W91CRB-25-R-0003 30SEPT25 SOLICITATION.pdf

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Andrea.L.Seam an.civ@army.m il

RATING PAGE OF PAGES

7. ISSUED BY

(Dat e)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other aut horized official writt en not ice.

Previous Ed ition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 93

(If other t han Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W91CRB 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 1 copies for furnishing the supplies or services in t he Schedule will be received at t he place specified in Item 8, or if handcarried, in the depository locat ed in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all t erms and conditions contained in t his solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

ANDREA SEAMAN 520-671-1796

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 2 3 - 22

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

23 - 57 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

58 - 59 60 - 61

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 62 - 64 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 65 - 66 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if t he solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within t he time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to t he SOLICITATION for offerors and related documents numbered and dat ed):

FACILITY

12. In compliance with the above, t he undersigned agrees, if this offer is accept ed within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Cont ract ing Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copi es unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

67 - 75

PART II - CONTRACT CLAUSES

ACC - APG - W91CRB

BLDG 4310

6515 INTEGRITY COURT

ABERDEEN PROVING GROUND MD 21005-3013

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicita tions "off er" and "off eror" m ean "bid" and "bidder ".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

30 Sep 2025

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W91CRB25R0003

Section A - Solicitation/Contract Form

SUPPLEMENTAL INFORMATION

Vendor Questions

All questions in regard to the subject Request for Proposal (RFP) shall be submitted via email to Andrea Seaman at Andrea.L.Seaman.civ@army.mil. The deadline for questions is hereby established as 10:00am Eastern Time on Wednesday, 29 October 2025 Questions submitted after the deadline may or may not be answered. The Government will determine if answering questions submitted after the deadline is in the best interest of the Government.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED Each First Article Test (FAT)

FFP

First Article Test (FAT) FOB: Destination

PSC CD: 8470

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

1001 UNDEFINED Each

SAPI - XSMALL - YEAR 1 - FMS

FFP

Offeror shall provide Small Arms Protective Inserts (SAPI) size Extra Small (XSmall) in accordance with Purchase Description CO/PD 00-03G.

NSN: 8470-01-497-8701

FOB: Origin (Shipping Point)

UNIT UNIT PRICE MAX AMOUNT

1002 UNDEFINED Each

SAPI - SMALL - YEAR 1 - FMS

FFP

Offeror shall provide Small Arms Protective Inserts (SAPI) size Small in accordance with Purchase Description CO/PD 00-03G.

NSN: 8470-01-497-8709

UNIT UNIT PRICE MAX AMOUNT

1003 UNDEFINED Each

SAPI - MEDIUM - YEAR 1 - FMS

FFP

Offeror shall provide Small Arms Protective Inserts (SAPI) size Medium in accordance with Purchase Description CO/PD 00-03G.

NSN: 8470-01-497-8710

UNIT UNIT PRICE MAX AMOUNT

1004 UNDEFINED Each

SAPI - LARGE - YEAR 1 - FMS

FFP

Offeror shall provide Small Arms Protective Inserts (SAPI) size Large in accordance with Purchase Description CO/PD 00-03G.

NSN: 8470-01-497-8712

UNIT UNIT PRICE MAX AMOUNT

1005 UNDEFINED Each

SAPI - XLARGE - YEAR 1 - FMS

FFP

Offeror shall provide Small Arms Protective Inserts (SAPI) size Extra Large(XLarge) in accordance with Purchase Description CO/PD 00-03G.

NSN: 8470-01-497-8714

UNIT UNIT PRICE MAX AMOUNT

2001 UNDEFINED Each

SAPI - XSMALL - YEAR 2 - FMS

FFP

Offeror shall provide Small Arms Protective Inserts (SAPI) size Extra Small (XSmall) in accordance with Purchase Description CO/PD 00-03G.

NSN: 8470-01-497-8701

UNIT UNIT PRICE MAX AMOUNT

2002 UNDEFINED Each

SAPI - SMALL - YEAR 2 - FMS

FFP

Offeror shall provide Small Arms Protective Inserts (SAPI) size Small in accordance with Purchase Description CO/PD 00-03G.

NSN: 8470-01-497-8709

UNIT UNIT PRICE MAX AMOUNT

2003 UNDEFINED Each

SAPI - MEDIUM - YEAR 2 - FMS

FFP

Offeror shall provide Small Arms Protective Inserts (SAPI) size Medium in accordance with Purchase Description CO/PD 00-03G.

