DRL_PWS_12-16-16.pdf

PERFORMANCE WORK STATEMENT (PWS)

LOGISTICS SUPPORT SERVICES - CONUS AND OCONUS

JOINT INTERAGENCY TASK FORCE SOUTH (JIATFS)

KEY WEST, FLORIDA

16 December 2016

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide Logistics Support Services - CONUS and OCONUS. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Logistics Support Services - CONUS and OCONUS within Joint Interagency task Force South (JIATFS) Joint Operations Area (JOA), Key West, FL, Central and South America and the Caribbean Islands as defined in this Performance Work Statement except for those items specified as government furnished property, equipment, facilities or services. The contractor shall perform to the standards in this contract.

1.2 Background: The required services outlined in this PWS are currently being performed under contract W912PX-14-C-0001 for Down Range Logistics Support which was an 8(a) sole source award to Expeditionary Technology Services Inc. The current period of performance under contract W912PX-14-C- 0001 ends on 27 Feb 2017. A bridge contract will be issued to cover the period from 28 Feb 2017 to 27 May 2017.

1.3 Objective: Maintain a network of contract employees in Key West and forward-deployed to provide logistics support services in support of JIATFS’s mission.

1.4 Scope: The contracted logisticians provide translation of host nation languages and possess a thorough understanding of the idiosyncrasies of the customs and cultures of each country. This enables them to work closely with host nation organizations whose cooperation is critical to the successful execution of the counter illicit trafficking (CIT) mission. They provide hands-on reception; bed down and redeployment logistical support for CIT operations and deployments throughout the JOA and are available 24 hours-a-day, 7 days-a week. They facilitate procurement of supplies and services from the local economy in support of myriad requirements directly supporting the CIT mission. They also have the ability to provide full support at remote Forward Operating Sites (FOS) throughout the JOA. Additionally, they play an essential role in CIT operational and tactical planning, site survey coordination, and airport/seaport facility study updates as required. They provide critical support and are key enablers of the CIT mission throughout the JOA.

1.5 Period of Performance: The period of performance will include a 12 month base period (which includes a 30 day phase-in transition period), four (4) 12- month option periods and a six (6) month extension of services (if needed). The anticipated period of performance is as follows:

Base Period: 28 May 2017 to 27 May 2018 Option Period 1: 28 May 2018 to 27 May 2019 Option Period 2: 28 May 2019 to 27 May 2020 Option Period 3: 28 May 2020 to 27 May 2021 Option Period 4: 28 May 2021 to 27 May 2022

1.6 General Information

1.6.1 Quality Control (QC): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Quality Control Plan is to be delivered with the proposal. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2.1 Performance Evaluations: The Contracting Officer (KO) and Contracting Officer’s Representative (COR) will conduct performance evaluation meetings annually or when required, to review contractor performance. Minutes of the meeting will be forwarded to the contractor for review, should the contractor non-concur, a written rebuttal will be submitted to the KO.

1.6.2.2 Inspection Reports: Surveillance inspections will be recorded by the Government. The Government will provide copies of surveillance inspections to the Contractor on a quarterly basis. Those inspection reports indicating deficient performance shall be signed by the Contractor indicating receipt of a copy of the report. When the Contractor's performance is unsatisfactory, a Quality Assurance Non Conformance Report (NCR) will be issued immediately. The Contractor shall reply in writing giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

1.6.2.3 Compliance: The Contractor and Contractor employees shall abide by all DoD, Army, Federal, State, Host Nation, and local laws and regulations, as prescribed in applicable directives while engaged in the performance of all operations associated with this Contract.

1.6.2.4 Planned Visits: When the Contractor receives notice of planned visits, investigations, or corrective actions required by Federal, State, local, Host Nation, or any non-Installation agencies, the Contractor shall notify the COR/KO on the same day.

1.6.3 Recognized Holidays and Training Holidays: The contractor is required to perform services on holidays. The following Federal holidays are observed at JIATFS:

New Year’s Day Labor Day Martin Luther King, Jr. Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

Training holidays are not considered a day of excused absence for the government civilian work force or Contractor employees. If a training holiday affects scheduled Contract work or access to facilities, the work in affected facilities may be rescheduled to compensate for the training holiday.

