Attach_3-_BPA_Terms_and_Conditions.pdf

BPA TERMS AND CONDITIONS

1. DESCRIPTION OF AGREEMENT. The Commander of the Joint Interagency Task Force South is seeking lodging accommodations and associated hotel services for Government personnel, family members and pets during emergency evacuation. Hurricane Irma in 2017 and other emergencies in the past have forced evacuation of all JIATFS personnel, family members and pets. Lodging and related services requirements are detailed in Attachment 1, PWS.

2. EXTENT OF OBLIGATION. The Government is not obligated to issue any orders under this agreement;

however, it is obligated to pay only to the extent of authorized purchases actually made under the BPA.

This agreement may be terminated upon 30 days written notice by either party.

3. PRICING. The firm-fixed lodging prices charged to the United States Government shall be in accordance with The Joint Federal Travel Regulation rates for set locations. The prices for other related services shall be as low as those charged the supplier’s most favored customer for comparable quantities under similar terms and conditions.

4. PURCHASE LIMITATION. The Government estimates, but does not guarantee, that the volume of purchases through this agreement will be in an amount not to exceed $5,000,000. The Government estimates that the dollar limitation for each order arising from this BPA will be $600,000. The Government reserves the right to request an increase in the volume of services and thereby increase the total purchase limitation.

5. DELIVERY PERIOD. The Government may order the items listed on this agreement as needed during the periods listed below. The BPA expires five (5) years from date of Agreement or when the BPA reaches $5,000,000 in total orders, whichever is earlier. The delivery periods for this BPA are as follows:

Period 01: 01 Jun 2018 – 31 May 2019 Period 02: 01 Jun 2019 – 31 May 2020 Period 03: 01 Jun 2020 – 31 May 2021 Period 04: 01 Jun 2021 – 31 May 2022 Period 05: 01 Jun 2022 – 31 May 2023

6. INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE BPA. The individuals listed below are authorized to purchase under this BPA. DO NOT accept orders from anyone who is not listed on this authorization letter. Services performed or supplies provided on orders from anyone other than personnel listed on the authorization letter are accomplished at the contractor’s own risk.

Richard P. Hill Deputy Chief of Contracting ☎305-293-5689 richard.p.hill37.civ@mail.mil

Paula Claudio Chief of Contracting ☎305-293-5821 paula.claudio.civ@mail.mil

7. ORDERING. Orders against this agreement will generally be made orally or by electronic means (email or telephone). Do not accept orders from anyone who is not listed on the List of Authorized Callers. Supplies furnished or services performed from anyone other than personnel listed on the List of Authorized Callers are accomplished at the contractor’s own risk. Personnel placing an order shall identify themselves with their name, title of position, BPA number along with an order number. The authorized caller will identify the item(s) to be included in the order. Only items on the approved price list may be ordered against this BPA. Once all the items have been identified, the caller will agree to a delivery date with the contractor.

The contractor shall make delivery within the time required for each order to the required delivery location.

Deliveries may be accepted by the Authorized Callers.

8. DELIVERY TICKETS. All shipments under the agreement shall be accompanied by delivery tickets that shall contain the following minimum information:

a) Name of supplier;

b) BPA number;

c) Date of purchase;

d) Order number;

e) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information);

f) Date of delivery period.

9. PRICE LIST. See Attachment 2 – Price List for the list of items included in the BPA.

10. FUNDING. This BPA does not obligate any funds.

11. ANNUAL REVIEW. The supplier may submit a new price list for the items listed in paragraph 8 of this BPA, should there be any increase or decrease in the unit price. Any updates to the price list shall be submitted 10 days prior to the start of the new BPA period. Any changes in prices shall be reviewed and incorporated in the schedule via modification to this BPA. Retroactive price changes are prohibited.

12. INVOICES. Invoices shall be sent via email to the Designated Government Point of Contact in the order and the Contracting Officer prior to submission to Wide Area Work Flow (WAWF). All invoices shall, at a minimum, consist of the same information listed on item 7 above. Once approved it must be submitted to WAWF. The same information listed in the paragraph below shall be annotated on the invoice(s) submitted.

13. PAYMENT. The Government shall make payments under this BPA by Electronic Funds Transfer (EFT) using WAWF. See FAR clause 252. 252.232-7006 for payment instructions.

14. The terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor's invoice, the provisions of this BPA will take precedence.

BPA Master Dollar Limit: $5,000,000 BPA Order Limit: $600,000

Period of Performance: 01 June 2018 to 31 May 2023 FSC Code: V231