W91QVN-16-R-0125-0001.pdf

F3J4MD6081AQ01

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See Next Page

1. CONTRACT ID CODE PAGE OF PAGES

J 1 66

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Sep-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QVN-16-R-0125

X 9B. DATED (SEE ITEM 11)

13-Sep-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Sep-2016

CODE

411TH CONTRACTING SUPPORT BRIGADE, KOREA

RCC YONGSAN, UNIT #15289

APO AP 96205-5289

UNITED STATES OF AMERICA (THE)

W91QVN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QVN-16-R-0125

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT #0001

A. The purpose of this amendment is to accomplish the following:

(1) To change the title of Paragraph 3, a under the Addendum to FAR 52.212-1 Instructions to Offerors - Commercial Items (Oct 2015)

FROM: Offeror's status as a Korean Contractor:

TO: Eligibility for Award of ROK MND Contracts

(2) To replace the below three (3) local clauses as those clauses were updated as of 20 Sep 2016:

(1) 5152.232-4028 - Funding of ROK MND Contracts

(2) 5152.232-4030 - Payments of ROK MND Contracts

(3) 5152.233-4008 - Choice of Law and Disputes under ROK MND Contracts

(3) To change the Pre-Solicitation Conference Location and Site Visit date and locations under the Paragraph 5 of Addendum to FAR 52.212-1 Instruction to Offerors - Commercial Items (Oct 2015) as shown below:

FROM:

Time/Place: Pre-Proposal Conference: 1 PM, 23 Sep 2016 at 411th CSB Osan RCO Time/Place: Site Visit: 2 PM, 23 Sep 2016 at Doo Little Gate, Osan AB POC: Mr. Pak, Chi U, 51st Medical Group, Osan AB, Tel: 0505-782-5366

TO:

(a) Time and place of each location for Pre-Proposal Conference and Site Visit are shown below:

(1) 23 Sep 2016: Pre-Proposal Conference: 01:00 PM, meets at ROK Suwon Air Base (AB) Main Gate Site Visit: 02:00 PM at ROK, Suwon AB Main Gate

(2) 4 Oct 2016: Site Visit: 12:00 PM at ROK Gimhae AB Main Gate Site Visit: 03:00 PM at ROK Daegu AB Main Gate

(3) 5 Oct 2016: Site Visit: 12:00 PM at ROK Gwangju AB Main Gate

(b) The address of each locations are shown below:

Suwon AB: Kyonggi-Do, Suwon-City, Gwonseon-Gu, JangGi-Dong, 6-53(경기도 수원시 권선구 장지동 6-53)

Gimhae AB: Busan City, KangSeo-Go, DaeJeo 2-Dong, 1811-1 (부산광역시 강서구 대저 2동 1811-1)

Daegu AB: Daegu City, Dong-Gu, DongChon-Dong, 1033-39 (대구광역시 동구 동촌동 1033-39)

Gwangju AB: Gwangju City, GwangSan-Gu, SongJeong 2-Dong, 335-4(광주광역시 광산구 송정 2동 335-4)

(c) Please submit the following information for each individual to attend the Pre-proposal conference and Site Visits via email to Ms. Pak, Nam Ye at NAMYE.PAK1.LN@MAIL.MIL and Ms. Chong, Hyon Suk at HYONSUK.CHONG1.LN@MAIL.MIL to the specified date and time for each location:

Suwon AB: Please submit the following information by 21 Sep 2016, 10:00 AM via email:

성명/NAME

생년월일/ KID OR SSN

회사명/COMPANY (POSITION/RANK)

집주소/HOME ADDRESS

Gimhae AB: Please submit the following information by 27 Sep 2016, 10:00 AM via email:

성명/NAME

생년월일/Date of Birth (yyyymmdd)

회사명/COMPANY (POSITION/RANK)

Daegu AB: Please submit the following information by 27 Sep 2016, 10:00 AM via email:

성명/NAME

생년월일/ KID OR SSN

회사명/COMPANY (POSITION/RANK)

집주소/HOME ADDRESS

Gwangju AB: Please submit the following information by 27 Sep 2016, 10:00 AM via email:

성명/NAME

생년월일/ KID OR SSN

(d) The offeror is required to bring own vehicle to move different site orientation locations, if available. Please submit the following information via email by the specified date and time on the above Paragraph c for each location.

Type of Vehicle (차종)

Number of a Vehicle (차량번호)

(e) After sending e-mail for the above paragraph c and d, offerors shall confirm with Ms. Pak, Nam Ye at 02-7914- 7539 (Commercial) or Ms. Chong, Hyon Suk at 02-7914-6110 (Commercial) if e-mail is delivered to her email account.

