requirements in Attachment 01 (Technical), Attachment 02 (Price), and Attachment 03 (Offeror Information) may be grounds for determining the proposal to be unacceptable and therefore ineligible for award.

Note on Past Performance: In accordance with the principles of FAR 15.305(a)(2)(iv), if an offeror does not submit a Past Performance volume, or if the submitted past performance is not considered relevant, the offeror will receive a "Neutral Confidence" rating for that evaluation factor. A lack of relevant past performance will not render a proposal unacceptable.

4. Defense Base Act (DBA) Insurance

The contractor shall purchase DBA insurance from a carrier authorized by the United States Department of Labor (DOL). A list of authorized carriers can be found at http://www.dol.gov/owcp/dlhwc/lscarrier.html. This requirement applies to all subcontractors. The offeror shall provide a copy of their DBA Insurance estimate and demonstrate the ability to procure DBA insurance within 72 hours of a potential award. Failure to submit this estimate may result in your offer being considered non-responsive.

5. CLIN Structure and Pricing Instructions

All offeror(s) shall provide the price proposal in USD. Failure to submit the above requirements may be grounds for determining the proposal to be non-responsive.

PROVIDE THE FOLLOWING INFORMATION WITH YOUR QUOTE

Items Required Company Name Unique Entity Identifier Cage Code Point of Contact Name Point of Contact Phone Point of Contact Email Registered in SAM Make sure your status is ACTIVE since no award will be made on an expired registration.

YES or NO

Registered in Wide Area Workflow (WAWF) WAWF will not work when the SAM registration is inactive. This will cause payment delays!

YES or NO

Section 889 Compliant & Listed in Reps and Certs in SAM If “No”, ensure to complete the Section 889 accompanying document in solicitation email

YES or NO http://www.dol.gov/owcp/dlhwc/lscarrier.html

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Requested Specifications

CLIN Description QTY Unit of issue

Unit Price Total in

USD

Passenger Van in accordance with PWS.

POP: 16-21 SEP 2026 and 24-26 SEP 2026 12 Each

Sport-Utility Vehicle (SUV) in accordance with

PWS.

POP: 21-24 SEP 2026

2 Each

Coach Bus in accordance with PWS.

POP: 22-23 SEP 2026 3 Each

DBA Insurance (Informational)

This cost is for informational purposes only. 1 Job

Total Cost in USD

6. Provision and Clauses

6.1 The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 dated 13 Mar 2026. From the Federal Acquisition Regulation (FAR), the following provisions and clauses are applicable to this solicitation: 52.204-7, 52.204-13, 52.204-16, 52.204-18, 52.204-24, 52.204-26, 52.212-1, 52.212-2, 52.212-3, 52.212-4, 52.212-5, 52.228-3, 52.229-6, 52.229-11, and 52.232-18.

6.2 The solicitation document and incorporated provisions and clauses are those in effect through DFARS Change dated 10 Nov 2025. From the Department of Defense FAR Supplement (DFARS), the following provisions and clauses are applicable to this solicitation: 252.203-7000, 252.203-7002, 252.203-7005, 252.204-7003, 252.204-7015, 252.204-7017, 252.204-7018, 252.204-7024, 252.232-7003, 252.232-7006, 252.232-7010, 252.244-7000, 252.225-7001, 252.225-7002, 252.247-7023

6.3 Full text of these clauses may be found at https://www.acquisition.gov.

7. Basis for Award — Addendum to Far 52.212-2, Evaluation—Commercial Products and

Commercial Services

7.1 The Government will award a contract to the proposer responsible whose offer, conforming to the solicitation, provides the best value to the Government, price and other factors considered. The evaluation factors are:

Factor 1: Technical Capability

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Factor 2: Past Performance/ Relevant Experience Factor 3: Price

7.2 Relative Importance of Factors. Technical Capability and Past Performance, when combined, are significantly more important than Price. As technical and past performance ratings become more equal among offerors, the evaluated price will become more important in making the award determination. The Government may award a higher-priced offeror if the perceived benefits of the higher-priced proposal merit the additional cost.

