QandA 13 July 2011.pdf

NATIONAL GUARD BUREAU

OFFICE OF THE U.S. PROPERTY AND FISCAL OFFICER, MASSACHUSETTS

50 MAPLE STREET, MILFORD, MASSACHUSETTS 01757-3604

NGMA-PFO-PC 13 July 2011

JOINT FORCES HEADQUARTERS PHASE II, HANSCOM AFB

SOLICITATION #W912SV-11-R-0001, PROJECT #250136

QUESTIONS & ANSWERS

Q# Date

Asked

Date

Posted

Date

Answered

Question Answer

1 Various 25 May

25 May

Where do I send the DD2345?

How long does the process take?

How will I receive the approval back?

If you go to the Defense Logistics

Information Service (DLIS) link provided in the Instructions for Accessing Plans and Specifications you will find the address and other contact information to include frequently asked questions.

2 Various 25 May

25 May

Do I need to update our account information on

CCR once we receive the certification (assuming that we do receive it)?

Your JCP information will be linked to your CCR account so you won't need to update anything.

3 Various 25 May

25 May

Will consideration be given with regards to the proposal due date because of the DD2345 process time?

The Government will evaluate whether or not the proposal due date will be extended due to the DD2345 process.

25 May

25 May

25 May

Section 00010 Notes, #4 states: "Funds IAW FAR

Provision 52.232-18, Availability of Funds.

Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available."

Please confirm if this project remains un-funded.

Can you comment on the likelihood of receiving funding in the near future?

Currently the project remains unfunded.

There is a very strong likelihood that this project will be funded.

5 Various 25 May

25 May

Is the pre-bid conference/site visit still scheduled for 9 June 2011?

Yes

25 May

14 June

14 June

The Massachusetts Department of Revenue has advised us that this project would qualify for a sales tax exemption if the Government provides the successful prime contractor with a completed and authorized Form ST-5C (Contractor’s Sales

Tax Exempt Purchase Certificate) and a copy of its ST-2 or letter. Will the Government provide these two items to the successful prime contractor after award?

Yes the ST-5C and ST-2 will be provided to the successful contractor after award.

25 May

17 June

17 June

Subpart 1.3A and Part 3 of Specification Section

01270 (Unit Prices) states that bidders should provide various unit prices “on the bid forms”;

however, the schedule of prices provided with the solicitation documents makes no provision for the unit prices mentioned.

a. How should bidders proceed with regard to this requirement?

b. If the unit prices are required, shouldn’t the soil units of measure be cubic yards (CY) instead of tons to facilitate quantifying the material?

a. ANSWER: We have updated the schedule of prices in the solicitation to account for the unit prices.

b. ANSWER: We use Tons because when a load of soil is shipped off-site to a receiving facility, the load is weighed upon arrival and that unit is measured in

Tons. The weight slips are proof for which payment would be rendered. For estimation purposes, the conversion factor for Tons to CY for this site is 120 lbs/cubic foot (assuming dense soil – our boring logs support this assumption for density). So the ultimate factor is 1.62

Tons/CY.

25 May

17 June

17 June

Subpart 1.05A of Specification Section 01515

(Construction Indoor Air Quality (IAQ)

Management) seems to indicate that bidders should submit a preliminary Construction IAQ

Management Plan with their proposal. Is that correct? If so, where should it be located within the proposal (which volume, what section)?

No, this is not a requirement for the solicitation. There will be an addendum issued to address when the IAQ plan will need to be submitted.

9 Various 14 June

14 June

I have received my DD2345 approval, what do I do next?

Once you have received your approval log in to www.fbo.gov, you should be prompted for your CCR MPIN when you try to download the plans/specs.

If you are not prompted you will need to contact either the DLIS Helpdesk or the

FedBizOpps Helpdesk.

31 May

17 June

17 June

Is there currently furniture included amongst the specifications for this project Solicitation, or is it strictly confined to the construction and building phases of the project, at present?

Furniture will be purchased under a separate contract. Items Identified as

“BIF” built-in furniture are part of the contract work. Refer to note 26 on sheet

A-404.

2 June

17 June

17 June

Rooms G07 and G08 are “locker rooms”;

however, there are no lockers shown in those locations. Please confirm that the contractor is not required to provide any lockers in Rooms G07

Equipment Lockers and G08 Physical

Fitness/Lockers.

There are no lockers in these spaces to be provided and installed by the contractor.

2 June

17 June

17 June

Does Section 11/A-505 apply to Classrooms 225 and 338 in addition to Copy 120?

Yes

2 June

17 June

17 June

Does Elevation 7/A-511 apply to Copy 217, Mail/Files 234, Copy 318, and Sec Copy 326?