(f) As a result of this amendment, the offeror's question due date under the "NOTE" on the Paragraph 3 of Addendum to FAR 52.212-1 Instructions to Offerors - Commercial Items (Oct 2015) is extended as follows:

FROM: 28 Sep 2016, 1300 hrs TO: 10 Oct 2016, 13:00 Hours

B. As a result of this amendment, the bid closing date is extended as follows:

FROM: 13 Oct 2016, 1:00 PM TO: 19 Oct 2016, 1:00 PM

C. All other terms and conditions remain unchanged.

mailto:NAMYE.PAK1.LN@MAIL.MIL mailto:HYONSUK.CHONG1.LN@MAIL.MIL

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 13-Oct-2016 01:00 PM to 19-Oct-2016 01:00 PM.

The following have been added by full text:

5152.232-4028 FUNDING OF ROK-FUNDED CONTRACTS

(a) Funding advisement: Except for contractual instruments, if any, which specifically obligate U.S. appropriated funds for payment by the U.S. Government, this contract, any modifications (including exercise of option(s)) to it, and any delivery orders under it, shall cite “MOA Contract - funded by ROK MND,” in lieu of citing appropriations and accounting data.

(b) Limitation of US liability: The U.S. Government shall incur no liability, and no appropriated funds of the United States shall be obligated, for payment for services, supplies, claims, or other costs arising out of or under contracts, delivery or service orders, or exercises of options or other modifications that are designated as “MOA Contract -funded by ROK MND.”

(c) Identification of invoices: Contractor shall state clearly “MOA Contract - funded by ROK MND” on all invoices for performance under contracts, delivery or service orders that are designated as “MOA Contract - funded by ROK

MND.”

(d) Funding adjustments: It is intended that the Government will apply U.S. appropriated funds under this contract, if at all, exclusively and only until ROK MND funds become available, at which point the Contract will maximize use of ROK MND funds. The Government may arrange de-obligation of U.S. appropriated funds previously obligated, in order to replace them with obligation of ROK MND funds.

(e) Funding carry-over:

(1) The Government will make every reasonable effort to obtain completion of all performance under the contract and to obtain, approve, and forward Contractor’s invoices under the contract before the end of the calendar year of the contract. In the event that any work initiated under the contract cannot be completed by the end of the calendar year, the Contractor shall furnish the Contracting Officer and USFK, ATTN: FKJ4-ML, not later than 30 November, the following information:

(i) A list of work that apparently will not be completed and invoiced by, and apparently will require payments after, the end of the calendar year;

(ii) Estimated price of work that apparently will be carried beyond the calendar year; and

(iii) Date of anticipated completion of the work.

(2) Funding for work carried over to the next calendar year will not automatically transfer to the next calendar year;

however, the ROK MND shall seek mutually agreeable procedures for payment for the work carried over.

(f) Availability of ROK Funds for the Next Calendar Year:

(1) This contract is funded with calendar year ROK MND funds, from date of award through 31 December of the year in which the contract is awarded and/or into which the contract is extended. ROK MND funds are not available for performance, under this contract, beyond 31 December of the current contract’s calendar year period. Any obligation and/or legal liability on the part of ROK MND for the next calendar year’s performance, including exercise of any option to extend the services/contract, is contingent upon the Contracting Officer’s explicit notification to the Contractor of availability of that new calendar year’s ROK MND funds, from which contractual payment(s) can be made.

(2) Unavailability of ROK MND funds until a few months into the new calendar year may necessitate a break in performance of the contract until those funds become available. In the event of a break in performance because of unavailability of the new calendar year’s ROK MND funds for obligation under the contract, that break in performance shall not be deemed a breach or default of the contract.

(3) Notwithstanding the provisions of the preceding subparagraphs, the U.S. Government may, at any point, require continued performance in obligation of U.S. appropriated funds until the ROK MND funds become available for the calendar year.

5152.232-4030 – Payments of ROK MND Contracts

PAYMENTS OF ROK MND CONTRACTS

(a) Responsibility for Payment: The ROK Government shall make payment directly to the contractor for performance rendered and accepted under any contract part, or delivery or service order identified as “MOA contract

– funded by ROK MND.” Payments shall be made at the prices specified in the contract.

(b) Performance Certification and Contract Administration: The U.S. Government has sole authority to administer this contract. The U.S. Government, through its designated USFK official(s), has sole authority to inspect and accept goods and services and to determine the Contractor’s entitlement to payment from the ROK under this contract. The administering U.S. Government Contracting Officer will resolve all disputes, claims, and appeals before certifying invoices for payment. Neither ROK MND nor ROK Defense Logistics Agency will pay any invoice or claim under this contract without prior U.S. Government certification of the invoice.