1.6.4 Hours of Operation: JIATFS, Key West, Florida, is a 24/7 operation; however, the normal business hours are 0730 to 1630, Monday through Friday, excluding Federal holidays. Work schedules shall vary to accommodate specific support requirements of customers such as: aircraft arrival, emergent logistics requirements, and operational hours of the ports/flight lines. The Contractor shall ensure that service to customers is not interrupted during break and lunch periods. The Contractor shall consider flexible schedules for certain areas of the PWS based on mission requirements and shall consider cost-saving initiatives in the performance of missions.

1.6.4.1 Leave and Absences: Contractor personnel leave and absences shall be scheduled to ensure there is no stoppage or decrease in mission support. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: Location is JIATFS, Naval Air Station, Key West, Florida 33040, and/or within the JIATFS JOA, Central and South America and the Caribbean Islands. Note of importance is to ensure that all contractors realize and take into consideration the high cost of living for the Key West, Florida, area and the unique requirements of living OCONUS. It is the contractor’s responsibility to investigate the local economy when preparing their proposals.

1.6.5.1 Specific Place of Performance. Contract employees are required to live within the JOA as a forward-deployed JIATFS logistician in the following countries, which are subject to change depending on mission requirements: Key West, FL, USA (PWS See 3.3.1)

Panamá (See PWS 3.3.2), and Costa Rica (See PWS 3.3.3)

Possible other locations include: Ecuador, Honduras, Peru, and Colombia

IMPORTANT NOTE: Contractor employees under this contract WILL NOT fall under the purview of Status of Forces Agreements (SOFAs) between the US Government and the countries outlined above. As such, Contractor employees are not considered “covered individuals” and ARE SUBJECT TO host nation’s laws and regulations. For instance, if Panama requires companies to have business license in order to conduct business, then the contractor shall obtain that license to do business in that country. (See PWS paragraph 4.6 for submission details). If the Costa Rican, Government will not issue a work permit to the Contractor then the Contractor shall have to find a legal work around such as use of 90 day Tourist Visas or operating through local branches, joint-ventures or wholly-owned subsidiaries (Note, these are meant as work around examples, not guaranteed legal solutions).

As the nuances of host nation laws vary in complexity, the Government highly recommends that firms seek advice and counsel from a qualified Employment/ Labor Law Attorney(s) with knowledge of the laws and regulations in the countries outlined above.

1.6.5.2 New Employee or Change of Location: There may be circumstances when a new employee is hired or the permanent place of performance will be required in a different location within JOA than contract employee’s respective country of assignment. If so, the Contracting Officer’s Representative (COR) will notify the contractor in writing a minimum of 45 days in advance of the requirement. Location changes may result in in-scope modifications whereby the Government will renegotiate (at the time of change) the Contract Line Item Number (CLIN) pricing for the new location in accordance with the terms of the contract. The contractor shall fill requirements for new or relocated positions within 45 days of notification by COR. If a vacancy if open for more than 45 days it will be deemed risk to contract performance and the contractor will receive an unsatisfactory rating for this requirement.

1.6.6 Type of Contract: The government will award a firm fixed-price contract.

1.6.7 Security Requirements: Contractor personnel or any representative of the contractor supporting JIATFS shall abide by all security regulations and shall be subject to security checks. The Contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. The Contractor shall comply with DoD security requirements and the requirements specified herein IAW AR 190-13, AR 380-5, AR 380-67, AR 525-13, SOUTHCOM (SC) Anti-Terrorism Program, SC 380-16, DoD Directive 5000.1, and DoD Directive 5200.2. The Contractor shall complete and submit DD Form 254, Department of Defense Contract Security Classification Specifications. The Contractor shall establish and implement security plans to include Personnel Security, Information Security, Automated Data Processing (ADP) Security, Communications Security (COMSEC) and Physical Security.

1.6.7.1 Personnel Security Clearance: Contractor personnel performing work under this contract must have a Secret Clearance at the time of the proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD Form 254. The contractor shall comply with the provisions of the DD Form 254 and such other government security regulations and directives binding on the contractor in the performance of the work.

