W91QV1-17-R-0117 Amendment 0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

a. To extend the solicitation proposal date to Thursday 10 March 2022 at 1:00pm

b. To answ er the follow ing question:

Wrapping up this proposal, 1 clarif ication- for Volume 3, Pricing, it states needing to still f ill in the SF1449/ SF30, w anted to confirm if the excel is enough, or if w ith all the CLIN changes from Amendment 2, if there w ill be an updated CLINs to f ill in f inal totals (Or if w e should alter the original CLIN's w ith the changes and submit that w ay?)

c. Answ er:

The SF 1449 CLINS should be f illed out as the attached document of amendment 3 (conformed copy) of the solicitation. All CLINS and changes are reflected. A spreadsheet should also be provided as stated in Section L Volume III –Price.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Mar-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QV121R0117

X 9B. DATED (SEE ITEM 11)

08-Feb-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Mar-2022

CODE

MICC-FORT BELVOIR

9410 JACKSON LOOP

BLDG. 1425

FORT BELVOIR VA 22060-5116

W91QV1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QV121R0117

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 08-Mar-2022 12:00 PM to 10-Mar-2022 01:00 PM.

The following have been modified:

ADDENDUM 52.212-1

SECTION L

INSTRUCTIONS TO OFFERORS

Proposal Submission and Design Package Requirements

1. General. These instructions prescribe the format of the proposal and describe the approach for the development and presentation of the proposal data. These instructions are designed to ensure the submission of necessary information and to provide for the understanding and comprehensive evaluation of proposals. Carefully review this section and its relationship to Section M prior to commencing proposal preparation. All solicitation amendments must be acknowledged.

2. Submittal of Solicitation Questions. Questions, concerns, clarifications, and any other communications regarding this solicitation shall be made via email to the primary Contract Specialist, Edward Faison at Edward.k.faison.civ@mail.mil, Team Lead/Contract Specialist Oswald Pascal at Oswald.pascal.civ@mail.mil and the Contracting Officer, Kenneth L.

Mitchell at Kenneth.l.mitchell.civ@mail.mil. THE DUE DATE FOR QUESTIONS AND

COMMENTS REGARDING THIS RFP IS 24 FEBRUARY 2022 1:00PM EASTERN

STANDARD TIME

When submitting questions and comments, please refer to the specific text of the RFP in the Following format:

Subject: W91QV1-21-R-0117 Reference RFP Section ______, Paragraph(s) _____, Page(s) _____.

All questions will be answered via amendment and provided to all Offeror’s via the Government Point of Entry, Beta.Sam.Gov at https://sam.gov and questions will not be attributed to the submitting Offerors.

3. Proposal Submission. The offeror’s proposal shall be submitted, using the most current amendment to the solicitation, via Email as set forth below. The offeror’s proposal shall consist of three (3) separate volumes. The Volumes are Volumes I – Administrative, mailto:Edward.k.faison.civ@mail.mil mailto:Oswald.pascal.civ@mail.mil mailto:Kenneth.l.mitchell.civ@mail.mil https://sam.gov/

Volume II – Technical, Volume III – Price. The intent of this standardized format is not to limit creativity. Creativity is permitted within the parameters below to allow the Government a more fair and easy assessment of offers. THE DUE DATE FOR PROPOSAL

SUBMISSIONS IS 10 MARCH 2022 AT 1:00PM EASTERN STANDARD TIME.

4. Discussions. It is the Government’s intent to award without discussions. Initial proposal submission should contain the offeror’s best technical proposal and prices. If discussions become necessary, the Government reserves the right to conduct them.