(c) Payment for Partial Deliveries: Unless otherwise specified in this contract, payment shall be made on partial deliveries accepted by the U.S. Government, if (1) the amount due on the deliveries warrants it, or (2) the Contractor requests it and the amount due on the deliveries is at least either the local currency equivalent of $1,000.00 or 50% of the total contract price.

(d) Invoices: An invoice is a written request for payment for supplies rendered. In order to be proper, an invoice must include as applicable the following:

(1) Invoice date;

(2) Name and address of contractor;

(3) Contract number or other authorization for supplies delivered or service performed (including order number and contract line item number);

(4) Description, quantity, unit of measure, unit price and extended price of supplies delivered or services performed;

(5) Shipping and payment terms (e.g. shipment number and date of shipment, prompt payment discount terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading;

(6) Name and address to which payment is to be sent (which must be the same as that in the contract or on a proper notice of assignment);

(7) Name, title, phone number and mailing address of person to be notified in event of a defective invoice; and

(8) Any other information or documentation required by other provisions of the contract (such as evidence of shipment).

(9) Invoices shall be prepared and submitted in five (5) copies (one copy of the invoice shall be marked “Original”) unless otherwise specified.

(e) Procedures for Payment by ROK MND:

(1) The Contractor shall forward to the Contracting Officer’s Representative (COR), for certification of inspection and acceptance, all invoices in five (5) copies.

(2) If the contractor doesn’t receive payment within 35 days of the government’s receipt of the invoices, the contractor should contact the COR.

(f) Payment Addresses:

ROK Ministry of National Defense Defense Logistics Agency (DLA)

Seoul, Korea

5152.233-4008 – Choice of Law and Disputes under ROK MND Contracts

CHOICE OF LAW AND DISPUTES, ROK MND CONTRACTS

(a) This contract shall be construed and interpreted in accordance with the substantive laws of the United States of America. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with U.S.

law.

(b) All disputes arising under, or relating to, this contract shall be resolved under this clause.

(c) “Claim,” as used in this clause, means a written demand or written assertion by one of the contracting parties seeking, as a matter of right, the payment of money in a sum certain, the adjustment or interpretation of contract terms, or other relief arising under or relating to this contract. A claim arising under a contract, unlike a claim relating to that contract, is a claim that can be resolved under a contract clause that provides for the relief sought by the claimant; however, a written demand or written assertion by the Contractor seeking the payment of money exceeding $100,000 is not a claim under the clause until certified as required by subparagraph (d)(2) below. A voucher, invoice, or other routine request for payment that is not in dispute when submitted is not a claim under the clause. The submission may be converted to a claim under the clause, by complying with the submission and certification requirements of this clause, if it is disputed either as to liability or amount or is not acted upon in a reasonable time.

(d) The contractor shall have the right to submit to the Contracting Officer, disputes, demands, and/or claims, relating to or arising under this contract, only on the issue of whether the Government should and will certify performance, for payment by the ROK Government. The contractor shall not submit to the U.S. Government, nor will the Contracting Officer accept, any disputes, demands, or claims for compensation for work, which the U.S.

Government has certified as completed.

(e) Procedures

(1) A claim by the contractor shall be made in writing and submitted to the Contracting Officer for a written decision. A claim by the Government against the Contractor shall be subject to a decision by the Contracting Officer.

(2) For contractor’s claims exceeding $100,000, the contractor shall submit with the claim a certification that –

(i) The claim is made in good faith;

(ii) Supporting data are accurate and complete to the best of the contractor's knowledge and belief; and

(iii) The amount requested accurately reflects the contract adjustment for which the contractor believes the Government is liable.

(3) Individuals

(i) If the contractor is an individual, the certification shall be executed by that individual.

(ii) If the contractor is not an individual, the certification shall be executed by –

(A) A senior company official in charge at the contractor's plant or location involved; or

(B) An officer or general partner of the contractor having overall responsibility for the conduct of the contractor's affairs.

(f) For contractor’s claims of $100,000 or less, the Contracting Officer will, if requested in writing by the contractor, render a decision within 60 days of the request. For contractor-certified claims over $100,000, the Contracting Officer will, within 60 days, decide the claim or notify the contractor of the date by which the decision will be made.

