Request for Proposal_W91CRB24R0013 AMENDMENT 1.pdf

W91CRB24R0013

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provi ded herei n, all t erms and condit ions of t he document referenced in Item 9A or 10A, as heretofore changed, remai ns unchanged and in ful l force and effect .

15A. NAME AND TIT LE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

ST ANDARD FORM 30 (Rev. 10-83) Prescr ibed by GSA

FAR (48 CFR) 53.243

Solicitation Amendment #1 - See updates in YELLOW.

The purpose of this solicitatoin amendment is to:

a. Update the PWS, Section L, and attachment J.4 Price Proposal Model in response to industry comments on the RFP, (b) attach the RFP Questions and Govt Response f ile.

1. CONTRACT ID CODE P AGE OF P AGES

J 1 43

16A. NAME AND T ITLE OF CONTRACTING OFFICER (Type or print)

16C. DAT E SIGNED

BY 11-Apr-2024

16B. UNITED ST AT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contract ing Officer)(Signature of person author ized t o sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, Count y, Stat e and Zip Code) X W91CRB24R0013

X 9B. DAT ED (SEE IT EM 11)

20-Mar-2024

10B. DAT ED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITAT ION NO.

11. THIS IT EM ONLY APPLIES T O AMENDMENT S OF SOLICITATIONS

X The above numbered soli cit ati on i s amended as set forth in It em 14. The hour and date specified for rece ipt of Offer is ext ended, X is not extended.

Offer must acknowl edge rece ipt of t his amendment pri or to the hour and date specified in the sol ici tat ion or as amended by one of t he fol lowing methods:

(a) By compl eti ng Items 8 and 15, and returning copi es of the amendment ; (b) By acknowledgi ng recei pt of thi s amendment on each copy of t he offer submit ted;

or (c) By s epara te let ter or t elegram whi ch i ncludes a refe rence t o t he s olic ita tion and amendment numbers . FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE P LACE DESIGNATED FOR THE RECEIPT OF OFFERS P RIOR TO THE HOUR AND DATE SP ECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of thi s amendment you desire t o change an offer already submit ted, s uch change may be made by t elegram or let ter, provided each t elegram or l ett er makes re ference to the sol ici tat ion and this amendment , and is received prior to the openi ng hour and dat e speci fi ed.

12. ACCOUNTING AND APPROPRIATION DAT A (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORT H IN ITEM 14 ARE MADE IN THE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CONT RACT /ORDER IS MODIFIED T O REFLECT THE ADMINIST RATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUTHORITY OF FAR 43.103(B).

C. T HIS SUPPLEMENT AL AGREEMENT IS ENT ERED INTO PURSUANT TO AUTHORITY OF:

D. OT HER (Specify type of modification and authorit y)

E. IMPORTANT: Contract or is not, is required to sign this document and return copies t o the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/cont ract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/ MODIFICATION NO. 5. P ROJECT NO.(If appli cable )

6. ISSUED BY

3. EFFECTIVE DATE

11-Apr-2024

CODE

ACC - APG - W91CRB

BLDG 4310

6515 INTEGRITY COURT

ABERDEEN PROVING GROUND MD 21005- 3013

W91CRB 7. ADMINISTERED BY (If other t han item 6)

4. REQUISITION/P URCHASE REQ. NO.

CODE

See I tem 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

p PERFORMANCE WORK STATEMENT (PWS)

