1 HN_NHN_Vendor Registration Process_29 April 2012_.pptx

SCO-A , TF2010, IJC, CJ2, & JCCS

“Vendor Registration Process” (strategic, operational and tactical) Releasable to Vendors 29 April 2012

OPERATION ENDURING FREEDOM

U.S. FORCES, AFGHANISTAN

USFOR

Afghanistan

UNCLASSIFIED/FOUO

UNCLASSIFIED/FOUO

COIN Business Objective

All vendors “doing business” shall provide their Government of the Islamic Republic of Afghanistan and the U.S. Government’s vendor registration documents in support of U.S. Government Procurement Processes to ensure we do business with legitimate, capable Afghan registered companies who can impact Afghanistan’s economic infrastructure in support of the 34 Provinces

UNCLASSIFIED/FOUO

Afghanistan

Host Nation and Non-Host Nation

Vendor Registration Process

Afghanistan

Host Nation Vendor Registration Process (Prime and Subcontractors) AISA License (front and back-submit in English and Dari) for Domestic and International Owned Companies – primary business license to do business inside of Afghanistan is issued in accordance to the vendor’s general business sector and subsector (categories and revenue size (initial capital): manufacturing and services (small-medium-large businesses); and, construction (medium-large business only); additional AISA general business licenses as required by business sector/subsector; and, additional respective ministries specialty licenses

Company/Corporate Statue (Articles of Association) (submit in English and Dari) – required with both licenses as approved by the Commercial Court

Tax Identification Number (TIN) Certificate – issued by the Ministry of Finance

2011 Tax Clearance Letter and/or 2011 Tax Audit Detail Letter (submit in English and Dari) – proof of taxes paid; issued by the Ministry of Finance. Afghan Tax Year is from March 2011 to March 2012

Afghan Nationals: Karzai-era Tazkera ID and Karzai-era Passport (submit in English and Dari); if an Afghan Ex-patriate with dual citizenship, you must also include NHN Passport, Afghan Passport Afghan VISA, and Work Permit, Karzai-era Tazkera and Karzai-Passport to be considered a Domestic-owned Afghan company (submit in English and Dari). Note: The US Government does not recognize dual citizenship of Afghans Ex-patriates who are US citizens.

Company Marketing Portfolio and Past Performance (submit in English only) – not to exceed 4 pages

Electronic Fund Transfer (EFT) form

Corporate/Company Questionaire (submit in English only) – fill out completely

Vendor Family Detail Form (submit in English and Dari) – fill out completely with official business licenses to support your business sectors

Burden falls on the vendor to provide all their documents issued by AISA, respective ministry specialty licenses, the Commercial Court, and the Ministry of Finance at the time of registration to include the US Government’s registration requirements in a timely manner to the KO and the Advisor to ensure the vendor meets the KOs solicitation closing date. It is the vendor’s responsibility to remain current on taxes to be able to renew their licenses, and to be able to bid for US Government contracts in Afghanistan

Compliance with the DOD IG “Trafficking Victims Protection Act” – for awareness only

Go to (https://www.jccs.gov/olvr/) to register or updated your company in English only – vendor is responsible for completing all fields in JCCS, if any fields are not properly filled-out, then the vendor will not be eligible to compete for contracts…it is mandatory that all JCCS information corresponds with your vendor registration documents issued by AISA, the Commercial Court, Ministry of Finance, and respective ministries additional licenses as required to include coordinating with your respective Embassy to do business legally in Afghanistan. Vendors send their registration documents and JCCS ID to the Business Advisor and copies the Contracting Officer (KO) via e-mail. Vendor also uploads their vendor registration documents when registering in JCCS.