NSN: 8470-01-497-8710

UNIT UNIT PRICE MAX AMOUNT

2004 UNDEFINED Each

SAPI - LARGE - YEAR 2 - FMS

FFP

Offeror shall provide Small Arms Protective Inserts (SAPI) size Large in accordance with Purchase Description CO/PD 00-03G.

NSN: 8470-01-497-8712

UNIT UNIT PRICE MAX AMOUNT

2005 UNDEFINED Each

SAPI - XLARGE - YEAR 2 - FMS

FFP

Offeror shall provide Small Arms Protective Inserts (SAPI) size Extra Large(XLarge) in accordance with Purchase Description CO/PD 00-03G.

NSN: 8470-01-497-8714

UNIT UNIT PRICE MAX AMOUNT

3001 UNDEFINED Each

SAPI - XSMALL - YEAR 3 - FMS

FFP

Offeror shall provide Small Arms Protective Inserts (SAPI) size Extra Small (XSmall) in accordance with Purchase Description CO/PD 00-03G.

NSN: 8470-01-497-8701

UNIT UNIT PRICE MAX AMOUNT

3002 UNDEFINED Each

SAPI - SMALL - YEAR 3 - FMS

FFP

Offeror shall provide Small Arms Protective Inserts (SAPI) size Small in accordance with Purchase Description CO/PD 00-03G.

NSN: 8470-01-497-8709

UNIT UNIT PRICE MAX AMOUNT

3003 UNDEFINED Each

SAPI - MEDIUM - YEAR 3 - FMS

FFP

Offeror shall provide Small Arms Protective Inserts (SAPI) size Medium in accordance with Purchase Description CO/PD 00-03G.

NSN: 8470-01-497-8710

UNIT UNIT PRICE MAX AMOUNT

3004 UNDEFINED Each

SAPI - LARGE - YEAR 3 - FMS

FFP

Offeror shall provide Small Arms Protective Inserts (SAPI) size Large in accordance with Purchase Description CO/PD 00-03G.

NSN: 8470-01-497-8712

UNIT UNIT PRICE MAX AMOUNT

3005 UNDEFINED Each

SAPI - XLARGE - YEAR 3 - FMS

FFP

Offeror shall provide Small Arms Protective Inserts (SAPI) size Extra Large(XLarge) in accordance with Purchase Description CO/PD 00-03G.

NSN: 8470-01-497-8714

UNIT UNIT PRICE MAX AMOUNT

4001 UNDEFINED Each

SAPI - XSMALL - YEAR 4 - FMS

FFP

Offeror shall provide Small Arms Protective Inserts (SAPI) size Extra Small (XSmall) in accordance with Purchase Description CO/PD 00-03G.

NSN: 8470-01-497-8701

UNIT UNIT PRICE MAX AMOUNT

4002 UNDEFINED Each

SAPI - SMALL - YEAR 4 - FMS

FFP

Offeror shall provide Small Arms Protective Inserts (SAPI) size Small in accordance with Purchase Description CO/PD 00-03G.

NSN: 8470-01-497-8709

UNIT UNIT PRICE MAX AMOUNT

4003 UNDEFINED Each

SAPI - MEDIUM - YEAR 4 - FMS

FFP

Offeror shall provide Small Arms Protective Inserts (SAPI) size Medium in accordance with Purchase Description CO/PD 00-03G.

NSN: 8470-01-497-8710

UNIT UNIT PRICE MAX AMOUNT

4004 UNDEFINED Each

SAPI - LARGE - YEAR 4 - FMS

FFP

Offeror shall provide Small Arms Protective Inserts (SAPI) size Large in accordance with Purchase Description CO/PD 00-03G.

NSN: 8470-01-497-8712

UNIT UNIT PRICE MAX AMOUNT

4005 UNDEFINED Each

SAPI - XLARGE - YEAR 4 - FMS

FFP

Offeror shall provide Small Arms Protective Inserts (SAPI) size Extra Large(XLarge) in accordance with Purchase Description CO/PD 00-03G.

NSN: 8470-01-497-8714

UNIT UNIT PRICE MAX AMOUNT

5001 UNDEFINED Each

SAPI - XSMALL - YEAR 5- FMS

FFP

Offeror shall provide Small Arms Protective Inserts (SAPI) size Extra Small (XSmall) in accordance with Purchase Description CO/PD 00-03G.