Army Audited Financial Statements Compilation and Publication

Part 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide Army Audit Financial Statements Compilation and Publication Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. Personnel rendering the services are not subject, either by the contract’s terms or in the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to prepare and publish the Army’s General Fund, and Working Capital Fund quarterly financial statements, and the Annual Financial Report for Army’s General Fund, Working Capital Fund, and Civil Works Fund as defined in this Performance Work Statement except as specified in Part 3 as Government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: In compliance with the Chief Financial Officer (CFO) Act of 1990, the Army is one of the Federal entities required to submit audited financial statements. Financial statements are retrospective and must be prepared covering each calendar quarter. However, the annual financial statement, prepared as of the end of each fiscal year, September 30, is meticulously compiled, published, and distributed within the Department of Defense (DoD), including Congressional committees. The Army is now under audit. The Independent Public Accountant (IPA) firm reviews each quarter’s statements to ensure validity. In addition, there will be extra Congressional focus, and Government Accountability Office (GAO) oversight. Auditors from many sources, such as the Department of Defense Office of the Inspector General (DoDIG), GAO and the Army Audit Agency (AAA) will be checking the Army’s progress and performing small audits from this point forward. The contractor performing this effort must be a Certified Independent Public Accountant Firm, and must be able to handle the complexity, volume, and agility needed to adjust plans to meet deadlines. The overarching nature of this work culminates with submitting the audited financial statements but is based on a deep knowledge of the Army and DoD operations on which the accounting entries creating the statements are based.

The data needed for compiling the Army Financial Statements comes from financial systems, and manual and automated data call information which must be analyzed and verified within very compressed time schedules, mandated by the Office of the Under Secretary of Defense (Comptroller) and the Office of Management and Budget

(OMB).

1.3 Objectives: The objective is to obtain services for the compilation, submission, and publication of the Army’s audited financial statements from a Certified IPA. The contractor shall assist the Army in obtaining and entering the required data into the Defense Finance and Accounting Service (DFAS) or Office of the Secretary of Defense (OSD) system(s) as required for processing and publication (the Army will facilitate contractor access to financial and reporting systems). Additional tasks are for supporting the budget execution report process, monthly trial balance submission, financial data analysis and remediation of financial reporting issues found during audits.

1.4 Scope: The contractor shall be an IPA firm and utilize their knowledge accordingly to assist the Army with compiling and publishing the Army Financial Statements. Services include providing expert advice regarding OMB and OSD Financial Statement requirements and with appropriate Standard general ledger account codes for transactions and analysis. Scope includes travel to DFAS-Indianapolis (Army General Fund) and DFAS-Columbus (Army Working Capital Fund) for approximately five (5) days at the end of each calendar quarter to provide onsite advice and counsel to the Army concerning DFAS compilation and processing of financial statement data. The contractor shall be available approximately 12 hours a day for 14 consecutive days commencing with travel to the applicable DFAS Center for financial statement review. The purpose is to assist the Army in reviewing and approving the statements and statement footnotes and to answer Army management, DFAS, OSD, and OMB questions concerning the financial statements. Contractor will also assist the Army in preparing briefings on the financial statements as well as on other financial statement related deliberations and decisions. Scope includes the Army General Fund Financial Statements and the Army Working Capital Fund Financial Statements. It also includes working with the U.S Army Corps of Engineers to create its annual Civil Works Financial Statements publication.

1.5 Reserved

1.6 General Information

1.6.1 Quality Control Plan (QCP): The contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which their work provided complies with the requirements of the contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Technical Exhibit 1, “Performance Requirements Summary” and submit to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) within seven (7) days of award and updated as necessary. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QCP system. At a minimum, the QCP must include and answer the following to be acceptable: (a) A chart showing the organizational structure and lines of authority, including the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team; (b) How the Contractor will monitor work to ensure performance complies with all deliverables (including timelines, deadlines, and goals); (c) How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses; (d) How the Contractor will monitor and ensure staff qualifications remain current and valid including Department of Defense (DoD) Contractor Personnel Office (DOCPER) processes/approvals throughout contract performance; (e) How the Contractor will ensure all keys issued will remain controlled items (Paragraph 1.6.6.2 Key Control); (f) How the Contractor will inventory and track maintenance of all Government Provided Equipment / Materials; (g) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future; and (h) How the Contractor will file and save all Quality Control related documents for the life of the contract plus five (5) years.

1.6.2 Reporting of Issues: The contractor shall inform the COR of issues or potential issues that might affect the performance within twenty-four (24) working hours of identifying those issues. Verbal reports shall be followed up by written reports within two (2) days.