Non-Host Nation Registration Process (Prime and Subcontractors)

Non Host Nation (NHN): International- owned company compliance with their respective Embassy (country), GIRoA and U.S. Government business registration process

Foreign Nationals: NHN Passport, Afghan Visa and Work Permit, if an Afghan Ex-patriate with dual citizenship, you must also include the Karzai-era Tazkera and Karzai-Era Passport, NHN Passport, and Work Permit (submit in English and Dari)

Compliance with the DoD IG “Trafficking Victims Protection Act” – for awareness only

Compliance with the Host Nation vendor registration process

For US companies only -

US companies - go to US Embassy-Kabul: http://kabul.usembassy.gov/ilfb.html

Your company’s articles of incorporation in the United States (US)

A document showing your US federal taxpayer identification number

A 2-3 sentence description of your proposed US business activities in Afghanistan

A copy of the identification page of the US passport(s) of the principals of the Afghanistan business

You will need to show the US Embassy the link between the principals whose passport information you are providing and the company, by way of the company’s articles of incorporation or other documentation

Afghanistan Visa and Work Permit; the US Government does not recognize dual citizenship of Afghan Ex-patriates who are US citizens (submit in English and Dari)

Compliance with the DoD IG “Trafficking Victims Protection Act”

Compliance with the Host Nation vendor registration process

Respective Ministry Specialty Licensing (Prime and Subcontractors-most used licenses)

Construction licenses require an AISA general business license, and construction specialty license issued by the Ministry of Urban Development, Planning Department

Transportation licenses require an AISA general business license, transportation specialty license and the court legal certificate and letter issued by the Ministry of Transportation, Private Sector Transport Directorate

Security licenses require an AISA general business license, and a Risk Management Company (RMC) specialty license from the Ministry of Interior

Services/Logistics requires an AISA general business license only (cannot be used for services/construction bids)

Hazardous waste disposal license requires an AISA general license, waste management and environmental clearance permits, and letter from the National Protection Environmental Agency (NEPA), Telecommunication, ISP, IT, etc., licenses require AISA general business license, and specialty licenses issued by the Ministry of Communication and Information Technology (MoC & IT), and the Afghanistan Telecommunication Regulatory Authority (ATRA)

Media license requires an AISA general business license, specialty Private Printing House License, and a specialty Film Producing Company License from the Ministry of Information , Culture and Youth

Private Radio and TV Station licenses required an AISA general business license, and a specialty license from the Afghanistan National Radio Television and National Independent Broadcasting Commission

Hotel and Restaurant licenses require an AISA general business license, Hotels and Markets Managing Directorate, Ministry of Public Health, Ministry of Labor and Social Affairs, and National Environment Protection Agency, Craftmen’s Central Council and Hotel Management Association, and the Kabul Municipality (if Afghan-owned for fixed rates and menus) – food catering

Work Permits for Foreigners, Ministry of Labor and Social Affairs, Training and Foreign Citizen Employment Management Directorate, requires passport of the workers home country, Afghan Visa, company license of the company employing the worker, AISA/MoCI confirmation letter stating the company is legally operating in Afghanistan, and a copy of the contract on the company’s letterhead provided to the employee for proof of employment

Hiring and Firing procedures for State and Private companies and Domestic and Foreign NGOs, Ministry of Labor and Social Affairs, requires minimum age for employee recruitment in Afghanistan is 18 years old, in the light industries age is 15 years old, and for apprenticeship age is 14 years old

Seven year Criminal Background Check, required by the Ministry of Interior, Criminal Department of the Kabul Police (HQ)

Note: AISA general business license are issued within 3-7 days, and specialty licenses are issued within 15-30 days – dependent on the vendor providing the required registration documents to AISA, the Commercial Court, Ministry of Finance, and the respective ministries responsible for issuing licenses. These license-issuing Entitites are not limited to the above list.

Annual Licensing and Renewal Fees (Categories and Initial Capital converted into USD currency) http://www.aisa.org.af/english/licensing.html

Afghanistan

Business Sectors http://moci.gov.af/en/page/sss

Afghanistan

Vendor Information of Interest

Dear Vendor:

Thank you for your interest in business opportunities with US Government Contracting Agencies and NATO Contracting Agencies. Please continue to monitor the JCCS website for new US Government solicitations. It would be in your best interest to review the additional websites listed below for other business opportunities.

Please be aware of the following:

Your company should be registered individually with the following websites and their respective organizations Your company should also be registered with the Afghan Government to include the correct tax information You should periodically review the websites for new Solicitations, RFPs, RFQs, BPAs, etc You need to find and request a solicitation from the email address listed against the solicitation The government office should respond to your request within 24 hours with a copy of the solicitation, the period of time you have to respond and any further instructions You should respond in accordance with the listed instructions to either the mailing or email address listed on the proposal instructions.