As all contract company employees require security clearance and access to a computer/pc/terminal, all shall be cleared prior to acquisition of automation and classified information. Due to the nature and location of work to be performed under this contract, the requirement to restricted areas, classified equipment shipment, receipts and classified data, Contractor personnel shall possess the appropriate security clearances for the level of work performed as outlined in current applicable security regulations.

1.6.7.2 Employee Termination: The Contractor shall perform debriefing procedures for departing employees IAW all current applicable publications and regulations. Completion of SF Form 312, Classified Information Nondisclosure Agreement, must be completed at the time of debriefing and must comply with standards prescribed IAW Code of Federal Regulations (CFR), Title 32, Part 2003, and National Security Information - Standard Forms. This obligates the individual so that unauthorized disclosure of any information heard during tenure constitutes a breach of security with severe penalties.

1.6.7.3 Operational Security: Operational Security (OPSEC) denies adversaries information about friendly intentions and capabilities. The contractor shall identify and protect information an adversary could use to defeat U.S. Forces, consistent with AR 530-1, SC Reg 0532 and other OPSEC guidance. The contractor shall pay close attention to operational security issues (even for unclassified information if it is of value) and shall ensure proper marking and handling of any information that might be detrimental if publicly released. Reference the following documents: AR 25-55, Freedom of Information Act (FOIA); AR 380-5, Department of the Army Information Security Program; and Executive Order 13292, Sec. 1.7., DoD Directive 5230.09.

1.6.7.4 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.5 Key Control: The Contractor shall establish a written Key Control Plan and implement methods of making sure all keys/key cards issued to the Contractor by the government are not lost or misplaced and are not used by unauthorized persons. The Key Control Plan is not a separate deliverable but must be readily available to the Contracting Officer, Contract Specialist or COR upon request. No keys issued to the Contractor by the government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. NOTE: All references to keys include key cards.

1.6.7.5.1 Lost Keys: In the event keys are lost the Contractor shall immediately contact the COR (and physical property manager, if applicable) to report the loss, to request another key or have the affected lock or locks replaced. The total cost of re-keying or the replacement of the lock or locks may be deducted from the next payment due the Contractor.

1.6.7.5.2 Access to Locked Spaces: The Contractor shall prohibit the use of government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8 Special Qualifications: The contractor shall provide a work force possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract. Personnel performing work under this PWS shall remain employees of the contractor and shall not be considered employees of the government. Therefore, no contractor employee shall be under the direct supervision of a member of the

U.S. Military or any government employee. The contractor is responsible for recruiting, screening, selecting, hiring, transferring, performance and management counseling and terminating its employees.

1.6.8.1 Minimum Personnel Qualifications: Personnel specifications and quantity are not dictated under this PWS. The contract description provides qualification requirements as needed. Contractor shall submit specific employee numbers, skill sets and experience necessary to satisfy the requirements of the contract with proposal submission and for all incoming employees and replacements/backfills.

1.6.8.2 Expertise/Functional Skills

1.6.8.2.1 Knowledge of concept development and requirement analysis to support Counter Illicit Trafficking (CIT) operations.

1.6.8.2.2 Ability to prepare and provide written and oral briefings that address logistics requirements needed for operational support in general or a specific named operation.

1.6.8.2.3 Ability to analyze logistics requirements and prepare articulate written correspondence, emails, information papers and briefings.

1.6.8.2.4 Ability to research airport and surrounding area logistics infrastructure within the designated operations locations and present findings in order to determine if logistics requirements can be supported at intended locations.

1.6.8.2.5 Knowledge of general logistics procedures, transportation procedures, aircraft support to include unloading/loading military strategic lift aircraft and military operations; familiar with airport and maritime port operations.

1.6.8.2.6 Ability to become familiar with US Memorandums of Understanding and Memorandums of Agreements with Host Nations within specific designated operational areas and be able to provide logistics support within the designated parameters of the Understandings and Agreements.