NSN: 8470-01-497-8701

UNIT UNIT PRICE MAX AMOUNT

5002 UNDEFINED Each

SAPI - SMALL - YEAR 5 - FMS

FFP

Offeror shall provide Small Arms Protective Inserts (SAPI) size Small in accordance with Purchase Description CO/PD 00-03G.

NSN: 8470-01-497-8709

UNIT UNIT PRICE MAX AMOUNT

5003 UNDEFINED Each

SAPI - MEDIUM - YEAR 5 - FMS

FFP

Offeror shall provide Small Arms Protective Inserts (SAPI) size Medium in accordance with Purchase Description CO/PD 00-03G.

NSN: 8470-01-497-8710

UNIT UNIT PRICE MAX AMOUNT

5004 UNDEFINED Each

SAPI - LARGE - YEAR 5 - FMS

FFP

Offeror shall provide Small Arms Protective Inserts (SAPI) size Large in accordance with Purchase Description CO/PD 00-03G.

NSN: 8470-01-497-8712

UNIT UNIT PRICE MAX AMOUNT

5005 UNDEFINED Each

SAPI - XLARGE - YEAR 5 - FMS

FFP

Offeror shall provide Small Arms Protective Inserts (SAPI) size Extra Large(XLarge) in accordance with Purchase Description CO/PD 00-03G.

NSN: 8470-01-497-8714

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION 2025-

O0003/ DEVIATION 2025-O0004) (MAR 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: [Contracting Officer check as appropriate.]

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

___ (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community--see FAR 3.900(a).

___ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L.

109-282) (31 U.S.C. 6101 note).

___ (6) [Reserved]

___ (7) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div.

C).

___ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub.

L. 111-117, section 743 of Div. C).

X (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub.

L. 117-328).

___ (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders--Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) (Pub. L. 115-390, title II).

___ (11)(i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders--Prohibition. (DEC 2023) (Pub. L.

115-390, title II).

___ (ii) Alternate I (DEC 2023) of 52.204-30.

___ (12) 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (31 U.S.C. 6101 note).

___ (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

____ (14) [Reserved]

____ (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15 U.S.C. 657a).

____ (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

____ (17) [Reserved]

____ (18)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

____ (ii) Alternate I (MAR 2020) of 52.219-6.

____ (19)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

____ (ii) Alternate I (MAR 2020) of 52.219-7.

____ (20) 52.219-8, Utilization of Small Business Concerns (JAN 2025) (15 U.S.C. 637(d)(2) and (3)).

____ (21)(i) 52.219-9, Small Business Subcontracting Plan (JAN 2025) (15 U.S.C. 637(d)(4)).

____ (ii) Alternate I (NOV 2016) of 52.219-9.

____ (iii) Alternate II (NOV 2016) of 52.219-9.

____ (iv) Alternate III (JUN 2020) of 52.219-9.

____ (v) Alternate IV (JAN 2025) of 52.219-9.

____ (22) (i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

____ (ii) Alternate I (MAR 2020) of 52.219-13.

____ (23) 52.219-14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 657s).

____ (24) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) (15 U.S.C. 637(d)(4)(F)(i)).

____ (25) 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (FEB 2024) (15 U.S.C. 657f).

X (26) (i) 52.219-28, Postaward Small Business Program Rerepresentation (JAN 2025) (15 U.S.C. 632(a)(2)).

____ (ii) Alternate I (MAR 2020) of 52.219-28.

____ (27) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women- Owned Small Business Concerns (OCT 2022) (15 U.S.C. 637(m)).

____ (28) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) (15 U.S.C. 637(m)).

____ (29) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r)).

____ (30) 52.219-33, Nonmanufacturer Rule (SEP 2021) (15 U.S.C. 637(a)(17)).

X (31) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

X (32) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (JAN 2025) (E.O. 13126).

____ (33) [Reserved]

____ (34) [Reserved]

____ (35)(i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

____ (ii) Alternate I (JUL 2014) of 52.222-35.

X (36)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

____ (ii) Alternate I (JUL 2014) of 52.222-36.

____ (37) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

X (38) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O.

13496).