1.6.3 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government shall do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.4 Recognized Holidays: The contractor is not required to perform services on these days unless they fall within the twenty-one (21) consecutive day period that begins with the day of travel to DFAS-Indianapolis and DFAS- Columbus which begins after the end of each calendar quarter.

New Year’s Day 1st Day of January Labor Day 1st Monday of September Martin Luther King Jr.’s Birthday 3rd Monday of January Columbus Day 2nd Monday of October President’s Day 3rd Monday of February Veteran’s Day 11th Day of November Memorial Day Last Monday of May Thanksgiving Day 4th Thursday of November Independence Day 4th Day of July Christmas Day 25th Day of December Juneteenth Independence Day 19th Day of June

1.6.5 Hours of Operation and Place of Performance: The contractor is responsible for conducting business, between the hours of 8:00 AM and 5:00 PM EST Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforces are essential.

Up to four (4) contractor personnel can be assigned to work daily at DFAS-Indianapolis, and up to two (2) contractor personnel can be assigned to work daily at DFAS-Columbus. The Program Manager will be assigned at 2530 Crystal Drive, Arlington, VA (Taylor Building). The remaining contractor personnel shall work at any of the three (3) locations (DFAS-Indianapolis, DFAS-Columbus, or at Army Headquarters currently at 2530 Crystal Drive, Suite 400, Arlington, VA (Taylor Building)).

The contractor personnel shall be available between 8:00 AM and 8:00 PM EST for up to 21 days beginning with any quarter month, as identified in various sections below. For 5 of the 21 days contractor personnel may travel with Army personnel for concurrent reviews at DFAS Indianapolis for General Fund and DFAS-Columbus for Working Capital Fund compilation and review of quarterly financial statements. Both teams will work the remaining days finalizing the reports at their normal daily work location.

1.6.6. Security Requirements: The contractor shall obtain required identification cards, tags, and badges in accordance with AR 600-8-14. The contractor and subcontractor(s), if any, shall complete a background security check of all personnel (SF-85P) before new employees report for duty. Execution of SF-85P is a requirement for contractor personnel to receive a Common Access Card (CAC). Contractor personnel shall possess a minimum of a SECRET security clearance and must be a United States citizen. The contractor shall forward security clearances and Visitor Access Requests (VAR) to a person designated by the COR for all personnel assigned to perform requirements of this PWS. All personnel who support this contract shall sign an Army Non-Disclosure Statement prior to obtaining access to the Army Local Area Network (LAN). The Contractor shall submit a Secret Facility Clearance with their proposal. The security requirements are in accordance with the DoD Contract Security Classification Specification (DD Form 254), which is currently accessible at https://www.dtic.mil/whs/ directives/forms/eforms/dd0254.pdf.

1.6.6.1 Physical Security: The contractor shall be responsible for safeguarding all government property and information provided for contractor use. At the close of each work period government facilities, equipment, and materials shall be secured. See Part 3 Government Furnished Property/Items for contractor accountability with respect to property furnished by the government to the contractor that is removed from a government installation.

1.6.6.2 Key control: The contractor shall establish and implement methods of making sure all keys/key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the contractor by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO.

1.6.6.2.1 Keys: In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.6.6.2.2 Prohibit Use of Keys: The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.6.6.2.3 Lock Combinations: The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.6.3 Antiterrorism/Operations Security (OPSEC) Requirements:

1.6.6.3.1 Antiterrorism (AT) Level I Awareness Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I Training within ten (10) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the KO, if a COR is not assigned, within 15 calendar days after completion of training by all employees and subcontractor personnel.

AT level I Training is available at the following website: https://jko.jten.mil.

1.6.6.3.2 Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.6.3.3 CAC Requirements: Before CAC issuance, the contractor requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014‐05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on‐site or remotely;

(2) Remote access, via logon, to a DoD network using DoD‐approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non‐DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of six (6) months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.6.6.3.4 Antiterrorism Training for Contractor Personnel Traveling Overseas: US based contractor employees and associated sub-contractor employees shall receive government provided area of responsibility (AOR) specific AT training as directed by AR 525-13. Specific AOR training content is directed by the combatant commander with the unit Antiterrorism Awareness Officer (ATO) being the local point of contact.