Yes

2 June

17 June

17 June

What the required finish (wood or plastic laminate) for the:

a. Base cabinet (drawers) at Reception Desk

(Detail 10 on Sheet A-505)?

b. Wall cabinet with undershelves (Detail 3 on

Sheet A-505)?

c. Base cabinet (drawers) (Detail 2 on Sheet A-

505)?

a. ANSWER: Plastic Laminate

b. ANSWER: Plastic Laminate

c. ANSWER: Plastic Laminate

17 June

17 June

Are all acoustical wall panels to be 8’ high x 8’ wide as indicated by Note 22 on Sheet A-404?

Yes

2 June

17 June

17 June

Are 2 each 8’ x 8’ acoustical wall panels required in Classrooms 225, 338, 309, and 331 as indicated by Note 22 on Sheet A-404? If so, where?

Yes. Locate opposite the door, except at room 338 and 225 locate opposite the curved wall.

2 June

17 June

17 June

Where does the PT-1 porcelain wall tile (indicated by the Finish Schedule on Sheet A-404) go in the

Corridors? Please provide elevations.

At the drinking fountain wall, floor to ceiling, 5'-0" wide.

2 June

17 June

17 June

At the Coffee Rooms, are we correct that the only porcelain wall tile is as shown on Elevation 5

(Sheet A-509)? Which wall tile is to be used (PT-

1, PT-2 per the Room Finish Schedule on A-404 or 6x8 backsplash tile per Note 1 on the lower right corner of Sheet A-404)?

Wall tile at the coffee rooms to be Daltile, Matt, Desert Gray, x714, 6"x8" as per A-

404.

2 June

17 June

17 June

Floor Plans A-100, A-102, and A-103 seem to indicate porcelain tile in Rooms G26, 243, 244, 343, and 344; however, the Room Finish Schedule on A-404 states that these rooms receive Rubber

Flooring RBB-1 and RBB-3. Which is correct?

Provide RBB-1 at rooms G26, 133, 244 and 344. Provide PT-1 at 343.

2 June

17 June

17 June

Note 3 on Sheet A-404 states that the treads, risers, and landings at Stairs 3 and 4 are to be sealed concrete; however the Finish Schedule, the stair sections, and Note 29 on Sheet A-404 indicated that they are to be rubber. Which is

The construction of the stair is steel and sealed concrete, the finish is rubber as per

A-404.

http://www.fbo.gov/ correct?

2 June

17 June

17 June

Note 12 on Sheet A-404 states that the transition from tile to other flooring is a marble threshold;

however, Note 28 on Sheet A-404 states that the transition from carpet to tile is stainless steel.

What is the required transition from porcelain tile to another material?

Marble as per note 12 at doorways, stainless steel at all other carpet to tile transitions.

17 June

13 July

Please provide a size (diameter and depth) for the new oil/water separator manhole as indicated by the Oil / Water Separator Detail on Sheet P0.00 of the drawings.

Structure is 3'-6" diameter (I.D.), [4'-10"

O.D.] by 7'-10" tall

3 June

17 June

13 July

Are Contractors allowed to post the plans on their

Website and Plan Room websites?

Approved Plan Rooms cannot re-post the documents to their website for public viewing, but they can give out copies to subcontractors provided they log who they gave it to and ensure the same security as required by export control.

9 June

17 June

17 June

Are bid bonds required with the bids? No

9 June

17 June

17 June

Are performance and payment bonds required for the project?

Please refer to box 12A of the solicitation.

13 June

17 June

17 June

Amendment #1 Exhibit E references compliance with Sections 00100,00110, and 00120. These sections are not in the specifications and I could not find them on the FBO website.

These sections are found in the solicitation not the specifications.

13 June

17 June

17 June

Amendment #1 Exhibit E references compliance with Sections 00600. This section is not in the specifications and I could not find them on the

FBO website

This section is found in the solicitation not the specifications.

13 June

17 June

Specifications Table of contents specifies that the

“conditions of the contract” will be issued by

MAARNG. When will the conditions of contract be issued?

ANSWER PENDING

20 June

13 July

On the drawings it does not show an Air Separator or an Expansion Tank on either the chilled water system or the hot water system, and there should be both on both systems.

ANSWER PENDING

20 June

The drawings and specifications indicate existing soil being removed from elev. 175’ to

184’(Drawing C-2). This allows for a great range of interpretation by various bidders which would have a drastic impact (and range of costs). Is it possible to provide a quantity of soil to be removed and replaced so that all bidders are quoting on the same scope of work?

ANSWER PENDING

27 June

13 July

13 July

Section 00110 of the solicitation provides that each Offeror is to contact SEA Consultants and to execute and agreement with them for purposes of allowing them access to information contained in our proposal. A copy of this agreement is to be included with our proposal. I have e-mailed and left a voice message with Kathy LeDoux at SEA

Consultants regarding this requirement, but have not received any reply or call back.

1. Is there a form agreement that is used for these purposes that can be provided to us?

2. In lieu of an agreement, can we include a signed release or other form acknowledging our agreement to release information from our proposal to SEA Consultants.