X (39)(i) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

____ (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

X (40) 52.222-54, Employment Eligibility Verification (JAN 2025) (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

____ (41)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (MAY 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (42) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (MAY 2024) (42 U.S.C. 7671, et seq.).

____ (43) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (MAY 2024) (42 U.S.C. 7671, et seq.).

____ (44) 52.223-20, Aerosols (MAY 2024) (42 U.S.C. 7671, et seq.).

____ (45) 52.223-21, Foams (MAY 2024) (42 U.S.C. 7671, et seq.).

____ (46) 52.223-23, Sustainable Products and Services (MAR 2025) (DEVIATION 2025-O0004)) (7 U.S.C. 8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671l).

____ (47) (i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

____ (ii) Alternate I (JAN 2017) of 52.224-3.

____ (48) (i) 52.225-1, Buy American--Supplies (OCT 2022)) (41 U.S.C. chapter 83).

____ (ii) Alternate I (OCT 2022) of 52.225-1.

____ (49) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (NOV 2023) (19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501-4732), Public Law 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

____ (ii) Alternate I [Reserved].

____ (iii) Alternate II (JAN 2025) of 52.225-3.

____ (iv) Alternate III (FEB 2024) of 52.225-3.

____ (v) Alternate IV (OCT 2022) of 52.225-3.

____ (50) 52.225-5, Trade Agreements (NOV 2023) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

X (51) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

____ (52) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).

____ (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (NOV 2007) (42 U.S.C. 5150).

____ (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (NOV 2007) (42 U.S.C.

5150).

____ (55) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) (E.O.

13513).

____ (56) 52.229-12, Tax on Certain Foreign Procurements (FEB 2021).

____ (57) 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services (NOV 2021) (41 U.S.C.4505, 10 U.S.C. 3805).

____ (58) 52.232-30, Installment Payments for Commercial Products and Commercial Services (NOV 2021) (41 U.S.C. 4505, 10 U.S.C. 3805).

X (59) 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (OCT 2018) (31 U.S.C.

3332).

____ (60) 52.232-34, Payment by Electronic Funds Transfer--Other than System for Award Management (JUL 2013) (31 U.S.C. 3332).

____ (61) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

____ (62) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a).

X (63) 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act--Covered Foreign Entities (Nov 2024) (Sections 1821-1826, Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

____ (64) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)(15 U.S.C. 637(d)(13)).

____ (65) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (NOV 2021) (46 U.S.C.

55305 and 10 U.S.C. 2631).

____ (ii) Alternate I (APR 2003) of 52.247-64.

____ (iii) Alternate II (NOV 2021) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: [Contracting Officer check as appropriate.]

_____ (1) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

_____ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C.

chapter 67).

_____ (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

_____ (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

_____ (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (MAY 2014) (41 U.S.C. chapter 67).

_____ (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (MAY 2014) (41 U.S.C. chapter 67).

_____ (7) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) (E.O.

13658).

_____ (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706).

_____ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020) (42 U.S.C. 1792).

_____ (10) 52.247-69, Reporting Requirement for U.S.-Flag Air Carriers Regarding Training to Prevent Human Trafficking (JAN 2025) (49 U.S.C. 40118(g)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records--Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial products or commercial services. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

(ii) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712).

(iii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iv) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(v) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(vi) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L.

117-328).

(vii)(A) 52.204-30, Federal Acquisition Supply Chain Security Act Orders--Prohibition. (DEC 2023) (Pub. L. 115- 390, title II).

(B) Alternate I (DEC 2023) of 52.204-30.

(viii) 52.219-8, Utilization of Small Business Concerns (JAN 2025) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(ix) [Reserved]

(x) [Reserved]

(xi) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

(xii) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

(xiii) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

(xiv) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O.

13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xv) 52.222-41, Service Contract Labor Standards (AUG 2018), (41 U.S.C. chapter 67).

(xvi) _____ (A) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

_____ (B) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xvii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (MAY 2014) (41 U.S.C. chapter 67.)

(xviii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (MAY 2014) (41 U.S.C. chapter 67)

(xix) 52.222-54, Employment Eligibility Verification (JAN 2025) (E. O. 12989).

(xx) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) (E.O. 13658).

(xxi) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706).

(xxii) (A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xxiii) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).

(xxiv) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (JUN 2020) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxv) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801). Flow down required in accordance with paragraph (c) of 52.232-40.

