Pre-Proposal Conference Slides_13 Nov 2024.pdf

PRE-PROPOSAL CONFERENCE

PERRINE ARC + AMSA - LUIS MARTINEZ RESERVE CENTER

Presenters:

Jason L. Cain – Program/Project Manager Jesse Scharlow – Contracting Officer Alex Hamilton – Contract Specialist Crystal Harbin – LRL Deputy for Small Business John White – Project Engineer

Date: 13 November 2024

Luis Martinez Reserve Center

”The views, opinions and findings contained in this report are those of the author(s) and should not be construed as an official Department of the Army position, policy or decision, unless so designated by other official documentation.”

ADMINISTRATIVE ANNOUNCEMENTS

• Please ensure that you have signed in (Send in chat for remote participants)

• Company Name, POC Name, Email, Phone

• Are you interested in being the Prime or Subcontractor

• If you’re interested in being a subcontractor, state the type of work you are interested (Electrical, Mechanical, Roofing, etc.)

• Please turn off all mobile devices

• No recording

• This briefing and the attendee roster will be posted to SAM

• Please be advised that none of the information discussed today is contractually-binding

• Introduction of Team Members

• Army Reserve Overview

• USACE Procurement Process Overview

• Overview of the Perrine ARC + AMSA Project

• Q&A Session

AGENDA

US ARMY RESERVE OVERVIEW

Jason L. Cain Project Manager

U.S. Army Corps of Engineers Louisville District

ARMY RESERVE PROGRAM

88th Readiness Division Ft McCoy, WI

California

Nevada

Arizona New Mexico

Texas

Oklahoma Arkansas

Kansas

Nebraska Iowa

Missouri

Minnesota

Ohio

Illinois

Utah Colorado

South Dakota

North DakotaMontana

Wyoming

Idaho Oregon

M ississippi Alabama

Georgia

MD

DC

Maine

VT

NH

RI

DE

81st Readiness Division Ft Jackson, SC63rd Readiness Division

Mountain View, CA

99th Readiness Division Ft Dix, NJ

OCAR - Fort Belvoir, VA

USARC - Fort Bragg, NC

OCAR – Fort Belvoir, VA

USARC –

Fort Liberty, NC

Puerto Rico

• The AR MILCON program has been centrally managed by the Louisville District since 1995

• AR MILCON Opportunities thru LRL

1. Military Construction Army Reserve (MCAR)

2. Unspecified Minor Military Construction (UMMCR)

3. Maintenance & Repair, Army Reserve (MRAR)

• LRL partners with Geographic Districts for construction oversight and local expertise

• Louisville District Perrine ARC + AMSA Construction Management Team

Roger Riddick, Administrative Contracting Officer (ACO)

Stephanie Kenett, Contracting Officer’s Representative (COR)

• Mobile District Construction Management Team – Kenith Ward, Area Engineer Florida Resident Office

Administrative Contracting Officer (ACO) - Kenith Ward, Area Engineer Florida Resident Office

Contracting Officer’s Representative (COR) – Javier A. Segura

ARMY RESERVE MILCON PROGRAM MANAGEMENT

ARMY RESERVES MILCON COMMUNICATION PLAN

USACE PROCUREMENT PROCESS OVERVIEW

Alex Hamilton Contract Specialist

U.S. Army Corps of Engineers Louisville District

Jesse Scharlow Contracting Officer

U.S. Army Corps of Engineers

• SAM – www.sam.gov

• Solicitation Numbers will begin with “W912QR”

• Perrine ARC + AMSA Solicitation is W912QR-24-R-0010

• Interested vendors list

• Register/Follow to receive notifications and updates / amendments

• RFP technical information is posted on www.sam.gov

HOW TO OBTAIN THE SOLICITATION

http://www.sam.gov/

• Requirements to download Technical Data Package:

• Need to be registered in System for Award Management (SAM) database. You must sign up and sign-in to your account to use many features of SAM.gov (saving searches, viewing solicitations, etc.)

• You must register your business entity (you as an individual or your organization) to be able to propose on contracts or apply for federal assistance (grants, loans, etc.)

from the federal government.

• Any amendments issued to the RFP will also be posted on www.sam.gov

OBTAINING THE ISSUE DOCUMENTS

• The Perrine ARC + AMSA project is a Design-Bid-Build (D-B-B) Request for Proposals (RFP).

• Project award will be made via a Single-Phase “Best Value Trade-off” basis as described in the evaluation criteria.

• Proposals must be submitted on time.

• The Louisville District is located within the Eastern time zone.

• The Source Selection Evaluation Board (SSEB) will evaluate contractors’ proposals based on specific factors which are defined in the RFP Package.

THE PROCUREMENT PROCESS

Source Selection Criteria for the “Best Value Trade-Off” consists of the following elements:

• Volume I

• Factor I: Past Performance (Recent projects, similar in size and scope)

• Factor II: Management Plan

• Factor III: Schedule Narrative

• Factor IV: Small Business Participation Plan

• Volume II – Price and Pro Forma Information

• Standard Form 1442 & Price Breakout Schedule, Subcontracting Plan (Large Businesses Only), Project

Labor Agreement

• All evaluation factors, other than price, when combined are considered approximately equal to price.

• Submit your best proposal the 1st time. If we receive an initial proposal that is awardable, discussions may not be opened.

