Attach_1_-_PWS_Per_Location.pdf

PERFORMANCE WORK STATEMENT (PWS)

Lodging for Emergency Evacuation – Orlando/Melbourne

Joint Interagency Task Force South (JIATF-S) Naval Air Station (NAS) Truman Annex, Key West, Florida

21 March 2018

INTRODUCTION: The Commander of the Joint Interagency Task Force South (JIATF-S) is seeking lodging accommodations and associated hotel services for government personnel, family members and pets during emergency evacuation. Hurricane Irma in 2017 and other emergencies in the past have forced evacuation of all JIATF-S personnel, family members and pets. The lodging consists of approximately four-hundred (400) rooms on the Orlando, FL or Melbourne, FL area per emergency. The Government is considering Multiple Blanket Purchase Agreements (BPA) in support of this requirement.

1. OBJECTIVES: JIATF-S personnel, families and pets are provided lodging accommodations and associated hotel services within Central Florida for the duration of an emergency evacuation from Key West, Florida area in accordance with the terms and conditions of this PWS. Services for all locations include room internet with kitchen facilities, hotel launderette accommodations, and telephonic communications. In addition spaces are required for government workstations and meeting/conference with commercial internet connectivity and audio-visual projection equipment and services.

2. DELIVERY PERIOD: The Government may order the services listed on this agreement as needed during the periods listed below. The BPA expires five (5) years from date of Agreement or when the BPA reaches $5,000,000 in total orders, whichever is earlier. The delivery periods for this BPA are as follows:

Period 01: 01 Jun 2018 – 31 May 2019 Period 02: 01 Jun 2019 – 31 May 2020 Period 03: 01 Jun 2020 – 31 May 2021 Period 04: 01 Jun 2021 – 31 May 2022 Period 05: 01 Jun 2022 – 31 May 2023

3. GENERAL REQUIREMENTS

3.1 Hotel Location: The Contractor shall provide accommodations and services within the Orlando and Melbourne areas of Central Florida. The hotel shall be in a location which shall pass a Government vulnerability security assessment in accordance with DODI 2000.16, DOD 2000.12 and AR 525.13. Hotel vulnerability security assessment will be conducted for the hotels awarded this BPA. If unable to accommodate all personnel in one (1) facility other hotels facilities shall be in a radius of 10 miles. Hotels shall not be located in a FEMA identified flood zone or hurricane evacuation zones A or B.

3.2 Hotel Regulations: The hotel shall conduct the operation in strict conformance with all current applicable Federal, State and Local requirements and with applicable provisions of:

29 CFR 1910 of the Occupational Safety and Health Act Hotel and Motel Fire Safety Act of 1990 Fire Administration Authorization Act of 1992

3.3 Hotel Security: The hotel shall provide the Government’s security director an orientation. The hotel security manager shall meet with the Government security director to establish a direct point of contact within the hotel staff to solve security issues.

3.4 Hotel Hours of Operation: The contractor is responsible for providing services twenty four hours a day, seven days a week,. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

Lodging for Emergency Evacuation – Orlando/Melbourne

Joint Interagency Task Force South (JIATF-S) Naval Air Station (NAS) Truman Annex, Key West, Florida

21 March 2018

3.5 Hotel Representative: The contractor shall provide a representative as a liaison. The Hotel Representative (HR) must be vested with the authority to resolve issues and payment as they arise. The HR shall be available throughout the time period the hotel is in use by the Government. The hotel will provide a list of on-call hotel points-of-contact who have the authority to resolve issues affecting their particular areas of support, (for example: maintenance of rooms, utilities, internet connectivity, security;

payment, etc).

3.6 Designated Government Point of Contact (POC). The Government will provide a Designated Government Point of Contact to act as the Government Representative (GR) to coordinate administrative, logistical and miscellaneous issues with the Contractor. This representative shall not make any changes to the terms, conditions, standards, or cost of the contract. This individual has authority to provide technical direction to the Contractor as long as the direction is within the scope of the contract, does not constitute a change, and has no funding implications.