(xxvi) 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act--Covered Foreign Entities (NOV 2024) (Sections 1821-1826, Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

(xxvii) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (NOV 2021) (46 U.S.C. 55305 and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial products and commercial services a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

Section C - Descriptions and Specifications

SAPI PURCHASE DESCRIPTION

CO/PD 00-03 Revision G dated 14 November 2018, found as attachment at Section J.

SECURITY: Due to the nature of the body armor requirements, there is a need for operations security. The Government considers all documents handled or generated in conjunction with the body armor acquisition to be unclassified information of a sensitive and proprietary nature that must be protected against release to unauthorized individuals. During all phases, to include the post-award-phase, release of any information associated with this acquisition to any individual, firm or business is prohibited without the express written approval of the Contracting Officer. Further, product information shall not be shown, displayed or discussed at any trade show, symposium or any other medium without the express written approval of the Contracting Officer. Reproduction of any documents provided by the Government is strictly prohibited without the express written approval of the Contracting Officer.

Any indication that such information has been made available to unauthorized individuals may result in termination of any resultant contract. Request for approval to release information submitted to the Contracting Officer for approval shall identify the specific information to be released, the medium to be used and the purpose of the release.

CRITICAL SAFETY ITEM: According to the Defense Acquisition Guidebook DoDD 5000-01, "Critical Safety Items (CSIs) are parts whose failure would cause loss of life, permanent disability or major injury, loss of a system, or significant equipment damage." The SAPI is considered a Critical Safety Item.

CRITICAL APPLICATION ITEM-SOURCE INSPECTION REQUIRED. All quality assurance/lot acceptance testing for PRODUCTION lots shall be conducted at US Army Aberdeen Test Center (ATC).

Notification shall be provided to the Contracting Officer Representative (COR) twenty (20) days prior to any testing in the event the Government wants to witness testing. No lot shall be released from the contractor's plant prior to receipt of passing test reports that are approved by Technical Management Directorate, Project Manager Soldier Protection and Individual Equipment, Program Executive Office (PEO) Soldier, Contracting Officer Representative (COR) and DCMA QAR.

When requested by the Government, the Contractor shall provide measurements and Certificates of Conformance for all material properties identified in the performance requirements by specific test methods.

Lot numbering is applicable and shall be sequential.

Copies of all Test Reports are to be submitted electronically to:

TBD

Testing shall be conducted at the following address:

US Army Aberdeen Test Center 400 Colleran Road, BLDG 358

ATTN:

Phone: Aberdeen Proving Ground, MD 21005

ACCOUNTING FOR ITEMS CONSUMED/USED IN THE CONDUCT OF LOT ACCEPTANCE TESTING

(LAT).

All costs incurred for Lot Acceptance Testing (LAT) Lot Testing performed in conjunction with this contract will be borne by the contractor, to include but not limited to transportation, the LAT testing conducted by Aberdeen Test Center (ATC), and the ballistic plates consumed, expended, and /or otherwise rendered unusable as a result of testing.

Ballistic plates consumed during the conduct of Lot Acceptance Testing will not be included as part of deliverable quantities stated in the contract.

**** NOTE: Post Award First Article Testing (FAT) is required and FAT articles shall be delivered to the test facility NLT 180 days after contract award, before submission of the first full production lot. First lot SAPI plates shall be delivered 90 days after FAT approval.

For Post Award First Article Testing and Lot Acceptance Testing - ALL quality assurance/lot acceptance testing for PRODUCTION lots shall be conducted at US Army Aberdeen Test Center (ATC). The Contractor shall submit 117 each (not sets) first articles (23 x-small, 23 small, 25 medium, 23 large, 23 x-large), and one (1) SAPI dry lay-up (size medium) of all components. Testing will be conducted at ATC in accordance with this Request for Proposal (RFP) and applicable attachments found at Section J. The Government will issue a letter of approval to the Contractor after successful completion of FAT. The cost of such testing (including the articles and tests themselves) is the responsibility of the Contractor.

The following information is provided in accordance with FAR 9.306:

1. The performance or other characteristics that the first article must meet for approval can be found in CO/PD 00-03 Revision G, found as an attachment in Section J of this solicitation.

2. The detailed technical requirements for the tests that must be performed for approval can be found in the CO/PD 00-03 Revision G, found as an attachment in Section J of this solicitation.

