CRREL Generator Maintenance RFP Questions.docx
DOCX document 17 KB Posted
- Attached to
- CRREL Generator Maintenance Services
- Solicitation number
- W913E527RA001
About this file
This is a Questions and Answers document for solicitation W913E527RA001, addressing clarifications on the CRREL Generator Maintenance Services contract. The Cold Regions Research and Engineering Laboratories (CRREL) in Hanover, New Hampshire, administered by the Department of the Army Corps of Engineers Engineer Research and Development Center, seeks a contractor to provide comprehensive generator maintenance services for five generator sets at its facility located at 72 Lyme Road, Hanover, New Hampshire. The contract will cover a one-year base period with four option years and a six-month extension, with services to commence upon award. All pricing should be based on the pricing sheet in Section L, with evaluation including the total of the base year and all options.
Key clarifications from the Q&A address scope and technical requirements: fuel sampling, testing, and polishing are excluded from the fixed-price scope and handled as reimbursable work; load bank testing is not required, only ATS transfer tests on building load; the Caterpillar 3406 365 kW unit at the TCE Plant is covered solely under this contract; and the FAR 52.217-3 clause limiting evaluation to exclude options was removed in error, with evaluation now including all options as stated. The contractor must designate a Supervisor/Safety Officer (SSO) who must be on-site at all times work is performed and need not be a separate individual from the technician. Technician qualifications are specified in the solicitation document. A mandatory site visit was scheduled for November 5 at 10:00 a.m. Eastern, with subcontractors permitted to attend. The previous contract, awarded to I-2-I Solutions at $196,556.25, expires November 4, 2026.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Solicitation - W913E527RA001.pdf | ||
| Site Visit Information.docx | DOCX document | |
| WD 2015-6075.pdf | ||
| Solicitation Amendment W913E527RA0010001 SF 30.pdf | ||
| Most Recent Annual Inspections.pdf | ||
| Site Visit Information.docx | DOCX document | |
| Solicitation - W913E527RA001.pdf | ||
| Past Performance Questionnaire and Pricing Schedule.pdf |
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Text version
CRREL Generator Maintenance Solicitation: W913E527RA001 Q&A
1. Is fuel sampling, testing or polishing part of the fixed price scope, or would it be handled as reimbursable work under SOW paragraph 5.E?
a. Fuel sampling, testing or polishing are not part of the fixed price quote.
2. Section M states that price will be evaluated for all years. Please confirm that the evaluated price includes all option years and the 6-month extension under FAR 52.217-8.
a. Evaluated price includes the total of the base year and all options of the price schedule in Section L.
3. Is the Caterpillar 3406 365 kW unit at the TCE Plant covered only under this contract, or is any of its maintenance performed under a separate agreement?
a. It is not covered by any other maintenance contract.
4. The SOW requires the ATS transfer test on building load and does not mention load bank testing? Please confirm that no load bank testing is required.
a. Load bank testing is not required.
5. Please provide current hour meter readings and recent run data for each of the five generator sets, along with the most recent maintenance and test reports, any open deficiencies, and the date of the last Three-Year Maintenance.
a. The most recent annual inspections have been added to the solicitation posting on SAM.gov
6. What are the base and option start/end dates, and which pricing schedule controls? The RFP shows one annual maintenance job and a November 30, 2026 delivery date. Attachment 02 lists a base year, four options and six more months. The evaluation text also mentions all options, while 52.217-3 says evaluation excludes options.
a. Clause 52.217-3 was included in error during solicitation construction. It has been removed. The singular line item in 1449 is only a placeholder and will be changed upon award. Start and end dates will be established upon award. Services are expected to begin as soon as possible, once award has been made. All pricing should be based on the pricing sheet attachment as stated in section L. Services will cover 1 base year, 4 option years and a 6-month option.
7. -While we work on all units the reality is that manufacturers do not cross train their competitors. What are the qualification requirements to work on these units?
a. -See Solicitation for technician Qualifications.
8. -To clarify the below highlighted paragraph, is it a requirement that the SSO is on site at all times work is completed and it must be a different person from the technician completing the work? E. Supervisory/Safety Officer - Prior to Contract start date, the Contractor shall designate a Supervisor/Safety Officer (SSO) for the duration of this contract. The SSO shall have authority to make decisions regarding performance of Contractor personnel. The SSO shall be on the job site while contactor personnel are performing work and must monitor Contractor personnel with regard to hazards identified in the Accident Hazard Analysis (AHA) and any other hazards identified. Contractor shall supply SSO's contact information to the COR at the pre-performance meeting
a. - Yes they must be on site at all times work is completed, The solicitation text does not explicitly state that the SSO must be a different individual from the technician completing the work.
9. For the required November 5 visit at 10 a.m. Eastern, may our proposed subcontractor attend for the prime? Please provide the sign-up steps and deadline.
a. Subcontractors are welcome to attend. A sign-in sheet will be provided for attendees. Identification is to be provided upon arrival for the site visit.
10. Did the vendor that was awarded the past contract finish their term, if not, why not?
a. The Current contract expires 04 November 2026.
11. Who was awarded the last contract for this and what was winning bid?
a. I-2-I Solutions for $196,556.25
File details come from the government source that posted it. Updated .