3.7 Hotel Service Breakdowns: The hotel shall ensure required maintenance or repairs for hotel equipment, to include guest rooms, meeting/conference room facilities, admin rooms, etc., shall be corrected immediately at the expense of the hotel.

3.8 Hotel Items/Amenities: All hotel guest facilities and amenities, to include restaurant, the business center, swimming pool, spa, and exercise facilities, shall be made available for government employees and their families, as long as they are registered guests in the hotel.

3.9 Hotel Emergency Electrical Generation: Hotels shall be equipped with emergency generators and emergency lighting throughout the facilities for activation during power outages.

3.10 Check-in and Checkout: In some cases, government participants may show up earlier than regular check-in time. Contractor shall allow early arrivals to check-in early if there is availability of rooms. The hotel shall additionally allow guests with late flight departures to check out as late as 7:00 PM when possible. Contractor shall provide a secure area for storage of personal luggage when neither early check-in nor late checkout are possible.

3.11 Quality Standards for Rooms: All rooms shall include kitchen facilities, internet access and connectivity, fully functional air conditioning system, high standard of hygiene, and private bath with full toilet and shower facilities, hot and cold running water, and clean linen, electricity, color television with cable service, emergency lighting and appropriate furniture.

3.12 Baggage Service. The hotel shall have baggage handling available for hotel guests during check-in and check-out.

3.13 Parking Requirements: Parking shall be in a secure area with adequate lighting and security at no additional cost to the participants.

3.14 Room Rates: Room rates plus any mandatory hotel fees such as gratuities / hotel service fees / resort fees / cannot exceed effective government per diem rates for the period of the contract.

3.15 Billing Payment: Personal expenses in guest rooms, including but not limited to long distance phone calls, move rentals, laundry, room internet fees, and room service will be paid for by the guest. The Government will only pay for rooms that are utilized and up to the area per diem rate.

Lodging for Emergency Evacuation – Orlando/Melbourne

Joint Interagency Task Force South (JIATF-S) Naval Air Station (NAS) Truman Annex, Key West, Florida

21 March 2018

3.15.1 Invoice Information: All invoices submitted for payment shall be in English and in U.S. dollars.

Invoices shall have all required information as described by the JIATF-S Contracting Officer. Final invoices shall be completed and submitted to the Designated Government Point of Contact no later than (NLT) 10 days after final departure for further disposition.

3.15.2 Miscellaneous/Other Charges: Charges not presented herein or those established after this agreement, will not be paid unless approved in advance by the JIATF-S Contracting Officer.

3.15.3 Payment for Disputed Charges: The following post stay information will be provided by hotel:

Total room pick-up, nightly, broken down to room type, total guest room. The Hotel will immediately investigate any adjustments and/or corrections requested to the account.

3.15.4 Tax Exemption: Tax exemption applies to self-fund as well as contract funded attendees; therefore, taxes shall be removed from bills once tax exempt forms have been submitted to hotel by the guest or Designated Designated Government POC.

3.16 Operations Security (OPSEC): If the contractor, or a sub-contractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. Personnel shall not post or discuss government facility activities on any unauthorized public access media. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information. However, contractor will immediately report suspicious activities to security personnel.

3.17 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 42.5. The JIATF-S Contracting Officer and/or GR with other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

3.18 Advertisement and Social Media: The contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

3.19 Changes to Orders. The Government may change the requirement with a 24-hour notice with no penalty. The Government will only pay for actual services received. The only person authorized to make changes to the contract is the JIATF-S Contracting Officer (not the Designated Government POC).