3. The necessary data that must be submitted to the Government in the first article approval test report can be found in the CO/PD 00-03 Revision G, found as an attachment in Section J of this solicitation.

4. The SAPI Spall Cover shall be Camouflage Black as specified in CO/PD 00-03 Revision G paragraphs 3.5.5 and 4.6.5.

5. The Pathfinder Shoot Pack shall be the Surrogate Shoot Pack, as defined in CO/PD 00-03 Revision G paragraphs 3.8.3 and 4.9.12, used for all ballistic testing.

6. ESAPI Drawings: 2-6-0588 x-small, 2-6-0589 small, 2-6-0590 medium, 2-6-0591 large and 2-6- 0592 x-large, all Revision A6, will be applied for dimensions and tolerances only. All other requirements are per CO/PD 00-03 Revision G.

7. The Government may waive the requirement for first article approval testing for identical SAPI items with an existing and current, Contracting Officer signed, FAT approval Letter.

8. Delivery schedules are established, and will be provided in Section F for each respective FMS Case.

9. The prices for first articles and first article tests in relation to production quantities shall not be separately priced.

* If FMS requirements exceed the capacity of ATC to conduct testing, the Government reserves the right to contract testing to independent certified testing facilities, to include the National Institute of Justice (NIJ) certified testing facilities. ATC will manage this process and any necessary contracting action, including oversight of the testing conducted at independent certified testing facilities.

STATEMENT OF REQUIREMENTS

Statement of Requirements

SMALL ARMS PROTECTIVE INSERT (SAPI)

for

U.S. ARMY SECURITY ASSISTANCE COMMAND (USASAC)

October 2024

1.0 Background.

1.1 The Small Arms Protective Insert (SAPI) is for mounted and dismounted Soldiers Outer Tactical Vests (OTV) during a full spectrum of combat operations. When placed in the Outer Tactical Vest (OTV), the insert provides the Soldier with ballistic protection from specific 5.56 mm and 7.62 mm rifle rounds. This Statement of Requirements (SOR) addresses specifically the Small Arms Protective Insert (SAPI).

1.2 Critical Safety Item. The Government considers the Small Arms Protective Insert (SAPI) a Critical Safety Item (CSI) subject to the requirements outlined in this SOR at section 8.0.

2.0 Scope. This SOR sets forth the requirements to deliver the Small Arms Protective Insert (SAPI) (hereafter referred to as the “end item”). The scope of work covered by this SOR includes all procurement and production activities required to obtain First Article Test (FAT) approval and production authorization to begin production, manufacture the end item, and delivery of the end item after Lot Acceptance Testing (LAT).

2.1 End Item Documentation. The Contractor shall provide the end item in accordance with the latest Purchase Description (PD) for the Small Arms Protective Insert (SAPI), Purchase Description CO/PD 00-03G, dated November 2018, listed in Section J of the contract, (hereafter referred to as the “PD”). The end item shall provide Soldier protection as required by the PD. For the purpose of this document, the term “Contractor” (capitalized) refers specifically to the entity providing the end item, whether or not that entity is the actual end item manufacturer (see “actual manufacturer” at 8.2.9.1 of this SOR). The terms “contractor” and “subcontractor” (small case) refer not to the entity providing the end item to the Government but rather to entities providing end item components or supplies to the Contractor, or ancillary services to the Government.

3.0 Requirements.

3.1 Procurement Requirements.

3.1.1 Required Delivery Dates for Production Quantities. Required delivery dates will be established on each individual Delivery Order(s) (DOs).

3.1.2 Sizing Tariffs. The Government will specify the size tariff prior to award of individual DOs. The Government reserves the right to order the quantity of specific sizes that best meet the needs of Soldiers. The Government continuously reviews the size tariffs to ensure procurement of the correct quantities of equipment.

3.1.3 Lot Size. Each production lot shall be tested in accordance with ANSI/ASQ Z1.4:2008 General Inspection Level II for the appropriate lot size sampling procedures and the product specific Lot Acceptance Testing (LAT) requirements established in the Purchase Description (PD). The PD identifies quantities required for LAT based upon lot size. The Contractor may choose lot size according to the PD requirements. The Government does not allow mixed product size lots. The Government may give approval for the Contractor to adjust the size tariff to allow full lots of each product size without changing the contract quantity.