7.2.1 Factor 1: Technical Capability

Government will evaluate the offeror's Technical Narrative to determine their understanding of the requirements, the feasibility of their approach, and their ability to successfully execute the scope of work.

The evaluation will specifically assess the following required elements:

7.2.1.1 Management and Staffing Plan: Evaluated on the effectiveness of the management approach and the confirmation of a designated Site Manager reachable 24/7 during the period of performance.

7.2.1.2 Staging and Dispatch Plan: Evaluated on the feasibility and responsiveness of the strategy to mitigate parking constraints at the Hilton Auckland, including the effectiveness of off-site staging and communication protocols.

7.2.1.3 Vehicle Plan: Evaluated on the detailed list of provided vehicle specifications (Make, Model, Year, Capacity, etc.) to ensure the proposed fleet strictly meets or exceeds all PWS passenger capacity and climate control requirements.

7.2.1.4 Quality Control Plan: Evaluated on the adequacy of the proposed procedures to monitor performance and ensure services meet the standards identified in PWS.

7.2.1.5 The Technical Capability factor will be evaluated using the following adjectival rating scheme:

Rating Description

Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths. Risk of unsuccessful performance is low.

Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength. Risk of unsuccessful performance is low to moderate.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Risk of unsuccessful performance is no worse than moderate.

Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies.

7.2.2 Factor 2: Past Performance/ Relevant Experience Evaluation.

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The Government will evaluate the offeror's record of past performance to assess the level of confidence in the offeror's ability to successfully perform the required services. The evaluation will focus on recency (performed within the last three years) and relevancy (similar in size, scope, and complexity to

PWS).

7.2.2.1 The Past Performance factor will be evaluated using the following confidence rating scheme:

Rating Description

Substantial Confidence

Based on the offeror's recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror's recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available or the offeror's performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

Limited Confidence

Based on the offeror's recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence

Based on the offeror's recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

7.2.3 Factor 3: Price. The Government will evaluate the proposed total price for reasonableness, completeness, and accuracy.

7.2.3.1 Reasonableness: Evaluated by comparing proposed prices against the Independent Government Estimate (IGE), historical pricing, and competing offers.

7.2.3.2 Completeness: Evaluated to ensure the offeror has provided pricing for all required CLINs and confirmed that the pricing is all-inclusive (including taxes and off-site staging fees).

7.2.3.3 The DBA Insurance Estimate (CLIN 0004) is informational only and will not be included in the total evaluated cost used for the award decision.

The Government may award without discussion; however, the Government reserves the right to conduct discussions if deemed in the Government’s best interest.

A written notice of award or acceptance of an offer, within 60 calendar days or receipt of offer, shall result in a binding contract without further action by either party. The Government may accept an offer or part of an offer, whether there are negotiations after its receipt, unless a written notice of withdrawal is received prior to award.

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8. Administrative Information — Delivery and Payment Information

Addendum to Far 52.212-4 Contract Terms and Conditions— Commercial Products and Commercial Services

8.1 Delivery

Full operational capability of all services and vehicles shall be achieved and available No Later Than (NLT) 16 September 2026 at the designated locations in Auckland, New Zealand. The vendor shall contact the Contracting Officer's Representative (COR) to establish communication channels prior to the start of the performance period.

8.2 Point of Contact: To be determined (TBD).

8.3 WAWF Payment Acceptor DoDAAC: TBD

8.4 Inspection and Acceptance

Inspection of vehicles for condition and quality, and acceptance of services performed under this contract shall be conducted by the COR at the place of performance.

8.5 Payment

Payment will be made NET 30 days from the date of receipt of a proper invoice in the pay office or after acceptance of services by the Government, whichever is later.

8.6 Invoice Submittal

The Contractor shall submit invoices in accordance with DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Invoices shall be submitted electronically through Wide Area Workflow – Receipt and Acceptance (WAWF) at the website https://wawf.eb.mil.

/////End of Solicitation/////

1. General Information