1.6.6.3.5 iWATCH Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within ten (10) calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the COR no later than (NLT) 20 calendar days after contract.

1.6.6.3.6 Army Training Certification Tracking System (ATCTS): All contractor employees with access to a government information system must be registered in the ATCTS at commencement of services and must successfully complete the DoD Information Assurance Training prior to access to Information Security (IS) and then annually thereafter.

1.6.6.3.7 OPSEC Training: For contracts that require OPSEC training. Per AR 530-1, the contractor employees must complete Level I OPSEC training. New employees must be trained within 30 calendar days of them reporting for duty and annually thereafter.

1.6.6.3.8 Information Assurance (IA)/information technology (IT) certification: Per DoD 8570.01-M, DFARS

252.239.7001 and AR 25-2, all contractor employees and associated sub-contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award, before issuance of network access and annually thereafter.

1.6.6.3.9 Security Requirements: For contracts that require handling or access to classified information.

Contractor shall comply with FAR 52.204‐2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22‐ M); and (2) Any revisions to DoD 5220.22‐M, notice of which has been furnished to the contractor.

1.6.6.3.10 Threat Awareness Reporting Program (TARP): For all contractors with security clearances, per AR 381‐12, contractor employees must receive annual Threat Awareness and Reporting Program (TARP) training by a Counterintelligence (CI) agent, or other trainer as specified in AR 381-12, Section II Conduct of threat awareness training 2-4b.

1.6.6.3.11 Reserved.

1.6.6.3.12 Access to DoD Facility or Installation. For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated subcontractor employees shall comply with adjudication standards and processes using the National Crime Information Center Interstate Identification Index (NCICIII) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.7 Duplication of Effort: The contractor shall ensure that there is minimum duplication of effort in the execution of all work specified in the PWS. The contractor shall build upon work previously accommodated by the Government, the contactor, or other contractors to the fullest extent practical.

1.6.8 Cooperation/Coordination with other Contractors: There may be multiple contractors (i.e. from more than one contract vehicle and/or company) supporting the Army, tasked to work on systems that interface with applications within the financial statement family of systems. The contractor shall work with these other contractors as required and approved by the Government to accomplish Government requirements, goals, and objectives as efficiently and effectively as possible. This may include, but is not limited to, sharing or coordinating information (as approved by the Government) resulting from the work required by this PWS or previous Government efforts, and/or working as a team to perform tasks in concert.

1.6.9 Contract Deliverables: The submission and review of information submitted under the Contract Deliverables Requirements List (CDRL) required by this PWS shall not limit the Government’s rights and remedies under other provisions of the contract. A full list of CDRLs will be included in Section J of the contract.

1.6.10 Supervision of On-Site Contract Employees: The contractor shall be solely responsible to manage and supervise contractor employees at all times. The contractor shall be responsible for management and administration of contractor personnel performing this task, and the contractor bears all responsibility for contractor performance.

All managerial duties for contractor personnel are the responsibility of the contractor, not the Government. The contractor will assign a Contractor Director as the main point of contact between the government and the contractor.

The contractor shall independently determine how to best complete the desired workload. The contractor shall independently, and not as an agent of the Government, exert its best efforts and furnish the necessary personnel to perform the work. The contractor shall provide a plan that addresses recruitment, retention, and replacement of personnel with the skills and knowledge to meet the requirement of the PWS.

1.6.11 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

1.6.12 Reserved.

1.6.13 Personnel: The contractor shall have personnel assigned that are CPAs licensed by the appropriate state licensing authority as specified in PWS Section 5.8. All CPAs must be in good standing with the American Institute of Certified Public Accountants (AICPA) and applicable state boards. All contractor personnel supporting this requirement shall also be citizens of the United States.