3.2 Product Support Requirements. The Contractor shall verify design characteristics, product support strategy, and infrastructure.

3.2.1 Workmanship. The finished product shall conform to the quality requirements established by the respective PD listed in Section J of the contract. The Contractor shall verify and validate that all fabrication procedures used during production meet workmanship requirements as defined in the PD and contract. All materials used by the Contractor in the construction of the finished end item shall consist of quality levels to assure conformance to all requirements, unless otherwise authorized by the Government. All components shall be thoroughly clean and free from production debris, stains, and other foreign matter. Material layers shall be free of contaminants such as foreign objects, debris, any material not associated with the Design Package (DP), loose fragments of component material, and operator elements not part of the component material level.

3.2.2 End Item Shelf Life. The Contractor shall ship the finished end items following Government LAT approval and ensure that no less than ninety percent (90%) of component shelf life remains. The remaining shelf life shall be at least five (5) years or sixty (60) months at time of receipt at the delivery location indicated on each DO. The Government will verify remaining shelf life prior to acceptance of the finished end items. End item, components, and materials shall suffer no additional degradation in performance in storage for a period of five (5) years after delivery.

3.2.3 Manufacturing Shelf Life. The Contractor and its subcontractor(s) shall not incorporate, integrate, or include expired (shelf life) raw materials or parts in the manufacturing of any subassembly or end item. If the end item’s PD does not define shelf life expiration for raw materials, the Government will honor the recommended shelf life expiration from the raw material source. The Government will consider any end item manufactured with expired material as “nonconforming” and will reject the end item.

3.2.4 Limited Life Materials. The Contractor shall provide shelf life, cure date, date of manufacture, and expiration date to the Government for all limited life materials. The Contractor shall record this information on the Certificates of Conformance (CoC). The Contractor shall consume all materials used to manufacture the subcomponents and finished end item prior to the material expiration date established by the actual manufacturer.

3.2.5 Warranty. The Contractor shall deliver a product that conforms to contractual requirements after acceptance. The warranty period shall be a minimum of three hundred sixty-five (365) calendar days from the date of delivery. If the Contractor’s commercial warranty exceeds three hundred sixty-five (365) calendar days, the Government shall receive the benefit.

The Contractor shall deliver to the Government the written terms of the commercial warranty for use in returning nonconforming products identified after acceptance. The Contractor shall ensure that the warranty for all production lots complies with the contract. Products provided shall comply with Federal Acquisition Regulation (FAR) clause 52.246-19, Warranty of Systems and Equipment under Performance Specifications or Design Criteria.

3.2.6 Traceability. Lots shall not contain commingled approved designs from different sources of supply; all lots shall be traceable to and from a single component source of supply, in accordance with the Government approved Production Process Package (PPP). In the event of item failure, the Contractor shall have access to, and shall provide to the Government upon request, all information necessary to trace the end item back through the manufacturing process.

The Contractor shall produce the documents outlined in this SOR at 4.5.5 when requested by the Contracting Officer.

3.3 Intellectual Property Rights. Any Intellectual Property (IP) such as data, design, pattern, or otherwise, contained in the SOR or in the PD and provided to the Contractor under this contract is Government owned and the property of the Government.

3.4 Berry Amendment Compliance. The Contractor shall ensure that all delivered products comply with the Berry Amendment, meaning all applicable components of end items are to be “grown, reprocessed, reused, or wholly produced in the United States.” All component parts shall be identifiable and traceable throughout the supply chain and in compliance with the Berry Amendment. The Contractor shall abide by Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.225-7012, Preference for Certain Domestic Commodities and this contract.

The Contractor shall provide documentation to the Government each time there are changes to raw material lots in order to validate Berry Amendment compliance.

3.5 Inquiries. The Contractor shall direct all inquiries, comments, or complaints arising from any matter observed, experienced, or learned, because of, or in connection with, the performance of the contract, the resolution of which may require the dissemination of official information, to the Contracting Officer and the Contracting Officer Representative (COR).