(g) The Contracting Officer's decision shall be final unless the contractor appeals the decision within 30 days of the Contracting Officer's decision, to the Principal Assistant Responsible for Contracting (PARC). In the event that the contractor does appeal the decision of the Contracting Officer, the appeal shall be heard by and decided by the PARC and/or a panel of U.S. officials, chaired by the PARC. The decision of this panel shall be final, and the parties agree that there are no additional appeal rights. The parties waive their rights to pursue any claim, appeal, or action arising from or relating to this contract, before any other civil court, board, authority, or other adjudicative body.

(h) The contractor shall proceed diligently with performance of this contract, pending final resolution of any request for relief, claim, or action arising under the contract, and comply with any decision of the Contracting Officer.

(i) This contract is not subject to the Contract Disputes Act of 1978, as amended (41 U.S. Code, Sections 601-613).

Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved only in accordance with this local clause, 5152.233-4008.

The following have been modified:

NOTICE TO OFFERORS

NOTICE TO OFFERORS:

This solicitation is conducted under the LCS program and will result in a contract between the Government of the Republic of Korea (ROK) and the contractor. ROK will directly pay the contractor. No appropriated funds of the United States (US) shall be obligated for payment due under this contract.

In accordance with the International Agreement between the US and ROK, titled “Amendment to the Implementing Agreement between the United States Forces Korea and the Republic of Korea Ministry of National Defense Concerning Logistics Cost Sharing” (hereinafter “International Agreement”), signed by the parties on 14 October 2015:

"The parties hereby agree that all LCS work must be accomplished in the ROK or its territorial waters and that all equipment and supplies that are to be acquired with ROK Government funds shall be manufactured in the ROK, and all LCS service work shall be carried out by Korean contractor(s), the Korea Railroad Corporation, or the ROK military. The term ‘Korean contractor(s)’ is defined as an entity, that, including its parent, is a domestic corporation under the Korean Tax Act and whose domestic status is recorded in the Certified Copy of Register or its successor document. A parent is defined as an entity that holds more than 50/100 of the total issued and outstanding shares in another company, as reflected in the Stock Change Certificate.”

See Instructions to Offerors (Addendum to FAR 52.212-1), for submission requirements related to LCS solicitations.

• Proposed price shall be provided by local currency (Korean Won (₩)).

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Maintenance of Medical War Reserve Materiel (MWRM) at Suwon, Daegu, Gwangju, Gimhae, Air Bases

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personnel services contract to provide Maintenance of Medical War Reserve Materiel (MWRM) at Suwon, Daegu, Gwangju, and Gimhae Air Bases. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, supervision, equipment, tools, materials, supplies, transportation, and any other resources necessary except Paragraph 3 Government Furnished Property to successfully perform in garrison maintenance for prepositioned medical WRM assets in accordance with (IAW) all the guidelines prescribed in this document. Performance shall be according to the requirements contained in this performance-based work statement (PWS).

1.2. Background: Medical WRM assets are arranged in various assemblages based on medical capabilities required at different locations. These assemblages are frequently upgraded to ensure their suitability to match current mission requirements. Often times these upgrades constitute minor changes in the amount of supplies and equipment in each assemblage. Occasionally, Higher Headquarters may decide to significantly increase, decrease or shift the medical WRM assets among the Co-located Operating Bases (COBs). Any changes to the amount of MWRM assets or their location shall be coordinated in advance with the Contracting Officer (KO) who will determine if the changes remain within the scope of this PWS or if a contract modification is deemed necessary.

1.3. Objectives:

1.3.1. Conduct a full inventory of every MWRM assemblage, at least annually. Contractor shall strive to attain an inventory accuracy of 100% during each inventory. Contractor shall maintain inventory files active for two (2) years.

1.3.2. Closely monitor and manage expiring medical supplies and medications effectively.

1.3.3. Maintain storage areas clean and organized at all times.

1.3.4. All MWRM assemblages shall be neatly segregated and clearly labeled. MWRM assemblages shall be arranged in a manner that allows for the efficient and rapid deployment of assets at the onset of a contingency.

1.3.5. All equipment work orders shall be closed within sixty (60) calendar days, with few exceptions only when equipment has to be calibrated/repaired by a third party or when awaiting for replacement parts.

1.4. Scope: All medical WRM assets shall be maintained IAW manufacturer specifications, applicable Technical Orders (TO) and Air Force standards to include, but not limited to, Air Force Instruction (AFI) 41-209, Medical Logistics Support, AFI 41-201, Managing Clinical Engineering Programs and AFMAN 41-216 DMLSS User’s Manual. The Defense Medical Logistics Standard Support System (DMLSS) is the only program of record approved for management of medical WRM assets and its use is mandated in order to purchase, receive, store, secure, inventory, test, repair, maintain, account for and ship medical WRM assets provided by the Government.