Proposals shall be submitted to the following email addresses:

Primary Contract Specialist: Edward Faison at Edward.k.faison.civ@army.mil Team Lead/Contract Specialist: Oswald Pascal at Oswald.pascal.civ@army.mil Contracting Officer/Division Chief: Kenneth L. Mitchell at Kenneth.l.mitchell.civ@army.mil

a. Format. The submission shall be clearly indexed and logically assembled. Each volume shall be appropriately numbered and clearly identified with the date and solicitation number in the header and/or footer and shall begin at the top of each page. (.doc) files shall use the following pages setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter –0” From Edge – Header, Footer – 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

The following additional restrictions apply: Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Calibri fonts are required. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape.

b. Email Files. To the extent possible, proposals shall be submitted in one email with three file volumes, unless files are too large. The subject line of the email(s) shall be “Company Name – RFP No. W91QV1-21-R-0117”. “If more than one email is sent, include the volume name(s) in the subject line of the email after the RFP No.

c. Page Count. The file name convention and page count for each volume is as follows:

Volume Title File Name¹ Maximum Number of Pages² mailto:Edward.k.faison.civ@army.mil mailto:Oswald.pascal.civ@army.mil mailto:Kenneth.l.mitchell.civ@army.mil

Volume I – Administrative

Company Name_ Headstone_ V1.docx

NTE 30 pages, excluding covers, title pages, executive summaries and table of contents

Volume II – Technical Capability

Company Name_ Headstone_ V2.docx

NTE 50 pages, excluding resumes, covers, title pages, executive summaries, table of contents, drawings and Quality Control Plan Quality Control Plan has no page limit.

Volume III– Price

Company Name_ Headstone_ V3.docx No page limit.

Those pages that exceed the page counts for each volume or attachment will not be evaluated.

Offerors are expected to discuss the required content within the page limits set for each volume as provided in the above chart.

d. Content Requirements. All information shall be confined to the appropriate volume. The offeror shall confine submissions to essential matters, sufficient to define the proposal details, in a concise manner, to permit a complete and accurate evaluation of each proposal.

Each volume of the proposal shall consist of 1) a Cover Sheet that identifies the Volume 2) Table of Contents 3) Summary Section and 4) the Narrative discussion. The Summary Section shall contain a brief abstract of the volume. Proprietary information shall be clearly marked.

The following shall be included in the Narrative discussion:

Volume I – Administrative – Offerors must submit the SF1449 in its entirety. Offerors must fill in all information required in block 17a. Including offeror’s Cage Code. Offerors must also return any applicable SF30 – amendment cover sheets. Both the SF1449 and the SF30s shall be signed and dated by an official having the authority to contractually bind the firm. In addition, a complete copy of the offeror’s System for Award Management (SAM) record, inclusive of Representations and Certifications shall be submitted.

Volume II – Technical Capability (Non price) - The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity and coherence are very important. Your responses will be evaluated against the factors defined in Addendum to FAR 52.212-2, Evaluation – Commercial Items. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

The Technical Volume shall, at a minimum, be prepared in a form consistent with the Performance Work Statement (PWS) and the evaluation criteria for award set forth in this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS Part 5. The offeror shall address as specifically as possible the actual methodology he/she would use for accomplishing the PWS tasks. The Technical Volume shall be organized according to the following three sub-factors as outlined below:

Sub-Factor 1:

Quality Control Plan (QCP): The Offeror shall provide a QCP demonstrating its methodologies for ensuring sustained quality improvement. The Offeror shall submit a QCP for measuring, attaining, and managing quality of performance under this contract.

The Offerors shall provide performance standards and metrics that align with the organizations requirements. The Offeror’s QCP shall explain the manner in which the Offeror shall ensure all contract requirements are being accomplished in accordance with the contract to include monitoring, inspecting and correcting deficiencies in a manner that is appropriately tailored to the work outlined in the Section 5 Specific Task, Part 1.6 Quality Control and Exhibit 1 “Performance Requirement Summary”

. Describes quality control processes and methods which will ensure only high quality materials and equipment are utilized.

. Describes the tools/methods to be used to identify poor performing subcontractors and/or in-house personnel as applicable.

. Describes the procedures and processes used to track work progress.