1.6.8.2.7 Ability to identify CIT support requirements and shortfalls that require special handling.

1.6.8.2.8 Ability to evaluate support requirements and determine overall effectiveness in achieving full logistics support of CIT operations.

1.6.8.2.9 Knowledge of applicable laws, agreements, regulations and policies governing support in the designated country(s) of operations.

1.6.8.2.10 Knowledge of Central and South American culture and customs.

1.6.8.2.11 Ability to read/write and speak fluent English and the ability to read/write and speak Spanish as outlined in PWS paragraph 1.6.8.4.

1.6.8.3 Work Experience

1.6.8.3.1 Contract employee must possess an extensive knowledge of support of CIT and Joint Task Force operations for the JOA, and of the interrelationships between US Embassies, liaison offices, and Host Nation government officials with regard to diplomatic and customs clearance requirements.

1.6.8.3.2 Must have working knowledge of US Air Force strategic lift concepts and capabilities.

1.6.8.4 Language Requirements: The Contractor shall provide only persons who are bilingual (listening, reading, writing, and speaking) in both English and Spanish. Contractors working under this Contract must possess certification or proven equivalent experience in English and Spanish in accordance with the Defense Language Institute language proficiency levels as follows:

Listening Reading Writing Speaking English 3 3 3 3 Spanish 3 3 3 3

1.6.8.5 Training and Recruitment Plan: The Contractor shall develop and implement plans that incorporate the Contractor's policy concerning the training of incumbent and replacement personnel, to include recruitment procedures. Training must be preapproved by the COR before being implemented and when complete the Contractor shall submit all training accomplishments to the COR. The Contractor shall provide the KO with Training and Recruitment Plan.

1.6.8.5.1 Orientation and Training: The Contractor shall attend a JIATFS-sponsored orientation training class for all Contractor employees within five working days of initial employment or re-assignment to another Task Area under the Contract.

1.6.8.5.2 Formal Training during Contract Period: Contract employee shall arrive on board fully trained and meet the qualification requirements of the performance work statement. The contractor is responsible for the individual development, including training of their employees. Training required in support of Government “proprietary” goods and services, to include JIATFS-sponsored orientation training, will be provided by the Government (except as noted below). All other training, if required, will be at the expense of the contractor, unless otherwise approved in writing by the Contracting Officer prior to the training. If approved by the Contracting Officer, the Government will reimburse the contractor for training costs in support of Government “proprietary” goods and services including travel, per diem, and the cost of the training itself. The Government will not, however, reimburse the contractor twice in the period of one year for the same training (unless the training is required under a new follow-on contract for the DRL requirement).

Contract employees may be required to attend JIATFS on-site sponsored or on-line training to include but not limited to: Security Awareness, Ethics, and Prevention of Sexual Harassment Training, Command Orientation, “All Hands” presentations, Command information briefs, hurricane briefs, Military Honors and Ceremonies. All contractor employees to include sub-contractors shall complete Anti-Terrorism (AT) Level 1 awareness training within 30 calendar days after contract start date. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR or KO. AT Level 1 awareness training is available at the following website: https://atlevel1.dtic.mil/at.

Note: If a contractor employee who receives specialized technical or JIATFS-sponsored orientation training leaves the contractor's employment within one year from the date of their training, the contractor is responsible for sending another employee to receive the training. However, this time the contractor must pay all costs, including travel, per diem, and the cost of training. This exception is meant to deter the contractor from using JIATFS to train individuals under this contract then redeploying them elsewhere as well as to reduce contractor employee turnover shortly after training is provided.

1.6.8.5.3 Personnel Recovery: The Contractor shall comply with current DoD and DA training guidance found in DOD Directive 3002.1, Personnel Recovery; AR 350-1, Personnel Recovery Training and AR 525-28, Personnel Recovery. Contractor employees must complete an Isolated Personnel Report (ISOPREP) prior to departing the United States. An ISOPREP is a data card file used to verify the identity of Isolated Personnel. Instructions for completing the ISOPREP in both an unclassified and classified environment are provided in AR 525-28, Chapter 6, Personnel Recovery Information Management. This is mandatory pre-deployment theater entrance training and certification for all at risk personnel performing authorized DoD missions. The contractor shall certify compliance with all Personnel Recovery requirements for all U.S. National contractor personnel deployed or deploying to all overseas locations.