3.6 Payment. Section G of the contract provides Wide Area Workflow instructions.

3.7 Changes in Contractor Status. The Contractor shall notify the Contracting Officer via electronic mail within twenty-four (24) hours of detecting any changes in contract status after the Contractor has submitted end items for FAT approval. Changes in contract status include any manufacturing or production process changes, production facility changes, subcontractor defaults, or component, subcomponent, or material failures, etc. Notification shall include a clear description of the changes and, or, nonconformity, to include affected parts, serial numbers, product nomenclature, CLINs, National Stock Numbers (NSNs), the identity of the contract facility from which shipment was released, and quantity and date(s) of delivery. Even when a status change is due to a subcontractor failure, or any other event over which the Contractor has no direct control, the Contractor shall not implement engineering or product changes without the explicit knowledge and approval of the Contracting Officer. The Government reserves the right to reject any Engineering Change Request (ECR) (i.e., waiver). The Contractor bears all financial responsibility for all delays and for correction of any non-conforming materials delivered to the Government.

3.8 Change in Design Status. FAT approval establishes the end item baseline. The Contractor shall not proceed with changes to manufacturing, suppliers/subcontractors or product design configuration without written approval from the Contracting Officer. The Contractor shall immediately notify the Contracting Officer of any of the following changes prior to implementation:

a. Revisions to the PD, drawings, other specifications, or standards using the ECR process

b. Changes in material, material suppliers or subcontractors

c. Changes in the manufacturing process

d. A change in the approved source’s manufacturing location

e. A transfer of manufacturing facilities for any approved source since FAT manufacture

3.9 Documentation. Any documentation provided by the Contractor shall correspond to the exact FAT approved end item(s) and components that the Contractor has furnished to the Government. If the Contractor is not the actual manufacturer of the end item or of any portion of the end item, the Contractor shall obtain updated documentation from the actual manufacturer(s) and shall provide that documentation to the Government. Failure to provide adequate documentation within the timeframe requested by the Contracting Officer may result in critical schedule delays, for example lot rejections.

3.9.1 Records Maintenance and Availability. The Contractor shall maintain U.S. Government records, including copies of original results and reports, verified original data, corrected data, and corrected supporting final reports, these items remain the property of the U.S. Government.

The Contractor shall surrender these files, results, reports, and data to the COR when requested by the COR. Digital files shall be in the original, text-searchable form.

3.9.2 File Formats. The Contractor must follow the specific file formats shown below (or compatible file formats) for document creation. If a submitted file requires a password to access the content, the Contractor shall provide the password to the Government. Spreadsheet formulas must be accessible without password restriction. Files shall be in their original, text-searchable form.

Narrative: Microsoft Word 2013 or later Adobe Portable Document Format (PDF) Spreadsheets: Microsoft Excel 2013 or later Presentations: Microsoft PowerPoint 2013 or later Pictures: JPEG Patterns/Drawings: AccuMark

3.9.3 Documentation templates. The Contractor shall submit the following documentation in accordance with (IAW) requirements in the SOR and the Attachments located in Section J of the contract.

a. Engineering Change Request (ECR) form. Attachment 1 – Product Manager Soldier Protective Equipment (PM SPE) FORM 1 Engineering Change Request (ECR).

b. Production Readiness Review (PRR) form. Attachment 2 – Production Readiness Review.

c. Quality Management System Verification Table. Attachment 3 – PM SPE FORM 11 Quality Management System Crosswalk Matrix.

d. Corrective Action Request (CAR) form. Attachment 4 – PM SPE FORM 3 Corrective Action Report.

e. Process Control Plan. Attachment 5 – PM SPE FORM 15 Process Control Plan.

3.10 Contract Management Requirements.

3.10.1 Contracting Officer Representative (COR). The COR monitors all technical aspects of the contract and assists in contract administration. The Contracting Officer will issue a letter of appointment to the COR, stating the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the contract, to include changes in contractual delivery dates or shipping address of contract end items, or to direct the Contractor to perform any work outside of the scope of the contract. The Contractor shall notify the Contracting Officer in writing within twenty-four (24) hours of any unauthorized commitment made by the COR or any other Government employee.

3.10.2 Program Manager (PM). The Contractor shall assign a Program Manager who shall serve as the primary Point of Contact (POC) between the Government and the Contractor and shall be fully responsible for the coordination of all Contractor activities related to the contract, to include cost, schedule, performance, and data management. This person shall have the authority to commit the Contractor to specific courses of action and accept direction from the Contracting Officer or the Contracting Officer’s authorized representative(s). The PM shall be responsible for coordinating all meetings between the Government and the Contractor.