1.6.14 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5 Post Award Orientation. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.14.1 Meetings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.6.15 Reserved.

1.6.16 Reserved.

1.6.17 COR: The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor’s performance and notifies both the Contracting Officer and contractor of any deficiencies, coordinate availability of Government furnished property and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.18 Contract Manager: The contractor shall provide a contract manager who is responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.6.19 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They shall also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to wear a government issued building pass while in Government buildings.

1.6.20 Contractor Travel: Contractor personnel will be required to travel within CONUS and to/within the National Capital Region (NCR) during the performance of this contract to attend meetings, workshops, and quarterly financial reviews. The Contractor may be authorized travel expenses at rates no higher than the substantive provisions of the Joint Travel Regulation (JTR), in accordance with FAR Part 31.205-46 Travel Costs and the limitation of funds specified in this contract. All travel requires COR approval/authorization thirty (30) days prior to scheduled travel and notification to the COR.

1.6.21 Other Direct Costs: This category includes travel, (outlined in 1.6.20), and shipping costs, and fees related to the reproduction and and shipping expenses associated with publishing of the annual financial reports.

1.6.22 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include source codes of software, produced under this contract shall be the Government owned and are the property of the Government with all rights and privileges of ownership and copy rights belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied by the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.23 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be averse to the interests of the Government or others. The Contractor and Contractor personnel shall not divulge, or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.24 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense Imagery Management Operations Center and contained at https://www.dimoc.mil/resources/limitations.

The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.6.25 Non-Disclosure Statements: The Army has a Use and Nondisclosure Agreement (NDA) requirement for each person supporting the Army, as prescribed by DFARS 227.7103-7 and DFARS 252.227-7025. Contractor personnel shall complete and sign an NDA prior to commencement of the contract. This requirement extends to all subcontractors and teaming arrangements. The NDA shall be provided to the COR and Administrating Contracting Office (ACO) during the on-boarding process and prior to the start date and any direct involvement with the contract. The contractor shall obtain all necessary approvals prior to obtaining access to proprietary information in accordance with FAR 9.505-4(b). Because the contractor may obtain proprietary information of other contractors during performance of this contract, pursuant to FAR 9.505-4, firms must execute an agreement with other contractors that states that they will (1) protect the contractor’s information from unauthorized use or disclosure for as long as it remains proprietary, and (2) refrain from using the information for any purpose other than that for which it was furnished. This requirement shall flow down to all subcontractors.

1.6.26 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5.

The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the

Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.27 Transition-In /Transition-Out Period: Transition Plan: The Contractor shall work with the COR, designated Government Site Representatives, and any third-party vendors that support the planning and execution of the contract transition activities. The transition-in plan and transition-out plan are to be provided with their proposal submission, to include the procedures for the transition-in period and the procedures for the transition-out period to a follow-on contract. The transition-out plan shall be updated, reviewed and finalized at least 90 calendar days prior to the completion of the period of performance. At a minimum, the transition-out plan shall detail how the Contractor plans to execute its transition plan by working closely with the follow-on Contractor or the Government to assure uninterrupted contract support. The plan shall also include an orientation/training program to be conducted with the incoming Contractor.

The Transition Plan shall be delivered to the Government as a written document in electronic (Microsoft Office or Adobe PDF) format. The final version of the Transition Plan shall be submitted to the KO and COR five (5) business days after contract award.

a. Transition-In Plan: The transition-in period shall begin with the execution of the award and continue for up to sixty (60) calendar days. The offeror shall present their approach to transition-in work from the incumbent vendor with minimal disruption to ongoing operations. Transition-in activities shall also include contractor attendance at program reviews, participation in working groups, briefings, on-site communications, and full disclosure of technical, cost, and programmatic information. Key personnel shall meet all qualifications, requirements, and be available for performance at the time of award. All non-key personnel must meet all qualifications and requirements specified in the PWS by functional area at the time of being in-processed, unless a waiver of this requirement has been requested and approved by the Government. Contractor shall reach, at a minimum; a fifty (50) percent qualified staffing level for each functional area within two weeks of the order effective date. At a minimum the contractor shall reach, a seventy-five (75) percent qualified staffing level for each functional area within three weeks of the order effective date. The contractor shall reach 100 percent qualified staffing levels within thirty (30) calendar days of the order effective date. The contractor shall work professionally with the outgoing contractor to achieve a successful and timely transition. The contractor shall transition all services without interruption or degradation of service levels. The contractor shall verify system and facility access with the Government.