1.6.8.6 Passport and Visas: Contract employees must possess or be able to obtain a U.S. Government Passport, country and diplomatic clearances and long-term visas for travel within the JIATFS JOA prior to deployment.

1.6.8.7 International Driver’s License: Contract employees must possess an international driver’s license where applicable. Contractor is responsible for employees obtaining an international driver’s license.

1.6.8.9 Vehicles: Contractor personnel operating motor vehicles on Government installations and in Host Nations shall have a valid civilian license to operate a motor vehicle and shall comply with all applicable current regulations regarding motor vehicle use and registration. All personal and Contractor-owned vehicles shall be properly registered, insured, and inspected in compliance with state, local and Host Nation laws.

1.6.8.8.1 Vehicle Post Registration: The Contractor shall comply with the requirements of Naval Air Station Key West (NASKW) regarding registration of Contractor-owned and Contractor employee-owned vehicles. Prior to commencement of performance, the Contractor shall provide the Government (NASKW Pass & ID office) with names of all employees who will be driving a privately owned vehicle onto the NASKW installation and shall require all Contractor employees to register all privately-owned vehicles with the Department of Emergency Services (DES) if not already registered through status as a DoD retiree. (Note: The Contractor works directly with the NASKW Pass & ID office for vehicle registration.

Neither the COR nor the KO will assist with registering privately owned vehicle or Contractor owned vehicles as it is out of their purview). The Contractor shall also register all Contractor-owned vehicles with the NASKW. The Contractor and its employees shall comply with all renewal of registration requirements for these vehicles. The Contractor shall provide the Government (Pass & ID office) with updates of any new employees who will be driving a privately owned vehicle or Contractor owned vehicles.

If any NASKW vehicle decals or parking passes were issued, the Contractor, upon completion of the contract or termination of an individual's employment shall remove vehicle registration decals/parking passes from the vehicle and remnants of the decal/parking passes shall be turned in to the NASKW.

Registration and cancellation shall be accomplished at the NASKW Pass & ID office located at Boca Chica during normal duty hours, Monday through Friday, excluding Government holidays. All Contractor vehicles shall be operated in accordance with state and Installation traffic regulations.

1.6.8.8.2 Transportation: Transportation and all costs of trips to and from or within the United States or other countries by contractor personnel for personal reasons or purposes other than required by the PWS shall not be reimbursed.

1.6.8.9 Military Aircraft: For official business, military aircraft can be used on a non-reimbursable basis when in the best interest of the Government but must be coordinated with the COR prior to commencement of travel.

1.6.8.10 Conduct of Personnel/Personnel Removal: The KO may require the contractor to remove, at contractor’s expense, from the work site any employee working under this contract for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is necessary in the interests of the government. IAW the PWS and 18 U.S.C. 1382 (1972), Unit Commanders have the authority to bar individuals from their operational area of responsibility. Contractor employees who fail to comply with general orders, directives, regulations, or whose conduct endangers persons or property or whose continued employment is inconsistent with the interest of military security shall be removed from the work site or be dismissed from the premises. Removal or dismissal of contractor employees from the premises shall not relieve the contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS at no additional cost to the government. In the event contract personnel are replaced, the contractor shall ensure the new employee meets all the contract requirements as stated in the PWS.

1.6.8.11 Personal Appearance: Contractor personnel working under this contract shall wear casual business attire or attire appropriate to the Contract and maintain a continual professional appearance.

1.6.8.12 Personnel Courtesy: Contractor employees shall not exhibit rude or unprofessional behavior toward civilian, military, foreign nationals, or other contractor personnel.

1.6.8.13 Alcohol and Drug Use: The Contractor shall not allow any employee to work who has possession of or who is under the influence of alcohol, controlled substances, or any substances which could hinder their ability to perform work.