Lodging for Emergency Evacuation – Orlando/Melbourne

Joint Interagency Task Force South (JIATF-S) Naval Air Station (NAS) Truman Annex, Key West, Florida

21 March 2018

Failure to clear changes in contract with the JIATF-S Contracting Officer will result in the Contractor not receiving compensation for costs incurred. Accordingly, the JIATF-S Contracting Officer will be notified prior to any additional services performed and a contract modification should be issue to the Contractor (changes in cost to the Government). The Contractor shall only take change orders from the JIATF-S Contracting Officer. Changes from unauthorized persons may result in the Contractor not receiving payment for costs incurred. It is emphasized that only a Contracting Officer has the authority to modify the terms of the contract, therefore, in no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the Government. When/if, in the opinion of the contractor, an effort outside the existing scope of the contract is requested, the contractor shall promptly notify the JIATF-S Contracting Officer in writing. No action shall be taken by the contractor under such direction unless the JIATF-S Contracting Officer has issued a contractual change or otherwise resolved the issue.

3.20 Arbitration: Will be in accordance with FAR subpart 33.2, Disputes and Appeals.

4. BASIC SERVICES PER LOCATION

4.1 Hotel rooms and accommodations required in Orlando and Melbourne areas are:

One Hundred Fifty (150) studio or one bedroom suites.

One Hundred Fifty (150) two bedroom suites.

One Hundred (100) three bedroom suites.

4.2 Meeting/Conference Space Requirements.

4.2.1 General Session/Conference Room: The Contractor shall provide one (1) general session room “auditorium/theater style” to be available 2 hours in the morning and 2 hours in the evening for 200 attendees with water station. Conference room will also be able to accommodate a podium and work table.

4.2.2 Break-out Rooms: The Contractor shall provide five (5) break-out rooms set up as class room style with tables and seating for ten (10) people, 2 butcher block stands with paper, markers, have Wi-Fi access to internet. These rooms must be lockable in order to protect government equipment.

4.2.3 Internet Service: The Contractor shall provide wireless Internet Services for General Session, and Break Out rooms.

4.2.4 Audio Visual Equipment: The Contractor shall provide audio visual packs for the general session room and will consist of: Overhead, 2 wireless handheld microphones, 2 video screens, laptop. Break out room will have 2 butcher block stands with paper, markers, and WiFi capable.

4.2.5 Color Copier/Printer/Scanner: The Contractor shall provide access to on-site business center with color copying, printing and scanning capability to accommodate on-site document printing, reproduction, and digital correspondence requirements.

4.2.6 Registration and Support Area: The Contractor shall provide a dedicated area with a 8 foot table and 4 chairs in the hotel to accommodate the registration process.

Lodging for Emergency Evacuation – Orlando/Melbourne

Joint Interagency Task Force South (JIATF-S) Naval Air Station (NAS) Truman Annex, Key West, Florida

21 March 2018

4.2.7 Marquee/Signage: The Contractor shall provide marquees/signage. This will consist of signage posted at the front of the hotel stating where JIATF South check-in is located.

4.3 Reservation Due Date: Rooms outlined in this section will be held until 72 hours after JIATF-S declares mandatory evacuation order. The Contracting Officer will notify the hotel when the 72 hours begin. After 72 hours, the Hotel may release any unused rooms for general sale. The Government will issue a final rooming list to the hotel 24 hours in advance. The Government will only pay for rooms actually used.

4.3.1 Reservation Method: JIATF-S personnel will make their own reservations and will be required to guarantee their first night in advance. The hotel will accept the Government Travel Card or Guest Personal Credit Card as methods of payment. The Hotel shall provide a direct number or toll-free number to JIATF-S for group reservations. Hotel will not post first night’s charges to guest credit card until check-in. All charges to individuals and rooms must be paid by the individual prior to departure from the hotel. Hotel will confirm stay duration with JIATF-S guests upon check-in and allow up to 30 nights as required by JIATF-S mandated evacuation guidelines. The hotel will not cancel, downgrade, or release rooms without the written consent of the JIATF-S Designated Government POC. Increases in the number of rooms and public space will be made based on availability and at the negotiated Government rate.

4.3.2 Relocation Policy: The hotel agrees that JIATF-S guest will be excluded from “yield management” and any other techniques the hotel utilizes to predict maximize occupancy and that it will do its best to ensure that no JIATF-S guest will be relocated without approval from the JIATF-S GR.