1.5. Period of Performance: The period of performance shall be for one (1) Base Period and four (4) 12-month option years. The Period of Performance reads as follows:

Phase In Period: 1 Jan 2017 – 31 Jan 2017 Base Period: 1 Feb 2017 – 31 Dec 2017 1st Option Year: 1 Jan 2018 – 31 Dec 2018 2nd Option Year: 1 Jan 2019 – 31 Dec 2019 3rd Option Year: 1 Jan 2020 – 31 Dec 2020 4th Option Year: 1 Jan 2021 – 31 Dec 2021

1.6. General Information

1.6.1. Quality Control: The contractor shall develop and maintain a consolidated quality control program to ensure services are performed in accordance with this PWS and the current versions of the following instructions: AFI 41- 106 Medical Readiness Training and Planning, AFI 41-201, Managing Clinical Engineering Programs, AFI 41- 209, Medical Logistics Support, and AFMAN 41-216 Defense Medical Logistics Support (DMLSS) User’s Manual.

The most current versions of these instructions can be found at http://www.e-publishing.af.mil/. The COR will notify the Contractor of any known changes to these regulations. However, the Contractor shall be responsible for maintaining current versions of all applicable directives and ensure compliance with the same.

1.6.1.1. Quality Control Plan: The contractor shall prepare a comprehensive Quality Control Plan (QCP). The quality of work and services provided under this PWS are the responsibility of the contractor. Therefore, the contractor shall develop and maintain a QCP to ensure contractor performance satisfies the requirements in this http://www.e-publishing.af.mil/ contract. Quality Control is a managerial process that: samples and evaluates actual performance; compares actual performance to goals, standards, and requirements; and takes action to correct any differences. If the contractor is not performing all three steps, a QCP does not exist. This plan shall detail the contractor’s QCP and contain such information as: items to be controlled, how the performance quality will be sampled, who is responsible for verifying work and service quality, who is responsible for correcting any deficiencies, and the inspection plan. The contractor shall submit this QCP within five (5) working days after the contract is awarded and shall be updated thereafter to maintain an effective and efficient quality control plan. The Government will make final review and acceptance of the QCP and any subsequent changes within 10 working days of contract award. The quality control plan shall cover all requirements detailed in this contract but should pay particular attention to the requirements identified in the performance requirements summary. Any changes to the QC Plan shall be submitted to the COR prior to implementation. The quality control plan shall include at a minimum:

The contractor’s corporate quality policy (and state if the contractor has a quality program / plan certified under the ISO 9000/ANSI Q90 series of quality standards, or has applied for ISO 9000/ANSI Q90 certification) including examples of how that policy is fulfilled.

1.6.1.1. The documents and records the contractor shall develop, keep, and use in the quality plan.

1.6.1.2. A method/system to measure, record, track, and report the quality of performance

1.6.1.3. A method/system to ensure the quality of supplies and work provided by vendors and sub-contractors.

1.6.1.4. A method/System to identify and correct the root causes of any performance deficiencies, rather than treating symptoms.

1.6.1.5. How the contractor shall approach continuous improvement efforts with internal and external customers.

1.6.1.6. A method and schedule for periodically verifying that the contractor’s QC plan is capable of controlling the quality of work performed.

1.6.1.7. Specific qualifications, training, experience and functional area of expertise required for contractor personnel assigned to perform each level of QC inspection/function.

1.6.2. Quality Assurance: The Government will assess the contractor’s performance on a continuous basis. The primary approach will be to assess the contractor’s quality management system and when it is found to be acceptable, the Government will use the contractor’s quality data for acceptance and payment purposes. The Government will perform inspection to validate the accuracy, timeliness, and truthfulness of the contractor’s quality data. When the contractor’s quality management system results in marginal or unsatisfactory performance, the Government will do a more detailed performance assessment. Marginal performance is performance at or very near the required performance threshold. Unsatisfactory performance is performance below the required performance threshold. Each required service will be assessed against applicable performance objectives and thresholds using a combination of techniques including the use of customer complaints and on-site inspections.

1.6.3. Safety Plan: The contractor shall take safety precautions during the performance of this contract to protect the lives of contractor personnel, the property of the U.S. Government, the Republic of Korea, as well as the private individuals and firms who may be exposed to or endangered by the contractor’s actions to maintain minimal accidents/incident, zero loss of life and minimal damage to property. The contractor shall provide a written safety plan with policies, procedures and safety checklists to the COR within 10 calendar days after the award of this contract. The safety plan will be confirmed by Contracting Officer’s Representative (COR) then accepted by contracting officer. The safety program shall comply with the Korean Occupational Safety and Health Act (KOSHA). The Contractor agrees to comply with its written program for the life of the contract. Any changes or modification to its safety program will be coordinated and reviewed by the COR, or his/her duly authorized representative.