PROPOSAL REQUIREMENTS

• Instructions for submitting a Request for Information (RFI) is included in the Solicitation

• RFIs for this project will be received and answered through the ProjNet system, http://www.ProjNet.org/ProjNet

• Any RFIs submitted directly to the project team will not receive a response and will be directed to the ProjNet system.

• ProjNet Bidder’s Key for this project is 82T7FW-BZ536G.

• A Project Labor Agreement Resource Guide may be found at the U.S.

Department of Labor site by following this link:

https://www.dol.gov/general/good-jobs/project-labor-agreement-resource-guide.

PROPOSAL REQUIREMENTS (cont.)

http://www.projnet.org/ProjNet https://safe.menlosecurity.com/https:/www.dol.gov/general/good-jobs/project-labor-agreement-resource-guide https://safe.menlosecurity.com/https:/www.dol.gov/general/good-jobs/project-labor-agreement-resource-guide

• We will utilize the Electronic Receipt of Proposal process – Instructions are in Section 00 21 00 of the solicitation package

• Proposals uploaded to PIEE

• Don’t wait until the last minute to upload your proposal. Late is Late! No exceptions!

PROPOSAL SUBMISSION

Crystal Harbin Deputy for Small Business

Louisville District

SBO-LRL@usace.army.mil

Courtney Luckett Small Business Professional mailto:SBO-LRL@usace.army.mil

• The Small Business Participation Plan is a rated evaluation factor in all unrestricted procurements

• Both large and small business offerors must submit a participation plan

• The participation plan is based on total contract value

• The Small Business Participation Plan must meet the minimum Total Small Business

Participation goal of 20% of the total contract value for this project.

• Small Business primes’ self-performance counts as Small Business Participation.

• Large Business offerors must submit a Small Business Subcontracting Plan

• Mandated by FAR 19.702

• This is not a rated element as a part of the Source Selection process but the offeror shall submit an acceptable plan prior to award

• The subcontracting plan is based on total subcontracted dollars

• Failure to comply in good faith is in material breach of the contract

SMALL BUSINESS PARTICIPATION PLAN &

SUBCONTRACTING PLAN

OBTAIN INFORMATION

• Attend Site Visits, Pre-Proposal Conferences, & Industry Days (Obtain copies of attendee listings for subcontracting opportunities)

• Register as an Interested Vendor on SAM

• Attend Workshops and Conferences

• Louisville District Open House: Wednesday, 05 February 2025

• Review Agency Forecasts (posted on website)

• Construction & IDIQ Forecast is maintained on the Business with Us page of the Great

Lakes and Ohio River Division website, https://www.lrd.usace.army.mil/Opportunity- Forecast/.

https://www.lrd.usace.army.mil/Opportunity-Forecast/ https://www.lrd.usace.army.mil/Opportunity-Forecast/

OPPORTUNITIES

• We anticipate executing approximately $1.3B in FY25 through both small and large businesses.

• Contracting opportunities are posted in the System for Award Management (SAM) website at www.sam.gov. Use “W912QR” to search for Louisville District projects.

• Actively Respond to Sources Sought Notices (Market Surveys) posted to SAM

• Actively Respond to Competitive Requirements posted to SAM (limited number of sole source opportunities) http://www.fbo.gov/

Jason L. Cain Program Manager

PERRINE ARC + AMSA OVERVIEW

John White Project Engineer

U.S. Army Corps of Engineers - Louisville District

Project Information:

Description- Reconfigure and modernize the 1600-member LTC Luis E. Martinez Army Reserve Center (ARC) located in Perrine, Florida. Primary facilities include alteration and renovation of the existing 78,625 square foot LTC Luis E. Martinez ARC training building, construction of a new collocated Area Maintenance Support Activity (AMSA) and Vehicle Maintenance Shop (VMS), and new Organizational Storage Building. Supporting facilities include land clearing, building demolition, paving, concrete aprons, vehicle wash rack/platform, bi-level equipment loading ramp, mobile kitchen trailer pad, SATS Trailer canopy, fencing, general site improvements and utility connections. Accessibility for the disabled will be provided.

Project Delivery Method - Design/Bid/Build

Procurement Method- Best Value Trade Off SSEB

Estimated Construction Duration - 1020 days

Stakeholder- 81ST RD and ARIMD

Scheduled Milestones (subject to change):

• Advertise Period – thru 12 December 2024

• Source Selection Evaluation Board – January 2025

• Discussions (if needed) – January 2025

• Contract Award – February 2025

• Admin NTP – March 2025

• Construction NTP – April 2025

• Construction Completion – January 2028

PERRINE ARC + AMSA

AERIAL VIEW OF THE EXISITNG PROJECT SITE

PROPOSED SITE – APPROXIMATELY 20 ACRES

SITE PHASING PLAN

TRAINING BUILDING PHASING PLAN

Training Building - Renovation ~ approximately 77,600 SF

AMSA / VMS FLOOR PLAN

AMSA/VMS – New Construction ~ approximately 19,300 SF

ORGANIZATIONAL STORAGE FLOOR PLAN

Organizational Storage Building (with Option area) – New Construction ~ approximately 50,500 SF

• Register SAM.gov to obtain and respond to solicitations

• Source Selection Evaluation Criteria are basis for selection by source evaluation boards

• Unrestricted solicitations require small business participation plan

• Perrine ARC + AMSA project is scheduled for bids due in:

• December 2024 via Solicitation W912QR-24-R-0010

SUMMARY

WHAT QUESTIONS DO YOU HAVE FOR US?