4.3.3 In the event a room is not available for a guest holding a guaranteed reservation, the Hotel will find alternate accommodations for the guests length of stay at a comparable or superior, alternative hotel, within a radius of 10 miles of the Hotel, subject to the approval of JIATF-S GR. JIATF-S GR reserves the right to determine who shall be relocated.

4.3.4 Hotel staff shall request the Governmnent Credit Card or Personal Credit Card from guests upon check-in. Charges not covered by this contract are to be resolved between the guests and the hotel.

4.3.5 Extended Stays. Guests wishing to extend their stay in the hotel must check out within the designated checkout time on the specified end date. Guests who wish to extend their stay at the hotel may do so at the hotel’s discretion and the guests’ financial resources.

5. DEFINITIONS AND ACRONYMS

5.1 Definition

5.1.1 Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

5.1.2 Contracting Officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

5.1.3 Designated Government Point of Contact (POC). The Government will provide a Designated Government Point of Contact to act as the Government Representative (GR) to coordinate administrative, logistical and miscellaneous issues with the Hotel.

Lodging for Emergency Evacuation – Orlando/Melbourne

Joint Interagency Task Force South (JIATF-S) Naval Air Station (NAS) Truman Annex, Key West, Florida

21 March 2018

5.1.4 Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

5.1.5 Shall. Imperative.

5.2 Acronyms:

AR Army Regulation DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction FAR Federal Acquisition Regulation GFE Government Furnished Equipment GFP Government Furnished Property GFS Government Furnished Services IAW In Accordance With JIATF-S Joint Interagency Task Force South KO Contracting Officer OCI Organizational Conflict of Interest OPSEC Operations Security PWS Performance Work Statement

Lodging for Emergency Evacuation - Largo

Joint Interagency Task Force South (JIATF-S) Naval Air Station (NAS) Truman Annex, Key West, Florida

21 March 2018

INTRODUCTION: The Commander of the Joint Interagency Task Force South (JIATF-S) is seeking lodging accommodations and associated hotel services for government personnel during emergency evacuation. Hurricane Irma in 2017 and other emergencies in the past have forced evacuation of all JIATF-S personnel. The lodging consists of approximately thirty to fifty (30 to 50) rooms in the Largo, FL area. The Government is considering Multiple Blanket Purchase Agreements (BPA) in support of this requirement.

1. OBJECTIVES: JIATF-S personnel are provided contracted rooms and associated hotel services within Largo area for the duration of an emergency evacuation from Key West, Florida area in accordance with the terms and conditions of this PWS. Services include room internet with kitchen facilities, hotel launderette accommodations, and telephonic communications.

2. DELIVERY PERIOD: The Government may order the services listed on this agreement as needed during the periods listed below. The BPA expires five (5) years from date of Agreement or when the BPA reaches $5,000,000 in total orders, whichever is earlier. The delivery periods for this BPA are as follows:

Period 01: 01 Jun 2018 – 31 May 2019 Period 02: 01 Jun 2019 – 31 May 2020 Period 03: 01 Jun 2020 – 31 May 2021 Period 04: 01 Jun 2021 – 31 May 2022 Period 05: 01 Jun 2022 – 31 May 2023

3. GENERAL REQUIREMENTS

3.1 Hotel Location: The Contractor shall provide accommodations and services within the Largo area, Florida. The hotel shall be in a location which shall pass a Government vulnerability security assessment in accordance with DODI 2000.16, DOD 2000.12 and AR 525.13. Hotel vulnerability security assessment will be conducted for the hotels awarded this BPA. If unable to accommodate all personnel in one (1) facility other hotels facilities shall be in a radius of 10 miles. Hotels shall not be located in a FEMA identified flood zone or hurricane evacuation zones A or B.

