20201229_RFQ_Attachment_7_Questions_and_Answers_Revised.xlsx
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- Solicitation number
- W91QF421Q0003
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This document contains a performance work statement and questions and answers related to a requirements contract for instructional services. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform instruction for the spouses of Brigade Commander and Brigade Command Sergeant Major designees. Objectives include developing, implementing, and maintaining an accredited graduate-level course preparing spouses to function as informal leaders within a brigade command environment. The contractor must instruct the course for up to 25 students per seminar, 7 times a year from February 2021 through September 2021, and for up to 16 students in 2 seminars, 7 times a year from October 2021 through September 2022. The contractor must provide certificates of completion and submit initial course materials for review within 15 days of award. Pricing is per facilitated session, with 9 sessions to be conducted under the base year period of performance from February 2021 to December 2021. The incumbent contractor is Kansas State University under contract number W91QF4-15-C-0003.
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Sheet1
| Question/Comment # | Document in Question | ||||
| (SF 1449, PWS, etc.) | Page/Paragraph in Question | ||||
| (be as specific as possible) | Question/Comment | ||||
| (one per line) | Government Response/Disposition | ||||
| 1 | SF 1449 | I am hoping to find out if there is an incumbent contractor currently performing these services, if similar services have been performed in the past, or if this is a new requirement. If this is a follow-on requirement, could you please provide the previous contract or task order number? | This is a follow-on requirement. Current contractor and contract number: Kansas State University, contract #W91QF4-15-C-0003. | ||
| 2 | SF 1449 | Page 43, Para 6a, Bullet 5 | Reference states "Provide a staffing plan…to demonstrate successful performance of all six task areas defined within the PWS." The PWS contains 10 tasks. Request the Government identify which 6 tasks should be included in the staffing plan. | Typo within the SF1449. All ten tasks should be completed within the PWS. | |
| 3 | SF 1449 & PWS | Page 11, Paras 5.8 and 5.9; Page 43, Para 6a, Bullet 5 | The PWS lists Paras 5.8 and 5.9 as an option subject to the Government's notification in lieu of a 5-day course. Request the Government's clarification on how the contractor identifies hours for Tasks 5.8 and 5.9 in the staffing plan as these hours would normally fall under Task 5.1. | The government will identify to the contractor with the 7-day and 15-day notification of what curriculum should be presented during the 15-hour, 5-day virtual course and the 3-day pilot course. | |
| 4 | PWS | Page 5, Para 1.6.25 | References states "Facilitators engaged in the virtual delivery…will provide written documentation of training on managing students in a distance-learning environment." Request the Government clarify type of documentation that serves to verify training proficiencies in a distance-learning environment. | Documentation will identify that the facilitator has been trained on the capabilities within Blackboard and Blackboar Collaborate that exist to facilitate group work, breakout capabilities, white-boards, recording sessions, share-screen capabilities, uploading, and sharing of audio and visual products. | |
| 5 | PWS | Page 8, Para 5.1 & Page 10, Para 5.4.2 | Request further clarification on the timeline associated with deliverables. The Standard states, 60 days after the contractors' instructional material is approved digital copies of the summarized course materials shall be provided to the COR". Request the Government identify the suspense date for when the contractor must submit the initial instructional material (25-35 academic hours) to the COR for review and approval? | Within 15 days of award of the contract, facilitators will be required to submit the material for government review and be prepared to facilitate seminars. | |
| 6 | PWS | Page 9, Para 5.3. and page 11, Task 5.8 | Discussion Panel Facilitation. Will the contractor be required to facilitate panel discussions in both a classroom setting and/or via a virtual course delivery option? | Yes. Classroom settings, auditorium settings, and virtual settings will all require a contracted facilitator when a panel is conducted. | |
| 7 | PWS | Page 10, Para 5.6 | Additional Presentations. Will the contractor be required to provide presentations either in a classroom and/or virtual delivery modality setting? | Yes. Based on need and direction from the government, facilitators will conduct any necessary additional presentations either in a face-to-face setting or within a virtual setting. | |
| 8 | PWS | Page 11, Para, 5.9. | 3-Day Pilot Option. Request the Government identify the number of critical content academic hours to be presented over a 3-day period in lieu of a scheduled 5-day period. | The seminar will be presented with up to 21 hours of curriculum within the three-day presentations. | |
| 9 | PWS | (a) Page 9, Para 5.4; (b) page 1, Para 1.3, Bullet 2, last sentence | Reference (a) states "Digital copies of course material…distribution to eligible Brigade Command/CSM spouses who are unable to attend the course in the future…" The requirement continues stating "The digital copies of the material shall contain a written summary of the items listed in 5.1.1. in order to achieve learning outcomes without the need for facilitation or additional explanation." Reference (b) states "Provide a certificate of completion". It is unclear if the contractor is required to provide certificates of completion to those students who are unable to attend the course but achieve the learning outcomes independent of interactions with facilitators or additional explanation. | No, there will be no certificate issued to students who do not attend a version of the course presentation. | |
| 10 | PWS | (a) Page 11, Para, 5.8.1., Deliverable; (b) Page 11, Para 5.9.3 Deliverable; (c) page 1, Para 1.3, Bullet 2 | Reference (a) states, "Virtual courses are executed over a 5-day period, no more than 3-hours of instuction of any given day." Reference (b) states "…the contractor shall present the 3-day course in lieu of a schedule, 5-day course." Reference (c) states, Provide a certificate of completion. Please clarify if the contractor needs to provide 3 different types of certificates of completion listing the CEC hours achieved as 35 hours, 15 hours, or 24 hours? Will or can participants receive additional hours of instruction and CEC credit through asynchronous learning? | Yes. The contractor will provide a clarification for each time-based course, stating the number of hours completed during the entirity of the course. |
i.e. Completed the 35-hour Command Team Spouse Development Program; Completed the 21-hour Command Team Spouse Development Program; Completed the 15-hour Command Team Spouse Development Program.
11 SF1149 & PWS Page 3 of the SF 1449; Paragraph 1.3 of the PWS We noted on Page 3 of the SF 1449, Item No. 0001, lists the Quantity of 9, Unit as EA. The narrative below states " Priced per facilitated session. Paragraph 1.3, PWS states the number of facilitated sessions in the Base Year as 7. Could you please clarify the quantity number for Item No. 0001? The quantity of 9 for Item No. 0001 is correct. Paragraph 1.3 of the PWS states "7 times a year from February 2021 thru September 2021". It does not state Base Year. The Base Year period of performance for Item No. 0001 is 1-Feb-2021 to 19-Dec-2021. It includes seven sessions in FY21 (Feb - Sept) and two sessions in October 2021. Please see the course schedule, Attachment 3.
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