Asphalt_21-B-0001_Solicitation_Overview Slides.pptx

Fort Leavenworth, KS

W91QF4-21-B-0001

Installation Asphalt Overview Solicitation

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Mission and Installation Contracting Command

AGENDA

Objective

Introductions

Administrative Notes

What is the Uniform Contract Format?

Section B “CLIN Structure”

Section C & H (SOW / Special Contract Requirements)

Section L “Instructions to Offerors”

Section M “Evaluation Factors for Award”

Reference(s)

Questions

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Mission and Installation Contracting Command

Objective

Conduct a general overview of the Fort Leavenworth Invitation for Bid (IFB).

W91QF4-21-B-0001

Of particular note, we will discuss in some detail SECTION L “Instructions to Offerors” for preparation of Proposal.

Field general administrative questions.

Introductions Ron Flinner (DPW-Contracts Administration) Storm Savage (DPW-Engineer) Robert Parvin (Contracting Officer) Felipe Zaragoza (Contract Specialist) (Round Robin Introductions)

Administrative Notes Water is available on the entry room table.

Restrooms available 1st Floor.

BE ADVISED… The Pre-Solicitation posted in accordance with FAR Subpart 5.207 contained a draft IFB with draft attachments and the actual IFB with attachments was posted on or about 1 April 2021.

All questions are due in writing not later than Tuesday May 4, 2021 by 2pm CST.

Questions shall be submitted the attention of Mr. Dustin L. Furrey and Mr. Felipe Zaragoza at usarmy.leavenworth.acc-micc.mbx.construction@mail.mil will be uploaded with responses at https://beta.sam.gov/ in the form of an amendment.

Questions answered at this visit do not change the terms of the Solicitation.

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What is the Uniform Contract Format?

IAW FAR Sub-Part 15.204-1 The Uniform Contract Format or “UCF” is delineated as follows:

PART I – THE SCHEDULE

SECTION A – Solicitation / Contract Form (e.g. SF 1442) SECTION B – Supplies or Services and Prices/Costs (CLIN Structure) SECTION C – Descriptions/Specifications/Perfor Work SECTION D – Packaging and Marking SECTION E – Inspection and Acceptance SECTION F – Deliveries and Performance SECTION G – Contract Administration Data SECTION H – Special Contract Requirements

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IAW FAR Sub-Part 15.204-1 The Uniform Contract Format or “UCF” is delineated as follows:

PART II – Contract Clauses SECTION I – Contract Clauses

PART III – LIST OF DOCUMENTS,EXIBITS AND OTHER ATTACHMENTS

SECTION J – List of Exhibits, Attachments, and Appendices (Items that will be included e.g. Tech Specs & Other)

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IAW FAR Sub-Part 15.204-1 The Uniform Contract Format or “UCF” is delineated as follows:

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION K – Representations, Certifications and Other Statements of Offerors or Respondents http://www.sam.gov/

SECTION L – Instructions, Conditions, and Notices to Offerors or Respondents

SECTION M – Evaluation Factors for Award

QUESTION Invitation for Bid Package Question: May I submit my price only for the bid opening?

Answer: All interested offerors must comply in all material respects with the invitation for bid to ensure all bidders stand on equal footing. (FAR Subpart 14.301)

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Mission and Installation Contracting Command

Section B (CLIN Structure)

CLIN STRUCTURE

0001 – 0011 Represents Ordering for Base Year

1001 – 1011 Represents Ordering for Option Year #1 (if exercised)

2001 – 2011 Represents Ordering for Option Year #2 (if exercised)

Place Your BIDS on the BID SHEET (i.e. Co-Efficients)

Section C (SOW) 1 – Scope – The work to be done consists of furnishing all plant, labor, equipment, and materials as well as performing all work in strict accordance with the drawings and specifications for Flexible Pavement Requirements and Miscellaneous Construction and Repairs at Fort Leavenworth, Kansas. All work performed by the Contractor shall result in a complete and functional system.

Items to take into consideration Bid NOTES Section when calculating / estimating most beneficial and competitive Co-Efficient.

Section C (Topics to Consider) Scope: Ensure that you price all Contract Line Item Numbers for the Base Year and each Option Year utilizing the Bid Schedule.