3.2 Hotel Regulations: The hotel shall conduct the operation in strict conformance with all current applicable Federal, State and Local requirements and with applicable provisions of:

29 CFR 1910 of the Occupational Safety and Health Act Hotel and Motel Fire Safety Act of 1990 Fire Administration Authorization Act of 1992

3.3 Hotel Security: The hotel shall provide the Government’s security director an orientation. The hotel security manager shall meet with the Government security director to establish a direct point of contact within the hotel staff to solve security issues.

3.4 Hotel Hours of Operation: The contractor is responsible for providing services twenty four hours a day, seven days a week,. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

3.5 Hotel Representative: The contractor shall provide a representative as a liaison. The Hotel Representative (HR) must be vested with the authority to resolve issues and payment as they arise. The HR shall be available throughout the time period the hotel is in use by the Government. The hotel will

Lodging for Emergency Evacuation - Largo

Joint Interagency Task Force South (JIATF-S) Naval Air Station (NAS) Truman Annex, Key West, Florida

21 March 2018 provide a list of on-call hotel points-of-contact who have the authority to resolve issues affecting their particular areas of support, (for example: maintenance of rooms, utilities, internet connectivity, security;

payment, etc).

3.6 Designated Government Point of Contact (POC). The Government will provide a Designated Government Point of Contact to act as the Government Representative (GR) to coordinate administrative, logistical and miscellaneous issues with the Contractor. This representative shall not make any changes to the terms, conditions, standards, or cost of the contract. This individual has authority to provide technical direction to the Contractor as long as the direction is within the scope of the contract, does not constitute a change, and has no funding implications.

3.7 Hotel Service Breakdowns: The hotel shall ensure required maintenance or repairs for hotel equipment, to include guest rooms, meeting/conference room facilities, admin rooms, etc., shall be corrected immediately at the expense of the hotel.

3.8 Hotel Items/Amenities: All hotel guest facilities and amenities, to include restaurant, the business center, swimming pool, spa, and exercise facilities, shall be made available for government employees, as long as they are registered guests in the hotel.

3.9 Hotel Emergency Electrical Generation: Hotels shall be equipped with emergency generators and emergency lighting throughout the facilities for activation during power outages.

3.10 Check-in and Checkout: In some cases, government participants may show up earlier than regular check-in time. Contractor shall allow early arrivals to check-in early if there is availability of rooms. The hotel shall additionally allow guests with late flight departures to check out as late as 7:00 PM when possible. Contractor shall provide a secure area for storage of personal luggage when neither early check-in nor late checkout are possible.

3.11 Quality Standards for Rooms: All rooms shall include kitchen facilities, internet access and connectivity, fully functional air conditioning system, high standard of hygiene, and private bath with full toilet and shower facilities, hot and cold running water, and clean linen, electricity, color television with cable service, emergency lighting and appropriate furniture.

3.12 Baggage Service. The hotel shall have baggage handling available for hotel guests during check-in and check-out.

3.13 Parking Requirements: Parking shall be in a secure area with adequate lighting and security at no additional cost to the participants.

3.14 Room Rates: Room rates plus any mandatory hotel fees such as gratuities / hotel service fees / resort fees / cannot exceed effective government per diem rates for the period of the contract.

3.15 Billing Payment: Personal expenses in guest rooms, including but not limited to long distance phone calls, move rentals, laundry, room internet fees, and room service will be paid for by the guest. The Government will only pay for rooms that are utilized and up to the area per diem rate.

3.15.1 Invoice Information: All invoices submitted for payment shall be in English and in U.S. dollars.

Invoices shall have all required information as described by the JIATF-S Contracting Officer. Final invoices shall be completed and submitted to the Designated Government Point of Contact no later than (NLT) 10 days after final departure for further disposition.

Lodging for Emergency Evacuation - Largo

Joint Interagency Task Force South (JIATF-S) Naval Air Station (NAS) Truman Annex, Key West, Florida

21 March 2018

3.15.2 Miscellaneous/Other Charges: Charges not presented herein or those established after this agreement, will not be paid unless approved in advance by the JIATF-S Contracting Officer.