It may take government offices up to 30 days to respond plus an additional 15 days of administrative processing based on the size and the complexity of the procurement Persistent email and phone calls to government contract officers and offices will only slow the response of the government in awarding a contract.

Please do not request solicitations and/or contract information from the Business Advisors as they are not privy to the KOs areas of responsibility https://www.jccs.gov/olvr https://www.fbo.gov (US Government & Department of Defense) http://www.afghanfirst.org http://www.aed.usace.army.mil/contracting2010.asp (AED-N) http://www.aed.usace.army.mil/AES/contracting.asp (AED-S) http://www.aco.nato.int/financeandacquisition.aspx (NATO) https://www.natolog.com/public/ (NATO)

Vendor Websites of Interest

AISA: http://www.aisa.org.af/ (Click on Invest in Afghanistan, click on licensing procedures to view AISA license information and requirements

Ministry of Economy: Nongovernmental Organizations (NGOs) – Non-Profit and For-Profit http://moec.gov.af/en

Ministry of Transportation and Civil Aviation: http://motca.gov.af/

Ministry of Urban Development: http://muda.gov.af/

Ministry of Finance Taxpayer Offices: tax information for small-medium-large businesses at: http://mof.gov.af/en and Afghanistan Revenue Department: http://ard.gov.af/ (Click on Information tab)

System for Award Management (SAM) and EPLS: https://acquisition.gov/

Office of Foreign Assets (OFAC): http://www.treasury.gov/resource-center/sanctions/Pages/default.aspx

Calendar Converter: http://www.funaba.org/en/calendar-conversion.cgi

Ministry of Foreign Affairs: http://mfa.gov.af/en

Ministry of Interior: http://moi.gov.af/fa

U.S. Embassy-Kabul: http://kabul.usembassy.gov/ilfb.html and/or respective Embassy

High Office of Oversight and Anti-Corruption: http://anti-corruption.gov.af/en https://www.fbo.gov (US Government & Department of Defense) http://www.afghanfirst.org (TFBSO) http://www.procurementdirectory.af/ (PDT) http://www.aed.usace.army.mil/contracting2010.asp (AED-N) http://www.aed.usace.army.mil/AES/contracting.asp (AED-S) http://www.aco.nato.int/financeandacquisition.aspx (NATO) https://www.natolog.com/public/ (NATO)

Afghanistan

Income Tax Law of 2009

The income tax applicable to most companies doing business in Afghanistan under the Tax Law is primarily comprised of the following:

Business Receipts Tax (BRT) of 2%-10% of gross revenue depending on the industry.

Profit Tax of 20% of net profits after allowable expenses (Profit Tax)

Obligation to withhold from landlords at between 0%-15% (Landlord Withholding)

Obligation to withhold from employees up to 20% (Employee Withholding)

Obligation to withhold from subcontractors, vendors or suppliers providing goods or services within Afghanistan, at either 2% or 7% (Subcontractor Withholding)

Afghanistan

DoD Inspector General (IG) “Trafficking Victims Protection Act”

Companies recruiting workers to support the U.S. Department of Defense (DoD) cannot engage in unfair tactics such as:

Illegal confiscation of passports, visas, and work permits Deceptive hiring practices Excessive recruitment fees Substandard living conditions Circumvention of immigration procedures of international and host country laws for work visas and transit and entry Forcing/procuring sex acts Debt bondage, involuntary servitude, and slavery Illegally occupying premises (company and individual squatters)

Worker Bill of Rights: Employees supporting U.S. installations abroad have a right to:

Hold their own legal passport Legal visas and work permits issued by GIRoA, MoLSAMD and GIRoA, MoFA Receive agreed upon wages on time Take lunch-and-work breaks Leave the place of employment at any time Identify grievances without fear of reprisal Have a copy of their signed employment contract Be paid wages not below legal in-country minimum wage If housing is provided, live in habitable space that is comparable to others on the U.S. base Compliance with the GIRoA, Ministry of Labor, Social Affairs, Martyrs and Disabled (MoLSAMD), and the GIRoA ,Ministry of Foreign Affairs (MoFA) http://molsamd.gov.af/en and http://mfa.gov.af/en

USG and GIRoA:

Anti-Corruption

حکومت ایالات متحده و حکومت اسلامی جمهوری افغانستان

مبارزه علیه فساد اداری

Afghanistan

Report Waste, Fraud, and Abuse

U.S Government: The National Procurement Fraud Initiative - is designed to promote the early detection, identification, prevention and prosecution of procurement fraud associated with the increase in contracting activity for national security and other government programs.

