SCO COLOMBIA JANITORIAL SERVICES_Combined Synopsis Solictation Amendment.pdf

RFQ/SOLICITATION NUMBER: W913FT-25-Q-A001

SCO COLOMBIA – JANITORIAL SERVICES

Date: 15 MAR 25

COMBINED SYNOPSIS/SOLICITATION FOR

General Information

Document Type: Combined Solicitation/Synopsis

W913FT-25-Q-A001

15 March 2025 1400 CST, 24 March 2025 1400 CST, 24 March 2025 S201- Janitorial Services N/A 561720 – Janitorial Services

Solicitation Number:

Posted Date:

Original Response Date:

Current Response Date:

Product or Service Code:

Set Aside:

NAICS Code:

Contracting Office Address Regional Contracting Center – Americas 410th Contracting Support Brigade 4130 Stanley Road, Building 1026 JBSA Fort Sam Houston, TX 78234-2726

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice.

This announcement constitutes that only solicitation; “quotations” are being requested, and a written solicitation document will not be issued.

This solicitation is a "request for quotations (RFQ)”. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03, dated 17 January 2025.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561720, with a size standard of $19.5M.

The 410th Contracting Support Brigade is seeking to obtain support to provide Custodial/Janitorial Services, in Bogota, Colombia. The Contractor shall provide non-personal services and deliver to the Government, Custodial/Janitorial Services as specified in the Performance Work Statement (PWS).

All interested companies shall provide “quotation(s)” for the following:

Services - See Attachment 1 – SCO COLOMBIA – JANITORIAL SERVICES

Attachment 1 CLIN Structure:

CLIN Service QTY Unit Unit

Price Total Price

Base Year

Janitorial Services in accordance with PWS – (1 April 2025 -31 March 2026)

1 Job

Base Year

Cleaning Materials in accordance with PWS -- (1 April 2025 -31 March 2026)

1 Job

Base Year

Defense Base Act (DBA) Insurance in accordance with PWS – (1 April 2025 -31 March 2026)

1 Job

Option Year 1

Janitorial Services in accordance with PWS – (1 April 2026 -31 March 2027)

1 Job

Option Year 1

Cleaning Materials in accordance with PWS -- (1 April 2027 -31 March 2028)

1 Job

Option Year 1

Defense Base Act (DBA) Insurance in accordance with PWS – (1 April 2028 -31 March 2029)

1 Job

Option Year 2

Janitorial Services in accordance with PWS – (1 April 2026 -31 March 2027)

1 Job

Option Year 2

Cleaning Materials in accordance with PWS -- (1 April 2027 -31 March 2028)

1 Job

Option Year 2

Defense Base Act (DBA) Insurance in accordance with PWS – (1 April 2028 -31 March 2029)

1 Job

Option Year 3

Janitorial Services in accordance with PWS – (1 April 2026 -31 March 2027)

1 Job

Option Year 3

Cleaning Materials in accordance with PWS -- (1 April 2027 -31 March 2028)

1 Job

Option Year 3

Defense Base Act (DBA) Insurance in accordance with PWS – (1 April 2028 -31 March 2029)

1 Job

Grand Total:

$ USD

Company Name: Unique Entity Identifier:

The following FAR and DFARS provisions and clauses apply to this acquisition:

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-16 Commercial and Government Entity Code Reporting. Aug 2020 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services Nov 2021 52.204-7 System for Award Management. Nov 2024 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. Sep 2023 52.204-13 System for Award Management Maintenance. Oct 2018 52.204-18 Commercial and Government Entity Code Maintenance. Aug 2020 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered

Entities.

Dec 2023

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Nov 2021

52.204-27 Prohibition on a ByteDance Covered Application. Jun 2023 52.222-50 Combating Trafficking in Persons. Nov 2021 52.225-13 Restrictions on Certain Foreign Purchases. Feb 2021 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.232-33. Payment by Electronic Funds Transfer-System for Award Management. Oct 2018 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023

52.233-3 Protest after Award. Aug 1996 52.233-4. Applicable Law for Breach of Contract Claim. Oct 2004 52.204-21 Basic Safeguarding of Covered Contractor Information Systems. Nov 2021 52.229-12 Tax on Certain Foreign Procurements. Feb 2021 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services. Nov 2023 52.204-27 Prohibition on a ByteDance Covered Application. Jun 2023 252.204-7020 NIST SP 800-171 DoD Assessment Requirements. Nov 2023 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018 252.232-7010 Levies on Contract Payments. Dec 2006 252.244-7000 Subcontracts for Commercial Products or Commercial Services. Nov 2023 252.204-7022 Expediting Contract Closeout. May 2021 252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022 252.204-7004 Antiterrorism Awareness Training for Contractors. Jan 2023 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. May 2024

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors. Jan-23 252.225-7041 Correspondence in English. Jun-97 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec-18 252.232-7010 Levies on Contract Payments. Dec-06 252.243-7001 Pricing of Contract Modifications. Dec-91

***NOTE: ALL OFFERORS SHALL COMPLY WITH FAR 52.204-7(b)(1) *** FAR 52.204-7(b)(1): “An Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.”