The transition-in shall be accomplished within no more than 60 days and the approach to the transition-in shall provide the following:

• Clearly demonstrates a reasonable, realistic approach for assuming full contractual responsibility without disruption or degradation of performance during the transition period.

• Identifies risk and proposes appropriate mitigation strategies.

• Proposes a realistic, achievable, and efficient transition schedule and staffing plan.

• Ensures sufficient resources are on hand and available to begin work on the effort.

• Details of an approach to ensure the availability of trained and qualified personnel.

• The plan shall also address knowledge transfer, shadowing, a training program for contractor personnel and how they shall remain current in their training, and a date for accepting responsibilities for work described in the PWS.

The Contractor is encouraged to include elements in their proposed Transition-In Plan that will optimize transition-in efficiency, reduce costs, or will otherwise offer significant benefits to the Government.

b. Transition-Out Plan: A transition out plan shall be prepared and reviewed with Mission Partners at least ninety-days (90) or sooner, prior to the end of the contract, to develop a transition-out plan IAW FAR 52.237-3. The contractor shall execute its transition-out plan and work closely with the follow-on contractor and the Government to assure uninterrupted contract support. Transition-out activities shall include contractor attendance at program reviews, participation in working groups, briefings, on-site communications, and full disclosure of technical, cost, and programmatic information. The incumbent shall be fully responsible for performance during the first 30 calendar-days of the transition-out period and will be shadowed by the incoming contractor; the contractor shall transition responsibility to the incoming contractor and shadow the incoming contractor during the final 30 calendar-day period.

1.6.28 Kick-Off Meeting: The Contractor shall hold a kick-off meeting no later than five (5) business days after award. All contractor key personnel will be required to attend the meeting in-person. The purpose is to review objectives, timelines, tasks and deliverables.

1.6.29 Government Property and Services: Refer to Part 3 of this PWS for Government property (GP) for this contract. For all issued GP for this contract, the contractor shall submit a Property Management Plan to the KO and the Property Administrator via the COR within 60 days after contract award. The plan shall address the requirements as listed in the Contract Data Requirements List. The contractor shall establish and maintain an acceptable property management system. Failure to maintain an acceptable property management system, as defined in DFARS 252-245-7003, may result in disapproval of the system by the KO and/or withholding payment.

1.6.30 Telework: The COR shall provide technical direction, clarification, and guidance for work in response to emergency outages, planned upgrades or system maintenance. These situations include but are not limited to work outside of normal duty hours and when the Government requests support via telework either en-masses (e.g., pandemic) or on an individual basis. Recurring or situational (ad-hoc) telework may be allowed on an as needed basis. Determination whether telework is allowable will depend on the requirements of the Government. Telework will be performed offsite at a contractor approved alternative worksite/facility (e.g., home or telework center).

Contractor shall ensure contractor personnel have adequate equipment (i.e., computers, laptops, phones, and/or network access) to support when telework is necessary. When telework is deemed mission essential by the Government, the COR will surveil contractor performance in accordance with contractual requirements.

1.6.31 Government Furnished Property (GFP)/Government-Furnished Equipment (GFE)/ Government- Furnished Information (GFI):

1.6.31.1 Laptops, Tablets and Mobile Devices: The GFP provided to the contractor may include, but is not limited to, laptops, Tablets, and mobile devices to perform the services needed under this contract. The contractor shall manage GFP in accordance with FAR 45, DFARS 245 and associated clauses incorporated in this order.