1.6.3.1. Risk Management Process: The safety plan shall include detailed job related hazards and controls for each work activity. The plan shall include an Activity Hazard Analysis (AHA) for each work activity. The AHA shall include at a minimum the name of the activity/job, the job steps, the job hazards, the tools or equipment required to perform the job, control measures to eliminate or reduce the hazard(s), and a Risk Assessment Code (Risk Assessment Code is an assessment of the probability of the hazard occurring and its potential impact). The contractor shall assure that the safety control measures are implemented. The contractor may use the sample AHA forms in http://www.usace.army.mil/SafetyandOccupationalHealth/ActivityHazardAnalysis.aspx or develop their own.

1.6.3.2. Accident investigations, reports, and logs: The safety plan shall include a copy of the contractor’s accident investigation reporting format, and logs. Report all accidents as soon as possible but not more than 4 hours of accident occurrence to the Contracting Officer/Representative (KO/COR). The contractor shall thoroughly investigate the accident and submit the findings of the investigation along with appropriate corrective actions to the KO/COR in the accident investigation reporting format as soon as possible but no later than five (5) working days following the accident. Implement corrective actions as soon as reasonably possible. The accident investigation reporting format shall include at a minimum:

(1) Contract number and contract name/description.

(2) Name of contractor

(3) Date/time of accident

(4) Date report was completed

(5) Detail description of events that lead to the accident

(6) Root cause of accident

(7) Contributing factors

(8) Corrective action(s) to prevent recurrence

1.6.3.3. The following require immediate accident notification and written accident report:

(1) A fatality;

(2) A permanent total or permanent partial disability;

(3) The hospitalization of three or more people resulting from a single occurrence;

(4) Property damage of $200 or more.

1.6.4. Recognized Holidays: The following is a list of legal federal holidays. Any of the federal holidays falling on a Saturday will be observed on the preceding Friday, holidays falling on a Sunday will be observed on the following Monday. Contract personnel may be required to work on legal holidays as determined by the COR.

U.S. Government legal holidays

New Year’s Day, January 1st Martin Luther King Jr.’s Birthday, 3rd Monday in January President’s Day, 3rd Monday in February Memorial Day, Last Monday in May Independence Day, July 4th Labor Day, 1st Monday in September Columbus Day, 2nd Monday in October Veteran’s Day, November 11th Thanksgiving Day, 4th Thursday in November Christmas Day, December 25th

ROK legal holidays

Lunar New Year (31 December, 1 and 2 January on the Lunar Calendar) Chu-Suk (14, 15, and 16 August on the Lunar Calendar) Other legally recognized/designated ROK holidays (i.e. Temporary holiday/Election Day) http://www.usace.army.mil/SafetyandOccupationalHealth/ActivityHazardAnalysis.aspx

NOTE 1: Any holidays that are declared by ROK Presidential Executive Order shall be observed in the same manner as the holidays listed above. If the area in which contract personnel is scheduled to work is closed due to the holiday declared by an Executive Order and the employee is not required to report in, payment will not be made for those hours. Closures of the installation due to inclement weather or other such acts of nature shall be handled in the same manner. The contractor shall also not have to provide services on Pacific Air Forces Command (PACAF)’s family days or 51st Fighter Wing down days.

1.6.5. Hours of Operation: The contractor shall be responsible for conducting business, between the hours of 0730- 1630 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor shall not be reimbursed when the government facility is closed for the above reasons. The Contractor shall at all times maintain a workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5.1. Contractor shall perform as scheduled during emergencies, disasters or during adverse weather conditions unless the Government notifies the contractor not to perform.

1.6.5.2. The Contractor shall respond to emergency support requests within 60 minutes upon notification.

1.6.5.3. Performance shall not be required on US Federal holidays shown in this PWS, Paragraph 1.6.3 except for emergency support requirements specified by 1.6.4.1.

1.6.5.4. The COR or their designee will be responsible for communicating with the contractor regarding scheduling issues.

1.6.5.4.1. The contractor shall notify the COR when a scheduled contract personnel cannot fill a shift due to illness or emergency. Notifications shall be as early as possible, but no later than 2 hours prior to start of scheduled shift.

1.6.5.4.2. The contractor shall have qualified personnel available so that all services are provided in the event a contract personnel scheduled to work becomes ill, resigns, is terminated or otherwise unavailable to work. The proposed substitutes shall have at least the minimum qualifications required for the position.