3.15.3 Payment for Disputed Charges: The following post stay information will be provided by hotel:

Total room pick-up, nightly, broken down to room type, total guest room. The Hotel will immediately investigate any adjustments and/or corrections requested to the account.

3.15.4 Tax Exemption: Tax exemption applies to self-fund as well as contract funded attendees; therefore, taxes shall be removed from bills once tax exempt forms have been submitted to hotel by the guest or Designated Designated Government POC.

3.16 Operations Security (OPSEC): If the contractor, or a sub-contractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. Personnel shall not post or discuss government facility activities on any unauthorized public access media. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information. However, contractor will immediately report suspicious activities to security personnel.

3.17 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 42.5. The JIATF-S Contracting Officer and/or GR with other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

3.18 Advertisement and Social Media: The contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

3.19 Changes to Orders. The Government may change the requirement with a 24-hour notice with no penalty. The Government will only pay for actual services received. The only person authorized to make changes to the contract is the JIATF-S Contracting Officer (not the Designated Government POC).

Failure to clear changes in contract with the JIATF-S Contracting Officer will result in the Contractor not receiving compensation for costs incurred. Accordingly, the JIATF-S Contracting Officer will be notified prior to any additional services performed and a contract modification should be issue to the Contractor (changes in cost to the Government). The Contractor shall only take change orders from the JIATF-S Contracting Officer. Changes from unauthorized persons may result in the Contractor not receiving

Lodging for Emergency Evacuation - Largo

Joint Interagency Task Force South (JIATF-S) Naval Air Station (NAS) Truman Annex, Key West, Florida

21 March 2018 payment for costs incurred. It is emphasized that only a Contracting Officer has the authority to modify the terms of the contract, therefore, in no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the Government. When/if, in the opinion of the contractor, an effort outside the existing scope of the contract is requested, the contractor shall promptly notify the JIATF-S Contracting Officer in writing. No action shall be taken by the contractor under such direction unless the JIATF-S Contracting Officer has issued a contractual change or otherwise resolved the issue.

3.20 Arbitration: Will be in accordance with FAR subpart 33.2, Disputes and Appeals.

4. BASIC SERVICES

4.1 The Contractor shall provide a room-block of thirty to fifty (30 to 50) studios or one bedroom suites.

4.1.1 The Government will issue a final rooming list to the hotel prior to arrival date.

4.1.3 The Government reserves the right to cancel rooms up to 24 hours prior to the beginning of the period of performance. The JIATF-S Contracting Officer or designated representative will inform the hotel of any cancellations. Any cancellation after check-in date of the period of performance shall result in the government paying one room night rate only per room not utilized.

4.2 Relocation Policy: The hotel agrees that JIATF-S guest will be excluded from “yield management” and any other techniques the hotel utilizes to predict maximize occupancy and that it will do its best to ensure that no JIATF-S guest will be relocated without approval from the JIATF-S GR.

5. DEFINITIONS AND ACRONYMS

5.1 Definition

5.1.1 Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

5.1.2 Contracting Officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

5.1.3 Designated Government Point of Contact (POC). The Government will provide a Designated Government Point of Contact to act as the Government Representative (GR) to coordinate administrative, logistical and miscellaneous issues with the Hotel.

5.1.4 Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

5.1.5 Shall. Imperative.

5.2 Acronyms:

AR Army Regulation DOD Department of Defense DODD Department of Defense Directive

Lodging for Emergency Evacuation - Largo

Joint Interagency Task Force South (JIATF-S) Naval Air Station (NAS) Truman Annex, Key West, Florida

21 March 2018

DODI Department of Defense Instruction FAR Federal Acquisition Regulation GFE Government Furnished Equipment GFP Government Furnished Property GFS Government Furnished Services IAW In Accordance With JIATF-S Joint Interagency Task Force South KO Contracting Officer OCI Organizational Conflict of Interest OPSEC Operations Security PWS Performance Work Statement