1.6.31.2 Government Property (GP) Transfer. Contractor shall utilize the GP Receipt Report to accept GFP issued by the Government. When returning GFP back to the Government, contractor shall utilize the shipping document in Property Transfer in GFP Module of Procurement Integrated Enterprise Environment (PIEE).

Contractor must report receipt of all GFP in their possession in GFP Module even without a shipment notification document.

1.6.31.3 Government Property (GP) Inventory Report: This report describes the status and supply data about GFP and Contractor Acquired Property (CAP) which the contractor has received or acquired under the contract. This report will be used to review the condition, installation, and effectiveness of the GP. This document is applicable to contracts in which GP has been provided or acquired in support of the contract. Any loss or damage of GFP shall be reported to the KO and COR within three (3) days of discovery. Format has been provided in attached spreadsheet to ensure all FAR 52.245-1(f)(1)(iii)(A)(1-10) requirements are met.

Part 2

DEFINITIONS AND ACRONYMS

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer’s Representative (COR) – A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor.

Contracting Officer (KO) - A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The KO is the only individual who can legally bind the Government.

Contractor – a supplier or vendor awarded a contract to provide specific supplies or services to the Government.

The term used in this contract refers to the prime.

Day – means, unless otherwise specified, a calendar day.

Deliverable – anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – “Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract” as reflected in FAR 52.245-1 .

Government Property - All property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - An authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

Defective Service – A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

Quality Assurance – Means the various functions, including inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control – All necessary measures taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

Subcontractor – One that enters a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Workday - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AAA – Army Audit Agency ASA(FM&C) – Assistant Secretary of the Army (Financial Management and Comptroller) CCE – Contracting Center of Excellence COA – Chart of Accounts DASA(FIM) – Deputy Assistant Secretary of the Army (Financial Information Management) DASA(FO) - Deputy Assistant Secretary of the Army (Financial Operations) DCM – Data Collection Module DCMO – Deputy Chief Management Officer DDRS -B– Defense Departmental Reporting System- Budgetary DDRS -AFS– Defense Departmental Reporting System- Audited Financial Statements DFARS – Defense Federal Acquisition Regulation DFAS – Defense Finance and Accounting Service DOD – Department of Defense DoD SCOA – DOD Standard Chart of Accounts DoDIG – Department of Defense Inspector General EL – Environmental Liabilities ERPs – Enterprise Resource Planning Systems FAR – Federal Acquisition Regulations FFMIA – Federal Financial Management Improvement Act GAGAS – Generally Accepted Government Audit Standards GCSS – Global Combat Support System GFE – Government Furnished Equipment GLAC – General Ledger Account GTAS – Government wide Treasury Account Symbol Adjusted Trial Balance System I and OM&S – Inventory and Operating Materials and Supplies ICOFR – Internal Controls Over Financial Reporting JV – Journal Voucher LMP – Logistics Modernization Program ME – Military Equipment MD&A – Management Discussion and Analysis MOU – Memorandum of Understanding NFR – Notice of Findings and Recommendations NLT – No later than OASA(FM&C) – Office of the Assistant Secretary of the Army (Financial Management and Comptroller) OUSD(C) – Office of the Under Secretary of Defense (Comptroller) OMB – Office of Management and Budget PMA – President’s Management Agenda PWS – Performance Work Statement SAP© FI – SAP© ERP Financial solutions SBA – Schedule of Budgetary Activity SFFAS - Statement of Federal Financial Accounting Standards SFIS – Standard Financial Information Structure SOF – Status of Funds TB – Trial Balance USD(C) – Under Secretary of Defense (Comptroller) USSGL – United States Standard General Ledger

Part 3

GOVERNMENT PROPERTY, EQUIPMENT AND SERVICES

3.1 Services: Reserved

3.2 Facilities: The Government will furnish the necessary workspace for at least seven (7) contractor staff to include desk space, telephone, computer, and other items necessary to maintain an office environment. The government will provide network access for all computer systems required for the conduct of official business in the performance of this contract. Access to the network must be coordinated by the COR.