1.6.5.4.3. When the contractor cannot fill a position, the contractor shall notify the COR.

1.6.5.4.4. Scheduled absences of contract personnel shall be coordinated with the COR at least 30 calendar days in advance. Absences will not excuse the performance of any duty under this contract.

1.6.5.5. The Contractor is responsible for submitting an accurate invoice in timely manner.

1.6.6. Place of Performance: The work to be performed under this contract shall be performed at Duty locations are Suwon AB, Daegu AB, Gwangju AB and Gimhae AB. Contractor personnel shall remain flexible in rotating temporarily, or permanently moving, among the various duty locations upon notification by the COR in order to successfully comply with changes to MWRM asset allocation.

1.6.7. Type of Contract: The government will award a Firm Fixed Price and Requirements CLINs type contract.

1.6.8. Security Requirements: The Contractor’s employment of individuals to perform this contract shall be conditional, and become permanent only upon completion of favorable Republic of Korea (ROK) background security/criminal clearances as defined in United States Forces Korea (USFK) Regulation 190-7, and U.S. criminal background check. The Contractor shall submit all documentation necessary for background checks (i.e., USFR 190-7, USFK Form 82E and AF Form 2875). This contract covers many sites where the nature of the security requirement may change due to mission sensitivity. When/if those sensitivities drive more stringent security requirements, the contractor shall comply with the higher security requirement for its personnel. When initiated by the Government, the contractor shall provide a signed copy of the DEPARTMENT OF DEFENSE CONTRACT SECURITY CLASSIFICATION SPECIFICATION (DD Form 254) to the KO. The Contractor shall provide a copy of the criminal background check for the contractor personnel prior to contract performance. Individuals shall have the right to obtain a copy of any background check pertaining to himself/herself and to challenge the accuracy and completeness of the information contained in the report.

1.6.8.1. Key Control: The Contractor shall establish and implement methods of ensuring all keys or key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys or key cards to the

COR.

1.6.8.1.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the COR, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks may be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system will be replaced by the Government and the total cost may be deducted from the monthly payment due the Contractor at the KO’s discretion.

1.6.8.1.2. The Contractor shall ensure the use of Government issued keys or key cards are not used by any persons other than the Contractor’s employees. The Contractor shall ensure that his employees do not open locked areas to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8.2. Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8.3. Safeguarding Material: The contract personnel shall be responsible for safeguarding all Government property provided for contractor use. The Contractor shall safeguard information of a confidential or sensitive nature. Neither the Contractor nor any of its contract personnel shall disclose or cause to be disseminated any information concerning MWRM operations that could result in or increase the possibility of a breach in security or interrupt the continuity of operations or which breach the requirements of the Federal Privacy Act of 1974.

However, the Contractor may be required to provide testimony or disposition in cases of due process action. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.9. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.6.10. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression to the public that they are Government officials.

They shall also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.10.1. Security Identification Badges: Contractor personnel or any representative of the Contractor entering a government facility shall abide by all facility security regulations and shall be subject to security checks.

Contractor personnel shall comply with base Force Protection Conditions (FPCON) procedures, Random Antiterrorism Measures (RAMs) and local search/identification

1.6.11. Contractor’s Qualification.

1.6.11.1. Prime Contractor’s Prior Experience: The Prime contractor shall have a minimum of two (2) years of experience within the last five (5) years in the same or similar type of services to the inventory management services for medical materials or a minimum of two (2) years of experience within the last five (5) years of similar type of services to the War Reserve Materiel (WRM) maintenance services from the issuance date of this solicitation. The experience of a subcontractor cannot be substituted for the prime contractor’s experience. The offeror shall provide evidence of prior experience in the following format:

• The title and number of the contract/project

• Description of work completed

• Length of contract/project (year/month/date – year/month/date)

• Value of contract/project in KW for total amount

• Complete point of contact at Client Organization (including name, phone number, email address)

1.6.11.2. English Requirement: The Contractor personnel working on this contract shall be able to communicate in the English language at the intermediate level as exemplified in their written and verbal skills in the performance of their duties under this contract. Government will assess language skills of all Contract employees who are required by terms of this PWS to be proficient at speaking English through performance of services. If the Government, at its sole discretion, determines that the language skills of a Contractor employee does not meet the language proficiency skills required of the position, the Government reserves the right to require the Contractor to provide a new Contract employee that does possess the required language proficiency skills required of the position, at no additional cost to the Government.

1.6.11.3. If the position requires the use of computers (i.e. Windows Office programs: Word, Excel, PowerPoint, Outlook), the contract personnel shall be computer literate.