Anyone with information concerning illegal conduct in the procurement of goods or services involving DOD contracts in Iraq or Afghanistan is urged to contact:

Office of the Special Inspector General for Afghanistan Reconstruction (SIGAR): www.sigar.mil/hotline.asp or e-mail: hotline@sigar.mil or: Cell: 0700107300, DSN: 94-312-664-0378

International Contract Corruption Task Force (ICCTF)-Afghanistan: fraud@swa.army.mil or call 318-237-1408/1418

NCES at 202-307-6694 or antitrust.complaints@usdoj.gov

DoD ID at 1-800-424-9098 or hotline@dodig.osd.mil

Army CID at www.cid.army.mil or http://www.cid.army.mil./.

Department of Justice (DOJ): 202-514-7021 or fcpa.fraud@usdoj.gov

UNCLASSIFIED

Afghanistan

راپور دهی از ضایعات، تقلب و سو استفاده

حکومت ایالات متحده امریکا-ابتکار ملی تقلب/فریب تدارکات - این اداره به غرض تشویق کشف سریع، شناسایی ، جلوگیری و تعقیب قانونی موارد تقلب تدارکاتی مربوط به فعالیت های روز افزون قرار داد ها بخاطر امنیت ملی و سایر برنامه های دولتی طرح گردیده است.

هر آن شخص که در مورد خریداری غیر قانونی اجناس و خدمات که شامل قرار داد های وزارت دفاع امریکا در عراق و افغانستان هستند میتوانند معلومات خویش را با مراجع ذیل شریک بسازند.

دفتر سر مفتش خاص برای بازسازی افغانستان (SIGAR):

www.sigar.mil/hotline.asp or e-mail: hotline@sigar.mil or:

DSN: 94-312-664-0378, Cell: 0700107300 نهاد بین المللی فساد قرار داد ها (ICCTF) افغانستان. شماره 318-237-1408/1418 ایمیل fraud@swa.army.mil NCES شماره تماس 2023076694 یا ایمیل antitrust.complaints@usdoj.gov DCIS شماره تماس 8004249098 یا ایمیل hotline@dodig.mil Army CID ایمیل www.cid.army.mil یا ایمیل http://www.cid.army.mil./.

وزارت عدلیه: 2025147021 یا ایمیل fcpa.fraud@usdoj.gov اداره عالی نظارت مبارزه علیه فساد اداری: hotline@anti-corruption.gov.af

UNCLASSIFIED

Afghanistan

Afghanistan

فساد اداری:

ماده سوم:

مرتکب شدن به اعمال و جرایم ذیل توسط کارمندان دولت یا سایر مراجع مطابق به ماده (7) این قانون فساد اداری پنداشته میشود:

رشوت اختلاس سرقت اسناد تخریب نمودن اسناد رسمی بدون اجازه افراد و شعبات مربوطه سؤ استفاده از صلاحیت بیشتر از حد تعین شده سوی استفاده از موقف کاری ممانعت از تطبیق قانون/عدالت سؤ استفاده از امکانات دولتی و ساعات رسمی به منظور منافع شخصی انکار از انجام وظایف بدون دلیل موجه پنهان نمودن حقایق افزایش غیر قانونی در دارایی ها تقلب در اسناد وانمودن اختیارات غلط (بصورت غلط وانمودن اختیارات رسمی برای اخذ و ممانعت رضایت دولت) دریافت هرگونه هدیه بمنظور انجام و اجتناب از اجرای وظایف رسمی به تاخیر انداختن اجرات وظایف محوله تخطی نمودن از طرز برخورد در اداره مربوطه در انجام وظایف محوله در نظر گرفتن مسایل قومی، منطقوی، مذهبی، طرفداری شخص و یا گروپ، جنسیت و مشکلات شخصی عملکرد یا انکار در عمل که در تضاد با استراتژی مبارزه علیه فساد اداری قرار گیرد

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