1.6.8.14 Random Drug Testing: The Contractor shall perform: Random testing required of all appointed personnel on this contract IAW the Department of Health and Human Services’ (HHS) mandatory guidelines for Federal Workplace Drug Testing Programs and AR 600-85; and pre-hire testing required of all personnel being hired in support of this contract. The Contractor shall provide timely results within 30 days to COR/KO. The COR/KO will monitor the drug testing requirements by the Contractor so that this provision is met in the Contract.

1.6.8.15 Medical Suitability: The Contractor shall comply with their contract and all regulatory guidance (DoD Instructions and Regulations, Federal Acquisition Regulation as Supplemented, and SOUTHCOM Instructions, Regulations, and Policies, including DoD Instruction 3020.41, Operational Contract Support, SOUTHCOM Reg 40-501 and Force Health Protection Guidance for Deployment in the SOUTHCOM AOR) as applicable regarding Medical Suitability Screening and Vaccination Requirements. The contractor shall certify compliance with all Medical Suitability Screening and Vaccination Requirements for all employees deployed or deploying to all overseas locations.

1.6.8.16 Supervision of Work: The Contractor shall provide proper oversight for work performed by Contractor personnel.

1.6.8.17 Employee Rosters: The Contractor shall provide the KO and COR with a roster listing, by location, of all employees and their job titles 10 days prior to start of contract performance. The list shall include each employee’s name, work assignment, training, certification, qualifications, and experience.

Changes shall be submitted not later than five calendar days prior to implementation of the change unless an Emergency Occurs or an Adverse Action occurs.

1.6.8.18 Employee Contact Roster: At the start of contract performance, the Contractor shall provide the COR a roster listing all employees and their contact information including mailing address, business phone, cell phone, fax number, unclassified email and secure (if applicable) email addresses. An updated roster shall be provided within five days of changes.

1.6.8.19 Notice of Emergency or Adverse Action. In emergency situations and cases of adverse actions where five calendar days’ notice is not possible, the contractor shall submit the change in writing to the KO and COR not later than 24 hours after the change is implemented. The Contractor shall ensure that revision to both the Employee Roster and the Employee Contract Roster are updated no later than 24 hours after the change is implemented.

1.6.9 Identification of Contractor Employees: All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel shall wear government-approved ID cards at all times when performing work under this Contract. Unless otherwise specified in the Contract, each Contractor employee shall wear the ID card in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. Upon termination of this Contract or of employment of any individual, the Contractor shall collect and dispose of all Contractor-furnished identification cards.

If any are not collected, the Contractor shall notify the KO within 24 hours.

1.6.9.1 In-Processing: Contractor shall provide the initial personnel roster of all contract employees. All contract employees require Common Access Card (CAC) and security clearance level/investigations and shall be annotated as such on the roster.

1.6.9.2 Out-Processing: Contractor shall notify KO upon employee termination to ensure CAC is returned, pin number is terminated, government-furnished equipment is turned in, email account is deleted from the network and post decal was properly returned. The contractor must also provide a staffing plan to the KO which details a plan to for the contractor to achieve full staffing within two weeks of employee termination.

1.6.9.3 Former Government Status: Contract personnel shall not reference any former government positions, or titles (e.g., Lt Colonel, General, Director) in performance of this contract.

1.6.10 Fraud, Waste, And Abuse: The Contractor shall be responsible for maintaining proper conduct and good discipline within Contractor occupied work areas IAW AR 11-2. Contractor personnel shall be alert for and responsible for reporting suspected situations of fraud, waste, and abuse, or other intentionally dishonest conduct against the government that is observed during or in the performance of this Contract.

1.6.11 Search and Seizure: All Contractor personnel and property may be subject to search and seizure upon entering, while on, and upon leaving Installation confines IAW Paragraph 2-2, AR 190-16.