1.6.11.4. Key Personnel:

1.6.11.4.1. Definition: “Key Personnel” mean employees of the Contractor that is considered to be essential to the work being performed under this contract. Key Personnel are as follows: Contract Manager, Site Manager, Supply Technician and Biomedical Equipment Technician.

1.6.11.4.2. Before removing, replacing, or diverting any of the listed or specified key personnel, the Contractor shall:

(1) Written notification to the Administrative Contracting Officer (ACO) reasonably in advance (14 calendar days is considered reasonable);

(2) Submit justification (including proposed substitutions with resumes of equal qualifications stated in this section 1.10.3.1) in sufficient detail to permit evaluation of the impact on this contract; and

(3) Obtain the Contracting Officer's written approval. Notwithstanding the foregoing, if the Contractor deems immediate removal or suspension of any member of its management team is necessary to fulfill its obligation to maintain satisfactory standards of employee competency, conduct, and integrity under the clause at 48 CFR 970.5203–3, Contractor's Organization, the Contractor may remove or suspend such person at once, although the Contractor shall notify the Contracting Officer prior to or concurrently with such action.

1.6.11.4.3. The list of key personnel may, with the consent of the contracting parties, be amended from time to time during the course of the contract to add or delete personnel so long as the aforementioned items are addressed.

1.6.11.4.3.1. Contract Manager (CM): The contractor shall provide a CM and may be located in any of the COBs.

The CM shall have a minimum of two (2) years of experience in managerial or supervisory position in the same or similar type of services in maintenance of logistics activity or inventory management services within the last five (5) years from the issuance date of this solicitation. Additionally, the CM shall have minimum academic requirements include an undergraduate college diploma in business or administration. Minimum academic and experience requirements can be substituted with: a High School diploma and a minimum of five (5) years of experience in a managerial or supervisory position in maintenance of logistics activity or inventory management. Leads and manages an organization through subordinate supervisors. The Contract Manager shall have overall responsibility of proper management of MWRM assemblages at all COBs (Suwon, Daegu, Gwangju, and Gimhae). The Contract Manager shall physically meet with one of the CORs located at either Osan AB or Daegu to report progress.

1.6.11.4.3.2. Site Manager(s): A minimum of one (1) Site Manager per COB location is required. Minimum academic and experience requirements are: a High School diploma or above and a minimum of two (2) years of experience in a managerial or supervisory position in the same or similar type of services to the logistics, ordering, receiving, customer support, inventory management, warehousing, and the operations of various materials handling equipment experiences with then the last five (5) years. The site manager(s) shall be responsible for the effective management of medical WRM assemblages assigned to his/her COB.

1.6.11.4.3.3. Supply Technician(s): The contractor shall provide each COB with enough supply technician(s), as necessary, to meet the annual inventory inspection schedule and all applicable administrative actions required for each WRM assemblage. Supply Technician(s)’s minimum academic requirement is High School diploma or above.

A minimum of two (2) years of experiences in any supply activities, warehousing, and operation of various material handling equipment within the last five (5) years. Supply Technician shall have a forklift driver license and has knowledge sufficiently skilled in forklift operations to minimize risk of equipment damage or injury to self or others working in proximity of vehicle operations. This Supply Technician shall have knowledge of lifting balance, palletizing, and height/width of items being lifted.

1.6.11.4.3.4. Biomedical Equipment Technician(s) (BMETs): The contractor shall provide enough full-time BMETs, but no less than three, for repairing medical equipment located at all COBs except Gwangju AB. BMETs may be required to travel between COBs in order to accomplish all work orders, which are normally assigned to each BMET on a monthly basis. The Biomedical Equipment Repair Technician(s) shall have a minimum of two (2) years of experience in providing biomedical equipment repair technician at a medical facility within the last five (5) years. Additionally, BMET provide a copy of certifications of an accredited civilian biomedical maintenance course or equivalent government or military course.

1.6.12. Conduct Requirements: The Government reserves the right to restrict the performance on this contract by any individual who is identified as a potential threat to the health, safety, security, general well-being, or operational mission and its population.

1.6.12.1. The Contractor and contract personnel shall abide by all local standards, rules, and procedures.

1.6.13. Contractor personnel shall not use government facilities or other government property for personal or other business not related to this contract.

1.6.14. Contractor personnel shall not respond to any media inquiries; provide interviews, comments, or any other responses to the media. All inquiries or complaints from the media or other sources shall be immediately relayed to the WRM Officer, COR or KO.

1.6.15. Data Management: The Contractor shall manage all data created for Government use or legally controlled by the Government, in support of the functional activity, or as required by Air Force (AF) publications, IAW the AF records management procedures in the current edition of AFI…