System of Award Management (SAM) Registration Instructions:

1. Visit the SAM home page at https://www.sam.gov/.

2. Click “Create a User Account” button on SAM home page and follow the instructions.

3. Click “Register Entity” button on SAM home page and follow the instructions.

FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023)

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers unless another time period is specified in an addendum to the solicitation.

A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This technical description must include a personnel management plan demonstrating the contractor’s capability to provide, manage, and resource the certified personnel requested in the PWS. This may also include product literature, or other documents, if necessary.”

FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Submit all quotes via email to the 410th Contracting Support Brigade, Regional Contracting Center- Americas, MSG Nennie Y. Gargard, Contracting Officer, nennie.y.gargard.mil@army.mil, Please courtesy copy: SSG David Garza, Contracting Specialist, e-mail: david.l.garza5.mil@army.mil and SSG Christopher Sondashi, Contract Specialist, email: Christopher.Sondashi.mil@army.mil. Deadline to submit all questions regarding this solicitation by 19 March 2025 no later than 1500 (3:00pm) CST. Title the subject line of your email: SCO

COLOMBIA – JANITORIAL SERVICES.

Army Contract Writing System (ACWS) Transition Information for Offerors

a. The Army Contracting Enterprise (ACE) is in the process of deploying new solicitation and contract writing software to Army contracting offices worldwide. Known as the Army Contract Writing System (ACWS), this modern software suite will soon replace most existing Army contract writing systems, including the system used to create and release this Solicitation.

b. During this transition period, Offerors are hereby advised:

1. The Contracting Office may use any combination of contract writing systems to create and release documents related to this solicitation (e.g. solicitation amendments and awards, if any). Due to this:

i. This solicitation may contain different offer submission instructions than other solicitations released by the same Contracting Office (e.g. requiring offer submission via the PIEE Solicitation Module vs. e-mail). Offerors should review all offer submission instructions contained in the solicitation documents and direct any questions or concerns to the Contract Specialist or https://www.sam.gov/ mailto:nennie.y.gargard.mil@army.mil mailto:david.l.garza5.mil@army.mil mailto:Christopher.Sondashi.mil@army.mil

Contracting Officer.

ii. If the Contracting Office switches contract writing systems prior to award, documents you receive from the Contracting Officer or view on SAM.gov or other forums may appear noticeably different than the initial solicitation or previous solicitations or awards from the same Contracting Office. This is normal and expected.

iii. A change between contract writing systems may cause important information concerning solicitation response (amendments) or accepted terms (awards) to take on different formatting or appear in different parts of later documents issued.

Offerors shall review all documents carefully to locate this important information and direct any questions or concerns to the Contract Specialist or Contracting Officer.

2. The Government does not intend to use the transition between contract writing systems to effect any changes to solicitation or award terms and conditions without accompanying document narratives explicitly stating such changes are deliberate and desired. While the Contract Specialist and Contracting Officer will take care to minimize or eliminate any inadvertent changes when adapting to the new contract writing software, you, as the Offeror, may still be the first to spot such errors. Therefore, Offerors shall:

i. Notify the Contracting Officer immediately if any observed changes, removals, or additions affect your award eligibility, violate or alter existing quote/proposal terms, or could affect Contract performance post-award.

ii. Take special care to ensure all fill-in Clauses are populated and remain populated across documents received from the Contracting Office throughout the Solicitation and Award process.

iii. Contact the Contracting Officer listed on the first page of the solicitation or solicitation amendment for guidance if you notice or suspect any inadvertent change has occurred between document issuances.

3. The Contracting Officer will correct problems affecting award documents (if any) via bilateral modification, at no cost to the Contractor. Any such modification will reconcile the award with the latest version of this solicitation reflecting deliberate action by the Contracting Officer (e.g. the first issuance if no amendments, or the latest amendment with accompanying narratives), inclusive of any documented pre-award negotiations or accepted supplemental offer terms.

4. In the unlikely event a network disruption, contract writing system error, or financial system error threatens timely award of the requirement set forth in this solicitation, the Contracting Officer:

i. May elect to use alternative mechanisms to obligate funds and allow work or deliveries to legally begin to the benefit of, and with legal protection for, both parties.

ii. Will incorporate the latest version of this Solicitation into such mechanisms to serve as a framework for contract execution until any such system problems are resolved.

iii. Will ensure any action taken does not conflict with the stated offer evaluation and award methodology of this requirement.

iv. Will issue a complete, properly formatted award accurately reflecting this requirement and all applicable terms and conditions once systems return to normal.

BEST VALUE

*Technical capability, price and other factors, when combined, are of equal importance when compared to best value*.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (SEP 2021)

The following subparagraphs of FAR 52.212-5 are applicable:

(a)(1)-(6) (b)(1), (4), (30), (33), (34), (44), (58), (59), (60)

(d) (1)-(3) (e)(1), and (2)

FAR 52.217-8, Option to Extend Services (NOV 1999)

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly, mathematically, or materially unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). As part of price evaluation, the government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding one-half of the offeror's final option period prices to the offeror's total price. Thus, the offeror's total price for the purpose of evaluation will include the base contract plus the option period. As indicated in FAR 52.217-8 the government will have the option provision to extend the performance of the contract up to an additional 7 days when the contractor is provided three (3) days written notice. Providing pricing for the optional 7-day extension period is not required.