1.6.12 Post Award Conference and Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative (COR), and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the government of problems, if any, being experienced. The Functional Project Lead shall be designated by the Contractor to meet periodically with the COR for status checks. Contractor shall provide the Government documentation of meetings attended by the contractor when a government representative is not in attendance. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.13 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract;

issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.14 Key Personnel: The follow personnel are considered key personnel by the government: Functional Project Lead. The contractor shall provide a Functional Project Lead who shall be responsible for the performance of the work. The Functional Project lead shall manage contract performance. The name of this person shall be designated in writing to the Contracting Officer. The Functional Project Lead shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Functional Project Lead shall be available in person or by telephone between 8:00 a.m. to 4:30 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.14.1 Program Management: The Contractor shall perform continual Program Management. The Functional Project Lead with have full authority to contractually bind the contractor for prompt action on matters pertaining to execution of the contract. The contractor designated employee shall conduct overall management coordination with the government for performance of all work under the contract.

1.6.15 Contractor Travel: The COR can require the contractor to perform duty and site visit(s) at location(s) within or outside the JIATFS JOA. Contractor performing TDY travel necessary for the performance of this contract shall be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR. Unscheduled travel shall require prior Government coordination and approval in writing by the KO and/or the COR. The contractor shall be responsible for maintaining and obtaining appropriate documentation, status, and training for travel overseas, i.e., passports, visas, etc. JIATFS will assist with the submission of theater and country clearances, if required.

1.6.15.1 Notification of Travel: The Government will provide the contractor with the maximum possible notification for travel but notification could be within one (1) calendar day prior to travel. This may be either verbal or written and will contain specific objectives of the travel. The contractor, in coordination with the COR, shall make the necessary travel arrangements for contractor personnel. Country clearances shall be obtained by the contractor with assistance of JIATFS and in accordance with established JIATFS procedures. Deployment is required within 24 hours to support CIT and other operations. However, the contractor shall notify the Lead DRL and COR of potential deployment issues, which are out of the contractor’s control, adversely affecting ability to deploy within 24 hours.

1.6.15.2 Trip Reports shall be prepared and submitted electronically to the COR within five (5) working days after return. The trip report shall include the purpose of the travel, organizations and key personnel contacted, major findings or points of discussion, and any unresolved issues.

1.6.16 Data Rights: The Government has unlimited rights to all documents and material produced under this contract.

1.6.17 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 Phase-In / Phase-Out Periods: To minimize any decreases in productivity and to prevent possible negative impacts on services, the Contractor shall have all personnel on board, during the 30-day phase-in period and be fully staffed during the phase-out period. During the phase-in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services at full staffing levels on the contract start date. The Contractor shall develop comprehensive procedures for phasing-in Contractor performance to the level prescribed and within the time allowed under the terms of this Contract. The Contractor shall submit a phase-in plan, by email in MS Word format, for government review and approval at least 10 business days prior to commencing work. The Contractor's phase-out procedures shall not disrupt or adversely impact the day-to-day conduct of government business. The Contractor shall provide the Contracting Officer (KO) copies of changes and revisions for review and approval prior to implementation.

1.6.18.1 Phase-In Period: This requirement includes a 30-day phase-in period after initial contract award.

The Contractor shall meet all requirements IAW the Contractor’s approved phase-in plan and shall meet periodically with the government to assess progress. The Contractor shall be fully staffed for the 30 day phase-in period and shall observe the previous contractor’s employees day to day functions. By the end of the 30 day phase-in period (28 May 2017), the Contractor shall perform contract requirements at full contract performance without assistance. Contract staffing readiness shall include successful completion of obtaining (if applicable): international driver’s license; country clearance; and international passport.

Contractor must also complete requirements for all personnel for: personnel security clearances; and Contractor Verification System (CVS) approval for Common Access Cards (CACs). There shall be no negative impact on scheduled operations, exercises or events due to Contractor phase in. The Contractor shall participate in a joint inventory of all property provided by the government. The joint inventory shall be complete and accurate by final day of phase-in period.

1.6.18.2 Phase-Out Period: The Contractor shall retain full responsibility for meeting contract requirements until completion of the contract. The Contractor shall provide all support to ensure a smooth transition and minimize impact on operational readiness. The Contractor shall provide access to the sites and to all documentation generated as a result of performing services on this contract to the new contractor during the new contract phase-in period. The Contractor shall conduct a joint inventory with the Government and incoming contractor of all hand-receipted equipment during the phase-out period. The Contractor shall certify the inventory after completion of each site inventory. The Contractor shall be responsible for replacing missing items. During the Phase-Out period, Contractor employees under the new contract will be observing the contractor employees day-to-day functions under the old contract. Contractors under the old contract shall not have to take on any additional tasks of training the employees under the new contract but shall also not hinder their observations either. The goal is for contractor employees under the new contract to observe contractor employees under the old contract in order for them to better understand their day-to-day workload and functions prior to commencing work in order to maintain mission success.