***Follow Submission Instructions Contained with Section L of the Invitation For Bid (IFB)***

Section L (Instructions to Offerors)

Section L (Instructions to Offerors)

L.1. OFFER BID, PREPARATION INSTRUCTIONS, AND CONTENT

The following instructions prescribe the format for the bid and describe the approach for the development and presentation of bid data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and evaluation of bids. In the sealed bidding procedures the price alone will determine the “Apparent Low Bid”; however the submission of a low bid does not in and of itself determine responsibility of a bidder and therefore it is necessary to require additional information in order that the Contracting Officer may make an award based on the lowest overall priced responsible bidder.

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Section L.2. (Bid Submission) All bids submitted shall have the Invitation for Bid (IFB) number and Contract Specialist name clearly identified on the outermost container for reference and routing purposes.

b. All questions concerning the IFB shall be submitted to the attention of Mr. Felipe D. Zaragoza and Mr. Dustin L. Furrey via e-mail at usarmy.leavenworth.acc-micc.mbx.construction@mail.mil not later than 2:00 P.M. Local Time (Central Standard Time), on Tuesday, May 4, 2021. A response from the Government is estimated to be not later than 15 days prior to the closing of the IFB in the form of an amendment.

c. Bids are due by – Reference SF 1442 due date.

d. Bids shall be submitted prior to the closing date and time identified on Standard Form (SF) 1442, to the following address:

Mission Installation Contracting Command (MICC) MICC – Leavenworth ATTN: CCMI-CEU-LV (Mr. Felipe Zaragoza) 535 Kearny Ave, Bldg #338 Fort Leavenworth, KS 66027

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Section L.3. (Bid Content) TAB #1 – Invitation for Bid (IFB) Documents

SF 1442

Representations and Certifications

TAB #2 – Bid Guarantee:

Bid Guarantee

TAB #3 – Bid Sheet Cover Page: This page shall include the total dollar amount of the bid sheet amounts that covers the Base Year plus Option Year #1 and #2. The bidder is cautioned to ensure the calculated totals are accurate and transposed correctly to the Cover Page.

EXAMPLE ONLY – (Base Year = $1.10, OY #1 = $1.20, and OY #2 = $1.30; the Bid Sheet Cover Page Total = $3.60)

Section L.3. (Bid Content) ctd.

TAB #4 – Bid Sheets (Base Year – Option Year #1 – Option Year #2):

Bidding on all line items is required. Failure to provide a price for each line item specified in the Bid Schedule shall render the entire bid non-responsive and eliminated from consideration of the award. (Reference Attachment #1)

TAB #5 – Responsibility Documents:

Bonding Capacity Financial Reference Performance References

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Section M (Factors for Evaluation)

M.1 BASIS OF AWARD

The Installation Asphalt requirements at Fort Leavenworth shall be awarded utilizing Sealed Bidding Procedures in accordance with Federal Acquisition Regulation (FAR) Part 14, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). After bids are publicly opened, an award will be made with reasonable promptness to that responsible bidder whose bid, conforming to the invitation for bids; will be most advantageous to the Government, considering only price and the price related factors included in the invitation (FAR Subpart 14.101 e).

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M.2 EVALUATION FACTORS FOR AWARD

To be considered for award, a bid must comply in all material respects with the invitation for bids. Such compliance enables bidders to stand on an equal footing, and maintain integrity of the sealed bidding system (Subpart 14.301). Once an “Apparent Low Bid” has been selected the bid submission will be examined to ensure that it completely addresses all of the requirements listed in Section L of the IFB.

Determination of Responsibility in accordance with FAR Part 9.

Line Items reviewed to determine if any line items are materially unbalanced.

(Abnormally high prices or abnormally low prices that may skew the bid)

Lowest priced bidder may be required to confirm or validate line item pricing or overall pricing.

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M.3 NON-RESPONSIVE BID SUBMISSIONS

All items specified in Section L.3. – Submissions of Bid Content shall be included in the bidder’s Invitation for Bid (IFB) package to be considered responsive.

Bidder’s initially determined to be the “Apparent Low Bid” of a sealed bid process that possess material omission(s) may cause the bid submission to be rejected as “non-responsive”.

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Reference(s) Federal Acquisition Regulation Department of Defense FAR Supplement Army Federal Acquisition Regulation http://www.acquisition.gov/far/index.html

Questions?

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