. Describes how often work will be inspected and how interface with Government inspectors will be accomplished

Sub-Factor 2:

Work Plan: The Offeror shall provide a scheduling narrative describing how they propose to accomplish the tasks outlined in the PWS Part 5, which demonstrates his/her, company’s capability of planning, managing and performing the work outlined under each task. The narrative should clearly articulate the required steps to achieve each specific tasks in the PWS Part 5. The plan should include but not limited to goals/objective, resources, constraints, strategies, communication plan, appendices, abstract and summary. This shall include the labor estimates for each of the tasks, and considers the information contained in the RFP to include the technical exhibits to consider scheduling.

Sub-Factor 3:

Key Personnel: The ability to perform the work outlined in PWS Section 5 must be clearly demonstrated by the capabilities shown in your proposal. Included in this section shall be the offeror’s proposed.

. One (1) resume* and a letter of commitment from the individual proposed for: Site Manager And Alternate Site Manager.

*Resumes shall clearly establish that the proposed individuals meet the minimum requirements of 4 years commercial experience as a direct supervisor in resetting, realignment, initial setting of cemetery headstones and cleaning stonework and/or headstones or stone monuments provided in Part 1.13 of the PWS.

The resumes may contain a section that indicates which experience it proposes meets the minimum requirement.

An offer can be rejected if a written commitment from the persons listed in the proposal as “Key Personnel” is not also submitted with resume.

Volume III – Price –The offeror shall complete the Schedule of Supplies/Services page(s) of the Standard Form (SF) 1449, of the solicitation with pricing for each contract line item (CLIN). The offeror shall include a spreadsheet with the breakout of the proposed labor categories and all estimated supplies, equipment and materials. The offeror shall shall include a breakout of the proposed labor categories with fully loaded hourly labor rates, G&A, overhead, profit, and total estimated material and other costs.” The Offeror shall provide fully burdened labor rates for all personnel for the base year and all option years as well as projected costs for the supplies, equipment and material in accordance with the historical estimates provide in the PWS (Technical Exhibits 3). All dollar values shall be rounded to the nearest whole cent; any dollar values containing more than two (2) decimal places will be rounded to the nearest whole cent. Offeror’s shall not submit a price for the extension of services period at FAR 52.217-8. If items required to meet the intent of the PWS are missing or inaccurately estimated, the Offeror is expected to address the inadequacy in their narrative and provide for the addition(s) in their cost proposal.

ADDITIONAL INSTRUCTIONS

(a) Data Universal Numbering System (DUNS) Number. (Applies to all proposals exceeding

$3,000, and proposals of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its bid, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office. All responses shall be received by the date and time that proposals are due. MICC-Fort Belvoir is not responsible for responses that are not received for any reason. The Questionnaire shall be forwarded to this designated point of contact, NOT back to the offeror.

For any contracts that did not/do not meet original schedule or technical requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offeror's shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The offeror's shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

SITE VISIT (STRONGLY ENCOURAGED):

1. DATE: Friday February 18, 2022; Time: 9:00am

a. The names of no more than THREE individuals that will attend;

b. Company name, address and POC phone number; AND

c. Include the solicitation number in the e-mail.

2. ADDRESS: Arlington National Cemetery 1 Memorial Drive Administration Building, Arlington Va. 22211-5003 Offeror will be escorted by Government personnel through the Cemetery

Site Visit to Old Soldiers Cemetery shall be conducted on own

3. The Government requests attendees to travel in no more than one (1) vehicle per company. Each participating company will provide their own transportation. Offeror’s shall e-mail the following information to the http://fedgov.dnb.com/webform

Contract Specialist: Edward Faison (edward.k.faison.civ@mail.mil) Team Lead/Contract Specialist: Oswald Pascal (Oswald.pascal.civ@mail.mil) Contracting Officer: Kenneth L. Mitchell (Kenneth.l.mitchell.civ@mail.mil)

(End of Summary of Changes) mailto:edward.k.faison.civ@mail.mil mailto:Oswald.pascal.civ@mail.mil mailto:Kenneth.l.mitchell.civ@mail.mil