3. If a signed agreement between our firm and

SEA Consultants is omitted from our proposal, will that somehow disqualify our proposal?

1. SEA has the form that will be used.

2. You will need to use the form that SEA provides.

3. No if the agreement is omitted it will not disqualify a proposal.

27 June

Are there permit fees for this project? If yes , through which agency and what are the costs?

ANSWER PENDING

27 June

13 July

13 July

In reference to Clause 52.219-9 ALT.II (Small

Business Subcontracting Plan), is it required of the small business offerers to complete the plan and submit with our proposal, even if we are already recognized as a small business?

This clause does not apply to small businesses.

27 June

Drawing A-101 - Room 107 on the south wall it indicates acoustical wall panels. The architectural designation looks like they should be whiteboards.

Please confirm that these are acoustical wall panels.

ANSWER PENDING

27 June

Drawing A-509 -Detail 7 - Which room numbers does this detail apply?

ANSWER PENDING

27 June

Drawing A-101 The white boards on this plan do not have a size indicated, please provide.

ANSWER PENDING

27 June

Drawing A-404 Note #7 Visual Display Surfaces this note contradicts what is indicated on drawing

A-101 for white boards.

ANSWER PENDING

27 June

Drawing A-404 Note #7 Visual Display Surfaces should we use this not to formulate the quantity of tack boards?

ANSWER PENDING

27 June

Drawing A-404 - Note #3 states that Stairs 3 &4 t0 have a sealed concrete finish on landings and treads. Note #29 states that Stairs 3 & 4 to have rubber treads and risers. Please Clarify.

ANSWER PENDING

27 June

Section 10500 - metal lockers specifies a 4" metal

'Z" base, the drawings (detail 3/A503) indicates a concrete base w/ ceramic tile. Which one is correct?

ANSWER PENDING

27 June

Drawing A-101 - The Leaning center is marked as room 107; I believe it should be marked room

108. Please confirm.

ANSWER PENDING

27 June

Drawing A-509 -Detail 10 - References room 107, I believe this also applies to room 108? This detail shows a recessed floor 6" deep to accept the access flooring. Elevation 210' - 0" is the First floor which is a concrete slab on metal deck. The structural drawings shows this deck at a total

Thickness of 5". The structural drawings have details on S-504 on how to frame the depressed floor However Drawing S-302 does not outline the depressed area and the beams affected. Please clarify.

ANSWER PENDING

27 June

Drawing A-101 - Room 107 is the access flooring only required where the checkerboard pattern is indicated?

ANSWER PENDING

27 June

Is access flooring required in rooms 118, 132,133, 134?

ANSWER PENDING

27 June

Section 09840 - acoustical Ceilings - paragraph

2.02 C specifies a metal tile ceiling. Is this

applicable to this project, it is not identified on the finish schedule?

ANSWER PENDING

27 June

ANSWER PENDING

27 June

Drawing A-400 Window type E - Where is this window located and how many are there?

ANSWER PENDING

27 June

Drawing A-200 North & south elevations between line -5 and -6 there is a row of windows marked

L-M-N. Should this be marked L-N-N? The type

M does not match the other type M windows.

ANSWER PENDING

27 June

Drawing A-402 Frame Type AL-1 is marked for doors G09, G10 & G11. Should this be marked for doors G09, G10 & G40? G11 is marked at door frame AL-4.

27 June

Drawing A-402 Frame Type AL-2 is marked for door G40. Should this be marked for door G 41?

ANSWER PENDING

27 June

There is no enlarged elevation for Door G36, does one exist?

ANSWER PENDING

27 June

Door Schedule Drawing A-401 Door G36 is marked for a door type HM-1. Should this marked as a door type Al-2? The frame type is HMF-1 with a AL-1 material, this is confusing please clarify.

ANSWER PENDING

27 June

Door Schedule Drawing A-401 Door G40 is marked for a door type HM-1 and a frame type

ANSWER PENDING

27 June

HMF-1. Should this be marked with a door type

AL-2 and a frame type AL-1 to match Dwg A-

402?

ANSWER PENDING

27 June

Are there permit fees for this project? If yes , through which agency and what are the costs?

ANSWER PENDING

29 June

Room G18 notes to receive PT5 on floors & base, this material is not listed with the finishes

ANSWER PENDING

29 June

Room G05 notes PT2 on the Ceiling? ANSWER PENDING

29 June

Corridors G10, 106, 206, & 306 notes PT1 on the walls, the interior elevation drawings do not show this.

ANSWER PENDING

29 June

Rooms G26, 243, 244, 343, & 344 notes rubber floor & base, the drawings show ceramic tile

ANSWER PENDING

29 June

Rooms G07, G12, & G16 notes rubber floors & base, the drawings indicate sealed concrete.