Questions and Answers_W9133L26QA030_14 Sep 26.docx

W9133L26QA030

Cable TV Subscription Installation and Services Solicitation Questions and Answers

1. Are there any available Building 3500 floor plans, roof plans/elevations, telecommunications pathway drawings, and as-built drawings applicable to the existing cable/satellite television and Haivision IPTV headend infrastructure? If Haivision-specific drawings are available, can you provide the current headend configuration, including existing equipment, available inputs/ports, and associated signal flow information?

ANSWER: Floor plan, as-built, etc. drawings are not available. Haivision configuration drawings attached.

2. The PWS requires integration of twelve (12) professional-grade cable boxes/CODECs or comparable signal delivery devices into the Government's existing Haivision streaming infrastructure and states that the existing Haivision system is the service endpoint. Can you clarify whether the Government will provide all Haivision equipment, licenses, cards/modules, encoders, Media Switch capacity, or other components required to expand the existing Haivision environment to accept the twelve (12) required inputs, or whether the Contractor must furnish any additional Haivision components or licensing required for this expansion?

ANSWER: Yes government will provide firmware version and description of all GFE Haivision equipment . Contractor is not responsible for Haivsion licensing-Please see governments response to Question #4 as well as below.

As per PWS 4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall provide all equipment and services necessary to deliver the required programming to the Haivision system, such that the programming is streamed via the enterprise IPTV distribution. Including but not limited to:

3. Can you identify the model numbers, firmware/software versions, available input capacity, licensing configuration, and available physical interfaces of the Government-owned Haivision equipment with which the Contractor must integrate? Please also identify the required physical handoff/interface for each of the twelve (12) channels.

ANSWER: The contractor does not need to provide firmware/software, licensing for Haivision equipment. Just the configuration into the new cable system. Please reference current equipment photos.

Per PWS 5.2. Equipment and Installation: The contractor shall provide, install, and maintain all equipment necessary to receive and deliver the television programming and convert it to a HDMI that the Haivision encoder/headend can ingest.

4. Can you confirm the complete list of Government-Furnished Equipment (GFE) that will be available for Contractor use and identify the demarcation point between Government-Furnished Equipment and Contractor-Furnished Equipment for the proposed solution?

ANSWER: The demarcation point refers to the location on the roof where an existing satellite is attached.

As per PWS 3.3 Equipment: The Government will provide the contractor with access to the following existing, on-site equipment for the sole purpose of integration. The contractor is not responsible for the maintenance or warranty of the GFE but is responsible for ensuring the new cable TV system integrates with it successfully. Current equipment is as follows:

5. Can you confirm the required signal handoff from the Contractor-provided television reception/decryption equipment to the Government-owned Haivision system, including whether the Government requires twelve (12) HDMI baseband outputs, twelve (12) IP streams, or another interface? If IP delivery is required, please identify the required protocol, codec, resolution/frame rate, and network interface requirements.

ANSWER: Per PWS 5.2. Equipment and Installation: The contractor shall provide, install, and maintain all equipment necessary to receive and deliver the television programming and convert it to a HDMI that the Haivision encoder/headend can ingest.

Per PWS 5.4.1. Install and configure 12 cable box/CODECs and connect to the Haivision streaming system.

Per PWS 5.4.2. Ensure that the video streams are at a minimum 720p resolution, low-latency, and stable, utilizing the Secure Reliable Transport (SRT) protocol where applicable.

6. The solicitation currently references the site visit as September 16, 2022. Can you confirm the intended date is September 16, 2026?

ANSWER: Yes, the site visit will be held on 16 September 2026 at 10am. The correction has been captured in Amendment 0001.

7. The PWS requires failed contractor-provided equipment to be repaired or replaced within 48 hours, while the QASP references 72 hours. Which response requirement will govern contract performance?

ANSWER: Failed contractor-provided equipment should be repaired or replaced within 48 hours. The Performance Requirements Summary (PRS) has been updated in both the PWS and the QASP to state 48 hours.

8. In the pricing workbook, the unit price for the six-month extension under CLIN 5001 is automatically calculated as 50% of the Option Year 4 monthly price. When multiplied by six months, this results in only three months of service pricing. Should CLIN 5001 instead use the full monthly rate from Option Year 4?

ANSWER: Correct. The revised excel document is attached under “Attachment 4 - Pricing Workbook_14 Sep 26”

9. Please confirm whether CLIN 0001 may be invoiced as a single payment following completion and Government acceptance of the installation, and whether the subscription CLINs will be invoiced monthly in arrears through WAWF.

ANSWER: Yes. CLIN 0001 may be invoiced as a single payment following completion and Government acceptance of the installation and the subscription will be invoiced monthly. All payments will be made through WAWF.

10. Should initial activation charges, equipment costs, and the first month of television service be included under CLIN 0001, or should subscription-related charges be included under CLIN 0002?

ANSWER: All initial activation charges, equipment costs, labor, etc. should be captured in the pricing of CLIN 0001. The intent of CLIN 0002 is to capture the monthly subscription charges. The vendor can invoice for the first month’s television service during installation to have an ‘active’ signal. This is needed to test the system and the government’s acceptance.

11. Please confirm the required email address and submission method for the final quotation. Should quotations be submitted to both the Contracting Officer and Contract Specialist?

ANSWER: Yes, quotes should be sent to both the Contracting Officer, Mr. James Gladden (james.v.gladden.civ@army.mil) and SMSgt Reid Blosser (reid.blosser.1@us.af.mil)