1.6.18.3 Phase-Out Transition Conference: The Contractor shall participate in the phase-out transition conference, and periodic follow on meetings, to begin phase-out planning and to address the status and issues of the transition. The date and time of the conference will be determined by the Government in coordination with the Contractor.

1.7 Contingencies

1.7.1 Emergency/Disaster/Severe Weather Plan: As all duties in performance of this contract are Mission Essential, the Contractor shall prepare and submit a comprehensive contingency plan for implementation in the event of a national emergency, civil disturbances, mobilization, alerts, special exercises natural disaster, or severe weather that may occur within the JIATFS JOA, while performing under this Contract. The Contractor shall update this plan as changes occur and shall submit a copy of the proposed plan to the KO for approval prior to the proposed effective date of the updated plan. In all cases, the Contractor shall assume the Contractor’s work force will not be supplemented by the government unless otherwise designated and approved in writing. The plan shall outline in detail procedures, personnel, and the means of accomplishing all functions in the Contract and any new demands, such as extended work hours, and expansion of the Contractor's work force under circumstances and contingency conditions which include, but are not limited to:

Natural disasters (e.g., earthquakes, major storms, flash floods) Mobilization, deployment, or sudden buildup of forces (e.g., war, police action, international crisis, civil disturbance), including backfill of Contractor personnel in the event of activation, draft, or recall to active duty of these personnel

Exercises, Emergency Deployment Readiness Exercises (EDREs), and deployment and redeployment rotations

Terrorism or other threats to personnel or property Utility outages Local government emergencies (e.g., accidents, fires) Special circumstances identified by the KO

1.7.2 Alternate Places Of Work/Hurricane Evacuations: At times, circumstances may dictate that the Government requires contractor employees to perform at an alternate work site. Depending on the situation, performance at the alternate work site could be of a short duration or an extended period of time. The Government will designate alternate sites of work in writing if required. In the event of a mandatory hurricane evacuation, the Government reserves the right to require some of the contractor’s employees be designated to serve as part of the hurricane mission essential team. In this case, the affected contractor employees shall be given an alternate employment site until the evacuation is over and the mission essential team is authorized to return to JIATFS. Travel and per diem costs for individuals having to work at an alternate site shall be reimbursed IAW Volume II of the Joint Travel Regulation (JTR). Contractor employees not designated to perform at an alternate work site and/or return as part of the mission essential team will not be reimbursed by the government for any expenses incurred.

1.8 Administrative Requirements

1.8.1 Correspondence: The contractor shall prepare all correspondence (reports, email, info papers, etc.) as outlined in AR 25-50, Preparing and Managing Correspondence.

1.8.2 Files: The Contractor shall maintain JIATFS files IAW current applicable Joint regulations, CJCSM 5760.01.

1.8.3 Access to and Release of Information: The Contractor shall not release any news (including photographs and films, public announcements, or denial or confirmation of same) or Installation-related information of any subject matter within this Contract or any phase of any program herein to the media or any other unauthorized users without the prior written approval of the KO. The Contractor shall ensure that all information generated under this Contract is made available to the Government during the performance of this Contract. The Contractor shall obtain KO approval before releasing any sensitive information related to this Contract to the Contractor’s corporate or other off-site offices, to other Government activities or agencies, to other contractors who are not team members or team members not working on the task, or to private parties.

1.8.4 Contractor Products and Proprietary Information: Contractor must ensure that all documents, reports, email or products produced by contractors are suitably marked (e.g., signature block, POC information) as contractor products or that contractor participation is appropriately disclosed. The contractor shall also identify the appropriate sponsoring agency on any material submitted, provided or presented.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be…